Archived - Annual Report to Parliament on the Administration of the Privacy Act 2020-2021
Table of Contents
Introduction
Purpose of the Privacy Act
Mandate of the Department of Finance Canada
Administration of the Privacy Act
Access to Information and Privacy Division
Principles on Assistance to Applicants
Policies, Guidelines, Procedures and Initiatives
Training and Awareness
Delegation of Authority
Information Holdings
Interpretation of the Statistical Report (Annex A)
Section 1 – Requests under the Privacy Act
Section 2 – Requests Closed During the Reporting Period
Disposition / Completion Time of Requests
Exemptions / Exclusions
Format of Information Released
Complexity
Deemed Refusals
Translations
Section 3 – Disclosures under Subsection 8(2) and 8(5) (Permissible Disclosures
Section 4 – Requests for Correction of Personal Information and Notations
Section 5 – Extensions
Section 6 – Consultations Received from Other Institutions and Organizations
Section 7 – Completion Time of Consultations on Cabinet Confidences
Section 8 – Complaints/Investigations/Audits
Section 9 – Privacy Impact Assessments and Personal Information Banks
Section 10 – Material Privacy Breaches
Section 11 – Resources Related to the Privacy Act
Suppemental Reporting – Capacity to Receive and to Process Requests
Monitoring Compliance
ANNEX A Statistical Report on the Access to Information Act
Introduction
The Annual Report to Parliament on the Administration of the Privacy Act (the Act) within the Department of Finance Canada (the 'Department') is prepared and tabled in Parliament in accordance with section 72 of the Act and covers the period from April 1, 2020 to March 31, 2021.
Purpose of the Privacy Act
The Act came into force on July 1, 1983. Its purpose is to protect the privacy of individuals with respect to personal information about themselves held by federal government institutions. It also provides Canadian citizens, permanent residents, and individuals present in Canada a right of access to their personal information.
The Department recognizes that the right of access to personal information is an essential element of our system of democracy. It is committed to openness and transparency, respecting both the spirit and the requirements of the Act, its regulations and related policy instruments. The Department further acknowledges the importance of facilitating access to information by requiring that its employees make every reasonable effort to assist applicants.
Mandate of the Department of Finance Canada
The Department helps the Government of Canada develop and implement strong and sustainable economic, fiscal, tax, social, security, international and financial sector policies and programs. It plays an important central agency role, working with other departments to ensure that the government's agenda is carried out and that ministers are supported with high-quality analysis and advice.
The Department's responsibilities include:
- Preparing the federal Budget and the Update of Economic and Fiscal Projections;
- Preparing the Annual Financial Report of the Government of Canada and, in cooperation with the Treasury Board of Canada Secretariat and the Receiver General for Canada, the Public Accounts of Canada;
- Developing tax and tariff policy and legislation;
- Managing federal borrowing on financial markets;
- Designing and administering major transfers of federal funds to the provinces and territories;
- Developing financial sector policy and legislation;
- Representing Canada in various international financial institutions and groups.
The Minister of Finance is accountable for ensuring that their responsibilities are fulfilled both within their portfolio and with respect to the authorities assigned through legislation. In particular, the Minister has direct responsibility for a number of acts as well as fiscal and tax policy relating to other acts that are under the responsibility of other ministers.
Administration of the Privacy Act
Access to Information and Privacy Division
The Access to Information and Privacy (ATIP) Division is part of the Consultations and Communications Branch. The ATIP Division is responsible for administering the Access to Information Act and the Privacy Act for the Department. As a centralized operation, the ATIP Division coordinates the timely processing of requests under the legislation, handles complaints lodged with the Privacy Commissioner, and responds to informal inquiries. Division staff also provides guidance to departmental officials on matters involving the Act. As of March 31, 2021, 16 employees within the ATIP Division were dedicated to the administration of the Access to Information Act and the Privacy Act along with related functions. The ATIP Division is comprised of a director, supported by two managers, ten ATIP analysts, an administrative assistant, and two students. The Department of Finance Canada did not enter into any service agreements pursuant to section 73.1 of the Privacy Act.
Principles on Assistance to Applicants
With the passing of the Federal Accountability Act, section 4(2.1) was added to the Access to Information Act:
"The head of a government institution shall, without regard to the identity of a person making a request for access to a record under the control of the institution, make every reasonable effort to assist the person in connection with the request, respond to the request accurately and completely and, subject to the regulations, provide timely access to the record in the format requested."
