Annual Report to Parliament on the Administration of the Privacy Act 2023-2024

Introduction
Purpose of the Privacy Act
Mandate of the Department of Finance Canada
Administration of the Privacy Act
- Access to Information and Privacy Division
- Principles on Assistance to Applicants
Policies, Guidelines, Procedures and Initiatives to Improve Privacy
Training and Awareness
Delegation of Authority
Information Holdings
Interpretation of Statistical Report (Annex A)
Monitoring Compliance
Annex A: Statistical Report on Privacy Act Requests

Introduction

The Annual Report to Parliament on the Administration of the Privacy Act (the Act) within the Department of Finance Canada (the 'Department') is prepared and tabled in Parliament in accordance with section 72 of the Act and covers the period from April 1, 2023 to March 31, 2024.

Purpose of the Privacy Act

The Act came into force on July 1, 1983. Its purpose is to protect the privacy of individuals with respect to personal information about themselves held by federal government institutions. It also provides Canadian citizens, permanent residents, and individuals present in Canada a right of access to their personal information.

The Department recognizes that the right of access to personal information is an essential element of our system of democracy. It is committed to openness and transparency, respecting both the spirit and the requirements of the Act, its regulations and related policy instruments. The Department further acknowledges the importance of facilitating access to information by requiring that its employees make every reasonable effort to assist applicants.

Mandate of the Department of Finance Canada

The Department helps the Government of Canada develop and implement strong and sustainable economic, fiscal, tax, social, security, international and financial sector policies and programs. It plays an important central agency role, working with other departments to ensure that the Government's agenda is carried out and that ministers are supported with high-quality analysis and advice.

The Department's responsibilities include the following:

Preparing the federal budget and the Update of Economic and Fiscal Projections;
Preparing the Annual Financial Report of the Government of Canada and, in cooperation with the Treasury Board of Canada Secretariat and the Receiver General for Canada, the Public Accounts of Canada;
Developing tax and tariff policy and legislation;
Managing federal borrowing on financial markets;
Designing and administering major transfers of federal funds to the provinces and territories;
Developing financial sector policy and legislation; and
Representing Canada in various international financial institutions and groups.

The Minister of Finance is accountable for ensuring that his/her responsibilities are fulfilled both within his/her portfolio and with respect to the authorities assigned through legislation. In particular, the Minister has direct responsibility for a number of acts as well as fiscal and tax policy relating to other acts that are under the responsibility of other ministers.

Administration of the Privacy Act

Access to Information and Privacy Division

The Access to Information and Privacy (ATIP) Division is part of the Consultations and Communications Branch. The ATIP Division is responsible for administering the Access to Information Act and the Privacy Act for the Department. As a centralized operation, the ATIP Division coordinates the timely processing of requests under the legislation, conducts interdepartmental consultations, handles complaints lodged with the Information Commissioner and with the Privacy Commissioner, and responds to informal inquiries. Division staff also provides guidance to departmental officials on matters involving these Acts. As of March 31, 2023, 14 employees within the ATIP Division were dedicated to the administration of the Access to Information Act and the Privacy Act along with related functions. On that date, the ATIP Division was comprised of a director, supported by two managers, ten ATIP analysts, and a student. The Department of Finance Canada did not enter into any service agreements pursuant to section 73.1 of the Privacy Act.

Principles on Assistance to Applicants

With the passing of the Federal Accountability Act, section 4(2.1) was added to the Access to Information Act:

"The head of a government institution shall, without regard to the identity of a person making a request for access to a record under the control of the institution, make every reasonable effort to assist the person in connection with the request, respond to the request accurately and completely and, subject to the regulations, provide timely access to the record in the format requested."

While a similar provision was not included in the Privacy Act, the Department is nonetheless committed to both the spirit and intent of these principles and to the Directive on Privacy Requests and Correction of Personal Information with respect to their application when processing Privacy Act requests.

