HTML version of the form: MINDS COVID-19 Challenge Application Form
Thank you for submitting a Mobilizing Insights in Defence and Security grant application. Please insert the required information directly into this form. Due to high number of requests, we will only review the responses that are within the parameters expressed in this form, including word limit, as indicated. For any additional questions, please contact us at: MINDS@forces.gc.ca.
Once completed, please submit your application electronically to the following email address: MINDS@forces.gc.ca.
General Information
Project Title:
Organizer Requesting Grant (Name of Organization, Name of Lead Person/People, Email Address, and Telephone Number):
Amount Requested ($10,000 Maximum):
Project Location and Date:
Organization’s nine-digit Business Number (or GST number) and Associated Business Address (This information is required to issue a Government of Canada cheque):
Has your organization ever applied for grant funding from the Department of National Defence before? If so, indicate when and the result of your application:
How did you find out about MINDS?:
Website (if applicable):
Overview – Provide a description of your project including key dates and any relevant milestones. (Maximum 200 words):
Project Evaluation
Relevance (60% of total score) – Demonstrate the relevance of your project to Canadian security and defence, and clearly describe how it aligns with and plans to address the MINDS COVID-19 Challenge Questions found on the MINDS website. It must explain how your application contributes to the objectives set by Canada’s Defence Policy Strong, Secure, Engaged with regard to collaboration between the Department of National Defence and the external expert community. It must also explain how your project will be of value for Department of National Defence and/or the Canadian Armed Forces (DND/CAF) and how you intend to engage and/or convey results of your project/event to DND/CAF and the public (e.g. through reports, briefings, publications or other means). (Maximum 400 words):
Diversity (20% of total score) – Describe how your project will include diverse perspectives (beyond multi-disciplinarily) into its design and delivery, uses methods to reduce unintended bias and falls in line with the federal objectives related to GBA+.Footnote 1 (Maximum 400 words):
Innovation and Leveraging Technology (20% of total score) – Describe how your project shows innovation or creativity - either in the topic studied, in the way it plans to achieve its objectives, in developing interactions with the expert community or government entities or by any other means. Clearly explain how it plans to leverage technology to achieve results. (Maximum 400 words):
Financial Information
Explain precisely how the funding requested from MINDS will be used, indicating which expenditures it will cover, and providing a detailed explanation of how these expenditures were calculated (e.g. numbers of attendees and rates on which accommodation, travel and hospitality costs are based). The Department of National Defence reserves the right to request receipts and/or other documentation to assess how funds are used. Failure to provide a detailed budget consistent with the Treasury Board of Canada guidelines (see note below) may result in application rejection.
Provide the overall financial breakdown for the project by category of expenditure, including all sources of revenue and all expenditures. Below is an example template.
| Cost Area | Cost | Source of Funding | Comments |
|---|---|---|---|
| Travel | |||
| X Flights | $X,XXX.XX | MINDS | Speakers only |
| Event | |||
| Catering for X persons | $XXX.XX | Other (specify) | - |
| Communication | |||
| Printing X pamphlets | $XXX.XX | MINDS | Publicity |
| Others | |||
| 1 Research Assistant | $XXX.XX | MINDS | X hours @ $XX.XX per hour |
| Total | $XX,XXX.XX | - | - |
Explain your ability to successfully deliver this project in time and within budget and provide a list of project participants and/or speakers, even if this list is preliminary. (Maximum 250 words):
Has your organization applied for or received funding from any other sources for this project? If so, please indicate the sources of funding and the status of your application(s). (Maximum 150 words):
If only partial funding is granted by MINDS, what effect would this have on the project? (Maximum 150 words):
Read this carefully
Eligible expenditures include: research costs (subscriptions, travel and accommodation, etc.); conference/seminar costs (room rental, audiovisual rental, interpretation, materials, travel and accommodation); non-administrative salary costs (research assistants); publications (provided proper credit is given); translation costs; administrative/support salary costs, including benefits; advertising/promotional material for funded activities; and, licensing and other fees.
MINDS accords higher importance to costs that directly support the generation of ideas. As a publicly funded program, applicants are encouraged to carefully assess the amount and relative ratio of funding allocated to hospitality. MINDS will only fund hospitality costs – including per diems, hotel expenses and meals – up to the maximum allowed under the Government of Canada guidelines provided by the National Joint Council.
Funding cannot be used to offset expenses related to insurance, interest charges, professional services (including audits), utilities, amortization, rent, office overhead (including stationery costs), capital assets, honoraria, prizes/rewards/accolades, to purchase alcohol, or for purposes other than those stated in the proposal.
Important Information
- You will receive an acknowledgement email from MINDS upon receipt of your funding request.
- The Department of National Defence should not be the only source of funding for a grant proposal. A list of other sources of funding (both obtained and requested) must be included in the application.
- Members of the Defence Team may attend any events funded by the grant.
- Applicants must acknowledge the support of MINDS by providing written recognition in all materials produced and intended for the public.
- Successful applicants will receive a copy of the terms and conditions associated with the grant before funding is released. Successful applicants will be required to sign and return the document to MINDS within two weeks of receipt.
- We would request that you provide to the Department of National Defence a reasonably detailed account of the work undertaken as well as copies of unpublished conference presentations resulting from the award 60 days upon completion of the project.
- Recipients will grant a free licence to reproduce or use any information or publications produced from a project for Government of Canada purposes.
- Unspent funds must be returned to the Department of National Defence by cheque payable to the Receiver General of Canada.
- Successful applicants must provide a financial statement and report on the project within 60 days of the project’s completion.
- If, as part of your project, you intend to conduct social science research with currently serving CAF members, you are required to have Social Science Research Review Board (SSRRB) approval. The specific aim of SSRRB coordination is to ensure that social science research information gathering activities within the DND/CAF do not impede or conflict with operations, on-going DND/CAF programmes, or other approved higher-priority research. If you intend to conduct such research, please contact the SSRRB to learn more the review process.
Privacy Notice Statement
DND will comply with the federal Access to Information Act and Privacy Act with respect to applications received. By submitting personal information, an applicant is consenting to its collection, use and disclosure in accordance with the following Privacy Notice Statement, which explains how the applicant's information will be managed.
Applicants shall note that for all agreements information related to the funding agreement (amount, grant or contribution, name of the recipient and project location) will be made available to the public on DNDs website.
I certify that:
- I have read and understood all the elements of this application form.
- I have read the relevant information provided for grant applicants regarding eligibility and funding conditions, and confirm the proposed project(s) meet the eligibility criteria.
- I accept that DND/CAF reserves the right to use whatever assessment process and selection criteria they deem necessary to evaluate this and other applications for grant funding.
Name of applicant:
Date:
Thank you for completing this application form. Good luck.