Relocation Directive - Chapter 7 - Rental Accommodation

7.01 Purpose

The purpose of rental accommodation benefits is to assist CF members in the disposal and acquisition of a rented residence.

Note: The benefits contained in this Chapter may be amended (limited or enhanced) by specific provisions contained in other chapters in this directive.
(TB amended 16 September 2014)

This chapter is divided into the following blocks.

7.02 Additional entitlements

In addition to the benefits outlined in this chapter, CF members may be entitled to reimbursement for Professional Cleaning as per art 3.4.04

7.03 Rent or lease liability

Core benefit

When CF members incur rent or lease liability in order to dispose of rented accommodation, they are entitled to reimbursement for an amount up to the maximum amount the landlord may charge under the applicable Tenants Act.

Rent/lease charges for a rental property are calculated from the load or clean day (whichever is later) for the remaining period of paid vacancy.

7.04 Rent in advance of move

When CF members must pay two sets of accommodation charges because of the requirement to pay rent to hold a new residence before vacating the old residence, they are entitled to these reimbursements:

Core benefit

  • up to one month's rent, beginning the first day of the lease at the new place of duty and ending on the day the CF member vacates the residence at the former place of duty (the load or clean day, whichever is later);
  • additional charges related to rent when not included as part of monthly rental fee; and
  • monthly parking charges when not included as part of monthly rental fee.

Custom benefit

Expenses beyond one month.

Personalized benefit

When all customs funds have been expended.

Reimbursement of rent paid in advance
When CF members rent at new place of duty, and then purchase, they are entitled to reimbursement of the costs associated with the purchase if they reimburse any rent in advance of move previously claimed.

7.05 Rental agency finding fees

Core benefit

CF members are entitled to reimbursement of actual and reasonable expenses for engaging rental finding services that are provided by professional firms for up to two days at the pre-negotiated corporate rates or where established rates have not been negotiated an amount up to the pre-negotiated corporate rates of similar locations.

Custom benefit

CF members are entitled to reimbursement for additional days as required.

Personalized benefit

When all custom funds have been expended.

Reimbursement of rental agency finding fees
When CF members rent at new place of duty, and then purchase, they are entitled to reimbursement of the costs associated with the purchase if they reimburse Rental Agency Finding Fees previously claimed.

Purchase while on HHT
When CF members engage the services of a rental agency and during the HHT they decide to purchase, the rental agency fees will not be recovered and the entitlement to legal fees and associated costs are authorized.

Cancellation Fees
CF members who engage the services of a rental agency and subsequently cancel without giving the rental agency the required notice (seven days or more prior to arrival) will be personally responsible for any cancellation fees.

7.06 Credit verification

Core benefit

CF members are entitled to reimbursement of credit verification fees incurred by CF members who rent accommodation at the new place of duty.

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