Policies, Guidelines, Procedures and Initiatives to Improve Privacy

Plain Language Guide on Exemptions and Exclusions

In 2023-2024, the Treasury Board Secretariat published the Privacy Act: Plain Language Guide to Exemptions and Exclusions, a document to assist individuals who want to understand why some of the information they requested has been redacted. The Department of Finance subsequently updated its response letter templates to include a link to this guide for requesters. An article with the link was also included in the Department's newsletter to employees, who also benefited from this information.

Access to Information and Privacy Communities Development Office (APCDO)

The Department's ATIP Division has been a member of the Access to Information and Privacy Communities Development Office (APCDO) since its inception in 2022-2023. The APCDO is an initiative led by the Treasury Board of Canada Secretariat (TBS) with membership open to ATIP offices across the federal public service. The APCDO was established to enhance the capacity of ATIP offices to provide Canadians with access to government information in a timely manner by attracting new talent to the ATIP offices and providing ATIP professionals with centralized training and professional development programs. In 2023-2024, employees of the Department's ATIP office benefited from attending a number of the APCDO's training sessions tailored to the community thereby enhancing their skills.

ATIP Online Request Service Platform

The Department of Finance continues to use the ATIP Online Request Service Platform managed by the Treasury Board Secretariat (TBS). This latest generation was launched in summer 2022 to enhance the user experience on the digital request service, a portal used by individuals and organizations to submit requests under the ATIP legislation. The Department of Finance was an early adopter of the enhanced platform, having participated in its pilot prior to the official launch. Procedures were established at the time to ensure requests were efficiently captured and tracked. The digital request service was used to submit 75 per cent of the Privacy Act requests received by the Department of Finance in 2023-2024, which is evidence that the portal is a favoured tool for the Act's users. The remaining 25 per cent of requests were submitted by email.

Training and Awareness

During the reporting period, the ATIP Division provided seven training and awareness sessions to 176 participants. These sessions were given to employees and managers within the Department and covered various topics surrounding the Acts' legislative and policy requirements. For example, the sessions discussed the effective processing of access to information and privacy requests, proactive publication requirements, the principles surrounding the management of personal information, and the application of the Acts' exemption and exclusion provisions.

Delegation of Authority

The delegation of authority approved on May 5, 2021 provides the authority to approve or deny the release of information under the Act. This is shared by the Deputy Minister, the Associate Deputy Minister, the Assistant Deputy Ministers of Consultations and Communications Branch and of Corporate Services Branch, the Director General of Consultations and Communications the ATIP Director, ATIP Mangers and and Senior ATIP advisors. The ATIP Director and ATIP Managers normally perform the function, with the exception of disclosures pursuant to paragraph 8(2)(e) of the Act, which are usually handled by the Assistant Deputy Minister of the Corporate Services Branch.

DESIGNATION / DÉLÉGATION

ACCESS TO INFORMATION ACT / LOI SUR L'ACCÈS À L'INFORMATION

Access to Information Act Designation Order

The Minister of Finance Canada, pursuant to section 95 of the Access to Information Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Minister as the head of the Department of Finance, under the provisions of the Act and related regulations set out in the schedule opposite each position.

This designation replaces all previous delegation orders.

Arrêté sur la délégation en vertu de la Loi sur l'accès à l'information

En vertu de l'article 95 de la Loi sur l'accès à l'information, le ministre des Finances Canada délègue aux titulaires des postes mentionnés à l'annexe ci-après, ainsi qu'aux personnes occupant à titre intérimaire lesdits postes, les attributions dont [il ou elle] est, en qualité de responsable du Ministère des Finances, investi[e] par les dispositions de la Loi ou de son règlement mentionnées en regard de chaque poste.

Le présent document remplace et annule tout arrêté antérieur.