While a similar provision was not included in the Privacy Act, the Department is nonetheless committed to both the spirit and intent of these principles and to the Directive on Privacy Requests and Correction of Personal Information with respect to their application when processing Privacy Act requests.
Policies, Guidelines, Procedures and Initiatives
Impact of COVID-19 on ATIP Operations – Development of an end-to-end digital paperless delivery model
In 2020, the COVID-19 pandemic has had an unprecedented impact on the health and economic well-being of people around the world.
A sudden worldwide wave of lockdown measures, based on the guidance of public health officials, were put in place to contain the virus and save lives. In Canada, the first case of COVID-19 was confirmed in late January. On March 11, the World Health Organization declared the global outbreak of COVID-19 a pandemic.
Like other workplaces across Canada, the Government of Canada implemented exceptional workplace measures to curb the spread of COVID-19 and protect federal employees and the public. From March 16 to March 31 (and beyond the end of the reporting period), the Department of Finance and other institutions were operating with significantly reduced on-site workforces, with most employees asked to work remotely. As a result, the Department’s ability to meet the legislated timelines under the Access to Information Act was significantly constrained, resulting in delays in responding to requests.
Given the nature of the work processes and reliance on physical files stored in the workplace and systems limitations, operations within the ATIP Division were halted for the last remaining weeks of March 2020 and part of the first quarter of 2020-2021. During this period, efforts were focused on informing ATIP stakeholders and clients of the Department’s reduced operational capacity caused by the exceptional measures to mitigate the spread of COVID-19. For example, email communications were sent to requesters and a notice was posted on the Department’s web site. The Division also provided advice and guidance to other ATIP offices with respect to communicating with stakeholders and other operational considerations.
In the first quarter of 2020-2021, the ATIP Division modernized its work processes, resulting in an end-to-end digital paperless delivery model permitting the resumption of ATIP activities on May 25, 2020. The ATIP office and its clients benefitted from this new electronic process as files are now processed remotely. Care and consideration was taken when developing the new approach to closely mirror the previous paper-based process to ensure that the existing security and quality assurance controls remain in effect.
Training and Awareness
During the reporting period, the ATIP Division provided 14 training and awareness sessions to 108 participants. Most of the sessions were provided to branch contacts to assist them in preparing for the new electronic process.
A few sessions were given to employees and managers within the Department on various topics, for example, the effective processing of access to information and privacy requests, understanding legislative requirements, in addition to the exemption and exclusion provisions under the legislation.
Delegation of Authority
The delegation of authority approved on December 1, 2015 provides the authority to approve or deny the release of information under the Act is shared by the Deputy Minister, the Associate Deputy Minister, the Assistant Deputy Ministers of Consultations and Communications Branch and Corporate Services Branch, the Senior Director, Communications Policy Division, the ATIP Director, ATIP Team Leaders and Senior ATIP analysts to sign off on more administrative matters. The ATIP Director normally performs the function, with the exception of disclosures pursuant to paragraph 8(2)(e) of the Act, which are usually handled by the Assistant Deputy Minister of the Corporate Services Branch.
DESIGNATION / DÉLÉGATION
PRIVACY ACT / LOI SUR LA PROTECTION DES RENSEIGNEMENTS PERSONNELS
Privacy Act Designation Order
The Minister of Finance Canada, pursuant to section 73 of the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Minister as the head of the Department of Finance, under the provisions of the Act and related regulations set out in the schedule opposite each position.
This designation replaces all previous delegation orders.
Arrêté sur la délégation en vertu de la Loi sur la protection des renseignements personnels
En vertu de l'article 73 de la Loi sur l'accès à l'information, le ministre des Finances Canada délègue aux titulaires des postes mentionnés à l'annexe ci-après, ainsi qu'aux personnes occupant à titre intérimaire lesdits postes, les attributions dont [il ou elle] est, en qualité de responsable du Ministère des Finances, investi[e] par les dispositions de la Loi ou de son règlement mentionnées en regard de chaque poste.
Le présent document remplace et annule tout arrêté antérieur.
