OHS Conditions - Implementation Status Checklist
Instructions
The OHS Conditions - Implementation Status Checklist found on the "Checklist" tab must be completed by all organizations as part of their BRP efforts. This must be done in consultation with the Workplace Health and Safety Committee/Health and Safety Representative where required.
An initial assessment of each condition must be conducted for the workplace in question identifying the current situation. A summary of this assessment must be entered in the appropriate column in the checklist for each condition.
Once the initial assessment has been completed, a determination of the actions required to fully satisfy each condition or to implement mitigation measures that will reduce the risk to acceptable levels must be conducted. These action items must be entered in the appropriate column in the checklist for each condition.
The implementation status of each condition must be identifiied and input using the drop down list provided in the Checklist. The choices are:
- Fully Satisfied - all aspects of the condition have been fully complied with and no outstanding implementation measures remain, automatic formatting will change the cell and text colour to green;
- Mitigated - not all apsects of the condition have been fully complied with and either temporary or permanent mitigation measures have been put in place to reduce the risk to acceptable levels, automatic formatting will change the cell and text colour to yellow; and
- Not Satisfied - not all aspects of the condition have been fully complied with and the risk is above acceptable levels, automatic formatting will change the cell and text colour to red.
The implementation status for some conditions may change throughout the course of the BRP process, update the checklist as required.
Where the condition cannot be fully satisfied, temporary or permanent mitigation measures that reduce the risk to acceptable levels may be identified and implemented. If the implementation status of the conditon is "Mitigated", the mitigation measures that have been implemented must be entered in the appropriate column in the checklist for each such condition.
Any relevant comments that may be deemed necessary to provide additional explanation with respect to the implementation status of the condition must be entered in the appropriate column in the checklist for each condition.
OHS Conditions - Implementation Status Checklist |
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| OHS Aspect | OHS Condition | Initial Assessment | Action Required | Status | Mitigation | Comment |
| Workplace Health and Safety Committee / Health and Safety Representative Participation | Roles and Responsibilities – organizations shall ensure that committee members and representatives are well versed on the refusal to work and ICRP processes in addition to their overall roles and responsibilities | |||||
| Meetings – safety committee meetings shall be held as mandated by policy or legislation in the safest manner possible | ||||||
| Participation – safety committees and representatives shall participate in all OHS aspects related to COVID-19 such as inquiries, investigations, complaints, refusals, in the implementation and monitoring of hazard prevention activities, as well as COVID-19 hazard assessments | ||||||
| Consultation – the WHSC or Rep shall be consulted on the resumption of business activities and reintegration of the workplace to ensure all OHS requirements put forward by the DM/CDS and respective L1s’ BRPs are monitored to ensure compliance | ||||||
| Information/Communications – the CoC shall ensure that adequate COVID-19 related information required to enable safety committees and H&S representatives to fulfill their roles is maintained and provided to them through any means | ||||||
| Access Control | Organizations shall ensure only authorized persons are granted access to the workplace including developing strict visitor protocols | |||||
| Organizations shall ensure a mechanism is in place to advise all non-DT persons granted access to the workplace of the DND/CAF COVID-19 PHMs and PPE requirements and expectations for compliance. This notification must be documented | ||||||
| Organizations shall determine if logs for tracking access to higher COVID-19 hazard areas in the workplace (gyms, cafeterias, meeting rooms, etc.) are required and if so, will implement a system to capture and store the data for potential contact tracing use | ||||||
| Infrastructure and Sanitation | The organization shall ensure that cleaning arrangements that meet PSPC/DFHP standards are in place | |||||
| The organization shall ensure that enhanced cleaning protocols are in place to address situations where a person confirmed with or suspected of COVID-19 infection has been in the workplace | ||||||
| The organization shall develop and promulgate SOPs, TTPs, etc. dealing with the use of common tools and equipment and their sanitation if applicable | ||||||
| The organization shall develop responsibilities and protocols with respect to common area cleanliness and disinfection, communicating them to all personnel and posting them where appropriate in the workplace | ||||||
| The organization shall ensure that pre-resumption and steady state facility/infrastructure inspections are conducted recognizing the potential impacts of COVID-19 related vacancy and occupancy effects | ||||||