Dated in Ottawa on this 5^th day
of May, 2021

Fait à Ottawa en ce 5^ieme jour
de mai 2021

Chrystia Freeland
Deputy Prime Minister and Minister of Finance /
Vice-première ministre et ministre des Finances

Table 1
Schedule 1: Designation Order — *Privacy Act*
		Deputy Minister	Associate Deputy Minister and G7/G20 & FSB Deputy for Canada	Associate Deputy Minister	Assistant Deputy Minister, Consultations and Communications Branch Director General, Consultatins and Communications	Assistant Deputy Minister Corporate Services Branch	Director, Access to Information and Privacy (ATIP)	ATIP Managers	Senior ATIP Advisors
Powers, duties, or functions	Section	Deputy Minister		Associate Deputy Minister		Assistant Deputy Minister Corporate Services Branch	Director, Access to Information and Privacy (ATIP)	ATIP Managers	Senior ATIP Advisors
Disclosure for research purposes	8(2)(j)	Yes	Yes	Yes	Yes	No	Yes	No	No
Disclosure in the public interest or in the interest of the individual	8(2)(m)	Yes	Yes	Yes	Yes	No	Yes	No	No
Copies of requests under 8(2)(e) to be retained	8(4)	Yes	Yes	Yes	Yes	Yes	Yes	Yes	No
Notice of disclosure under 8(2)(m)	8(5)	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Record of disclosures to be retained	9(1)	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Consistent uses	9(4)	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Personal information to be included in personal information banks	10	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Notice where access requested	14	No	No	No	No	No	Yes	Yes	No
Extension of time limits	15	No	No	No	No	No	Yes	Yes	Yes
Language of access	17(2)(b)	No	No	No	No	No	Yes	Yes	Yes
Access to personal information in alternative format	17(3)(b)	No	No	No	No	No	Yes	Yes	Yes
Exemption (exempt bank) - Disclosure may be refused	18(2)	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Exemption - Personal information obtained in confidence	19(1)	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Where authorized to disclose	19(2)	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Exemption - Federal-provincial affairs	20	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Exemption - International affairs and defence	21	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Exemption - Law enforcement and investigation	22	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Exemption - Public Servants Disclosure Protection Act	22.3	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Exemption - Security clearances	23	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Exemption - Individuals sentenced for an offence	24	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Exemption - Safety of individuals	25	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Exemption - Information about another individual	26	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Exemption – Protected information – solicitors, advocates and notaries	27	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Exemption - Medical record	28	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Notice of intention to investigate	31	Yes	Yes	Yes	Yes	No	Yes	Yes	Yes
Right to make representation	33(2)	Yes	Yes	Yes	Yes	No	Yes	Yes	Yes
Findings and recommendations of Privacy Commissioner (complaints)	35(1)	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Access to be given	35(4)	No	No	No	No	No	Yes	Yes	No
Report of findings and recommendations (exempt banks)	36(3)	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Report of findings and recommendations (compliance review)	37(3)	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Special rules for hearings	51(2)(b)	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Ex parte representations	51(3)	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Annual report – government institutions	72	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Notice of Provision of services related to privacy	73(1)(3)	Yes	Yes	Yes	Yes	No	Yes	No	No
Spending authority	73(1)(5)	Yes	Yes	Yes	Yes	No	Yes	No	No
Privacy Regulations
Reasonable facilities and time provided to examine personal information	9	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Notification that correction to personal information has been made	11(2)	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Notification that correction to personal information has been refused	11(4)	Yes	Yes	Yes	Yes	No	Yes	Yes	No
Disclosure of personal information relating to physical or mental health may be made to a qualified medical practitioner or psychologist for an opinion on whether to release information to the requestor	13(1)	Yes	Yes	Yes	Yes	No	Yes	No	No
Disclosure of personal information relating to physical or mental health may be made to a requestor in the presence of a qualified medical practitioner or psychologist	14	Yes	Yes	Yes	Yes	No	Yes	No	No

Information Holdings

All government institutions subject to the Access to Information Act and the Privacy Act publish an inventory of their information holdings as well as relevant details about personal information under their control. The information can assist individuals in making an access to information or personal information request, or in exercising their privacy rights.

