6002-1 Allocation of Information Technology Resources

Cadets and Junior Canadian Rangers Group Order (CJCR Gp O)

1. Identification

Date of Issue: 2020-04-25

Date of Verification: N/A

Application: This is an order that applies to members of the Canadian Armed Forces (CAF) and a directive that applies to Civilian Instructors and employees of the Department of National Defence (DND) employed within the Cadets and Junior Canadian Rangers (CJCR).

Supersession: N/A

Approval Authority: This order is issued under the authority of the Comd CJCR.

Office of Primary Interest (OPI): CJCR DCOS IM IT

Enquiries: CJCR DCOS IM IT

2. Abbreviations

Abbreviation	Complete Word or Phrase
CCO Net	Canadian Cadet Organizations Network
CJCR	Cadets and Junior Canadian Rangers
CTC	Cadet Training Centre
DWAN	Defence Wide Area Network
ISSO	Information System Security Officer
IT	Information Technology
IT SMC	Information Technology – Service Management Center
RS	Reliability Status

3. Definitions

Computer. A computer refers to an individual workstation, which includes, but not limited to desktops, laptops and tablets.

IT Resources. An IT Resource refers to, but are not limited to, computers, peripherals (printers, monitors, etc.), tablets, portable information technology devices (USB keys), access to internet/network, and mobile wireless devices.

4. Policy

Context

4.1 IT Resources are available to users to support their tasks, at all levels of the CJCR. IT Resources are essential in the fast-paced, dynamic DND/CAF work environment. Therefore, IT Resource allocation remains flexible and will adapt to the needs of the CCO based on various factors.

4.2 CJCR aims to provide IT Resources with the intent to support Cadet Activities, through:

management of information;
administration (command and control, operations, resources management, and planning);
training; and
collaboration and communication.

Policy

4.3 CJCR will allocate IT Resources based on a number of factors including availability, financial resources, storage space, required support, and lifecycle management.

4.4 The allocation of software licences is further detailed within CJCR Gp Order 6002-5, Software and License Management.

4.5 Control of IT Resources is further detailed within CJCR Gp Order 6002-7, Information Technology Asset Management, Lifecycling, and Accountability.

4.6 Access and usage controls for IT Resources is further detailed within CJCR Gp Order 6003-3, Acceptable Use of Corporate Networks, Computers and Other Corporate Information Technology Systems and CJCR Gp Order 6003-5, Acceptable Use of Corporate Information Technology Assets, Systems, and Networks by Cadets.

Connectivity and Network Types

4.7 Connectivity and access to Internet/Network:

DWAN is the business network for DND/CAF and supports the processing of designated information up to Protected B. DWAN is solely accessible to DND/CAF personnel with a valid RS;
CCO Net is the primary network of the CJCR. It supports the processing of designated information up to Protected A and is accessible to all DND/CAF employees/members with a valid RS. The CCO Net can be accessed from a CCO Net computer, a personal computer or a computer connected to the DWAN for Sharepoint only, therefore access does not require a CCO Net computer. Where appropriate, the CCO Net is made accessible to cadets.
Public Internet access may be provided by DND/CAF for use by DND/CAF personnel, staff cadets, and course cadets, in order to allow for family communication, access to email, personal banking, and distance learning opportunities.

5. Responsibilities

5.1 It is the responsibility of the DCOS IM/IT to ensure that all IT Resources are managed in accordance with all applicable policies, to optimize utilization.

5.2 It is the responsibility of the RCSU/HQ COs to plan their operations in consultation with the DCOS IM/IT in order to optimize available resources as well as monitor, through their Regional ISSO, that IT security measures are respected.

6. Allocation

6.1 In order to optimize the use of existing CJCR IT Resources and with consideration for the use of personal devices by personnel and cadets, the baseline IT Resources allocations are outlined below.

Network Access Allocation

6.2 Allocation of connectivity within CJCR is as follows:

Network	RCSU/HQ	CTC	Directed activities	Corps/Squadron
DWAN	All personnel	Users that handle Protected B on a day to day basis. Users of DWAN-based applications. (e.g. DRMIS) Users that deal with other Bases and Wings.	Users of DWAN-based applications. (e.g. DRMIS) Users that deal with other Bases and Wings.	Nil
CCO Net	All personnel	All personnel Staff cadets in certain circumstances.	All personnel	All personnel
Public Internet	Nil	All personnel and cadets through WiFi or a dedicated computer.	If available (e.g. when using a CTC location.)	Corps/squadrons are authorized a connection from the CJCR to accomplish administrative, operational and instructional needs.

