14-06 Annex A – ​Application for a Trip

Cadet Administrative and Training Orders (CATOs)

1. When applying for approval to conduct a trip, the following information and documents shall be provided:

1. the daily programme, as detailed as possible, including:
   (1) location and/or site,
   (2) dress (civilian attire or uniform),
   (3) list of invited guests and VIPs, if applicable, and
   (4) list of required equipment to be transported, if any, including:
   

   (a) weapons (drill-purpose or functioning), flags, swords, cutlasses, etc., and
   Note: Specific dispositions will apply to corps and squadrons visiting Province of Quebec due to the Provincial Law #18 on rifle storage and use in public locations.
   (b) any Canadian Forces (CF) or League-owned equipment;

2. accommodation arrangements including:
   (1) date,
   (2) location and/or site, and
   (3) provider (military, commercial,  institutional, etc.);
3. rations arrangements including:
   (1) date,
   (2) location and/or site, and
   (3) provider (military, commercial,  institutional, etc.);
4. transportation (ground, air, maritime) arrangements including:
   (1) date,
   (2) location,
   (3) international border crossing points and anticipated time, if applicable,
   (4) mode of transportation, and
   (5) provider (military, commercial, parents, etc.);
5. command and control including:
   (1) name of OIC,
   (2) OIC cell phone number, corps/squadron contact number and emergency contact number,
   (3) number of participating CIC Officers, by gender,
   (4) number of participating cadets, by gender, and
   (5) number and source of other participating youths and adults, by gender, if any;
6. administration and financial arrangements including:
   (1) sponsoring committee support, in writing, for recreational and educational trips,
   (2) funding sources, for recreational and educational trips,
   (3) a copy of the parental information letter and consent form, if applicable,
   (4) issue and payment of insurance, if applicable,
   (5) issue and payment of passports, visas, etc. if applicable, and
   (6) contingency funds available to the group OIC, if applicable;
7. insurance, if applicable, including:
   (1) liability,
   (2) emergency medical/dental,
   (3) transportation, and
   (4) trip cancellation;
8. method used to select cadets, if applicable;
9. method used to select the accompanying adults, if applicable; and
10. details of emergency medical procedures.

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