A description of the Department's programs, activities, and information holdings, including its classes of records and personal information banks can be found in Info Source: Sources of Federal Government and Employee Information.

Some programs and activities, such as human resources and financial management, are common to most government institutions. These are known as internal services and they involve the following types of information:

Standard classes of records: These are descriptions of all records created and used to support internal services.
Standard personal information banks: These are descriptions of personal information contained in records, and collected and used to support internal services.

Interpretation of Statistical Report (Annex A)

Sections 1 and 2 – Requests under the Privacy Act and Informal Requests

The Department of Finance received 16 formal requests in 2023-2024, a two-fold increase from the eight requests received the previous reporting year. Four requests were carried over from 2022-2023. By the end of 2023‑2024, a single request remained outstanding. The Department's ATIP Division did not receive any informal requests for personal information.

The following table illustrates a five-year trend.

Table 2
**Overview of *Privacy Act* Requests**
Fiscal Year	New Requests Received	Requests Completed	Number of Pages Processed	Number of Pages Released	On-Time Compliance Rate %
2023-2024	16	17	390	345	88%
2022-2023	8	12	2	2	80%
2021-2022	13	9	1237	800	89%
2020-2021	7	7	87	87	57%
2019-2020	14	14	601	601	100%

Section 3 – Requests Closed During the Reporting Period

Disposition / Completion Time of Requests

Many individuals who submit Privacy Act requests incorrectly assume that the Department holds the same type and amount of personal information as is held by the Canada Revenue Agency, banks, and trust companies. That is not the case and explains why many requests do not result in the retrieval of personal information. The following table indicates the disposition of the 17 completed requests this fiscal year:

Table 3
**Disposition and completion time**
Disposition	Number of Requests	Percentage of Requests
All disclosed	1	5.8%
Disclosed in part	1	5.8%
All exempted	0	0%
All excluded	0	0%
No records exist	11	64.7%
Request abandoned	4	23.5%
Neither confirmed or denied	0	0%
Total	17	100 %

Completion Time

Of the 17 requests completed, 15 were completed within 30 days. Two requests were closed beyond 31 days.

Exemptions / Exclusions

In 2023-2024, the Department invoked a single exemption, section 26, on the records it reviewed for disclosure under the Privacy Act. This provision is used to protect personal information about an individuals other than the one who made the request.

Format of Information Released

Records were provided to the applicant in two instances. In both cases, they were provided in electronic form.

Complexity

None of the requests closed in 2023-2024 gave rise to any complexities.

Deemed Refusals

Of the 17 requests completed, 15 (88 per cent) were closed on time. The remaining two requests received a late response.

Translations

There were no requests for translation this reporting period.

Section 4 – Disclosures under Subsection 8(2) and 8(5) (Permissible Disclosures)

Paragraph 8(2)(e) of the Act allows for disclosures of personal information "to an investigative body…for the purpose of enforcing any law." The Department did not make any disclosures pursuant to paragraph 8(2)(e) of the Act in this reporting period.

Paragraph 8(2)(m) of the Act allows for disclosures of personal information in the public interest. The Department did not make any disclosures pursuant to paragraph 8(2)(m) of the Act in this reporting period.

Section 5 – Requests for Correction of Personal Information and Notations

No requests for corrections or notations were received from applicants this reporting period.

Section 6 – Extensions

The Department did not claim any extensions on the requests processed under the Privacy Act in 2023-2024.

Section 7 – Consultations Received from Other Institutions and Organizations

No consultations were received from other government institutions or organizations.

Section 8 – Completion Time of Consultations on Cabinet Confidences

The departmental legal services unit was not asked to respond to any consultations to confirm the existence of Cabinet Confidences during the reporting period.

Section 9 – Complaints and Investigation Notices Received

In 2023-2024, no complaints were made under the Privacy Act. The Office of the Privacy Commissioner completed its investigation into a complaint that was outstanding from previous years regarding the management of personal information, and deemed the allegations not well-founded.

No audits were initiated or completed this fiscal year.

No appeals were made to the Federal Court.