Dated in Ottawa on this 1st day
of December, 2015
Fait à Ottawa en ce 1er jour
de décembre 2015
Powers, duties, or functions | Section | Deputy Minister | Associate Deputy Minister | Associate Deputy Minister and G7 Deputy for Canada | Senior Assistant Deputy Ministers Assistant Deputy Ministers Chief of Audit and Head of Evaluation General Directors Executive Directors Senior Director, Communications Policy |
Director, ATIP | ATIP Team Leaders, Senior ATIP Analysts |
---|---|---|---|---|---|---|---|
Disclosure for research purposes | 8(2)(j) | Yes | Yes | Yes | No | Yes | No |
Disclosure in the public interest or in the interest of the individual | 8(2)(m) | Yes | Yes | Yes | No | Yes | No |
Copies of requests under 8(2)(e) to be retained | 8(4) | Yes | Yes | Yes | Yes | Yes | Yes |
Notice of disclosure under 8(2)(m) | 8(5) | Yes | Yes | Yes | No | Yes | No |
Record of disclosures to be retained | 9(1) | Yes | Yes | Yes | No | Yes | Yes |
Consistent uses | 9(4) | Yes | Yes | Yes | No | Yes | Yes |
Personal information to be included in personal information banks | 10 | Yes | Yes | Yes | No | Yes | Yes |
Notice where access requested | 14 | Yes | Yes | Yes | No | Yes | No |
Extension of time limits | 15 | Yes | Yes | Yes | No | Yes | Yes |
Language of access | 17(2)(b) | Yes | Yes | Yes | No | Yes | Yes |
Access to personal information in alternative format | 17(3)(b) | Yes | Yes | Yes | No | Yes | Yes |
Exemption (exempt bank) - Disclosure may be refused | 18(2) | Yes | Yes | Yes | No | Yes | No |
Exemption - Personal information obtained in confidence | 19(1) | Yes | Yes | Yes | No | Yes | No |
Where authorized to disclose | 19(2) | Yes | Yes | Yes | No | Yes | No |
Exemption - Federal-provincial affairs | 20 | Yes | Yes | Yes | No | Yes | No |
Exemption - International affairs and defence | 21 | Yes | Yes | Yes | No | Yes | No |
Exemption - Law enforcement and investigation | 22 | Yes | Yes | Yes | No | Yes | No |
Exemption - Public Servants Disclosure Protection Act | 22.3 | Yes | Yes | Yes | No | Yes | No |
Exemption - Security clearances | 23 | Yes | Yes | Yes | No | Yes | No |
Exemption - Individuals sentenced for an offence | 24 | Yes | Yes | Yes | No | Yes | No |
Exemption - Safety of individuals | 25 | Yes | Yes | Yes | No | Yes | No |
Exemption - Information about another individual | 26 | Yes | Yes | Yes | No | Yes | No |
Exemption - Solicitor-client privilege | 27 | Yes | Yes | Yes | No | Yes | No |
Exemption - Medical record | 28 | Yes | Yes | Yes | No | Yes | No |
Notice of intention to investigate | 31 | Yes | Yes | Yes | No | Yes | No |
Right to make representation | 33(2) | Yes | Yes | Yes | No | Yes | Yes |
Findings and recommendations of Privacy Commissioner (complaints) | 35(1) | Yes | Yes | Yes | No | Yes | Yes |
Access to be given | 35(4) | Yes | Yes | Yes | No | Yes | No |
Report of findings and recommendations (exempt banks) | 36(3) | Yes | Yes | Yes | No | Yes | Yes |
Report of findings and recommendations (compliance review) | 37(3) | Yes | Yes | Yes | No | Yes | Yes |
Special rules for hearings | 51(2)(b) | Yes | Yes | Yes | No | Yes | Yes |
Ex parte representations | 51(3) | Yes | Yes | Yes | No | Yes | Yes |
Report to Parliament | 72(1) | Yes | Yes | Yes | No | Yes | Yes |
Privacy Regulations | |||||||
Reasonable facilities and time provided to examine personal information | 9 | Yes | Yes | Yes | No | Yes | Yes |
Notification that correction to personal information has been made | 11(2) | Yes | Yes | Yes | No | Yes | Yes |
Notification that correction to personal information has been refused | 11(4) | Yes | Yes | Yes | No | Yes | Yes |
Disclosure of personal information relating to physical or mental health may be made to a qualified medical practitioner or psychologist for an opinion on whether to release information to the requestor | 13(1) | Yes | Yes | Yes | No | Yes | No |
Disclosure of personal information relating to physical or mental health may be made to a requestor in the presence of a qualified medical practitioner or psychologist | 14 | Yes | Yes | Yes | No | Yes | No |
Information Holdings
All government institutions subject to the Access to Information Act and the Privacy Act publish an inventory of their information holdings as well as relevant details about personal information under their control. The information can assist individuals in making an access to information or personal information request, or in exercising their privacy rights.
A description of the Department’s programs, activities, and information holdings, including its classes of records and personal information banks can be found in Info Source: Sources of Federal Government and Employee Information.