| The organization shall communicate urgent COVID-19 related infrastructure Work Order processes to managers and supervisors | ||||||
| The organization shall review and update FPLS Plans to consider COVID-19 conditions | ||||||
| Adherence to Public Health Measures (PHMs) and PPE Guidelines | Organizations shall ensure that appropriate communication, training, physical modifications and procedures are in place in the workplace to fully conform to the PHMs outlined in the DM/CDS Joint Directive – DND/CAF COVID-19 Public Health Measures and Personal Protection, and its Annex A | |||||
| Where it is identified that Non-Medical Masks (NMMs) are required to be worn by personnel as a PHM, the organization shall: | ||||||
| Ensure that arrangements are in place to secure adequate quantities of NMMs for all personnel requiring them | ||||||
| Ensure all personnel are trained on the proper use, care, maintenance and disposal of the NMMs | ||||||
| Organizations shall ensure a workplace risk assessment has been completed prior to resumption of business activities and reintegration of the workplace, the purpose of which is to identify COVID-19 hazards specific to their workplace and facilitate development of tailored strategies to mitigate those hazards | ||||||
| Where the hazards identified cannot be mitigated to acceptable levels using engineering and administrative controls and it has been determined that PPE is required, organizations shall: | ||||||
| Ensure that arrangements are in place to secure adequate quantities of appropriate PPE for all personnel requiring it | ||||||
| Ensure all personnel are trained on the proper use, care, maintenance and disposal of the PPE | ||||||
| Health Screening and Response | Organizations shall ensure that all persons granted access to the workplace undertake appropriately screening protocols prior to entering the workplace. Options include self-screening apps, signage at entry points and use of dedicated screeners | |||||
| Organizations shall develop SOPs to address the relevant issues (such as cleaning, risk reduction, absence from work, communication) arising from the following scenarios: | ||||||
| A DT member/person granted access develops symptoms of COVID-19 while in the workplace | ||||||
| A DT member/person granted access develops symptoms of COVID-19 away from work within 48 hours of being in the workplace | ||||||
| A DT member/person granted access declares a legitimate potential exposure to a known or probable COVID-19-positive individual prior to re-entering the workplace | ||||||
| Promotion, Motivation and Training | Organizations shall develop and implement an OHS promotion and motivation plan specific to COVID-19 hazards in their workplace and the mitigation and prevention measures to control them (using centrally provided or locally created materials) | |||||
| Organizations shall ensure that all DT members complete the “COVID-19 Awareness Course” on the DLN | ||||||
| Organizations shall develop and deliver a workplace specific COVID-19 Orientation Briefing to all DT members | ||||||
| Remote Work Hazards | The organization shall identify and assess potential OHS hazards related to personnel that are working remotely | |||||
| The organization shall provide personnel working remotely with information, training, materials and/or equipment commensurate with the hazards identified in order to mitigate the risk of injury/illness and reduce the likelihood of hazardous occurrences | ||||||
| Psychological Health and Safety | Managers and supervisors must periodically monitor and assess the psychological health and safety of their employees, both working in the physical workplace and those working remotely | |||||
| Managers must communicate on a regular basis and remain aware and responsive to the changing needs of their employees identifying and implementing prevention measures to mitigate any mental health risks | ||||||
| Employees must be made aware of the support and resources that are available to aid them with their mental health, especially in the COVID-19 environment (Defence Team COVID-19 – Mental Health - https://www.canada.ca/en/department-national-defence/campaigns/covid-19/mental-health.html) | ||||||
| OHS Resources | Organizations shall ensure that adequate OHS resources are available at all levels of the CoC to advise on OHS matters related to resumption of business activities and reintegration of the workplace in a persistent COVID-19 environment | |||||
| Organizations shall ensure OHS resources reintegrate the workplace as a priority and shall provide them with the necessary tools for them to conduct their business | ||||||
| Organizations shall ensure that local OHS resources are consulted on all BRP efforts in order to assist the organization in satisfying the OHS Conditions for BRP by advising them on the mitigation and prevention measures required in the workplace | ||||||
| Reporting Requirements | Organizations shall report their readiness to resume business activities and reintegrate the workplace through the CoC to their respective L1s confirming the status of each condition identified herein (fully satisfied, not satisfied and mitigated) | |||||
| Organizations shall immediately report any change of a condition from “fully satisfied” to “not satisfied” or “mitigated” through the CoC to their respective L1s indicating their ability to maintain their business activities and reintegration of the workforce | ||||||
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