- Footnote numeric value
A numeric value indicates the maximum dollar limitation for that particular authority. All amounts are in Canadian dollars and include applicable taxes unless otherwise specified. Where dollar ($) amounts are specified, these amounts cannot be exceeded. (M = Million; K = Thousand; C= Hundred)
Return to footnote # referrer
- Footnote F
"F" indicates full authority within budgetary limits, subject to TB and Departmental spending limits and the limitations of the governing authorities and area of responsibility, and subject to note 1.
Return to footnote F referrer
- Footnote R
This is the authority to approve relocation and sign documents initiating the expenditure of funds for relocation of members and employees or new appointees. Restricted to authorities included in the NJC Relocation Directive, NJC Travel Directive and CBI 209 Transportation & Travelling Expenses. All relocation and relocation advances must be approved in accordance with TB policy, CBIs and other Departmental Authorities.
Return to footnote R1 referrer
- Footnote R2 - Foreign Service Benefits
This is the authority to sign documents initiating the expenditure of funds for members and employees entitled to Foreign Service Benefits. Restricted to authorities included in the NJC Foreign Service Directives and CBI 10 Military Foreign Service Instructions. Approving authorities as defined in Chapter 10 – Military Foreign Service Instructions (MFSI) of the Compensation and Benefits Instructions (CBI) have been granted authority under the CBI 10/MFSI to approve certain benefits.
Return to footnote R2 referrer
- Footnote R3 - Merit Awards
Authority to initiate the expenditure of funds for Merit Awards of civilian employees, up to $5K for individuals and $10K for groups. Merit Awards approval authority is subject to event approval when given as part of an event.
Return to footnote R3 referrer
- Footnote R4 - Goods – General
Excludes Specific Goods and Services. Contracting limit including amendments, options, and applicable taxes: $7.5M for Competitive contracts and $375K for Non-Competitive contracts. Full authority for establishing National Individual Standing Offer (NISO), Regional Individual Standing Offer (RISO), and departmental Supply Arrangement (SA) (for use by DND only) for Goods.
Return to footnote R4 referrer
- Footnote R5 - Specific Goods and Services
Transportation Services from common carriers. Rates charged must not exceed the normal rates for such services. Contracting limit including amendments, options, and applicable taxes: Competitive - No $ limit, Non-Competitive - $375K.
Return to footnote R5 referrer
- Footnote R6 - Services (Competitive) – General
Advertising services and public opinion research studies and all commodities mentioned in “Specific Goods and Services” are excluded from this contracting authority. Contracting limit including all amendments, options, and applicable taxes - $7.5M.
Authority for establishing National Individual Standing Offer (NISO), Regional Individual Standing Offer (RISO), and Departmental Supply Arrangement (SA) (for use by DND only) for Services. Standing offer and Supply Arrangement limit: - No $ limit.
Return to footnote R6 referrer
- Footnote R7 - Services (Non-competitive) – General
Advertising services and public opinion research studies and all commodities mentioned in “Specific Goods and Services” are excluded from this contracting authority. Contracting limit including amendments, options, and applicable taxes - $375K.
Non-competitive requirements must be supported and approved in accordance with the Procurement Administration Manual (PAM).
Authority for establishing National Individual Standing Offer (NISO) and Regional Individual Standing Offer (RISO) (for use by DND only) for Services. Standing Offer limit: - No $ limit.
Return to footnote R7 referrer
- Footnote R8 - Services - Former Public Servants
Authority to enter into contracts for the services of a former public servant, a former member of CAF, or a former member of the RCMP in receipt of a pension, and includes individuals, individuals who has incorporated, a partnership of FPS, or a sole proprietorship or entity where the affected individual has a controlling or major interest in the entity. Contracting limit including amendments, options, and applicable taxes: Competitive - $100K, Non-Competitive - $100K.
Refer to the PAM for processes and procedures which must be followed when contracting for the services of a former public servant. The contracting authority from this column excludes all commodities mentioned in “Specific Goods and Services”. This exclusion does not cancel the authorities delegated in “Specific Goods and Services”.
Return to footnote R8 referrer
- Footnote R9 - Contractual Arrangements
Contractual Arrangement with a Federal Department or Entity found in Schedules I, I.1, II, III of the FAA. Non-Competitive Approval Limit including amendments, options, and applicable taxes - No $ limit.
Contractual Arrangement with any organization external to the Federal Government of Canada where a contract cannot be used (as determined solely by the contracting authority). Non-Competitive Approval Limit including amendments, options, and applicable taxes - $500K (services), and $500K (goods).
Logistics support, supplies and services from states allied or associated with Canada under a mutual logistic support arrangement during the execution of combined exercises, training,
deployments, operations, or other cooperative efforts, provided all related transactions are executed within the approved resource envelope for the activity being supported. Logistic support, supplies and services are specifically defined in the DoA Instrument and subject to mandatory annual reporting of expenditures to ADM(Mat). Non-Competitive Approval Limit including amendments, options, and applicable taxes - No $ limit.
