Clarification Bulletin – CAFRD 2.7.01 Selection of 3rd Party Supplier

Dated 27 June 2022

Issue:

The current policy contained in CAFRD 2.7.01 (Selection of 3^rd Party Supplier) does not sufficiently describe what actions a member is to take when a participating 3^rd party supplier cannot be secured based on the following reasons:

• No supplier that is listed in the directory for the specific origin or destination will provide services at the relocation contract pre- negotiated ceiling rate which supports the administration of the CAFRD;
• There are no participating 3^rd party suppliers available to provide services when the member requires them; or
• There are no 3^rd party suppliers listed in the directory for the origin or destination service area offering applicable services.

Clarification:

In accordance with CAFRD 2.1.01 (Authority – DCBA), the following clarification is provided for CAFRD 2.7.01 (Selection of 3^rd Party Supplier):

• A member must identify themselves to a participating 3rd party supplier as a CAF member relocating under the CAFRD.

• If, for any reason, a member cannot secure a participating 3^rd party supplier offering services at or under the relocation contract pre- negotiated ceiling rate that supports a CAFRD benefit, the member shall contact the relocation service provider for assistance in securing a suitable 3^rd party supplier.
• After requesting the service provider’s assistance, a member must permit them to identify a suitable 3^rd party Should a member pre-emptively select a 3rd party supplier that exceeds the contract pre-negotiated ceiling rate prior to the service provider identifying asuitable alternate option, additional costs shall be borne at the member’s expense IAW CAFRD 2.7.01(b).
• Should a member not identify themselves to a participating 3^rd party supplier as relocating under the CAFRD or not contact the relocation service provider for assistance or proceed to select their own 3^rd party supplier, expenses incurred that exceed the contract pre-negotiated ceiling rates that support a CAFRD benefit shall be borne at the member’s expense.

In accordance with CAFRD 2.1.01 (Authority – DCBA), this clarification bulletin conveys the intent of the specific CAFRD 2.7.01 provision as confirmed by the Treasury Board Secretariat.