ARCHIVED - QR&O: Volume III - Chapter 209 Payment of Travel and Living Expenses (Historical Version: up to 31 October 2014)

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Amendment List:

History:

209.01 – INTERPRETATION

(1) The following definitions apply in this chapter:

"military memorial service" (service commémoratif militaire)

means a ceremony held by or under the authority of the Chief of the Defence Staff to commemorate the death of an officer or non-commissioned member.

"military repatriation ceremony" (cérémonie de rapatriement militaire)

means a ceremony held in Canada by or under the authority of the Chief of the Defence Staff during which the remains of an officer or non-commissioned member arrive in Canada when the death occurred outside Canada.

(2) For the purpose of this chapter "travel and living expenses" are the following expenses that shall be paid or reimbursed out of public funds, at the same rates and under the same conditions as those established for a General Service Officer holding the rank of lieutenant-colonel travelling on temporary duty:

1. the actual and reasonable costs of transportation;
2. the actual and reasonable costs of accommodation;
3. a meal allowance; and
4. an incidental expense allowance.

(G) [P.C. 2012-0767 effective 7 June 2012]

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209.02 – ENTITLEMENTS – NEXT OF KIN

(1) The Chief of the Defence Staff shall authorize a military memorial service or a military repatriation ceremony if the Chief of the Defence Staff determines that it is in the best interests of the Canadian Forces.

(2) When an officer or non-commissioned member dies on service, next of kin who are eligible under paragraphs (7) to (9) are entitled to have their travel and living expenses paid or reimbursed if they

1. attend a military repatriation ceremony;
2. attend a military funeral for the officer or non-commissioned member in accordance with article 24.15;
3. attend an interment of the officer or non-commissioned member in accordance with article 24.17;
4. attend a military memorial service; or
5. subject to a direction made under article 21.12, attend meetings of a board of inquiry into the circumstances of the death.

(3) One or several entitled next of kin may be accompanied by a travel assistant who is entitled under paragraphs (8) and (9) to have their travel and living expenses paid or reimbursed and who

1. in the case of a next of kin who is a minor or who is an adult person who has been declared incompetent under provincial or territorial law, is the person authorized by law to act on behalf of the minor or the adult person or is a person designated by that person; or
2. in the case of a next of kin who needs assistance when travelling because of a physical condition, is an adult person designated by that next of kin.

(4) Entitlement to payment or reimbursement of travel and living expenses under subparagraph (2)(d) is limited to only one event. If there is more than one event under this subparagraph, the determination of which event gives rise to the entitlement shall be made by or under the authority of the Chief of the Defence Staff.

(5) Payment or reimbursement of the costs of return transportation from the entitled person's ordinary place of residence to any event referred to in subparagraphs (2)(a) to (d) shall not exceed the total of

1. the actual and reasonable expenses necessarily incurred for local ground transportation; and
2. the cost of economy airfare from Victoria, (British Columbia) to St. John's, (Newfoundland and Labrador).

(6) Return transportation from the entitled person's ordinary place of residence to the event referred to in subparagraph (2)(e) shall be arranged by or under the authority of the president of the board of inquiry.

(7) Entitlement of next of kin to payment or reimbursement of travel and living expenses is determined by the order of preference in which they were designated as next of kin, excluding any next of kin

1. who cannot be contacted within reasonable time;
2. who decline to have these expenses paid or reimbursed; or
3. who are unwilling or unable to attend the event.

(8) Subject to paragraph (9), the maximum number of next of kin and travel assistants who are entitled receive payment or reimbursement under this article is

1. for a military repatriation ceremony, 14;
2. for a military funeral, 14;
3. for an interment, 14;
4. for a military memorial service, 6; and
5. for meetings of a board of inquiry, 2.

(9) If the last next of kin on the list of next of kin entitled to receive payment or reimbursement of travel and living expenses needs a travel assistant, the maximum number referred to in paragraph (8) shall be increased by one.

(G) [P.C. 2012-0767 effective 7 June 2012]

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209.03 – ENTITLEMENTS – RECIPIENT OF AN HONOUR, AWARD OR MEMENTO

The following persons are entitled to have their travel and living expenses paid or reimbursed when attending a ceremony held by or under the authority of the Chief of the Defence Staff during which a recipient is presented with an honour, award or memento in respect of an officer or non-commissioned member who dies on service:

1. the recipient; and
2. a person selected by the recipient or by the person authorized by law to act on behalf of the recipient in the case of a recipient who is a minor or who is an adult person who has been declared incompetent under provincial or territorial law.

(G) [P.C. 2012-0767 effective 7 June 2012]

NOTE

This chapter regulates entitlements to the payment of travel and living expenses for attending events without restricting the right to attend events.

(C) [7 June 2012]

The Volume III Chapter 209: Payment of Travel and Living Expenses and relocation Expenses replaces this content.