Defence supplies via the NATO Support and Procurement Agency when the supplies support a weapons system used by Canada and one or more NATO members. Non-Competitive Approval Limit including amendments, options, and applicable taxes - $500K.
Non-Competitive contractual arrangements with the NATO Support and Procurement Agency to provide transportation to the CAF for certain nondomestic requirements. Non-Competitive Approval Limit including amendments, options, and applicable taxes - $10M.
Return to footnote R9 referrer
- Footnote R10 - Emergency Conditions
Delegated contracting authority to enter into contracts for goods or services, up to $1M (including amendments, options, and all applicable taxes) in response to a pressing emergency. TB defines a pressing emergency as a "situation where delay in taking action would be injurious to the public interest".
Contracting authorities are encouraged to enter into lower dollar value contract(s) to address the emergency situation and then to amend them if necessary, once the scope of the work is better defined.
These special emergency contracting authorities can only be exercised if all of the following criteria can be met:
- the Minister invokes the National Security or Extreme Urgency provisions of the applicable trade agreements;
- the requirement cannot be satisfied by normal contracting procedures due to the urgency of the situation; and
- the Minister approves the use of these special authorities.
In response to pressing emergencies for fuel, food, water and transportation services during urgent deployments of CAF units, under authorized operational orders, in situations where there will be significant human and/or financial risk, the DM may enter into non-competitive contracts of up to $5M (including amendments, options and all applicable taxes).
Return to footnote R10 referrer
- Footnote R11 - Call-up against Standing Offers
Call-ups against a Standing Offer must not exceed the lesser of a) identified users call-up limitation in the specific Standing Offer and b) the specific Standing Offer limit identified below:
Call-up Limit including amendments, options, and applicable taxes: Bulk Fuel - $10M, Any TB Approved SO – No $ Limit, and Goods and Services - $7.5M.
Standing Offer Limit: limit identified in the specific Standing Offer.
Return to footnote R11 referrer
- Footnote R12 - Contracts against Supply Arrangements
Contracts against a Supply Arrangement (SA) must not exceed the lesser of a) identified users contract limitation in the specific Supply Arrangement and b) the specific Supply Arrangement limit, as identified below:
Goods and Services Contract Limit including amendments, options, and applicable taxes: $1M, Supply Arrangement Limit: Limit identified in the specific Supply Arrangement.
Return to footnote R12 referrer
- Footnote R13 - Ex Gratia Payments
The DM has restricted authority to authorize ex gratia payment, subject to the conditions that follow:
- The payment meets the definition of an ex-gratia payment set out in the TB Directive on Payments;
- The payment is not covered by other authorities, governing instruments, Treasury Board policies or other mechanisms for compensation;
- The payment is not filling perceived gaps or compensating for the apparent limitations in another governing instrument.
Return to footnote R13 referrer
- Footnote R14 - Authority to Declare Materiel Surplus
Materiel can only be declared surplus by the organization responsible for the Life Cycle Materiel Management of the Asset, with the exception of Major Weapons and Support Systems. Restricted to authorities included in the Supply Administration Manual Chapter 8.1 Divestment.
Return to footnote R14 referrer
- Footnote R15 - Real Property Transactions
In addition to the policy restrictions and guidelines prescribed in the TB policies concerning real property management, the DM is limited to the following departmental authority:
Transfer of Administration, and Transfer of Administration and Control (subject to restrictions in the DoA Instrument): $500K.
Acquisition by Purchase, Gift or Bequeath (with the DG P Reqts recommendation): $5M.
Acquisition by Exchange (with the DG P Reqts recommendation): $500K.
Acquisition by Lease or Licence (subject to notes b, d, and f in DoA Instrument): $5M Total Consideration.
Acquisition by Lease or Licence for residential accommodation, including the British Training Units in Canada (subject to restrictions and notes b, d, e, and f in the DoA Instrument): $400K Total Consideration with a maximum $40K Annual Consideration.
Disposal by Sale (subject to note c in the DoA Instrument and with the DG P Reqts recommendation): $6M.
Disposal by Exchange (with the DG P Reqts recommendation): $500K.
Transfer of Administration to the Minister of Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) (subject to restrictions in the DoA Instrument and with the DG P Reqts recommendation): $1M
Disposal by Lease or Licence (subject to restrictions and notes b, d, e and f in the DoA Instrument): $2M total consideration with a maximum of $200K annual consideration
Disposal by Sale to Canada Lands Company (CLC) (subject to note c in the DoA Instrument and with the DG P Reqts recommendation): $15M
Survey Documents (with the DG P Reqts recommendation) – No dollar limit
Return to footnote R15 referrer
- Footnote R16 - Authority - Relocation/Advance
This is the authority to approve relocation and sign documents initiating the expenditure of funds for relocation of members and employees or new appointees. Restricted to authorities included in the NJC Relocation Directive, NJC Travel Directive and CBI 209 Transportation & Travelling Expenses. All relocation and relocation advances must be approved in accordance with TB policy, CBIs and other Departmental Authorities.