Resource Allocation

6.3 Availability and allocation of computers:

Computer Type	RCSU/HQ	CTC	Directed activities	Corps/Squadron
Connected to DWAN	All personnel Class A personnel may obtain a computer on a temporary loan basis	As per para 6.2, users should consider sharing computers wherever possible.	As per para 6.2, users should consider sharing computers wherever possible.	Nil
Connected to CCO Net	All personnel may obtain a CCO Net computer upon request. Class A personnel may obtain a computer on a temporary loan basis	Standard allocation should be equivalent to 75% of the number of adult staff. It is up to the RCSU and the CTC to distribute as required It is expected that CTCs operating in a virtual environment will make greater use of personal devices and have limited requirements for DND/CAF computers. No additional computers are provided to account for staff cadets.	Available upon request.	6 or fewer established positions: 2 computers 7-9 established positions: 3 computers 10-12 established positions: 4 computers 13-15 established positions: 5 computers Corps/squadrons are encouraged to keep only the computers that they require. If needs evolve, computers may be requested based on the above scale.
Other	Nil	Computers not connected to the CCO Net may be provided in limited quantities upon request.	Computers not connected to the CCO Net may be provided in limited quantities upon request	Nil

6.4 Availability and allocation of Printers

Printer Type	RCSU/HQ	Directed activities	Corps/Squadron
Network (DWAN or CCO Net)	Network printers should be prioritized to facilitate large groupings of staff members located is the same area (building, floor, office, etc.)	Available upon request	Nil
Stand-alone	Normally reserved for command team or users who handle Protected B material on a day to day basis. Staff that are geo-localized where network/shared printers are not available (e.g. Zone Training Coordinators forward deployed.)	Available upon request	1 printer per corps/squadrons
Speciality	Available upon request		Nil

6.5 Availability and allocation of peripherals and miscellaneous

Peripherals	RCSU/HQ	CTC	Directed activities	Corps/Squadron
Monitors	1 monitor is provided per workstation. An additional monitor may be requested.	1 monitor per desktop computer. Personnel issued laptops will not have an external monitor by default.	Available upon request	Nil
Docking station	1 provided along with associated laptop	Nil	Nil	Nil
Cameras/Accessories	Contact RCSU Public Affairs Officers for temporary loan of cameras and associated accessories.
Router	Available upon request.
PITD	Available upon request in accordance with CJCR Gp Order 6002-4, Management of Portable Information Technology Device.			Nil
Mobile Wireless Device (smartphone or cellular phone)	Available upon request in accordance with CJCR Gp Order 6002-3, Management of Mobile Wireless Devices.			Nil
Wireless Modem	Available upon request in accordance with CJCR Gp Order 6002-3, Management of Mobile Wireless Devices.			Available pending evaluation of request in lieu of a commercial hard line connection.
Webcams	Available upon request.
Classroom kits and projector screens	Available upon request.

7. Request Process

7.1 Requests for IT Resources are normally staffed through the RCSU/HQ J6 or IT SMC, as per regional standard operating procedures, and will validate the request in accordance with this Gp Order.

7.2 During the planning phase, CTCs and activity centers must coordinate their requests with the RCSU IT SMC in order to confirm the feasibility and execution of the request.

7.3 The IT Resource requirements of a Cadet Activity may exceed the allocations outlined above. In such cases, IT SMC/J6 will coordinate with the Cadet Activity Officer of Primary Interest to verify the need, confirm available resources, explore alternate options, and review applicable policy to determine if the request can be fulfilled and/or modified.

8. Publication

Frequency of Publication

8.1 Annual or more frequent review and updates, as required.

Errors/Omissions or Suggestions

8.2 Users of CJCR Gp Orders are encouraged to identify any errors, omissions or suggested orders to the attention of CJCR Sp HQ J1 Policy.

9. References

Related References

CJCR Gp Order 6002-3, Management of Mobile Wireless Devices
CJCR Gp Order 6002-4, Management of Portable Information Technology Device
CJCR Gp Order 6002-5, Software and License Management
CJCR Gp Order 6002-6, Acquisition of Information Technology Goods and Services
CJCR Gp Order 6002-7, Information Technology Asset Management, Lifecycling, and Accountability
CJCR Gp Order 6003-3, Acceptable Use of Corporate Networks, Computers and Other Corporate Information Technology Systems
CJCR Gp Order 6003-5, Acceptable Use of Corporate Information Technology Assets, Systems, and Networks by Cadets

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Date modified:: 2021-10-22

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