Section 10 – Privacy Impact Assessments (PIAs) and Personal Information Banks

The Department did not complete any Privacy Impact Assessments this reporting period. There is currently one institution-specific active personal information bank (PIB) for the Department of Finance, entitled Tax Data - Evaluation and Formulation of Fiscal Policy (Bank number FIN PPU 100), as outlined in the Info Source publication.

Section 11 –Privacy Breaches

A single material privacy breach occurred this reporting period.

The cyber incident involved personal information of current and former public servants across several federal institutions, including the Department of Finance, who had received relocation support services from BGRS and SIRVA Canada Systems. Details of the breach can be found on the Treasury Board Secretariat's public notice developed to provide Canadians with information on the breach.

The Department fulfilled its reporting requirements with respect to the Treasury Board Secretariat and the Office of the Privacy Commissioner.

Current and former users of the relocation support services who were Department of Finance employees at the time were contacted directly by email or mail and were given instructions on how to protect their personal information. Individuals were also informed of their right to lodge a complaint to the Office of the Privacy Commissioner.

In an effort to reach as many affected individuals as possible, the Department also included information on the breach in its departmental newsletter to all employees, recognizing that some current employees may have received relocation services while working at another institution, and thus would not have been captured in the Department's data.

As indicated in the Treasury Board Secretariat's public notice, credit monitoring services were offered to affected individuals as were the ability to obtain a new passport free of charge in cases where passport information was compromised.

Section 12 – Resources Related to the Privacy Act

Administration of the Act cost the Department $28,849 in 2023-2024. Costs incurred in the reporting period include the salaries of ATIP Division staff and the administrative expenses associated with administration of the Act. Costs do not include salaries of other departmental personnel involved in processing requests.

Supplemental Reporting – Breakdown of Outstanding Requests and Complaints, New collection or Uses of the SIN, and Universal Access under the Privacy Act

At the end of the fiscal year, a single request remained in the Department's inventory of active requests. This request was carried forward from the 2023-2024 fiscal year and as on time at the end of the reporting period.

There were no active complaints against the Department at the end of 2023-2024.

The Department did not undertake any new activities or initiatives involving the collection or use of the Social Insurance Number (SIN) in 2023-2024.

None of the Privacy Act requests received by the Department were from a confirmed foreign national outside of Canada.

Monitoring Compliance

Due to the small number of requests processed by the Department under the Act, including corrections or notations, monitoring of requests is conducted within the ATIP Division as required in order to ensure that the Department meets its legislated obligations.

Annex A: Statistical Report on Privacy Act Requests (including Supplemental Statistical Report)

Name of institution: Department of Finance

Reporting period: April 1, 2023 to March 31, 2024

Section 1: Requests Under the Privacy Act

1.1
**Number of requests received**
		Number of Requests
Received during reporting period		16
Outstanding from previous reporting periods		2
Outstanding from previous reporting period	2
Outstanding from more than one reporting period	0
Total		18
Closed during reporting period		17
Carried over to next reporting period		1
Carried over within legislated timeline	1
Carried over beyond legislated timeline	0

1.2
**Channels of requests**
Source	Number of Requests
Online	12
E-mail	4
Mail	0
In person	0
Phone	0
Fax	0
Total	16

Section 2: Informal requests

2.1
**Number of informal requests**
		Number of Requests
Received during reporting period		0
Outstanding from previous reporting periods		0
Outstanding from previous reporting period	0
Outstanding from more than one reporting period	0
Total		0
Closed during reporting period		0
Carried over to next reporting period		0

2.2
**Channels of informal requests**
Source	Number of Requests
Online	0
E-mail	0
Mail	0
In person	0
Phone	0
Fax	0
Total	0

2.3
**Completion time of informal requests**
Completion Time
0 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121 to 180 Days	181 to 365 Days	More Than 365 Days	Total
0	0	0	0	0	0	0	0