Return to footnote R16 referrer
- Footnote R17 - Procurement Initiation - Goods & Services
Procurement Initiation Authority (PIA) is the delegated authority to specific positions to approve Procurement Instruments that request contracting services when the individual does not have contracting authority to address the requirement. The Procurement Instrument can be sent to the organizations identified in the PAM, Chapter 1.4.3 Procurement Initiation Authority (PIA) – Column 14 of the Delegation Matrix.
Return to footnote R17 referrer
- Footnote R18 - Services - Former Public Servants
Authority to enter into contracts for the services of a former public servant, a former member of CAF, or a former member of the RCMP in receipt of a pension, and includes individuals, individuals who has incorporated, a partnership of FPS, or a sole proprietorship or entity where the affected individual has a controlling or major interest in the entity. Contracting limit including amendments, options, and applicable taxes: Competitive - $95K, Non-Competitive - $25K.
Refer to the PAM for processes and procedures which must be followed when contracting for the services of a former public servant. The contracting authority from this column excludes all commodities mentioned in “Specific Goods and Services”. This exclusion does not cancel the authorities delegated in “Specific Goods and Services”.
Return to footnote R18 referrer
- Footnote R19 - Contractual Arrangements
Contractual Arrangement with a Federal Department or Entity found in Schedules I, I.1, II, III of the FAA. Non-Competitive Approval Limit including amendments, options, and applicable taxes - No $ limit.
Contractual Arrangement with any organization external to the Federal Government of Canada where a contract cannot be used (as determined solely by the contracting authority). Non-Competitive Approval Limit including amendments, options, and applicable taxes - $500K (services), and $500K (goods).
Logistics support, supplies and services from states allied or associated with Canada under a mutual logistic support arrangement during the execution of combined exercises, training, deployments, operations, or other cooperative efforts, provided all related transactions are executed within the approved resource envelope for the activity being supported. Logistic support, supplies and services are specifically defined in the DoA Instrument and subject to mandatory annual reporting of expenditures to ADM(Mat). Non-Competitive Approval Limit including amendments, options, and applicable taxes - No $ limit.
Return to footnote R19 referrer
- Footnote R20 - Emergency Conditions
Delegated contracting authorities have the authority to enter into contracts for goods or services, up to $1M (including amendments, options, and all applicable taxes) or as identified in the Matrix, in response to a pressing emergency.
Contracting authorities are encouraged to enter into lower dollar value contract(s) to address the emergency situation and then to amend them if necessary, once the scope of the work is better defined.
These special emergency contracting authorities can only be exercised if all of the following criteria can be met:
- the Minister invokes the National Security or Extreme Urgency provisions of the applicable trade agreements;
- the requirement cannot be satisfied by normal contracting procedures due to the urgency of the situation; and
- the Minister approves the use of these special authorities.
In response to pressing emergencies for fuel, food, water and transportation services during urgent deployments of CAF units, under authorized operational orders, in situations where there will be significant human and/or financial risk, the CDS may enter into non-competitive contracts of up to $5M (including amendments, options, and applicable taxes).
Return to footnote R20 referrer
- Footnote R21 - Call-up against Standing Offers
Call-ups against a Standing Offer must not exceed the lesser of (a identified users call-up limitation in the specific Standing Offer and b) the specific Standing Offer limit identified below:
Call-up Limit including amendments, options, and applicable taxes: Bulk Fuel - $10M, Any TB Approved SO – No $ Limit, and Goods and Services - $1M.
Standing Offer Limit: limit identified in the specific Standing Offer.
Return to footnote R21 referrer
- Footnote R22 - Ex Gratia Payments
The CDS has restricted authority to authorize ex gratia payment to a person in respect of whom a final decision is made under the grievance process as per the NDA, effective on the date the Order in Council, P.C. 2012-861 was made. The CDS has delegated this authority to Director General Integrated Complaint and Conflict Management (DGICCM) as permitted by the Order in Council. This authority is subject to conditions imposed by Treasury Board as follows:
- In the case of the CDS, the payment is in an amount that does not exceed $100K;
- In the case of DGICCM1 who is acting under paragraph 2 of the Canadian Forces Grievance Process Ex Gratia Payments Order (CDS’s Delegate), the payment is in an amount that does not exceed $2K or such lesser amount as may be specified in writing by the CDS;
- A legal opinion is received that states that there is no legal liability on the part of the Crown;
- There is no other mechanism by which the grievance can be remedied, including under existing laws, regulations, instructions, policies or programs; and
- The payment is not used to fill perceived gaps or to compensate for the apparent limitations in any act, order, regulation, instruction, policy, agreement or other governing instrument.
The CDS must submit a quarterly report to the DM confirming that all ex-gratia payments made within the grievance process in the previous quarter were authorized in accordance with the Canadian Forces Grievance Process Ex Gratia Payments Order as stated above.
