14-06 – Training or Recreational and Educational Trips

Cadet Administrative and Training Orders (CATOs)


1. This order supersedes CATO 14-06 dated March 1994, CATO 14-07 dated July 2005 and CATO 15-03 dated March 1997.  It is effective upon receipt.

2. This order establishes the regulations governing and the method of applying for training trips or for recreational and educational trips by corps/squadrons or by other cadet training establishments.


3. For the purposes of this order:

  1. the term “trip” is an authorized activity that involves the transportation of cadets to a location away from the location normally used for training;
  2. the term "training" is limited to the activities that must be performed to meet the requirements of the corps/squadron program, the cadet summer training centre (CSTC) program, the regionally directed activities (RDA) or the nationally directed activities (NDA); and
  3. “recreational and educational trips” include any trip that is not specifically required by the mandatory or complementary activities of the elemental programs.

Support Available

4. Department of National Defence (DND) provides support for training trips depending on the type of training involved,that could include but not limited to:

  1. transportation;
  2. rations;
  3. quarters;
  4. admission fees;
  5. registration fees;
  6. training areas and/or buildings
  7. training aids and necessary equipment; and
  8. passport fees.

5. More information on this subject can be found in CATOs 31-03, 40-01 et 51-01.

6. DND does not usually provide support for recreational or educational trips. However, in special circumstances, some support may be provided when available.

Supervision of Cadets

7. CATO 13-12 describes the policy regarding the supervision of cadets.

Billeting Of Cadets in Private Residences

8. CATO 13-12 describes the policy regarding the billeting of cadets in private residences.

Medical Limitation

9. A medical condition might exclude a cadet from participating to a trip.  Each cadet is to be considered individually and a decision made based on all relevant facts and circumstances. The Region Cadet Medical Liaison Officer shall be consulted before denying a cadet the opportunity to attend because of a medical condition. 

Medication Management

10. Processes described in CATO 16-04 shall be respected in order to provide appropriate access to required medication while ensuring the safety of all cadets.

Emergency Medical/Dental Coverage During An International Trip

11. Emergency medical or dental coverage required for cadets during a trip outside Canada is provided in accordance with CATO 16-05.

Travel Documents for An International Trip

12. Adults who are not parents or guardians shall have written permission from the parents or guardians to supervise their children. The permission letter shall include addresses and telephone numbers where the parents or guardian can be reached.

13. For an international trip, with the exception of the United States, participants shall have a valid passport with them. Some countries request a visa in addition.

14. When entering the United States by land or water, Canadian citizens are required to present one of the following valid documents:

  1. a passport;
  2. a NEXUS card;
  3. a Free and Secure Trade (FAST) card;
  4. an enhanced driver's license;
  5. an enhanced identification card; or
  6. a Secure Certificate of Indian Status (when this certificate is available and approved by the United States).

Canadian citizens 18 years of age or under who are travelling with a school or other organized group, under adult supervision with parental/guardian consent, may also present proof of Canadian citizenship , such as an original or a photocopy of a birth certificate, or an original citizenship card when entering the United States by land or water.

15. Canadian citizens travelling by air to, through or from the United States must present one of the following valid documents:

  1. a passport; or
  2. a NEXUS card when used at a kiosk at designated Canadian airports and at all U.S. airports when returning to Canada.

Active Service

16. Pursuant to PC 1989-583 and paragraph 31(1)(b) of the National Defence Act, officers and non-commissioned members of the Reserve Component of the CF on paid Reserve Service are on active service anywhere beyond Canada. When on active service Res F members:

  1. are subject to the Code of Service Discipline at all times;
  2. are subject to increased punishments when convicted of offences under the Code of Service Discipline;
  3. may be required to serve on continuous full time service;
  4. are subject to be called out; and
  5. may be retained on continuous full-time service for up to one year after the cessation of hostilities or period of active service.

17. Res F members on Cl “B” and Cl “C” Res Svc serving outside Canada are on active service, and as such, are required to complete the period of service for which they volunteered. Voluntary requests to cease that period of service will be subject to the same consideration as would apply to Reg F mbrs in similar circumstances.

