8. Importing Engine

• 8.1 What is the business number required in subparagraph 19(1)(e)(i) of the Regulations?
• 8.2 Is there a special form for the importation declaration specified in section 19 of the Regulations?
• 8.3 Is there any suggested wording for the statement under subparagraph 19(1)(e)(ii) of the Regulations?
• 8.4 Who is eligible to sign the import declaration as the "duly authorized representative" of the company?
• 8.5 What is the procedure to provide bulk declarations of imported engines in a "form and manner satisfactory to the Minister", as referred to in subsection 19(2)?

Only engines that comply with the Regulations are eligible for importation.

Under section 19 of the Regulations, any company importing an engine shall submit a declaration at a customs office. This declaration must provide

1. the name and address of the importer;
2. the business number assigned to the company;
3. for a loose engine, the name of its manufacturer, its model and model year;
4. for a machine, the name of its manufacturer, the make, model and type of the machine;
5. the date of importation; and
6. a statement that the engine bears the national emissions mark or that the company is able to produce the evidence of conformity or complies with the Canadian emission standards.

Under section 21 of the Regulations, any engine that is imported by a person who is not a company shall be labeled with:

1. the national emissions mark;
2. the EPA engine information label; or
3. a label showing that the engine conformed to the emission standards of the California Air Resources Board (CARB) in effect at the time of its manufacture.

The presence of one of the above identified labels on the engine would indicate that the engine conforms to Canadian emission standards at the time of manufacture.

The business number (BN) is assigned by the Canada Revenue Agency to uniquely identify business entities and must be supplied on customs documents. It is part of a numbering system that simplifies and streamlines the way businesses deal with the federal government.

More information on business numbers is available at https://www.canada.ca/en/revenue-agency/cra-canada.html

No. The required declaration can be provided by a company in three different ways.

1. If the information provided on the commercial invoice required at importation corresponds to the requirements of the Regulations, the company may add the statement of conformity required under paragraph 19(1)(e) of the Regulations onto their commercial invoice.
2. If eligible, the company may provide the bulk declaration referred to in subsection 19(2) of the Regulations.
3. The company may submit the declaration as a separate document, as long as all information requirements for importation are met.

Subparagraph 19(1)(e)(ii) of the Regulations requires that a company submit a statement indicating that “the engine bears the national emissions mark, or that the company is either able to produce the evidence of conformity referred to in section 16 or complies with section 17”.

A company may use wording such as “The company is able to the produce evidence of conformity under the Canadian Off-Road Compression-Ignition Engine Emission Regulations” or "All engines in this shipment conform to the Canadian Off-Road Compression-Ignition Engine Emission Regulations".

In the case where there is a combined shipment (i.e., one that also includes engines conforming to the Off-Road Small Spark-Ignition Engine Emission Regulations), a combined statement such as "Every engine in this shipment conforms to either the Canadian Off-Road Spark-Ignition Engine Emission Regulations or Off-Road Compression-Ignition Engine Emission Regulations, as applicable" is acceptable.

"Duly authorized representative" means a person with written authority to act on behalf of the company. An authorized employee of the company or a separate commercial entity under contract with the company, such as a customs broker, can sign documents as the duly authorized representative of the company.

Subsection 19(2) of the Regulations specifies that any company that imports 50 or more engines in a calendar year may provide the importation information required under subsection 19(1) "in another form and manner that is satisfactory to the Minister".

Subject to the procedures used by a company to meet the Canada Border Services Agency's importation requirements, it may be convenient for a company to choose to submit bulk declaration reports to Environment Canada.

A company must send a notice to the Director of the Transportation Division (see Section 2.5 of this document) to inform Environment Canada of its intention to use bulk declaration reports.

The notice must contain the following information:

1. company name;
2. business number;
3. models of engines or machines containing the engines to be imported into Canada;
4. estimated annual quantity of engines or machines containing the engines to be imported into Canada;
5. estimated frequency of importations (e.g., 1 shipment/year, 1 shipment/month); and
6. desired frequency of bulk declaration reports.

A company that has received acknowledgement from Environment Canada indicating that bulk declaration reporting is appropriate, may then submit reports at the frequency stated in the acknowledgement.

There is no specified printed form for the bulk declaration report. Subsection 19(1) of the Regulations specifies the required information. The quantities of each engine and machine model that were imported must also be included.