Note 1: DGICCM position was renamed and transferred to CPCC and no new delegation made by the CDS to replace delegation formerly held by the DGICCM position.
Return to footnote R22 referrer
- Footnote R23 - Provision of Services/Reduction of Fees
This is the authority to reduce fees relating to the provision of services to non-defence agencies. The delegated financial limit to charge less than recoverable costs is restricted to $100K.
Return to footnote R23 referrer
- Footnote R24 - Authority - Relocation/Advance
This is the authority to approve relocation and sign documents initiating the expenditure of funds for relocation of members and employees or new appointees. Restricted to authorities included in the NJC Relocation Directive, NJC Travel Directive and CBI 209 Transportation & Travelling Expenses. All relocation and relocation advances must be approved in accordance with TB policy, CBIs and other Departmental Authorities.
For civilian relocations, authority is delegated to Level One and Two Advisors, Directors, and Base Commanders (& other equivalents). Approving authorities are required to consult with Human Resource Business Managers, Relocation Co-ordinators or Departmental National Co-ordinator/Director Civilian Labour Relations (DCLR).
Return to footnote R24 referrer
- Footnote R25 - Foreign Service Benefits
This is the authority to sign documents initiating the expenditure of funds for members and employees entitled to Foreign Service Benefits. Restricted to authorities included in the NJC Foreign Service Directives and CBI 10 Military Foreign Service Instructions. Approving authorities as defined in Chapter 10 – Military Foreign Service Instructions (MFSI) of the Compensation and Benefits Instructions (CBI) have been granted authority under the CBI 10/MFSI to approve certain benefits. The authority to approve expenses for civilian employees under the Foreign Service Directives 15 – Relocation, has been delegated to Level One Advisors.
Return to footnote R25 referrer
- Footnote R26 - Specific Goods and Services
Postage, at regulated prices or at prices accepted by a regulatory mechanism. Contracting limit including amendments, options, and applicable taxes: Competitive - No $ limit, Non-Competitive - No $ limit.
Return to footnote R26 referrer
- Footnote R27 - Authority to Declare Materiel Surplus
Materiel can only be declared surplus by the organization responsible for the Life Cycle Materiel Management of the Asset, with the exception of Major Weapons and Support Systems. Restricted to authorities included in the Supply Administration Manual Chapter 8.1
Divestment. Authority: Centrally Managed: Assemblies, Sub-assemblies and Inventory - No $ limit.
Return to footnote R27 referrer
- Footnote R28 - Foreign Service Benefits
This is the authority to sign documents initiating the expenditure of funds for members and employees entitled to Foreign Service Benefits. Restricted to authorities included in the NJC Foreign Service Directives and CBI 10 Military Foreign Service Instructions. Approving authorities as defined in Chapter 10 – Military Foreign Service Instructions (MFSI) of the Compensation and Benefits Instructions (CBI) have been granted authority under the CBI 10/MFSI to approve certain benefits.
The authority to approve expenses for civilian employees under the Foreign Service Directives 15 – Relocation, has been delegated to Level One Advisors.
Return to footnote R28 referrer
- Footnote R29 - Services - Former Public Servants
Authority to enter into contracts for the services of a former public servant, a former member of CAF, or a former member of the RCMP in receipt of a pension, and includes individuals, individuals who has incorporated, a partnership of FPS, or a sole proprietorship or entity where the affected individual has a controlling or major interest in the entity. Contracting limit including amendments, options, and applicable taxes: Competitive - $95K, Non-Competitive - $25K.
Refer to the PAM for processes and procedures which must be followed when contracting for the services of a former public servant. The contracting authority from this column excludes all commodities mentioned in “Specific Goods and Services”. This exclusion does not cancel the authorities delegated in “Specific Goods and Services”.
Return to footnote R29 referrer
- Footnote R30 - Contractual Arrangements
Contractual Arrangement with a Federal Department or Entity found in Schedules I, I.1, II, III of the FAA. Non-Competitive Approval Limit including amendments, options, and applicable taxes - No $ limit.
Contractual Arrangement with any organization external to the Federal Government of Canada where a contract cannot be used (as determined solely by the contracting authority). Non-Competitive Approval Limit including amendments, options, and applicable taxes - $500K (services), and $500K (goods).
Logistics support, supplies and services from states allied or associated with Canada under a mutual logistic support arrangement during the execution of combined exercises, training, deployments, operations, or other cooperative efforts, provided all related transactions are
executed within the approved resource envelope for the activity being supported. Logistic support, supplies and services are specifically defined in the DoA Instrument and subject to mandatory annual reporting of expenditures to ADM(Mat). Non-Competitive Approval Limit including amendments, options, and applicable taxes - No $ limit.
Test and Evaluation services with allied governments. Non-Competitive Approval Limit including amendments, options, and applicable taxes - $10M.
