Funding: Pan-Canadian projects under the New Horizons for Seniors Program - How to complete your application

From Employment and Social Development Canada

3. How to complete your application

This section describes how to apply to this call for concepts. Provide your answers in a document, compatible with Microsoft Word, following the format as presented below. Your application could be screened out if the information does not follow the sections prescribed below or is not presented clearly. Any documents submitted that were not requested as part of this application process will not be reviewed.

Before completing your application, it is recommended to review the Overview section for a description of key terms (such as, backbone organization, collective impact, and collaborating organizations).

Your application should include the following:

Part 1: Information about your organization

For Part 1, provide the following information about your organization, in the order listed below.

  • Legal name of your organization
  • Canada Revenue Agency business or registration number of your organization
  • Operating (or common) name of your organization (if different than the legal name)
  • Address of your organization (include the street address, city, province, postal code)
  • Telephone number of your organization
  • Mailing address (include the street address, city, province, postal code), if different from organization address
  • Name, title, telephone and email address of the person in your organization who will be the main contact for the proposed concept. Note: the email is where all correspondence will be sent.
  • Please indicate the type to which your organization belongs using the list of eligible organizations below. Note: individuals and provincial and territorial governments are not eligible to apply.
    • Not-for-profit organization
    • Coalition, network or ad hoc committee
    • For-profit organizationFootnote 9
    • Municipal government
    • Research organization or institute
    • Educational institution (such as a university, college, CÉGEP, school board/school district)Footnote 10
    • Public health or social services institutionFootnote 11
    • Indigenous organization (including band councils, tribal councils and self-government entities)
    • Lesbian, gay, bisexual, transgender, queer, and two-spirit (LGBTQ2) organization

Note to organizations located and operating in Québec: This Call for Concepts was discussed with Québec’s Secrétariat aux aînés, consistent with the Protocol of Agreement which establishes the terms and conditions of cooperation between the government of Canada and the government of Québec for implementation of the NHSP.

Please indicate the most appropriate category from the following list:

Not-for-profit sector

  • Indigenous not-for-profit groups
  • Associations of workers and/or of employers
  • Local community, charitable, voluntary org.
  • Non-governmental organizations with a focus to encourage employment
  • National NGOs
  • Not-for-profit Band Councils
  • Provincial NGOs
  • Sector councils
  • Unions

For-profit sector

  • Private Sector (Businesses, Private Universities, Banks, etc.)
  • Private universities and colleges
  • Private Band Councils
  • International Sector
  • Indian Band corporations (profit basis)
  • Businesses, bodies incorporated or unincorporated
  • Banks

Public sector

  • Municipal governments and agencies
  • Public sector (including University/College/Vocational)
  • Public community colleges and vocational schools
  • Public degree-granting colleges
  • Public degree-granting universities
  • School board/other educational institution not elsewhere class
  • Public health

Part 2: Organizational capacity

Your answer to this part must be 1000 words or less. Content over this limit will not be reviewed in the assessment of your application.

For Part 2, describe your organization's capacity to act as a backbone organization and implement and manage a collective impact initiative. This could include a description of the following items:

  • Your organization's capacity to manage the financial responsibilities associated with being a backbone organization. For example, securing, distributing, and accounting for funds advanced and spent.
  • Your organization's experience in developing and maintaining successful partnerships with a variety of actors that could include provincial and territorial governments, Indigenous governments and organizations, not-for-profit organizations, and for-profit organizations.
  • Your organization's ability to bring partners together and provide guidance to an inclusive network of stakeholders who are the primary actors to address social exclusion of seniors.
  • Your organization's expertise in selecting projects, managing, monitoring, evaluating and reporting on results and making project adjustments as required.
  • Your organization's experience and ability to carry out the proposed concept activities. If applicable, include any past experience with Employment and Social Development Canada and the results of the project.
  • Your organization's capacity to sustain activities, partnerships and change once the funding period ends.
  • Description of the main activities of your organization and the programs and/or services offered.