Some programs and activities, such as human resources and financial management, are common to most government institutions. These are known as internal services and they involve the following types of information:
- Standard classes of records: These are descriptions of all records created and used to support internal services.
- Standard personal information banks: These are descriptions of personal information contained in records, and collected and used to support internal services.
Interpretation of the Statistical Report (Annex A)
Section 1 – Requests under the Privacy Act
The number of formal requests received in 2020-2021 was seven, a 50% decrease from 14 formal requests received the previous reporting year. No request was carried over from 2019-2020. By the end of 2020-2021, all seven requests were completed.
Table 1 illustrates a five-year trend.
Fiscal Year | New Requests Received | Requests Completed | Number of Pages Processed | Number of Pages Released | On-Time Compliance Rate % |
---|---|---|---|---|---|
2020-2021 | 7 | 7 | 87 | 87 | 57.1% |
2019-2020 | 14 | 14 | 601 | 601 | 100% |
2018-2019 | 21 | 21 | 23 | 23 | 100% |
2017-2018 | 20 | 21 | 40 | 40 | 100% |
2016-2017 | 18 | 17 | 183 | 177 | 100% |
Section 2 – Requests Closed During the Reporting Period
Disposition / Completion Time of Requests
Many individuals who submit Privacy Act requests incorrectly assume that the Department holds the same type and amount of personal information as is held by the Canada Revenue Agency, banks, and trust companies. That is not the case and explains why many requests do not result in the retrieval of personal information. The following table indicates the disposition of the seven completed requests this fiscal year:
Disposition | Number of Requests | Percentage of Requests |
---|---|---|
All disclosed | 1 | 14.3% |
Disclosed in part | 0 | 0% |
All exempted | 0 | 0% |
All excluded | 0 | 0% |
No records exist | 3 | 42.9% |
Request abandoned | 3 | 42.9% |
Neither confirmed or denied | 0 | 0% |
Total | 7 | 100.1% |
Completion Time
Of the seven requests completed, four were completed within 30 days. Two requests were closed between 31 and 120 days, and one request was completed within 121 and 365 days.
Exemptions / Exclusions
In 2020-2021, the Department did not invoke any exemption or exclusion provisions to the requests it processed.
Format of Information Released
Records were provided to the applicant in one case, and were provided in electronic form.
Complexity
None of the requests were considered complex.
Deemed Refusals
Of the seven requests completed, four (57.1%) were closed on time. The remaining three requests received a late response owing in large part to the measures put in place to contain the COVID 19 virus and keep people safe.
Translations
There were no requests for translation this reporting period.
Section 3 – Disclosures under Subsection 8(2) and 8(5) (Permissible Disclosures)
Paragraph 8(2)(e) of the Act allows for disclosures of personal information “to an investigative body…for the purpose of enforcing any law.” The Department did not make any disclosures pursuant to paragraph 8(2)(e) of the Act in this reporting period.
Paragraph 8(2)(m) of the Act allows for disclosures of personal information in the public interest. The Department made two disclosures pursuant to paragraph 8(2)(m) of the Act in this reporting period. Both disclosures were made to Parliament in the context of a motion for the production of documents. The Department informed the Privacy Commissioner prior to disclosure in both cases.
Section 4 – Requests for Correction of Personal Information and Notations
No requests for corrections or notations were received from applicants this reporting period.
Section 5 – Extensions
The Department did not claim any extensions on the requests processed under the Privacy Act in 2020-2021.
Section 6 – Consultations Received from Other Institutions and Organizations
No consultations were received from other government institutions or organizations.
Section 7 – Completion Time of Consultations on Cabinet Confidences
The departmental Legal Services Unit was not asked to respond to any consultations to confirm the existence of Cabinet Confidences during the reporting period.
Section 8 – Complaints/Investigations/Audits
No complaints were lodged against the Department during the reporting period and none were carried forward from 2020-2021.
No audits or investigations were initiated or completed this fiscal year.
No appeals were made to the Federal Court.
Section 9 – Privacy Impact Assessments and Personal Information Banks
The Department did not initiate or complete any Privacy Impact Assessments this reporting period. There is currently one institution-specific active personal information bank (PIB) for the Department of Finance, entitled Tax Data - Evaluation and Formulation of Fiscal Policy (Bank number FIN PPU 100), as outlined in the Info Source publication.