Return to footnote R30 referrer
- Footnote R31 - Call-up against Standing Offers
Call-ups against a Standing Offer must not exceed the lesser of a) identified users call-up
limitation in the specific Standing Offer and b) the specific Standing Offer limit identified below:
Call-up Limit including amendments, options, and applicable taxes: Bulk Fuel - $10M, Any TB Approved SO – No $ Limit, and Goods and Services - $1M.
Standing Offer Limit: limit identified in the specific Standing Offer.
Return to footnote R31 referrer
- Footnote R32 - Contracts against Supply Arrangements
Contracts against a Supply Arrangement (SA) must not exceed the lesser of a) identified users
contract limitation in the specific Supply Arrangement and b) the specific Supply Arrangement limit, as identified below:
Goods and Services Contract Limit including amendments, options, and applicable taxes: $1M, Supply Arrangement Limit: Limit identified in the specific Supply Arrangement.
Return to footnote R32 referrer
- Footnote R33 - Authorization Deduction/Set-Off
Restricted to: “Other Than Pay, Benefits & Pensions” - No $ limit.
Return to footnote R33 referrer
- Footnote R34 - Specific Goods and Services
Private sector legal counsel including amendments, options, and applicable taxes: Competitive - No $ limit, Non-Competitive – No $ limit.
Postage, at regulated prices or at prices accepted by a regulatory mechanism. Contracting limit including amendments, options, and applicable taxes: Competitive - No $ limit, Non-Competitive - No $ limit.
Return to footnote R34 referrer
- Footnote R35 - Services - Former Public Servants
Authority to enter into contracts for the services of a former public servant, a former member of CAF, or a former member of the RCMP in receipt of a pension, and includes individuals, individuals who has incorporated, a partnership of FPS, or a sole proprietorship or entity where the affected individual has a controlling or major interest in the entity. Contracting limit: Competitive - $95K, Non-Competitive - $25K.
Refer to the PAM for processes and procedures which must be followed when contracting for the services of a former public servant. The contracting authority from this column excludes all commodities mentioned in “Specific Goods and Services”. This exclusion does not cancel the authorities delegated in “Specific Goods and Services”.
Return to footnote R35 referrer
- Footnote R36 - Travel Approval Authority and Accountable Travel Advances
This is the authority to approve travel and, where necessary, the related accountable travel advance. Level Two Advisors (Mil & Civ) can approve all travel charged to their budget, except international travel.
All RC Managers can approve emergency travel to enable CAF members, public servants or non-public servants to respond rapidly to urgent and unforeseeable events in order to provide expertise or delivery of departmental programs or services to safeguard health, safety and security.
International travel usually refers to travel outside the continent of the traveler’s assigned workplace. For example, for those whose assigned workplace is within Canada, travel to continental United States of America is continental travel and not considered international travel, while any travel to Hawaii or Mexico is considered international.
Return to footnote R36 referrer
- Footnote R37 - Provision of Services/Reduction of Fees
This is the authority to reduce fees relating to the provision of services to non-defence agencies. The delegated financial limit to charge less than recoverable costs is restricted to $50K.
Return to footnote R37 referrer
- Footnote R38 - Authority to Declare Materiel Surplus
Materiel can only be declared surplus by the organization responsible for the Life Cycle Materiel Management of the Asset, with the exception of Major Weapons and Support Systems. Restricted to authorities included in the Supply Administration Manual Chapter 8.1
Divestment. Authority: Centrally Managed: Assemblies, Sub-assemblies and Inventory - $40M.
Return to footnote R38 referrer
- Footnote R39 - Project Expenditure Authority
For Level Two Advisors the restriction “R” is that the project expenditure authority may only be exercised up to the levels authorized by the Level One Advisor. These levels are not to exceed $1M.
Return to footnote R39 referrer
- Footnote R40 - Travel Approval Authority and Accountable Travel Advances
Inside the National Capital Region (NCR), Level Two Advisors (Mil) with the authority of a Commander of a Command can approve all travel charged to their budget, except international travel. Outside the NCR, due to regionally dispersed program operations, Level Two (Mil) Advisors with the authority of a Commander of a Command can approve all travel charged to their budget, including international travel.
All RC Managers can approve emergency travel to enable CAF members, public servants or non-public servants to respond rapidly to urgent and unforeseeable events in order to provide expertise or delivery of departmental programs or services to safeguard health, safety and security.
International travel usually refers to travel outside the continent of the traveler’s assigned workplace. For example, for those whose assigned workplace is within Canada, travel to continental United States of America is continental travel and not considered international travel, while any travel to Hawaii or Mexico is considered international.
Return to footnote R40 referrer
- Footnote R41 - Project Expenditure Authority
For Level Two (Mil) Advisors with the Authority of a Commander of a Command the restriction “R” is that the project expenditure authority may only be exercised up to the levels authorized by the Level One Advisor. These levels are not to exceed $1M.
Return to footnote R41 referrer
- Footnote R42 - Travel Approval Authority and Accountable Travel Advances
This is the authority to approve travel and, where necessary, the related accountable travel advance. Directors can approve all travel charged to their budget, except international travel.