Part 3: Proposed concept

Note: Priority may be given to collective impact initiatives that target vulnerable sub-populations of seniors. These include but are not limited to, seniors who are: women, Indigenous, disabled, lower income, immigrants, visible minorities, at risk of abuse (including financial abuse and fraud), Official Language Minority Communities, or members of the Lesbian, gay, bisexual, transgender, queer, and two-spirit (LGBTQ2) community.

Part 3A: Basic concept information

For Part 3A, provide the following information about your concept, in the order listed below:

  • A brief project title;
  • The start and end date of your project. Note: Funded projects are expected to begin in the summer of 2019. Projects must have a minimum duration of 3 years to a maximum of 5 years;
  • The location of the activities; and
  • The amount of funding requested from ESDC. Include a breakdown of total costs between fiscal year (April 1 to March 31). Note: The requested funding from ESDC must be between $500,000 and $5,000,000.

Part 3B: Concept objective and results

Your answer to this part must be 1000 words or less. Content over this limit will not be reviewed in the assessment of your application.

Before completing this part of your application, note that your collective impact initiative must respect the following guidelines:

  • Target the unmet needs of seniors, provide services in the community to increase the social inclusion of seniors, and/or address systemic barriers that are known to contribute to the social exclusion of seniors;
  • Have a structured approach that brings people together to achieve change; and
  • Target a population of seniors within a specific geographic region or boundary (for example, city, township, county or rural and remote area). If your organization represents an Official Language Minority Community, the target population can be in an extended community. That is, at a regional level or throughout Canada.

For Part 3B, your answer must include, in this order, the following information:

  • Describe the objective of your proposed collective impact initiative;
  • Identify the sub-population of seniors that is targeted and that will benefit from the work. Be as specific as possible. For example, immigrant seniors over 80 years old within a given Canadian city;
  • Indicate if your project will benefit English or French-language minority communities; and
  • Describe how your collective impact initiative will form an innovative and integrated strategy to promote the social inclusion of seniors.

A supplementary diagram or graphic may be submitted for explanatory purposes (maximum of one page).

Part 3C: Community need

Your answer to this part must be 1000 words or less. Content over this limit will not be reviewed in the assessment of your application.

For Part 3C, describe the need for the proposed concept within the community. This section should include the following information:

  • Identify the gaps in programs and/or services that prevent the inclusion of seniors. Describe what doesn't work and/or how seniors are currently coping without the access to these programs and services;
  • Describe how the proposed collective impact initiative will fill a gap or meet an identified need and how it will benefit the community and improve the inclusion of seniors (for example, accessing programs and/or services);
  • Provide a rationale for why the target population group was selected;
  • Reference statistical trends and key indicators in the relevant area(s) of programs and/or services that demonstrate the need for your proposed collective impact initiative (if available); and
  • Explain the urgency for this need and the consequences if the need is not met.

Additional documents required to demonstrate community support

To demonstrate community support for your proposed concept, you must submit at least 2 letters signed by different organizations or groups within your community that describe their support for your proposed concept. These organizations or groups can include, but are not limited to:

  • A municipal or provincial government agency or official;
  • An organization whose mandate is to advance the inclusion of seniors;
  • An organization that provides programs and/or services targeted to seniors; and
  • An organization with whom the applicant organization is collaborating or to whom it is referring clients/patrons for programs/services.

The letters must be current (that is dated within the last 6 months) and must provide the following information:

  • The name of the supporting organization/group; website address; name of contact person; email address; telephone number; and, type of organization (for example not for profit, publicly funded);
  • A description of the nature of the relationship between your organization and the supporting organization/group; and,
  • An explanation that the supporting organization/group has an understanding and endorses:
    • The organization applying for funding from the New Horizons for Seniors Program (NHSP) and the proposed concept; and,
    • The need for the project in the community, as well as the benefits of the projects for the community and, more specifically for seniors.

Part 3D: Collective impact

Your answer to this part must be 1000 words or less. Content over this limit will not be reviewed in the assessment of your application.

Before completing this part of your application, note that “Collective impact is the commitment of a group of important actors from different sectors to a common agenda for solving a specific social problem, using a structured form of collaboration.” (Kania, J. and Kramer).

