DAOD 5039-3, Advancement of English and French


1. Introduction

Date of Issue: 2010-07-12

Date of Last Modification: 2019-03-14

Application: This DAOD is a directive that applies to employees of the Department of National Defence (DND employees) and an order that applies to officers and non‑commissioned members of the Canadian Armed Forces (CAF members).

Approval Authorities:

  • Chief of Military Personnel (CMP)
  • Assistant Deputy Minister (Human Resources – Civilian) (ADM(HR-Civ))

Enquiries: Director Official Languages (DOL)

2. Definition

official language minority community (communauté de langue officielle en situation minoritaire)

An English-speaking community in Quebec or a French-speaking community in Canada outside Quebec. (Defence Terminology Bank record number 43160)

3. Abbreviations

Abbreviation Complete Word or Phrase
CO commanding officer
COL coordinator of official languages
comd Commander
L1 level one advisor
NCR National Capital Region
OL official language
OLA Official Languages Act
OLMC official language minority community

4. Overview

Context

4.1 The OLA provides that English and French are the OLs of Canada and confirms their equal status within federal institutions. Part VII of the OLA focuses on the duties and responsibilities of the Government of Canada with regard to the advancement of English and French. Subsection 41(1) specifically sets out the commitments of the Government of Canada to:

  1. enhance the vitality of OLMCs in Canada, and support and assist their development; and
  2. foster the full recognition and use of both English and French in Canadian society.

4.2 Subsection 41(2) of the OLA provides that every federal institution has the duty to ensure that positive measures are taken for the implementation of the commitments set out in subsection 41(1). Section 42 of the OLA provides that the Minister of Canadian Heritage, in consultation with other ministers of the Crown, must encourage and promote a coordinated approach by federal institutions to the implementation of the commitments.

4.3 Any measure contributing to the development of OLMCs, and to the fostering of full recognition and use of both English and French in Canadian society, constitutes a positive measure. By remaining attentive to the needs of OLMCs and by demonstrating leadership, the DND and the CAF are more capable of identifying positive measures.

Purpose

4.4 The purpose of this DAOD is to set the conditions under which the DND and the CAF will meet the commitments of the Government of Canada under Part VII of the OLA.

Stakeholders

4.5 The following are the DND and CAF stakeholders responsible for taking positive measures to implement the commitments set out in subsection 41(1) of the OLA:

  1. L1s;
  2. Comds and COs;
  3. DND managers; and
  4. DND employees and CAF members responsible for the development, modification or cancellation of policies and programs.

5. Process

5.1 The DND and CAF OL champions and functional authorities are responsible for the strategic-level implementation of the DND and CAF OL Program, including compliance with Part VII of the OLA.

5.2 The DOL, on behalf of the DND and CAF OL champions and functional authorities, provides guidance and trains L1 COLs so that they can support their L1 in fulfilling the obligations under Part VII.

5.3 All DND and CAF stakeholders must ascertain, plan, implement and report on positive measures to fulfill their obligations under Part VII in accordance with the DOL Framework for the Implementation of Part VII of the OLA.

Enhancing the Vitality of OLMCs in Canada and Supporting and Assisting their Development

5.4 With bases and wings in various regions across Canada, the DND and the CAF have a unique opportunity to support OLMCs and enhance the vitality of both OLs in each region. In order to determine positive measures, it is critical to maintain communications with OLMCs to understand their needs and concerns.

5.5 Interactions with OLMCs will be conducted in one of two ways, depending on whether the organization is located in the NCR or elsewhere in Canada:

  1. within the NCR, DOL coordinates interaction with the OLMCs; and
  2. outside the NCR, base and wing representatives meet with OLMC representatives.

5.6 The following are examples of positive measures that enhance the vitality of OLMCs in Canada and support and assist their development:

  1. conducting events that give CAF members and their families the opportunity to become involved with local OLMCs;
  2. publishing directories of services and programs available to CAF members and their families in the minority language (e.g. local doctors and dentists); and
  3. involving OLMC representatives in base and wing “open house” events to provide outreach to CAF members and their families.