2.4
**Pages released informally**
Less Than 100 Pages Released		100-500 Pages Released		501-1,000 Pages Released		1,001-5,000 Pages Released		More Than 5,000 Pages Released
Number of Requests	Pages Released	Number of Requests	Pages Released	Number of Requests	Pages Released	Number of Requests	Pages Released	Number of Requests	Pages Released
0	0	0	0	0	0	0	0	0	0

Section 3: Requests Closed During the Reporting Period

3.1
**Disposition and completion time**
Disposition of Requests	Completion Time
Disposition of Requests	1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121 to 180 Days	181 to 365 Days	More Than 365 Days	Total
All disclosed	0	0	1	0	0	0	0	1
Disclosed in part	0	0	0	0	0	0	1	1
All exempted	0	0	0	0	0	0	0	0
All excluded	0	0	0	0	0	0	0	0
No records exist	8	3	0	0	0	0	0	11
Request abandoned	4	0	0	0	0	0	0	4
Neither confirmed nor denied	0	0	0	0	0	0	0	0
Total	12	3	1	0	0	0	1	17

3.2
**Exemptions**
Section	Number of Requests
18(2)	0
19(1)(a)	0
19(1)(b)	0
19(1)(c)	0
19(1)(d)	0
19(1)(e)	0
19(1)(f)	0
20	0
21	0
22(1)(a)(i)	0
22(1)(a)(ii)	0
22(1)(a)(iii)	0
22(1)(b)	0
22(1)(c)	0
22(2)	0
22.1	0
22.2	0
22.3	0
22.4	0
23(a)	0
23(b)	0
24(a)	0
24(b)	0
25	0
26	1
27	0
27.1	0
28	0

3.3
**Exclusions**
Section	Number of Requests
69(1)(a)	0
69(1)(b)	0
69.1	0
70(1)	0
70(1)(a)	0
70(1)(b)	0
70(1)(c)	0
70(1)(d)	0
70(1)(e)	0
70(1)(f)	0
70.1	0

3.4
**Format of information released**
Paper	Electronic				Other
Paper	E-record	Data set	Video	Audio	Other
0	2	0	0	0	0

3.5 Complexity

3.5.1
**Relevant pages processed and disclosed for paper and e-record formats**
Number of Pages Processed	Number of Pages Disclosed	Number of Requests
390	345	6

3.5.2
**Relevant pages processed by request disposition for paper and e-record formats by size of requests**
Disposition	Less Than 100 Pages Processed		100-500 Pages Processed		501-1,000 Pages Processed		1,001-5,000 Pages Processed		More Than 5,000 Pages Processed
Disposition	Number of Requests	Pages Processed	Number of Requests	Pages Processed	Number of Requests	Pages Processed	Number of Requests	Pages Processed	Number of Requests	Pages Processed
All disclosed	1	13	0	0	0	0	0	0	0	0
Disclosed in part	0	0	1	377	0	0	0	0	0	0
All exempted	0	0	0	0	0	0	0	0	0	0
All excluded	0	0	0	0	0	0	0	0	0	0
Request abandoned	4	0	0	0	0	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0	0	0	0	0	0
Total	5	13	1	377	0	0	0	0	0	0

3.5.3
**Relevant minutes processed and disclosed for audio formats**
Number of Minutes Processed	Number of Minutes Disclosed	Number of Requests
0	0	0

3.5.4
**Relevant minutes processed per request disposition for audio formats by size of requests**
Disposition	Less than 60 Minutes processed		60-120 Minutes processed		More than 120 Minutes processed
Disposition	Number of requests	Minutes Processed	Number of requests	Minutes Processed	Number of requests	Minutes Processed
All disclosed	0	0	0	0	0	0
Disclosed in part	0	0	0	0	0	0
All exempted	0	0	0	0	0	0
All excluded	0	0	0	0	0	0
Request abandoned	0	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0	0
Total	0	0	0	0	0	0

3.5.5
**Relevant minutes processed and disclosed for video formats**
Number of Minutes Processed	Number of Minutes Disclosed	Number of Requests
0	0	0