Actors from different sectors are referred to as collaborating organizations. Backbone organizations will re-distribute funding to collaborating organizations to deliver eligible activities. All collaborating organizations within the collective impact initiative must share a common agenda, aim to sustain collaboration after the funding period and target the same population within their community. Each of these organizations is responsible for a set of activities that directly contribute to the success of the collective impact initiative and must meet the eligibility requirements. At this time, you do not need to secure the commitment from collaborating organizations.

For Part 3D, describe how collaborating organizations will form an integrated strategy to achieve the outcomes of the collective impact initiative. Also explain how you will engage the essential partners to meet the collective impact initiative outcomes. Present how your organization would redistribute funds to demonstrate sound management of public funds. Please describe the processes your organization would use to support the re-distribution of funds by providing: a brief work plan and timelines for re-distributing the funds, how the organization will manage the processes including the solicitation, evaluation, selection and management of projects, as well as the controls to ensure that costs are reimbursed based on eligible costs claimed, and are subject to a verification process.

Part 3E: Budget

Provide an overview of how your organization intends to use the funds. Please provide the amount requested from us broken down by the following cost categories:

  • Costs related to the administration of the collective impact initiative: percentage of costs related to administrative overhead for the backbone organization, for example salaries, rent, etc.
  • Funding re-distributed to collaborating organizations for mutually reinforcing activities: percentage of funds to be redistributed.
  • Other costs (please specify).

Note: NHSP funding does not aim to support the ongoing costs of a backbone or collaborating organization.

Examples of eligible costs

Eligible costs are those considered necessary to support the purpose of the funding. Costs must be reasonable and support the proposed project activities and scope of work.

  • Wages and mandatory employment related costs (MERCS) for project staff;
  • Professional fees (such as facilitators, researchers and experts in evaluation or in the collective impact field);
  • Evaluation costs (such as surveys);
  • Hospitality;
  • Participant costs (for example, security checks for volunteers);
  • Printing, advertising, distribution and other communication costs;
  • Travel costs within Canada;
  • Rental and/or maintenance of facilities;
  • Purchase and/or rental of equipment, materials and supplies;
  • Shipping costs for equipment, materials or supplies; and
  • Other costs necessary to support the purpose of the funding as approved by ESDC.
Examples of ineligible costs
  • General operating costs that are not directly related to the project (for example, regular telephone and heating costs, rent, utilities, property taxes, insurance, equipment for staff, audit costs, etc.);
  • Contingency costs;
  • Purchase of land or building, including new constructions, repairs or renovations; and
  • Costs for programs and services that fall within the responsibility of other levels of government, such as providing core health services.
Notice to applicants

The information collected in your application will be used to assess its merits. As part of the assessment process, the information may be shared with external consultants, review committee members within ESDC, officials in other departments, federal, provincial and/or territorial governments or Members of Parliament.

It may also be used and/or disclosed for policy analysis, research, and/or evaluation purposes. In order to conduct these activities, various sources of information under the custody and control of ESDC may be linked. However, these additional uses and/or disclosures of information will not impact your project.

In the event that the application contains personal information, such personal information will be administered in accordance with the Privacy Act and the provisions governing the protection of personal information that are set out in the Department of Employment and Social Development Act. The application is also subject to the Access to Information Act (“ATIA”). The ATIA provides every person with a right of access to information under the control of the department, subject to a limited set of exemptions. Instructions for obtaining access to this information are outlined in the government publication entitled Information about programs and information holdings, which may also be accessed online at any Service Canada Centre.

You should not assume any commitment on the part of the Government of Canada until funding has been approved and a funding agreement has been signed by a representative of ESDC. ESDC will notify you in writing of the outcome of the review of your application. Project activities cannot begin before your project is approved and a funding agreement has been signed by both you and ESDC. Any activities that occur prior to the signing of the funding agreement by ESDC cannot be reimbursed.

Funding is limited and subject to budget considerations of the New Horizons for Seniors Program, ESDC, and allocation of funds by Parliament. Decisions are final and there is no appeal process.

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