Fostering the Full Recognition and Use of Both OLs in Canadian Society

5.7 The promotion of both OLs within Canadian society is an obligation of all DND and CAF organizations. Organizations must take the opportunity to use both OLs when addressing the public domestically or internationally. All organizations of the DND and the CAF are involved in events that provide the opportunity to promote both OLs. Each year, the DND and the CAF organize promotional events within Canada and internationally where there is opportunity to promote Canadian culture and English and French in Canadian society.

5.8 The DND and the CAF also participate in events at the regional and national levels, as well as events of a similar scope led by other government institutions. The promotion of both OLs must be integrated within these events.

5.9 The following are examples of positive measures that foster the full recognition and use of both OLs in Canadian society:

  1. addresses, announcements and other communications to the general public that are provided in both OLs;
  2. base or wing events that are open to the general public to celebrate the minority language culture;
  3. base or wing theatres that are open to the general public to offer movies in the minority language; and
  4. support by CAF members for Remembrance Day and Veterans’ Week events at local English and French schools

6. Compliance and Consequences

Compliance

6.1 DND employees and CAF members must comply with this DAOD. Should clarification of the policies or instructions set out in this DAOD be required, DND employees and CAF members may seek direction through their channel of communication or chain of command, as appropriate. Managers and military supervisors have the primary responsibility for and means of ensuring the compliance of their DND employees and CAF members with this DAOD.

Consequences of Non-Compliance

6.2 DND employees and CAF members are accountable to their respective managers and military supervisors for any failure to comply with the direction set out in this DAOD. Non‑compliance with this DAOD may result in administrative action, including the imposition of disciplinary measures, for a DND employee, and administrative or disciplinary action, or both, for a CAF member. Non‑compliance may also result in the imposition of liability on the part of Her Majesty in right of Canada, DND employees and CAF members.

Note – In respect to the compliance of DND employees, see the Treasury Board Framework for the Management of Compliance for additional information.

7. Responsibilities            

Responsibility Table

7.1 The following table identifies the responsibilities associated with this DAOD:

The ... is or are responsible for ...

L1s

  • planning, implementing and reporting on positive measures in support of the obligations of the DND and the CAF under Part VII of the OLA, in accordance with the Framework for the Implementation of Part VII of the OLA and other DOL guidance.

DND and CAF OL champions and functional authorities

  • supporting the Deputy Minister and the Chief of the Defence Staff in ensuring that the DND and the CAF meet the commitments of the Government of Canada under Part VII of the OLA.

DOL

  • developing and maintaining policies, instructions and directives for the purpose of complying with Part VII of the OLA;
  • providing guidance to all DND and CAF stakeholders on the implementation of Part VII, primarily through the network of L1 COLs;
  • organizing training and awareness sessions on Part VII;
  • measuring performance of the DND and the CAF in achieving the commitments set out in Part VII; and
  • reporting to central agencies as required on the performance of the DND and the CAF in achieving the commitments set out in Part VII..
L1 COLs
  • providing advice to their L1 regarding the governance and implementation of Part VII of the OLA, in accordance with DOL guidance; and
  • providing advice to subordinate organizations regarding the implementation of Part VII, in accordance with the direction of their L1.
Comds, COs and DND managers
  • planning, implementing and reporting on positive measures in support of the obligations of the DND and the CAF under Part VII of the OLA, in accordance with the direction of their L1.
DND employees and CAF members responsible for policy and program development
  • systematically taking into account the commitments set out in Part VII of the OLA when creating, reviewing, modifying or cancelling policies or programs.
DND employees and CAF members
  • taking  advantage of opportunities to:
    • enhance the vitality of OLMCs in Canada, and support and assist their development; and
    • foster the full recognition and use of both OLs in Canadian society.
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