3.5.6
**Relevant minutes processed per request disposition for video formats by size of requests**
Disposition	Less than 60 Minutes processed		60-120 Minutes processed		More than 120 Minutes processed
Disposition	Number of requests	Minutes Processed	Number of requests	Minutes Processed	Number of requests	Minutes Processed
All disclosed	0	0	0	0	0	0
Disclosed in part	0	0	0	0	0	0
All exempted	0	0	0	0	0	0
All excluded	0	0	0	0	0	0
Request abandoned	0	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0	0
Total	0	0	0	0	0	0

3.5.7
**Other complexities**
Disposition	Consultation Required	Legal Advice Sought	Interwoven Information	Other	Total
All disclosed	0	0	0	0	0
Disclosed in part	0	0	0	0	0
All exempted	0	0	0	0	0
All excluded	0	0	0	0	0
Request abandoned	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0
Total	0	0	0	0	0

3.6 Closed requests

3.6.1
**Number of requests closed within legislated timelines**
Number of requests closed within legislated timelines	15
Number of requests closed within legislated timelines	15
Percentage of requests closed within legislated timelines (%)	88.23529412
	88.23529412

3.7 Deemed refusals

3.7.1
**Reasons for not meeting legislated timelines**
Number of requests closed past the legislated timelines	Principal Reason
Number of requests closed past the legislated timelines	Interference with operations / Workload	External Consultation	Internal Consultation	Other
2	2	0	0	0

3.7.2
**Request closed beyond legislated timelines (including any extension taken)**
Number of days past legislated timelines	Number of requests past legislated timeline where no extension was taken	Total
1 to 15 days	0	0
16 to 30 days	0	0
31 to 60 days	0	0
61 to 120 days	1	1
121 to 180 days	0	0
181 to 365 days	0	0
More than 365 days	1	1
Total	2	2

3.8
**Requests for translation**
Translation Requests	Accepted	Refused	Total
English to French	0	0	0
French to English	0	0	0
Total	0	0	0

Section 4: Disclosures Under Subsections 8(2) and 8(5)

Paragraph 8(2)(e)	Paragraph 8(2)(m)	Subsection 8(5)	Total
0	0	0	0

Section 5: Requests for Correction of Personal Information and Notations

Disposition for Correction Requests Received	Number
Notations attached	0
Requests for correction accepted	0
Total	0

Section 6: Extensions

6.1
**Reasons for extensions**
Number of requests where an extension was taken	15(a)(i) Interference with operations				15 (a)(ii) Consultation			15(b) Translation purposes or conversion
Number of requests where an extension was taken	Further review required to determine exemptions	Large volume of pages	Large volume of requests	Documents are difficult to obtain	Cabinet Confidence Section (Section 70)	External	Internal	15(b) Translation purposes or conversion
0	0	0	0	0	0	0	0	0

6.2
**Length of extensions**
Length of Extensions	15(a)(i) Interference with operations				15 (a)(ii) Consultation			15(b) Translation purposes or conversion
Length of Extensions	Further review required to determine exemptions	Large volume of pages	Large volume of requests	Documents are difficult to obtain	Cabinet Confidence Section (Section 70)	External	Internal	15(b) Translation purposes or conversion
1 to 15 days	0	0	0	0	0	0	0	0
16 to 30 days	0	0	0	0	0	0	0	0
31 days or greater								0
Total	0	0	0	0	0	0	0	0

Section 7: Consultations Received From Other Institutions and Organizations

7.1
**Consultations received from other Government of Canada institutions and other organizations**
Consultations	Other Government of Canada Institutions	Number of Pages to Review	Other Organizations	Number of Pages to Review
Received during the reporting period	0	0	0	0
Outstanding from the previous reporting period	0	0	0	0
Total	0	0	0	0
Closed during the reporting period	0	0	0	0
Carried over within negotiated timelines	0	0	0	0
Carried over beyond negotiated timelines	0	0	0	0

