Annex C: 2016 Action Plan: Schedule and Milestones

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Initiative	Governance: Ensure more consistent senior leadership, visibility, accountability and direction using existing departmental governance	Automatic Identification Technology: Acquire asset visibility technology (asset marking and reading technology) with modernized business processes integrated into Defence Resource Management Information System (DRMIS)	Enhanced Materiel Accountability: Continue to augment stock taking and verifications activities, sustain and mature Materiel Attestation framework and sponsor development and delivery of automated reporting and business analytics	Inventory Management Modernization and Rationalization Project: Rationalize holdings of materiel, enable disposal of materiel no longer required and modernize business processes, policy and training aligned to DRMIS	Pricing Project: Review and modernize all materiel pricing processes and data, implement changes to policy, procedures, training and DRMIS to sustain accurate materiel pricing moving forward	Pricing Legacy Data Clean-Up: Identify and correct existing pricing inaccuracies
FY 2016-17	-	Scaled Options Framework Finalized Complete development of scaled options	End Year Stock Verifications (10 sites) New Stocktaking Contract End Year results reporting	Dispose of 200,000 Materiel Items identified as stagnated in disposal Implement Modernized disposal policy and training	Identification of pricing gaps Develop initial standard process to minimize use of unforecasted receipts for pricing	Develop methodology for analyzing all 50 million transactions in DRMIS Validate and correct ammunition stock code prices in DRMIS as required ($3.5B value, 2,000 stock codes)
FY 2017-18	Development of integrated reporting dashboard Semi-annual progress update to Defence Renewal Oversight Committee End-Year progress update to Deputy Minister and Defence Renewal Oversight Committee	Selected Scaled Options Endorsement (Defence Capability Board) Requirements Endorsed Project Charter Approval Initial Industry Engagement Commenced Engage with Allies on Best Practices Initial Project Complexity and Risk Assessment Completed	Stock Verifications at minimum of 10 sites Stocktaking at 24 sites Year over Year trend Analysis start Mid / End Year results reporting Annual business reporting requirements	Dispose of 500,000 Materiel Items identified as stagnated in disposal Complete rationalization analysis of all materiel held in Repairable Reserves (20,000 stock codes) to enable disposal. Initiate rationalization for remaining 300,000 stock codes assessed as dormant	Semi-annual progress update to Defence Management Committee Standardize and deliver process for Kitting, and Replacement Cost pricing	Identify High Risk/High Value inventory stock codes Validate and correct prices in DRMIS as required for High Value/High Risk inventory stock codes (approximately $1.8B value) Begin trial monitoring
FY 2018-19	Semi-annual progress update to Defence Renewal Oversight Committee End-Year update to Deputy Minister and Defence Renewal Oversight Committee	Industry Engagement continues Option Costing and Benefits Analysis Complete Business Case Complete Options Screening and Recommendation Complete Project Costing for Definition Phase Complete Definition Phase Plan Developed	Stock Verifications at minimum of 10 sites Stocktaking at 24 sites Year over Year trend Analysis Mid / End Year results reporting	Complete disposal of all remaining materiel stagnated in disposal.	Deliver standardized pricing process for procurement forecasting and materiel Deliver final standardized process to minimize use of unforecasted receipts for pricing	Validate and correct remaining inventory stock code prices in DRMIS as required (approximately $1B value) Implement full, ongoing monitoring
FY 2019-20	Sustain senior management oversight	Endorsement of Recommended Option Enter Definition Phase to refine and cost recommended option in preparation for bid solicitation	Stock Verifications at minimum of 10 sites Stocktaking at 24 sites Year over Year trend Analysis Mid / End Year results reporting	Complete disposal of all remaining materiel identified for disposal in Repairable Reserves. Complete rationalization of all remaining dormant materiel (300,000 stock codes) to enable disposal action for materiel deemed as no longer required. Implement final modernization of materiel management policies and business processes.	Deliver standardized pricing process for bulk acquisition of spares Project Close-Out	Ongoing monitoring (weekly analysis) of transactions to identify and investigate possible errors)
FY 2020-21		Implement activities as per Definition Plan schedule	Sustain institutional stock verification	Project Close Out and transition to matrix	-
FY 2021-22		Decision: seek effective project approval for implementation		-
FY 2022-23		Implementation
FY 2023-24
FY 2024-25
FY 2025-26
FY 2026-27
Outcome	Increased senior leadership visibility, accountability and direction of the 2016 Action Plan	Real-time asset visibility, inventory valuation and material security, leading to improved accuracy of inventory data	Accurate inventory data as it pertains to quantity, condition, location and price	Reduction of obsolete materiel, improved materiel visibility and accountability, and maximization of warehousing and storage spaces	Streamlined pricing processes, policies and training packages. Pricing data and accounting requirements are aligned for better valuation	Regular monitoring corrects inaccurate stock code prices and deter errors as they emerge, resulting in a more accurate inventory database

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Date modified:: 2021-03-10