18. Res F mbrs who volunteer for positions or operations being performed outside Canada must be made aware of the fact that they are on active service and of the increased liabilities listed above.

Process, Deadlines and Approbation

19. The information required when submitting a trip request is described at Annex A.

20. Organizing recreational and educational trips requires that steps be taken often many months prior to departure in order to secure transportation, accommodation, visits and so on.  Guidelines on how to plan an educational/recreational trip are contained in Annex B.

21. Trip requests shall be submitted through the chain of command to the approving authority as follow:

  1. trip inside the parent region.  Submitted to the Detachment Commander or to the Regional Cadet Support Unit (RCSU) CO in accordance with regional directives;
    the National Capital Region (NCR) can be considered parent region for the cadet corps and squadrons of both Eastern and Central Regions.
  2. trips outside the parent region but within Canada.  Submitted at least six weeks prior to the requested departure date to the parent RCSU CO. The parent RCSU shall inform the RCSU in which the trip will be conducted; and
  3. trips outside Canada.  Submitted at least 90 days prior to the requested departure date to the Director – Cadets and Junior Canadian Rangers (D Cdts & JCR).

22. Before deciding if a trip should be authorized, approving authorities shall consider the following:

  1. purpose of trip;
  2. suitability of destination;
  3. availability of similar facilities closer to the local community;
  4. availability of Rations and Quarters at destination, at alternative destinations or on another date;
  5. availability of transportation on requested or alternate dates; and
  6. budget.

23. For trips outside Canada, the RCSU CO shall forward the request to D Cdts & JCR.  The following information and documentation are required:

  1. copy of the application submitted by the corps/squadron;
  2. particulars of the trip including:
    (1) corps or squadron name, number and location,
    (2) purpose of visit,
    (3) detailed itinerary,
    (4) departure and return dates,
    (5) number of participants (CIC officers, CIs, cadets, volunteers), by gender, and
    (6) Name of the resource agency or point of contact;
  3. request of authority to wear the uniform and for which occasions; and
  4. request of authority to travel with DND/CF equipment, including a list of the equipment.

24. To simplify and speed up processing, the RCSU CO may forward the recommendation by e-mail directly to the appropriate national elemental coordinator at D Cdts & JCR.  However, the submission must include a clear statement of positive recommendation for approval in the covering e-mail.  E-mail statements of recommendation from RCSU staff, other than the CO, will not be accepted.

25. Once a trip outside Canada has been authorized, the RCSU COD Cdts & JCR for NDA – is to inform:

  1. the appropriate Defence Liaison Staff or Canadian Defence Attaché, through the Director of Protocol and Foreign Liaison (DFPL) using the Visit Clearance Request (VCR) form available on the DPFL internet site at http://vcds.mil.ca/cos-cem; and
  2. the CF National Counter-Intelligence Unit (CFNCIU) using the Notification of Intent to Travel form available on the CFNCIU internet site at http://cdi.mil.ca/nciu.

Parental Consent

26. Parents/guardians shall be informed in writing of all arrangements made for a trip and their consent shall be obtained. A sample letter for a training trip is provided at Annex C. A sample letter for a recreational/educational trip is provided at Annex D.

27. For a recreational and educational trip, it may be appropriate, when the trip has been approved, to forward to the parents a follow-up letter providing them with final details.

Dress When Travelling

28. When travelling, cadets shall wear the appropriate dress as indicated in respective regional or national policies. Wearing of the cadet uniform is not mandatory and shall depend on the activities to be conducted.

29. For international trips, if the uniform shall not be worn for safety or other reasons it shall be indicated in the authorization message from D Cdts & JCR.


Annex A

Application for a Trip

Annex B

Planning Guidelines for Recreational and Educational Trips

Annex C

Training Trip Letter Format to Parents/Guardians

Annex D

Recreational and Educational Trip Letter Format to Parents/Guardians

Annex D Appendix 1

Suggested Follow-Up Letter

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OPI: D Cdts 4

Date:  Aug 09

Amendment:  Ch 11/09

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