Consultative Framework Between the CAF and Cadet Leagues

National Cadet Council (NCC)

Strategic Level Reporting to the VCDS:

• Report on the provision and performance measurement of shared roles and responsibilities
• Report on action items stemming from previous NCC meetings or other sources (e.g., ADM(RS) Evaluations)
• Confirm VCDS intent, direction and guidance for issues related to executing shared roles and responsibilities or assigned action items

VCDS

CAF: Comd CJCR Leagues: National Presidents Secretary: COS Coord CJCR

Mar/Nov

National Cadet Board (NCB)

Strategic Level Oversight and Direction to Subordinate Consultative Forums:

• Synchronize performance reporting up to NCC
• Concur on direction and guidance to provide to the NCSC
• Concur on action to take to address issues raised by the NCSC, inclusive of any unresolved disagreements within subordinate consultative forums
• Reinforce the commitment to consult by informing respective MoU Participants of:
  • administration, policy, program evolution or initiative that will have an impact to ensure shared awareness and understanding; and
  • other business that could have an impact on the MoU Participants.

Comd CJCR

CAF: DComd CJCR Leagues: National Presidents Secretary: COS Coord CJCR

Jan/Sep

National Cadet Steering Committee (NCSC)

Operationalize Strategic Direction from the NCB / Address Issues Identified by the RCAGs:

• Synchronize performance reporting up to the NCB
• Concur on direction and guidance to provide to the RCAGs
• Concur on action to take to address issues raised by the RCAGs, inclusive of any unresolved disagreements within subordinate consultative forums
• Establish and direct any required adhoc or standing Issues Management Action Teams which could be CAF-led, League-led or co-led, as determined by the NCSC, based on the nature of each issue
• Facilitate the sharing of best practices or lessons learned identified by the RCAGs
• Coordinate the evaluation of the effectiveness of the Consultative Framework in achieving its goals and realizing the expected outcome, and recommend adjustments to the NCB
• Topics that fall outside the shared responsibilities of the MoU may be raised at the NCSC for consideration by the responsible authority / organization.

DComd CJCR

CAF: DCOS Strat Plans CJCR League: League ED or Designated Rep Secretary: Strat Plans Mgr CJCR

Quarterly (adjusted when required)

Regional Cadet Advisory Group (RCAG)

Execute Direction from the NCSC / Address Issues Identified by the CCC:

• Synchronize performance reporting up to the NCSC
• Concur on direction and guidance to provide to the CCC, inclusive of any unresolved disagreements within subordinate consultative forums
• Concur on action to take to address issues raised by the CCC inclusive of elevating them to the NCSC for action or information when resolved regionally
• Establish and direct to adhoc or standing Issues Management Action Teams which could be CAF-led, League-led or co-led, as determined by the RCAG, based on the nature of each issue
• Identify potential best practices and lessons learned to be shared with other RCAGs and the NCSC

CO RCSU

CAF: OC Area
Leagues: Provincial Presidents Secretary: TBD

Minimum Twice Annually (~Fall / Spring)

Community Coordinating Committee (CCC)

Execute Direction from the RCAG / Address Issues Identified by the Corps/Squadrons & Local Committees:

• Synchronize performance reporting up to the RCAG
• Identify issues to be elevated to the RCAG for consideration, inclusive of any unresolved disagreements within the CCC
• Identify potential best practices and lessons learned to be shared with other RCAGs and the NCSC

OC Area

CAF: Corps / Squadron COs League: Local Committee Chairs Secretary: Z Trg O

Minimum Twice Annually (~Fall / Spring)

Chairs (Established by the CAF)

Chairs are responsible to:

• seek concurrence of agenda and meeting schedule (e.g., forward planning agenda and meeting rhythm) and invited SMEs and observers,
• convene the meeting,
• facilitate the consultative process within the mandate of the meeting,
• ensure that members’ views are solicited and considered,
• seek concurrence on action items, including issues to be elevated (or not) to higher level consultative forums, and
• approve the records of decisions.

Members (MoU Participant Representatives) (Ex-Officio Members TBC)

Members are responsible to:

• effectively represent the view of their respective organization and consider issues from a pan-organization perspective,
• provide pertinent information and documentation in a timely manner (e.g., target is 2 weeks in advance) for agenda items they are responsible for (e.g. pre-reading, briefing placemats), to give other members reasonable time to review, analyze, and provide their response and input, and engage in productive discussion
• seek training or professional development, as required, from their respective organizations to ensure they can effectively contribute to and participate in the consultative forum,
• ensure that all options and perspectives are brought to the attention of the forum, and
• support the Chair in the consultative process by contributing their professional and personal expertise.

Secretary (Established by the CAF)

Secretaries are responsible for:

• forward agenda planning,
• meetings scheduling,
• agenda production,
• timely distribution of pre-reading / briefing material,
• logistical coordination,
• records of decisions, and
• action items management.

Invited Subject Matter Experts (SMEs) & Observers

• SMEs may be asked to brief a consultative forum on a specific issue as determined and concurred by members of the consultative forum. In those cases, they will be invited to attend either for all or only a portion of the meeting, as required.
• Observers may be invited to attend by a member of the consultative forum and concurred by the other members. Observers authorized to be in attendance are not permitted to be active participants unless specifically called upon by a member of the consultative forum.