Section 10 – Material Privacy Breaches
A single material privacy breach occurred this reporting period and was reported to the Office of the Privacy Commissioner and to the Treasury Board Secretariat. The breach involved an email containing personal information of 7 individuals inadvertently sent to an individual who was not authorized to receive the information. The breach was quickly contained and the recipient confirmed that the email was deleted and that no copies were retained. The affected individuals were informed of the breach in writing and were provided with guidance on how to protect against fraudulent activities.
Section 11 – Resources Related to the Privacy Act
Administration of the Act cost the Department $9,627.00 in 2020-2021. Costs incurred in the reporting period include the salaries of ATIP Division staff and the administrative expenses associated with administration of the Act. Costs do not include salaries of other departmental personnel involved in processing requests.
Supplemental Reporting – Capacity to Receive and to Process Requests
In line with public health restrictions, starting in August 2020, a limited number of employees of the ATIP Division were able to reintegrate the office to receive and process records received by mail and paper records, corresponding to 32 weeks. The Division was receiving and logging requests received electronically (by email or through the digital request service) throughout all of 2020-2021.
The ATIP Office was unable to process electronic records for the first seven weeks of 2020‑2021, and resumed its activities in May 2020. Once activities resumed, the Department had almost full capacity to process electronic record, depending on the classification level. For paper records, the Department had partial capacity from August 2020 forward.
Monitoring Compliance
Due to the small number of requests processed by the Department under the Act, including corrections or notations, monitoring of requests is conducted within the ATIP Division as required in order to ensure that the Department meets its legislated obligations.
ANNEX A
Statistical Report on Privacy Act Requests
(including Supplemental Statistical Report)
Section 1: Requests Under the Privacy Act
Number of Requests | |
---|---|
Received during reporting period | 7 |
Outstanding from previous reporting period | 0 |
Total | 7 |
Closed during reporting period | 7 |
Carried over to next reporting period | 0 |
Section 2: Requests Closed During the Reporting Period
Disposition of Requests | Completion Time | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
All disclosed | 0 | 0 | 1 | 0 | 0 | 0 | 0 | 1 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
No records exist | 0 | 2 | 0 | 1 | 0 | 0 | 0 | 3 |
Request abandoned | 2 | 0 | 0 | 0 | 0 | 1 | 0 | 3 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 2 | 2 | 1 | 1 | 0 | 1 | 0 | 7 |
Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
---|---|---|---|---|---|
18(2) | 0 | 22(1)(a)(i) | 0 | 23(a) | 0 |
19(1)(a) | 0 | 22(1)(a)(ii) | 0 | 23(b) | 0 |
19(1)(b) | 0 | 22(1)(a)(iii) | 0 | 24(a) | 0 |
19(1)(c) | 0 | 22(1)(b) | 0 | 24(b) | 0 |
19(1)(d) | 0 | 22(1)(c) | 0 | 25 | 0 |
19(1)(e) | 0 | 22(2) | 0 | 26 | 0 |
19(1)(f) | 0 | 22.1 | 0 | 27 | 0 |
20 | 0 | 22.2 | 0 | 27.1 | 0 |
21 | 0 | 22.3 | 0 | 28 | 0 |
22.4 | 0 |
Section | Number of Requests | Section | Number of Requests | Section | Number of Requests |
---|---|---|---|---|---|
69(1)(a) | 0 | 70(1) | 0 | 70(1)(d) | 0 |
69(1)(b) | 0 | 70(1)(a) | 0 | 70(1)(e) | 0 |
69.1) | 0 | 70(1)(b) | 0 | 70(1)(f) | 0 |
70(1)(c) | 0 | 70.1 | 0 |
Paper | Electronic | Other |
---|---|---|
0 | 1 | 0 |
2.5 Complexity
Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
---|---|---|
87 | 87 | 4 |
Disposition | Less Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
All disclosed | 1 | 87 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 3 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 4 | 87 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disposition | Consultation Required | Assessment of Fees | Legal Advice Sought | Other | Total |
---|---|---|---|---|---|
All disclosed | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 0 | 0 | 0 | 1 | 1 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 1 | 1 |
2.6 Closed requests
Requests closed within legislated timelines | |
---|---|
Number of requests closed within legislated timelines | 4 |
Percentage of requests closed within legislated timelines (%) | 57.1 |
2.7 Deemed refusals
Number of Requests Closed Past the Legislated Timelines | Principal Reason | |||
---|---|---|---|---|