All RC Managers can approve emergency travel to enable CAF members, public servants or non-public servants to respond rapidly to urgent and unforeseeable events in order to provide expertise or delivery of departmental programs or services to safeguard health, safety and security.
International travel usually refers to travel outside the continent of the traveler’s assigned workplace. For example, for those whose assigned workplace is within Canada, travel to continental United States of America is continental travel and not considered international travel, while any travel to Hawaii or Mexico is considered international.
Return to footnote R42 referrer
- Footnote R43 - Services - Former Public Servants
Authority to enter into contracts for the services of a former public servant, a former member of CAF, or a former member of the RCMP in receipt of a pension, and includes individuals, individuals who has incorporated, a partnership of FPS, or a sole proprietorship or entity where the affected individual has a controlling or major interest in the entity. Contracting limit including amendments, options, and applicable taxes: Competitive - $50K, Non-Competitive - $25K.
Refer to the PAM for processes and procedures which must be followed when contracting for the services of a former public servant. The contracting authority from this column excludes all commodities mentioned in “Specific Goods and Services”. This exclusion does not cancel the authorities delegated in “Specific Goods and Services”.
Return to footnote R43 referrer
- Footnote R44 - Contractual Arrangements
Contractual Arrangement with a Federal Department or Entity found in Schedules I, I.1, II, III of the FAA. Non-Competitive Approval Limit including amendments, options, and applicable taxes - No $ limit.
Contractual Arrangement with any organization external to the Federal Government of Canada where a contract cannot be used (as determined solely by the contracting authority). Non-Competitive Approval Limit including amendments, options, and applicable taxes - $500K (services), and $500K (goods).
Return to footnote R44 referrer
- Footnote R45 - Authority to Declare Materiel Surplus
Materiel can only be declared surplus by the organization responsible for the Life Cycle Materiel Management of the Asset, with the exception of Major Weapons and Support Systems. Restricted to authorities included in the Supply Administration Manual Chapter 8.1
Divestment. Authority: Centrally Managed: Assemblies, Sub-assemblies and Inventory - $3M.
Return to footnote R45 referrer
- Footnote R46 - Project Expenditure Authority
For Directors the restriction “R” is that the project expenditure authority may only be exercised up to the levels authorized by the Level One Advisor. These levels are not to exceed $1M.
Return to footnote R46 referrer
- Footnote R47 - DBA Cheques
This is the authority delegated by the MND under Section 33 of the FAA to sign cheques on a DBA established for DND, in accordance with Cheque Issue Regulations. Restricted to Commanding Officers and Comptrollers of CAF Bases/Stations and Units.
Return to footnote R47 referrer
- Footnote R48 - Travel Approval Authority and Accountable Travel Advances
This is the authority to approve travel and, where necessary, the related accountable travel advance. Base Commanders (& other equivalents) can approve all travel charged to their budget, except international travel.
All RC Managers can approve emergency travel to enable CAF members, public servants or non-public servants to respond rapidly to urgent and unforeseeable events in order to provide expertise or delivery of departmental programs or services to safeguard health, safety and security.
International travel usually refers to travel outside the continent of the traveler’s assigned workplace. For example, for those whose assigned workplace is within Canada, travel to continental United States of America is continental travel and not considered international travel, while any travel to Hawaii or Mexico is considered international.
Return to footnote R48 referrer
- Footnote R49 - Specific Goods and Services
Postage, at regulated prices or at prices accepted by a regulatory mechanism. Contracting limit including amendments, options, and applicable taxes: Competitive - No $ limit, Non-Competitive - No $ limit.
Telecommunication Services, from suppliers at deregulated prices, if the contract does not involve negotiated installation or capital charges in excess of $200K. Contracting limit including amendments, options, and applicable taxes: Competitive - $600K, Non-Competitive - $50K.
Telecommunication Services from suppliers at regulated prices, or at prices accepted by a regulatory mechanism, if rates charged do not exceed normal rates, and if the contract does not involve negotiated installation or capital charges in excess of $200K. Contracting limit including amendments, options, and applicable taxes: Competitive - No $ limit, Non-Competitive - No $ limit.
Return to footnote R49 referrer
- Footnote R50 - Provision of Services/Reduction of Fees
This is the authority to reduce fees relating to the provision of services to non-defence agencies. The delegated financial limit to charge less than recoverable costs is restricted to $25K for Commanding Officers of Bases, Wings, Brigades, Canadian Division Support Groups or Bases, HMC Ships, and Depots. Commanding Officers of Stations or Units - Restricted to $15K.
Return to footnote R50 referrer
- Footnote R51 - Authority to Declare Materiel Surplus
Authority: Locally Managed: Assemblies, Sub-assemblies and Inventory up to $250K. Locally Managed: Assemblies, Sub-assemblies and Inventory over $250K (not to be delegated).
Return to footnote R51 referrer
- Footnote R52 - Project Expenditure Authority
For Base Commanders (& other equivalents) the restriction “R” is that the project expenditure authority may only be exercised up to the levels authorized by the Level One Advisor. These levels are not to exceed $1M.
Return to footnote R52 referrer
- Footnote R53 - Travel Approval Authority and Accountable Travel Advances
This is the authority to approve travel and, where necessary, the related accountable travel advance. Other RC Managers can approve local and emergency travel charged to their budget.
Local travel is defined as authorized government travel within 250 km of the traveler’s assigned workplace, (i.e. normal office or work location), using safe, operationally practical and efficient local transportation services such as public transit, taxi, shuttle or employee-driven vehicle, with no overnight stay or use of commercial aircraft or rail travel. This applies for a 250 km one-way distance from the assigned workplace using safe, direct and the most practical method of transportation. The requirements regarding the number of safe km to drive in a given workday listed in the NJC Travel Directive (paragraph 3.2.11(c)) must be respected if utilizing an employee-driven vehicle. This definition pertains solely to expenditure initiation authority for travel under this column and is independent of the NJC Travel Directive and the Canadian Forces Temporary Duty Travel Instruction (CFTDTI) definitions related to the traveler’s entitlements.
All RC Managers can approve emergency travel to enable CAF members, public servants or non-public servants to respond rapidly to urgent and unforeseeable events in order to provide expertise or delivery of departmental programs or services to safeguard health, safety and security.
Return to footnote R53 referrer
- Footnote R54 - Contractual Arrangements
Contractual Arrangement with a Federal Department or Entity found in Schedules I, I.1, II, III of the FAA. Non-Competitive Approval Limit including amendments, options, and applicable taxes - No $ limit.
Return to footnote R54 referrer
- Footnote R55 - Write-off of Materiel
This is the authority to approve or recommend for write-off, the recording of losses due to inventory shortage, destruction, fire, theft, loss, and other reasons (e.g. negligence) of materiel for which the approving authority is responsible. However, delegated positions shall not have write-off authority for materiel for which they are the account holder. This authority does not apply to disposals, sales, trade-ins or donations of surplus or unserviceable materiel.
It should be noted that write-off only authorizes amendment of records to adjust for a previous event. Positions delegated full authority under this column can write-off any and all material entrusted to that particular authority.
The restriction for Other RC Managers is that they must occupy positions reporting directly to Base Commanders (and other equivalents). Other RC Managers can exercise authority levels up to $250K or as further restricted by their Base Commander (or equivalent).
Return to footnote R55 referrer
- Footnote R56 - Authority to Declare Materiel Surplus
Materiel can only be declared surplus by the organization responsible for the Life Cycle Materiel Management of the Asset, with the exception of Major Weapons and Support Systems. Restricted to authorities included in the Supply Administration Manual Chapter 8.1
Divestment. Other RC Manager must be authorized in writing to exercise this authority by a superior in their organization at the Director level or above who has the Authority to Declare Materiel Surplus.
Authority: Centrally Managed: Assemblies, Sub-assemblies and Inventory - $3M. Locally Managed: Assemblies, Sub-assemblies and Inventory - $250K.
Return to footnote R56 referrer
- Footnote R57 - Project Expenditure Authority
The restriction "R" delegated to Other RC Managers is intended for Real Property Operations Unit Commanding Officers and Detachment Commanders to execute the approved Small Capital Construction program. The delegated expenditure authority is not to exceed $1M.
Return to footnote R57 referrer
- Footnote R58 - Control of Commitments - Sec 32 of FAA
The restriction is to be determined by the RC Manager, i.e. the RC Manager may assign authority levels to an RC Administrator up to those expressed in their own signed Delegation of Authority form, however the assigned authority levels cannot exceed those indicated in the Delegation Matrix for the position title “Other RC Manager”.
Return to footnote R58 referrer
- Footnote R59 - Travel Approval Authority and Accountable Travel Advances
Authorization by RC Administrators is restricted to travel advances, provided that prior travel approval has been obtained from the appropriate RC Manager. RC Administrators cannot provide travel approval.
Return to footnote R59 referrer
- Footnote R60 - Authority - Relocation/Advance
RC Administrators may be authorized to perform administrative functions related to the relocation subsequent to the approval by the approving authority.
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- Footnote R61 - Goods – General
The restriction is to be determined by the RC Manager, i.e. the RC Manager may assign authority levels to an RC Administrator up to those expressed in their own signed Delegation of Authority form, however the assigned authority levels cannot exceed those indicated in the Delegation Matrix for the position title “Other RC Manager”.
The contracting authority from this column excludes Specific Goods and Services. Contracting limit including amendments, options, and applicable taxes and for “Other RC Manager” contracting limit including amendments, options, and applicable taxes: $25K for Competitive contracts and Non-Competitive contracts.
Return to footnote R61 referrer
- Footnote R62 - Services (Competitive) – General
The restriction is to be determined by the RC Manager, i.e. the RC Manager may assign authority levels to an RC Administrator up to those expressed in their own signed Delegation of Authority form, however the assigned authority levels cannot exceed those indicated in the Delegation Matrix for the position title “Other RC Manager”.
The contracting authority from this column excludes advertising services and public opinion research studies and all commodities mentioned in Specific Goods and Services. For “Other RC Manager” contracting limit including all amendments, options, and applicable taxes - $50K.
Return to footnote R62 referrer
- Footnote R63 - Services (Non-competitive) – General
The restriction is to be determined by the RC Manager, i.e. the RC Manager may assign authority levels to an RC Administrator up to those expressed in their own signed Delegation of Authority form, however the assigned authority levels cannot exceed those indicated in the Delegation Matrix for the position title “Other RC Manager”.
The contracting authority from this column excludes advertising services and public opinion research studies and all commodities mentioned in Specific Goods and Services. For “Other RC Manager” contracting limit including all amendments, options, and applicable taxes - $40K.
Non-competitive requirements must be supported and approved in accordance with the Procurement Administration Manual (PAM).
Return to footnote R63 referrer
- Footnote R64 - Call-up against Standing Offers
The restriction is to be determined by the RC Manager, i.e. the RC Manager may assign authority levels to an RC Administrator up to those expressed in their own signed Delegation of Authority form, however the assigned authority levels cannot exceed those indicated in the Delegation Matrix for the position title “Other RC Manager” which are as follows: Call-ups against a Standing Offer must not exceed the lesser of a) identified users call-up limitation in the specific Standing Offer and b) the specific Standing Offer limit identified below:
Call-up Limit including amendments, options, and applicable taxes: Bulk Fuel - $10M, Any TB Approved SO – No $ Limit, and Goods and Services - $1M.
Standing Offer Limit: limit identified in the specific Standing Offer.
Return to footnote R64 referrer
- Footnote R65 - Contracts against Supply Arrangements
The restriction is to be determined by the RC Manager, i.e. the RC Manager may assign authority levels to an RC Administrator up to those expressed in their own signed Delegation of Authority form, however the assigned authority levels cannot exceed those indicated in the Delegation Matrix for the position title “Other RC Manager” which are as follows: Contracts against a Supply Arrangement (SA) must not exceed the lesser of a) identified users contract limitation in the specific Supply Arrangement and b) the specific Supply Arrangement limit, as identified below:
Goods and Services Contract Limit including amendments, options, and applicable taxes: $1M, Supply Arrangement Limit: Limit identified in the specific Supply Arrangement.
Return to footnote R65 referrer
- Footnote R66 - Procurement Initiation - Goods & Services
The restriction is to be determined by the delegated Contracting Authority. The delegated Contracting Authority may assign authority levels to a Contracting Officer/Clerk up to those expressed in their own signed Delegation of Authority form.
Return to footnote R66 referrer
- Footnote R67 - Control of Commitments - Sec 32 of FAA
The restriction is to be determined by the designator (minimum of Section Head). The designator may assign authority levels to a Procurement Officer/Clerk up to those expressed in their own signed Delegation of Authority form. The restriction for FAA Section 32 and 34 is the requirement for authorization by the RC Manager whose budget is being charged in accordance with the requirements of the Special Considerations section of FAM Chapter 1014-4-1.
Return to footnote R67 referrer
- Footnote R68 - Payment Authority - All other
The restriction is any financial or functional limitation imposed by government/departmental policies and/or by the designator. The minimum rank/level to which any payment authority is delegated is Petty Officer First Class/Warrant Officer or CR-05. Petty Officer First Class/Warrant Officer, Chief Petty Officer Second Class/Master Warrant Officer, CR-05, CR-06 and AS-01 are limited to a maximum of $250K per payment. Amounts over $250K are deemed high risk transactions and require the approval of a more senior officer (i.e. Chief Petty Officer First Class/Chief Warrant Officer, CR-07, AS-02, FI-01 or above).
Return to footnote R68 referrer
- Footnote R69 - DBA Cheques
This is the authority delegated by the MND under Section 33 of the FAA to sign cheques on a DBA established for DND, in accordance with Cheque Issue Regulations. The restriction is any financial or functional limitation imposed by government/departmental policies and/or by the designator including those related to Commissioned Officer status and rank level. Authority may be delegated to non-commissioned members not below the rank of Petty Officer First Class/Warrant Officer.
Return to footnote R69 referrer
- Footnote R70 - Certification Authority - Sec 34 of FAA
The restriction is any financial or functional limitation imposed by government/departmental policies and/or by the designator. For all transactions, persons holding the minimum rank/level of Petty Officer Second Class/Sergeant or Clerical and Regulatory (CR) 04 or equivalent may certify an account pursuant to Section 34 of the FAA. For low-risk transactions as defined in FAM Chapter 1016-3, Account Verification – FAA Section 34, subordinates below the rank of Petty Officer Second Class/Sergeant or CR 04 or equivalent may exercise this authority.
Return to footnote R70 referrer