7.2
**Recommendations and completion time for consultations received from other Government of Canada institutions**
Recommendation	Number of Days Required to Complete Consultation Requests
Recommendation	1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121 to 180 Days	181 to 365 Days	More Than 365 Days	Total
Disclose entirely	0	0	0	0	0	0	0	0
Disclose in part	0	0	0	0	0	0	0	0
Exempt entirely	0	0	0	0	0	0	0	0
Exclude entirely	0	0	0	0	0	0	0	0
Consult other institution	0	0	0	0	0	0	0	0
Other	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0

7.3
**Recommendations and completion time for consultations received from other organizations outside the Government of Canada**
Recommendation	Number of days required to complete consultation requests
Recommendation	1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121 to 180 Days	181 to 365 Days	More Than 365 Days	Total
Disclose entirely	0	0	0	0	0	0	0	0
Disclose in part	0	0	0	0	0	0	0	0
Exempt entirely	0	0	0	0	0	0	0	0
Exclude entirely	0	0	0	0	0	0	0	0
Consult other institution	0	0	0	0	0	0	0	0
Other	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0

Section 8: Completion Time of Consultations on Cabinet Confidences

8.1
**Requests with Legal Services**
Number of Days	Fewer Than 100 Pages Processed		100-500 Pages Processed		501-1,000 Pages Processed		1,001-5,000 Pages Processed		More than 5,000 Pages Processed
Number of Days	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed
1 to 15	0	0	0	0	0	0	0	0	0	0
16 to 30	0	0	0	0	0	0	0	0	0	0
31 to 60	0	0	0	0	0	0	0	0	0	0
61 to 120	0	0	0	0	0	0	0	0	0	0
121 to 180	0	0	0	0	0	0	0	0	0	0
181 to 365	0	0	0	0	0	0	0	0	0	0
More than 365	0	0	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0	0	0

8.2
**Requests with Privy Council Office**
Number of Days	Fewer Than 100 Pages Processed		100‒500 Pages Processed		501-1,000 Pages Processed		1,001-5,000 Pages Processed		More than 5,000 Pages Processed
Number of Days	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed
1 to 15	0	0	0	0	0	0	0	0	0	0
16 to 30	0	0	0	0	0	0	0	0	0	0
31 to 60	0	0	0	0	0	0	0	0	0	0
61 to 120	0	0	0	0	0	0	0	0	0	0
121 to 180	0	0	0	0	0	0	0	0	0	0
181 to 365	0	0	0	0	0	0	0	0	0	0
More than 365	0	0	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0	0	0

Section 9: Complaints and Investigations Notices Received

Section 31	Section 33	Section 35	Court action	Total
0	0	1	0	1

Section 10: Privacy Impact Assessments (PIAs) and Personal Information Banks (PIBs)

10.1
**Privacy Impact Assessments**
Number of PIAs completed	0
Number of PIAs modified	0

10.2
**Institution-specific and Central Personal Information Banks**
Personal Information Banks	Active	Created	Terminated	Modified
Institution-specific	1	0	0	0
Central	0	0	0	0
Total	1	0	0	0

Section 11: Privacy Breaches

11.1
**Material Privacy Breaches reported**
Number of material privacy breaches reported to TBS	1
Number of material privacy breaches reported to OPC	1

11.2
**Non-Material Privacy Breaches**
Number of non-material privacy breaches	1

Section 12: Resources Related to the Privacy Act

12.1
**Allocated Costs**
Expenditures	Amount
Salaries	$27,881
Overtime	$0
Goods and Services	$968
Professional services contracts	$0
Other	$968
Total	$28,849

12.2
**Human Resources**
Resources	Person Years Dedicated to Privacy Activities
Full-time employees	0.276
Part-time and casual employees	0.012
Regional staff	0.000
Consultants and agency personnel	0.000
Students	0.020
Total	0.308
Note: Enter values to three decimal places.

Supplemental Statistical Report on the Access to Information Act and the Privacy Act