Interference with Operations / Workload | External Consultation | Internal Consultation | Other | |
3 | 0 | 0 | 0 | 3 |
Number of Days Past Legislated Timelines | Number of Requests Past Legislated Timeline Where No Extension Was Taken | Number of Requests Past Legislated Timeline Where an Extension Was Taken | Total |
---|---|---|---|
1 to 15 days | 1 | 0 | 1 |
16 to 30 days | 0 | 0 | 0 |
31 to 60 days | 0 | 0 | 0 |
61 to 120 days | 1 | 0 | 1 |
121 to 180 days | 1 | 0 | 1 |
181 to 365 days | 0 | 0 | 0 |
More than 365 days | 0 | 0 | 0 |
Total | 3 | 0 | 3 |
Translation Requests | Accepted | Refused | Total |
---|---|---|---|
English to French | 0 | 0 | 0 |
French to English | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
Section 3: Disclosures Under Subsections 8(2) and 8(5)
Paragraph 8(2)(e) | Paragraph 8(2)(m) | Subsection 8(5) | Total |
---|---|---|---|
0 | 2 | 0 | 2 |
Section 4: Requests for Correction of Personal Information and Notations
Disposition for Correction Requests Received | Number |
---|---|
Notations attached | 0 |
Requests for correction accepted | 0 |
Total | 0 |
Section 5: Extensions
Number of requests where an extension was taken | 15(a)(i) Interference with operations | 15 (a)(ii) Consultation | 15(b) Translation purposes or conversion | |||||
---|---|---|---|---|---|---|---|---|
Futher review required to determine exemptions | Large volume of pages | Large volume of requests | Documents are difficult to obtain | Cabinet Confidence Section (Section 70) | External | Internal | ||
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Length of Extensions | 15(a)(i) Interference with operations | 15 (a)(ii) Consultation | 15(b) Translation purposes or conversion | |||||
---|---|---|---|---|---|---|---|---|
Futher review required to determine exemptions | Large volume of pages | Large volume of requests | Documents are difficult to obtain | Cabinet Confidence Section (Section 70) | External | Internal | ||
1 to 15 days | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 days | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 days or greater | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 6: Consultations Received From Other Institutions and Organizations
Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
---|---|---|---|---|
Received during reporting period | 0 | 0 | 0 | 0 |
Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 |
Closed during the reporting period | 0 | 0 | 0 | 0 |
Carried over to next reporting period | 0 | 0 | 0 | 0 |
Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 7: Completion Time of Consultations on Cabinet Confidences
Number of Days | Fewer Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Number of Days | Fewer Than 100 Pages Processed | 101‒500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 8: Complaints and Investigations Notices Recieved
Section 31 | Section 33 | Section 35 | Court action | Total |
---|---|---|---|---|
0 | 0 | 0 | 0 | 0 |
Section 9: Court Action
Number of PIA(s) completed | 0 |
---|
Personal Information Banks | Active | Created | Terminated | Modified |
---|---|---|---|---|
1 | 0 | 0 | 0 |
Section 10: Material Privacy Breaches
Number of material privacy breaches reported to TBS | 1 |
---|---|
Number of material privacy breaches reported to OPC | 1 |
Section 11: Resources Related to the Privacy Act
Expenditures | Amount | |
---|---|---|
Salaries | $9,447 | |
Overtime | $0 | |
Goods and Services | $180 | |
Professional services contracts |
$0 | |
Other |
$180 | |
Total | $9,627 |
Resources | Person Years Dedicated to Privacy Activities |
---|---|
Full-time employees | 0.110 |
Part-time and casual employees | 0.000 |
Regional staff | 0.000 |
Consultants and agency personnel | 0.000 |
Students | 0.000 |
Total | 0.110 |
Note: Enter values to three decimal places.
Supplemental Statistical Report on the Access to Information Act and Privacy Act
Section 1: Capacity to Recieve Requests
Number of Weeks | |
---|---|
Able to receive requests by mail | 32 |
Able to receive requests by email | 52 |
Able to receive requests through the digital request service | 52 |
Section 2: Capacity to Process Records
No Capacity | Partial Capacity | Full Capacity | Total | |
---|---|---|---|---|
Unclassified Paper Records | 20 | 32 | 0 | 52 |
Protected B Paper Records | 20 | 32 | 0 | 52 |
Secret and Top Secret Paper Records | 20 | 32 | 0 | 52 |
No Capacity | Partial Capacity | Full Capacity | Total | |
---|---|---|---|---|
Unclassified Electronic Records | 7 | 0 | 45 | 52 |
Protected B Electronic Records | 7 | 0 | 45 | 52 |
Secret and Top Secret Electronic Records | 7 | 45 | 0 | 52 |
Page details
- Date modified: