Archived - Annual Report to Parliament on the Administration of the Privacy Act 2021-2022
Table of Contents
Mandate of the Department of Finance Canada
Administration of the Privacy Act
Policies, Guidelines, Procedures and Initiatives
Interpretation of Statistical Report (Annex A)
Section 1 – Requests under the Privacy Act
Section 2 – Requests Closed During the Reporting Period
Section 3 – Disclosures under Subsection 8(2) and 8(5) (Permissible Disclosures)
Section 4 – Requests for Correction of Personal Information and Notations.
Section 6 – Consultations Received from Other Institutions and Organizations
Section 7 – Completion Time of Consultations on Cabinet Confidences
Section 8 – Complaints/Investigations/Audits
Section 9 – Privacy Impact Assessments and Personal Information Banks
Section 10 – Material Privacy Breaches
ANNEX A Statistical Report on Privacy Act Requests
Introduction
The Annual Report to Parliament on the Administration of the Privacy Act (the Act) within the Department of Finance Canada (the ‘Department’) is prepared and tabled in Parliament in accordance with section 72 of the Act and covers the period from April 1, 2021 to March 31, 2022.
Purpose of the Privacy Act
The Act came into force on July 1, 1983. Its purpose is to protect the privacy of individuals with respect to personal information about themselves held by federal government institutions. It also provides Canadian citizens, permanent residents, and individuals present in Canada a right of access to their personal information.
The Department recognizes that the right of access to personal information is an essential element of our system of democracy. It is committed to openness and transparency, respecting both the spirit and the requirements of the Act, its regulations and related policy instruments. The Department further acknowledges the importance of facilitating access to information by requiring that its employees make every reasonable effort to assist applicants.
Mandate of the Department of Finance Canada
The Department helps the Government of Canada develop and implement strong and sustainable economic, fiscal, tax, social, security, international and financial sector policies and programs. It plays an important central agency role, working with other departments to ensure that the Government's agenda is carried out and that ministers are supported with high-quality analysis and advice.
The Department's responsibilities include the following:
- Preparing the federal budget and the Update of Economic and Fiscal Projections;
- Preparing the Annual Financial Report of the Government of Canada and, in cooperation with the Treasury Board of Canada Secretariat and the Receiver General for Canada, the Public Accounts of Canada;
- Developing tax and tariff policy and legislation;
- Managing federal borrowing on financial markets;
- Designing and administering major transfers of federal funds to the provinces and territories;
- Developing financial sector policy and legislation; and
- Representing Canada in various international financial institutions and groups.
The Minister of Finance is accountable for ensuring that his/her responsibilities are fulfilled both within his/her portfolio and with respect to the authorities assigned through legislation. In particular, the Minister has direct responsibility for a number of acts as well as fiscal and tax policy relating to other acts that are under the responsibility of other ministers.
Administration of the Privacy Act
Access to Information and Privacy Division
The Access to Information and Privacy (ATIP) Division is part of the Consultations and Communications Branch. The ATIP Division is responsible for administering the Access to Information Act and the Privacy Act for the Department. As a centralized operation, the ATIP Division coordinates the timely processing of requests under the legislation, conducts interdepartmental consultations, handles complaints lodged with the Information Commissioner, and responds to informal inquiries. Division staff also provides guidance to departmental officials on matters involving the Act. As of March 31, 2022, ten employees within the ATIP Division were dedicated to the administration of the Access to Information Act and the Privacy Act along with related functions. On that date, the ATIP Division was comprised of a director, supported by two managers, six ATIP analysts, and an administrative assistant. The Department of Finance Canada did not enter into any service agreements pursuant to section 73.1 of the Privacy Act.
Principles on Assistance to Applicants
With the passing of the Federal Accountability Act, section 4(2.1) was added to the Access to Information Act:
“The head of a government institution shall, without regard to the identity of a person making a request for access to a record under the control of the institution, make every reasonable effort to assist the person in connection with the request, respond to the request accurately and completely and, subject to the regulations, provide timely access to the record in the format requested.”
While a similar provision was not included in the Privacy Act, the Department is nonetheless committed to both the spirit and intent of these principles and to the Directive on Privacy Requests and Correction of Personal Information with respect to their application when processing Privacy Act requests.
Policies, Guidelines, Procedures and Initiatives
Impact of COVID-19 on ATIP Operations
Since 2020, the COVID-19 pandemic has had an unprecedented impact on the health and economic well-being of people around the world.
Like other workplaces across Canada, the Government of Canada implemented exceptional workplace measures to curb the spread of COVID-19 and protect federal employees and the public. Starting March 16, 2020, the Department of Finance and other institutions were operating with significantly reduced on-site workforces, with most employees asked to work remotely. As a result, the Department’s ability to meet the legislated timelines under the Privacy Act was significantly constrained in 2020-2021, resulting in delays in responding to requests, which were also felt in 2021-2022.
Throughout 2021-2022, the Department continued to process its requests electronically after modernizing its work processes the previous year resulting in an end-to-end digital paperless delivery model. With the reintegration of a limited number of employees at the physical workplace, the Division was able to focus on requests that that had been received in previous years and requiring the processing of paper records, in addition to new incoming requests which could be processed digitally.
Training and Awareness
During the reporting period, the ATIP Division provided two training and awareness sessions to 113 participants. These sessions were given to employees and managers within the Department and covered various topics surrounding the Acts’ legislative and policy requirements. For example, the sessions discussed the effective processing of access to information and privacy requests, proactive publication requirements, the principles surrounding the management of personal information, and the application of the Acts’ exemption and exclusion provisions.
Delegation of Authority
The delegation of authority approved on May 5, 2021 provides the authority to approve or deny the release of information under the Act. This is shared by the Deputy Minister, the Associate Deputy Minister, the Assistant Deputy Ministers of Consultations and Communications Branch and of Corporate Services Branch, the Director General of Consultations and Communications the ATIP Director, ATIP Mangers and and Senior ATIP advisors. The ATIP Director and ATIP Managers normally perform the function, with the exception of disclosures pursuant to paragraph 8(2)(e) of the Act, which are usually handled by the Assistant Deputy Minister of the Corporate Services Branch.
DESIGNATION / DÉLÉGATION
PRIVACY ACT / LOI SUR LA PROTECTION DES RENSEIGNEMENTS PERSONNELS
Privacy Act Designation Order
The Minister of Finance Canada, pursuant to section 73 of the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Minister as the head of the Department of Finance, under the provisions of the Act and related regulations set out in the schedule opposite each position.
This designation replaces all previous delegation orders.
Arrêté sur la délégation en vertu de la Loi sur la protection des renseignements personnels
En vertu de l'article 73 de la Loi sur la protection des renseignements personnels, le ministre des Finances Canada délègue aux titulaires des postes mentionnés à l'annexe ci-après, ainsi qu'aux personnes occupant à titre intérimaire lesdits postes, les attributions dont elle est, en qualité de responsable du Ministère des Finances, investie par les dispositions de la Loi ou de son règlement mentionnées en regard de chaque poste.
Le présent document remplace et annule tout arrêté antérieur.
Dated in Ottawa on this 5th day
of May, 2021
Fait à Ottawa en ce 5ieme jour
de mai 2021
Powers, duties, or functions | Section | Deputy Minister | Associate Deputy Minister and G7/G20 & FSB Deputy for Canada | Associate Deputy Minister | Assistant Deputy Minister, Consultations and Communications Branch Director General, Consultatins and Communications |
Assistant Deputy Minister Corporate Services Branch |
Director, Access to Information and Privacy (ATIP) | ATIP Managers | Senior ATIP Advisors |
---|---|---|---|---|---|---|---|---|---|
Disclosure for research purposes | 8(2)(j) | Yes | Yes | Yes | Yes | No | Yes | No | No |
Disclosure in the public interest or in the interest of the individual | 8(2)(m) | Yes | Yes | Yes | Yes | No | Yes | No | No |
Copies of requests under 8(2)(e) to be retained | 8(4) | Yes | Yes | Yes | Yes | Yes | Yes | Yes | No |
Notice of disclosure under 8(2)(m) | 8(5) | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Record of disclosures to be retained | 9(1) | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Consistent uses | 9(4) | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Personal information to be included in personal information banks | 10 | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Notice where access requested | 14 | No | No | No | No | No | Yes | Yes | No |
Extension of time limits | 15 | No | No | No | No | No | Yes | Yes | Yes |
Language of access | 17(2)(b) | No | No | No | No | No | Yes | Yes | Yes |
Access to personal information in alternative format | 17(3)(b) | No | No | No | No | No | Yes | Yes | Yes |
Exemption (exempt bank) - Disclosure may be refused | 18(2) | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Exemption - Personal information obtained in confidence | 19(1) | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Where authorized to disclose | 19(2) | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Exemption - Federal-provincial affairs | 20 | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Exemption - International affairs and defence | 21 | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Exemption - Law enforcement and investigation | 22 | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Exemption - Public Servants Disclosure Protection Act | 22.3 | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Exemption - Security clearances | 23 | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Exemption - Individuals sentenced for an offence | 24 | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Exemption - Safety of individuals | 25 | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Exemption - Information about another individual | 26 | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Exemption – Protected information – solicitors, advocates and notaries | 27 | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Exemption - Medical record | 28 | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Notice of intention to investigate | 31 | Yes | Yes | Yes | Yes | No | Yes | Yes | Yes |
Right to make representation | 33(2) | Yes | Yes | Yes | Yes | No | Yes | Yes | Yes |
Findings and recommendations of Privacy Commissioner (complaints) | 35(1) | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Access to be given | 35(4) | No | No | No | No | No | Yes | Yes | No |
Report of findings and recommendations (exempt banks) | 36(3) | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Report of findings and recommendations (compliance review) | 37(3) | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Special rules for hearings | 51(2)(b) | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Ex parte representations | 51(3) | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Annual report – government institutions | 72 | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Notice of Provision of services related to privacy | 73(1)(3) | Yes | Yes | Yes | Yes | No | Yes | No | No |
Spending authority | 73(1)(5) | Yes | Yes | Yes | Yes | No | Yes | No | No |
Privacy Regulations | |||||||||
Reasonable facilities and time provided to examine personal information | 9 | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Notification that correction to personal information has been made | 11(2) | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Notification that correction to personal information has been refused | 11(4) | Yes | Yes | Yes | Yes | No | Yes | Yes | No |
Disclosure of personal information relating to physical or mental health may be made to a qualified medical practitioner or psychologist for an opinion on whether to release information to the requestor | 13(1) | Yes | Yes | Yes | Yes | No | Yes | No | No |
Disclosure of personal information relating to physical or mental health may be made to a requestor in the presence of a qualified medical practitioner or psychologist | 14 | Yes | Yes | Yes | Yes | No | Yes | No | No |
Information Holdings
All government institutions subject to the Access to Information Act and the Privacy Act publish an inventory of their information holdings as well as relevant details about personal information under their control. The information can assist individuals in making an access to information or personal information request, or in exercising their privacy rights.
A description of the Department’s programs, activities, and information holdings, including its classes of records and personal information banks can be found in Info Source: Sources of Federal Government and Employee Information.
Some programs and activities, such as human resources and financial management, are common to most government institutions. These are known as internal services and they involve the following types of information:
- Standard classes of records: These are descriptions of all records created and used to support internal services.
- Standard personal information banks: These are descriptions of personal information contained in records, and collected and used to support internal services.
Interpretation of Statistical Report (Annex A)
Section 1 – Requests under the Privacy Act
The number of formal requests received in 2021-2022 was 13, an increase of 85% from 7 formal requests received the previous reporting year. No request was carried over from 2020-2021. By the end of 2021-2022, four requests remained outstanding.
The following table illustrates a five-year trend.
Fiscal Year | New Requests Received | Requests Completed | Number of Pages Processed | Number of Pages Released | On-Time Compliance Rate % |
---|---|---|---|---|---|
2021-2022 | 13 | 9 | 1237 | 800 | 88.9% |
2020-2021 | 7 | 7 | 87 | 87 | 57.1% |
2019-2020 | 14 | 14 | 601 | 601 | 100% |
2018-2019 | 21 | 21 | 23 | 23 | 100% |
2017-2018 | 20 | 21 | 40 | 40 | 100% |
Section 2 – Requests Closed During the Reporting Period
Disposition / Completion Time of Requests
Many individuals who submit Privacy Act requests incorrectly assume that the Department holds the same type and amount of personal information as is held by the Canada Revenue Agency, banks, and trust companies. That is not the case and explains why many requests do not result in the retrieval of personal information. The following table indicates the disposition of the seven completed requests this fiscal year:
Disposition | Number of Requests | Percentage of Requests |
---|---|---|
All disclosed | 1 | 11.1% |
Disclosed in part | 1 | 11.1% |
All exempted | 0 | 0% |
All excluded | 0 | 0% |
No records exist | 3 | 33.3% |
Request abandoned | 4 | 44.4% |
Neither confirmed or denied | 0 | 0% |
Total | 9 | 99.9 % |
Completion Time
Of the nine requests completed, eight were completed within 30 days. The remaining request was closed between 31 and 120 days owing to its volume.
Exemptions / Exclusions
In 2021-2022, the Department invoked sections 22 (law enforcement and investigations) and 26 (personal information belonging to another individual) to some of the information requested.
Format of Information Released
Records were provided to the applicant in two cases, and in both instance they were provided in electronic form.
Complexity
One of the requests required the review of more than 1,000 pages (1226 pages).
Deemed Refusals
Of the nine requests completed, eight (88.9%) were closed on time. The remaining request received a late response owing to its volume.
Translations
There were no requests for translation this reporting period.
Section 3 – Disclosures under Subsection 8(2) and 8(5) (Permissible Disclosures)
Paragraph 8(2)(e) of the Act allows for disclosures of personal information “to an investigative body…for the purpose of enforcing any law.” The Department did not make any disclosures pursuant to paragraph 8(2)(e) of the Act in this reporting period.
Paragraph 8(2)(m) of the Act allows for disclosures of personal information in the public interest. The Department did not make any disclosures pursuant to paragraph 8(2)(m) of the Act in this reporting period.
Section 4 – Requests for Correction of Personal Information and Notations
No requests for corrections or notations were received from applicants this reporting period.
Section 5 – Extensions
The Department claimed an extension on one of the requests processed under the Privacy Act in 2021-2022.
Section 6 – Consultations Received from Other Institutions and Organizations
No consultations were received from other government institutions or organizations.
Section 7 – Completion Time of Consultations on Cabinet Confidences
The departmental Legal Services Unit was not asked to respond to any consultations to confirm the existence of Cabinet Confidences during the reporting period.
Section 8 – Complaints/Investigations/Audits
In 2021-2022, no complaints were made regarding the processing of requests under the Privacy Act. A single complaint was lodged against the Department during the reporting period regarding the management of personal information. The investigation had not yet been completed at end of the reporting period. No complaints were completed in 2021-2022.
No audits were initiated or completed this fiscal year.
No appeals were made to the Federal Court.
Section 9 – Privacy Impact Assessments and Personal Information Banks
The Department did not initiate or complete any Privacy Impact Assessments this reporting period. There is currently one institution-specific active personal information bank (PIB) for the Department of Finance, entitled Tax Data - Evaluation and Formulation of Fiscal Policy (Bank number FIN PPU 100), as outlined in the Info Source publication.
Section 10 – Material Privacy Breaches
No material privacy breaches occurred this reporting period.
Section 11 – Resources Related to the Privacy Act
Administration of the Act cost the Department $10,689 in 2021-2022. Costs incurred in the reporting period include the salaries of ATIP Division staff and the administrative expenses associated with administration of the Act. Costs do not include salaries of other departmental personnel involved in processing requests.
Section 12 – Supplemental Reporting – Capacity to Receive and to Process Requests and Breakdown of Outstanding Requests and Complaints
In line with public health restrictions, a limited number of employees of the ATIP Division had reintegrated the physical office in 2020 and the Department was able to receive and process requests received by mail and those involving paper records. There was an eight-week period at the beginning of 2022 when the ATIP Division did not have anyone on site due to renewed health and safety concerns relating to the pandemic. The Division was receiving and logging requests received electronically (by email or through the digital request service) throughout all of 2021-2022.
At the end of the fiscal year, four requests remained in the remained in the Department’s inventory of active requests. These requests were carried forward from the 2021-2022 fiscal year and all were on time at the end of year.
At the end of 2021-2022, a single complaint against the Department remained in its inventory of active complaints. The complaint was received in 2021-2022.
Monitoring Compliance
Due to the small number of requests processed by the Department under the Act, including corrections or notations, monitoring of requests is conducted within the ATIP Division as required in order to ensure that the Department meets its legislated obligations.
Annex A: Statistical Report on Privacy Act Requests
Statistical Report on the Privacy Act
Name of institution: Department of Finance
Reporting period: April 1, 2021 to March 31, 2022
Section 1: Requests Under the Privacy Act
Number of Requests | |||||||||
---|---|---|---|---|---|---|---|---|---|
Received during reporting period | 13 | ||||||||
Outstanding from previous reporting periods | 0 | ||||||||
Outstanding from previous reporting period | 0 | ||||||||
Outstanding from more than one reporting period | 0 | ||||||||
Total | 13 | ||||||||
Closed during reporting period | 9 | ||||||||
Carried over to next reporting period | 4 | ||||||||
Carried over within legislated timeline | 4 | ||||||||
Carried over beyond legislated timeline | 0 |
Source | Number of Requests | ||||||||
---|---|---|---|---|---|---|---|---|---|
Online | 10 | ||||||||
1 | |||||||||
2 | |||||||||
In person | 0 | ||||||||
Phone | 0 | ||||||||
Fax | 0 | ||||||||
Total | 13 |
Section 2: Informal requests
Number of Requests | |||||||||
---|---|---|---|---|---|---|---|---|---|
Received during reporting period | 0 | ||||||||
Outstanding from previous reporting periods | 0 | ||||||||
Outstanding from previous reporting period | 0 | ||||||||
Outstanding from more than one reporting period | 0 | ||||||||
Total | 0 | ||||||||
Closed during reporting period | 0 | ||||||||
Carried over to next reporting period | 0 |
Source | Number of Requests | ||||||||
---|---|---|---|---|---|---|---|---|---|
Online | 0 | ||||||||
0 | |||||||||
0 | |||||||||
In person | 0 | ||||||||
Phone | 0 | ||||||||
Fax | 0 | ||||||||
Total | 0 |
Completion Time | |||||||
---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total |
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Less Than 100 Pages Released |
100-500 Pages Released |
501-1000 Pages Released |
1001-5000 Pages Released |
More Than 5000 Pages Released |
|||||
---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Released | Number of Requests | Pages Released | Number of Requests | Pages Released | Number of Requests | Pages Released | Number of Requests | Pages Released |
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 3: Requests Closed During the Reporting Period
Disposition of Requests | Completion Time | |||||||||
---|---|---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |||
All disclosed | 0 | 1 | 0 | 0 | 0 | 0 | 0 | 1 | ||
Disclosed in part | 0 | 0 | 0 | 1 | 0 | 0 | 0 | 1 | ||
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||
No records exist | 3 | 0 | 0 | 0 | 0 | 0 | 0 | 3 | ||
Request abandoned | 2 | 2 | 0 | 0 | 0 | 0 | 0 | 4 | ||
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | ||
Total | 5 | 3 | 0 | 1 | 0 | 0 | 0 | 9 |
Section | Number of Requests | ||
---|---|---|---|
18(2) | 0 | ||
19(1)(a) | 0 | ||
19(1)(b) | 0 | ||
19(1)(c) | 0 | ||
19(1)(d) | 0 | ||
19(1)(e) | 0 | ||
19(1)(f) | 0 | ||
20 | 0 | ||
21 | 0 | ||
22(1)(a)(i) | 0 | ||
22(1)(a)(ii) | 1 | ||
22(1)(a)(iii) | 1 | ||
22(1)(b) | 0 | ||
22(1)(c) | 0 | ||
22(2) | 0 | ||
22.1 | 0 | ||
22.2 | 0 | ||
22.3 | 0 | ||
22.4 | 0 | ||
23(a) | 0 | ||
23(b) | 0 | ||
24(a) | 0 | ||
24(b) | 0 | ||
25 | 0 | ||
26 | 1 | ||
27 | 0 | ||
27.1 | 0 | ||
28 | 0 |
Section | Number of Requests | ||
---|---|---|---|
69(1)(a) | 0 | ||
69(1)(b) | 0 | ||
69.1 | 0 | ||
70(1) | 0 | ||
70(1)(a) | 0 | ||
70(1)(b) | 0 | ||
70(1)(c) | 0 | ||
70(1)(d) | 0 | ||
70(1)(e) | 0 | ||
70(1)(f) | 0 | ||
70.1 | 0 |
Paper | Electronic | Other | |||||||
---|---|---|---|---|---|---|---|---|---|
E-record | Data set | Video | Audio | ||||||
0 | 2 | 0 | 0 | 0 | 0 |
3.5 Complexity
Number of Pages Processed | Number of Pages Disclosed | Number of Requests | ||||||
---|---|---|---|---|---|---|---|---|
1237 | 800 | 6 |
Disposition | Less Than 100 Pages Processed |
100-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
||||||
---|---|---|---|---|---|---|---|---|---|---|---|
Number of Requests | Pages Processed | Number of Requests | Pages Processed | Number of Requests | Pages Processed | Number of Requests | Pages Processed | Number of Requests | Pages Processed | ||
All disclosed | 1 | 11 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 1 | 1226 | 0 | 0 | |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
Request abandoned | 4 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
Total | 5 | 11 | 0 | 0 | 0 | 0 | 1 | 1226 | 0 | 0 |
Number of Minutes Processed | Number of Minutes Disclosed | Number of Requests | ||||||
---|---|---|---|---|---|---|---|---|
0 | 0 | 0 |
Disposition | Less than 60 Minutes processed | 60-120 Minutes processed | More than 120 Minutes processed | ||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Number of requests | Minutes Processed | Number of requests | Minutes Processed | Number of requests | Minutes Processed | ||||||||||||
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||||
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||||
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||||
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||||
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||||
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||||
Total | 0 | 0 | 0 | 0 | 0 | 0 |
Number of Minutes Processed | Number of Minutes Disclosed | Number of Requests | ||||||
---|---|---|---|---|---|---|---|---|
0 | 0 | 0 |
Disposition | Less than 60 Minutes processed | 60-120 Minutes processed | More than 120 Minutes processed | ||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Number of requests | Minutes Processed | Number of requests | Minutes Processed | Number of requests | Minutes Processed | ||||||||||||
All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||||
Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||||
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||||
All excluded | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||||
Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||||
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | |||||||||||
Total | 0 | 0 | 0 | 0 | 0 | 0 |
Disposition | Consultation Required | Legal Advice Sought | Interwoven Information | Other | Total | ||||||
---|---|---|---|---|---|---|---|---|---|---|---|
All disclosed | 0 | 0 | 0 | 0 | 0 | ||||||
Disclosed in part | 1 | 0 | 0 | 0 | 1 | ||||||
All exempted | 0 | 0 | 0 | 0 | 0 | ||||||
All excluded | 0 | 0 | 0 | 0 | 0 | ||||||
Request abandoned | 0 | 0 | 0 | 0 | 0 | ||||||
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | ||||||
Total | 1 | 0 | 0 | 0 | 1 |
3.6 Closed requests
Number of requests closed within legislated timelines | 8 | ||||
---|---|---|---|---|---|
Percentage of requests closed within legislated timelines (%) | 88.88888889 | ||||
3.7 Deemed refusals
Number of requests closed past the legislated timelines | Principal Reason | ||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
Interference with operations / Workload | External Consultation | Internal Consultation | Other | ||||||||
1 | 1 | 0 | 0 | 0 |
Number of days past legislated timelines | Number of requests past legislated timeline where no extension was taken | Number of requests past legislated timeline where an extension was taken | Total | ||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
1 to 15 days | 0 | 0 | 0 | ||||||||
16 to 30 days | 0 | 0 | 0 | ||||||||
31 to 60 days | 0 | 1 | 1 | ||||||||
61 to 120 days | 0 | 0 | 0 | ||||||||
121 to 180 days | 0 | 0 | 0 | ||||||||
181 to 365 days | 0 | 0 | 0 | ||||||||
More than 365 days | 0 | 0 | 0 | ||||||||
Total | 0 | 1 | 1 |
Translation Requests | Accepted | Refused | Total | ||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
English to French | 0 | 0 | 0 | ||||||||
French to English | 0 | 0 | 0 | ||||||||
Total | 0 | 0 | 0 |
Section 4: Disclosures Under Subsections 8(2) and 8(5)
Paragraph 8(2)(e) | Paragraph 8(2)(m) | Subsection 8(5) | Total | ||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
0 | 0 | 0 | 0 |
Section 5: Requests for Correction of Personal Information and Notations
Disposition for Correction Requests Received | Number | |||||
---|---|---|---|---|---|---|
Notations attached | 0 | |||||
Requests for correction accepted | 0 | |||||
Total | 0 |
Section 6: Extensions
Number of requests where an extension was taken | 15(a)(i) Interference with operations | 15 (a)(ii) Consultation |
15(b) |
|||||
---|---|---|---|---|---|---|---|---|
Further review required to determine exemptions | Large volume of pages | Large volume of requests | Documents are difficult to obtain | Cabinet Confidence Section (Section 70) | External | Internal | ||
1 | 0 | 1 | 0 | 0 | 0 | 0 | 0 | 0 |
Length of Extensions | 15(a)(i) Interference with operations | 15 (a)(ii) Consultation |
15(b) |
|||||
---|---|---|---|---|---|---|---|---|
Further review required to determine exemptions | Large volume of pages | Large volume of requests | Documents are difficult to obtain | Cabinet Confidence Section (Section 70) | External | Internal | ||
1 to 15 days | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 days | 0 | 1 | 0 | 0 | 0 | 0 | 0 | 0 |
31 days or greater | 0 | |||||||
Total | 0 | 1 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 7: Consultations Received From Other Institutions and Organizations
Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review | |||||||
---|---|---|---|---|---|---|---|---|---|---|---|
Received during the reporting period | 0 | 0 | 0 | 0 | |||||||
Outstanding from the previous reporting period | 0 | 0 | 0 | 0 | |||||||
Total | 0 | 0 | 0 | 0 | |||||||
Closed during the reporting period | 0 | 0 | 0 | 0 | |||||||
Carried over within negotiated timelines | 0 | 0 | 0 | 0 | |||||||
Carried over beyond negotiated timelines | 0 | 0 | 0 | 0 |
Recommendation | Number of Days Required to Complete Consultation Requests | ||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | ||||
Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Recommendation | Number of days required to complete consultation requests | ||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | ||||
Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 8: Completion Time of Consultations on Cabinet Confidences
Number of Days | Fewer Than 100 Pages Processed | 100-500 Pages Processed | 501-1000 Pages Processed |
1001-5000 Pages Processed |
More than 5000 Pages Processed |
||||||
---|---|---|---|---|---|---|---|---|---|---|---|
Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | ||
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Number of Days | Fewer Than 100 Pages Processed | 100‒500 Pages Processed | 501-1000 Pages Processed |
1001-5000 Pages Processed |
More than 5000 Pages Processed |
||||||
---|---|---|---|---|---|---|---|---|---|---|---|
Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | Number of Requests |
Pages Disclosed | ||
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 9: Complaints and Investigations Notices Received
Section 31 | Section 33 | Section 35 | Court action | Total | |||||
---|---|---|---|---|---|---|---|---|---|
1 | 1 | 0 | 0 | 2 |
Section 10: Privacy Impact Assessments (PIAs) and Personal Information Banks (PIBs)
Number of PIAs completed | 0 | |||||||
---|---|---|---|---|---|---|---|---|
Number of PIAs modified | 0 |
Personal Information Banks | Active | Created | Terminated | Modified | ||||||
---|---|---|---|---|---|---|---|---|---|---|
Institution-specific | 1 | 0 | 0 | 0 | ||||||
Central | 0 | 0 | 0 | 0 | ||||||
Total | 1 | 0 | 0 | 0 |
Section 11: Privacy Breaches
Number of material privacy breaches reported to TBS | 0 | ||||
---|---|---|---|---|---|
Number of material privacy breaches reported to OPC | 0 |
Number of non-material privacy breaches | 1 |
---|
Section 12: Resources Related to the Privacy Act
Expenditures | Amount | ||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
Salaries | $10,451 | ||||||||||
Overtime | $0 | ||||||||||
Goods and Services | $238 | ||||||||||
Professional services contracts | $0 | ||||||||||
Other | $238 | ||||||||||
Total | $10,689 |
Resources | Person Years Dedicated to Privacy Activities | ||||||
---|---|---|---|---|---|---|---|
Full-time employees | 0.112 | ||||||
Part-time and casual employees | 0.012 | ||||||
Regional staff | 0.000 | ||||||
Consultants and agency personnel | 0.000 | ||||||
Students | 0.004 | ||||||
Total | 0.128 | ||||||
Note: Enter values to three decimal places. |
Supplemental Statistical Report on the Access to Information Act and the Privacy Act
Name of institution: Department of Finance
Reporting period: April 1, 2021 to March 31, 2022
Section 1: Capacity to Receive Requests under the Access to Information Act and the Privacy Act
Number of Weeks | |||||||||
---|---|---|---|---|---|---|---|---|---|
Able to receive requests by mail | 44 | ||||||||
Able to receive requests by email | 52 | ||||||||
Able to receive requests through the digital request service | 52 |
Section 2: Capacity to Process Records under the Access to Information Act and the Privacy Act
No Capacity | Partial Capacity | Full Capacity | Total | |||||||
---|---|---|---|---|---|---|---|---|---|---|
Unclassified Paper Records | 8 | 44 | 0 | 52 | ||||||
Protected B Paper Records | 8 | 44 | 0 | 52 | ||||||
Secret and Top Secret Paper Records | 8 | 44 | 0 | 52 | ||||||
No Capacity | Partial Capacity | Full Capacity | Total | |||||||
---|---|---|---|---|---|---|---|---|---|---|
Unclassified Electronic Records | 0 | 0 | 52 | 52 | ||||||
Protected B Electronic Records | 0 | 0 | 52 | 52 | ||||||
Secret and Top Secret Electronic Records | 0 | 52 | 0 | 52 | ||||||
Section 3: Open Requests and Complaints Under the Access to Information Act
Fiscal Year Open Requests Were Received | Open Requests that are Within Legislated Timelines as of March 31, 2022 | Open Requests that are Beyond Legislated Timelines as of March 31, 2022 | Total | |||||
---|---|---|---|---|---|---|---|---|
Received in 2021-2022 | 129 | 261 | 390 | |||||
Received in 2020-2021 | 0 | 235 | 235 | |||||
Received in 2019-2020 | 2 | 134 | 136 | |||||
Received in 2018-2019 | 1 | 20 | 21 | |||||
Received in 2017-2018 | 0 | 34 | 34 | |||||
Received in 2016-2017 | 2 | 26 | 28 | |||||
Received in 2015-2016 or earlier | 5 | 7 | 12 | |||||
Total | 139 | 717 | 856 | |||||
Row 8, Col. 3 of Section 3.1 must equal Row 7, Col. 1 of Section 1.1 of the 2021-2022 Statistical Report on the Access to Information Act |
Fiscal Year Open Complaints Were Received by Institution | Number of Open Complaints | |||
---|---|---|---|---|
Received in 2021-2022 | 27 | |||
Received in 2020-2021 | 4 | |||
Received in 2019-2020 | 5 | |||
Received in 2018-2019 | 5 | |||
Received in 2017-2018 | 7 | |||
Received in 2016-2017 | 0 | |||
Received in 2015-2016 or earlier | 1 | |||
Total | 49 | |||
Section 4: Open Requests and Complaints Under the Privacy Act
Fiscal Year Open Requests Were Received | Open Requests that are Within Legislated Timelines as of March 31, 2022 | Open Requests that are Beyond Legislated Timelines as of March 31, 2022 | Total | |||||
---|---|---|---|---|---|---|---|---|
Received in 2021-2022 | 4 | 0 | 4 | |||||
Received in 2020-2021 | 0 | 0 | 0 | |||||
Received in 2019-2020 | 0 | 0 | 0 | |||||
Received in 2018-2019 | 0 | 0 | 0 | |||||
Received in 2017-2018 | 0 | 0 | 0 | |||||
Received in 2016-2017 | 0 | 0 | 0 | |||||
Received in 2015-2016 or earlier | 0 | 0 | 0 | |||||
Total | 4 | 0 | 4 | |||||
Row 8, Col. 3 of Section 4.1 must equal Row 7, Col. 1 of Section 1.1 of the 2021-2022 Statistical Report on the Privacy Act |
Fiscal Year Open Complaints Were Received by Institution | Number of Open Complaints | |||
---|---|---|---|---|
Received in 2021-2022 | 1 | |||
Received in 2020-2021 | 0 | |||
Received in 2019-2020 | 0 | |||
Received in 2018-2019 | 0 | |||
Received in 2017-2018 | 0 | |||
Received in 2016-2017 | 0 | |||
Received in 2015-2016 or earlier | 0 | |||
Total | 1 | |||
Section 5: Social Insurance Number (SIN)
Did your institution receive authority for a new collection or new consistent use of the SIN in 2021-2022? | No | |||||||||
---|---|---|---|---|---|---|---|---|---|---|
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