Importation declaration form for off-road compression-ignition engines

Form version 2019-06 (PDF 1.2 MB)

Off-Road Compression-Ignition Engine Emission Regulations

If you plan to import any of the products listed below, you must send us a signed importation declaration before you import the product.

You may use this form to declare products you plan to import. Instructions for completing this form are available below.

Send your importation declaration to the Regulatory Administration Section of the Transportation Division.

• email: ec.vehicleandengineinfo.ec@canada.ca
• fax: 819-938-4197
• mail: 351 Saint Joseph Boulevard Gatineau QC  K1A OH3

Exclusions:

For a list of excluded products, see subsection 5(2) of the regulations or section C.3 of the guidance document. See related links below.

Part 1: Importer

1. Name of importer
2. Business number (nine digits)
3. Phone number
4. Email address
5. Civic address
   Mailing address (if different from the civic address)

Part 2: Imported products information (see instructions)

¹ Optional for importation declaration; required for the annual report
² See instructions section for options

Instructions

Part 1: Importer

For section A, enter the name of the company or person responsible for importing the product.

For section B, enter the nine‑digit business number. If you are importing for personal use, skip section B.

For sections C, D and E, enter the importer’s contact information.

Part 2: Imported products information

If the engine is not installed in or on a machine at the time of importation, enter all the information under “Engine”. Do not enter anything under “Machine”.

If the engine is installed in or on a machine at the time of importation, enter the information under “Engine” and “Machine”.

If you import transition engines you must submit an annual report by March 31 of the year after importation. To submit the report you can either:

• complete all columns in this form and send us a statement before the due date saying that this form (and any other importation declaration forms submitted during the calendar year) will serve as the report
• make a separate submission for the report using the Excel workbook for transition engine annual report before the due date

For the make, model and model year, look at the engine or machine label, or contact the manufacturer.

• Make: the brand of the engine or machine, this may be the same as the manufacturer or a different brand
• Model: the commercial name given by the manufacturer to identify the product
• Model year: the year used by the manufacturer to designate the time of production

Power Category

• <19 kW
• 19 to <37 kW
• 37 to <56 kW
• 56 to <75 kW
• 75 to <130 kW
• 130 to <560 kW
• > 560 kW

Emission Standard

• Tier 2
• Tier 3
• Interim Tier 4
• Tier 4
• Replacement
• TRU

Compliance statement numbers

If you are importing as a company, select one of Statements 1 to 4.

Statement 1: The engine has the national emission mark

Statement 2a: The company can provide the documents listed in section 16 of the regulations to show the following is true:

• the engine has a valid United States Environmental Protection Agency (EPA) Certificate of Conformity
• the engine is sold in Canada and the United States
• the engine has a United States EPA emission control information label

For Tier 4 engines without the emission system attached at the time of importation, statement 4 applies.      

Statement 2b: For uninstalled or installed transition engines, the company can provide the documents listed in paragraph 17(1)(a) of the regulations to show the following is true:

• the engine is or will be installed in a machine for which the machine and engine combination is sold in the United States
• the engine meets emission standards set out in section 13 of the regulations
• the engine is imported before the end of the prescribed timeframes (see table 6 in section F.6 of the guidance document)  and is or will be installed* in or on a machine before the end of the prescribed transition engine timeframes

If you do not know if the machine that the transition engine will be installed in is sold in the United States, see statement 3.

*Installed means that the engine is permanently placed in or on a machine and the machine is able to operate

Statement 3: The engine is Canada-Unique and the company has already submitted proof that the engine conforms to the standards. Canada-Unique engines include:

• replacement engines
• transition engines  for which the engine and machine combination is not sold in the United States
• engines that are not covered by a United States EPA Certificate of Conformity
• engines that are covered by a United States EPA Certificate of Conformity but are not sold in the United States

Statement 4: The engine is incomplete, and will:

• be assembled in Canada following the manufacturer’s instructions
• meet applicable standards before it leaves the possession or control of the importer

If you select this statement, you must attach a letter from the manufacturer that says that the engine will meet the requirements of the regulations when it is complete.

You are importing for personal use, and you are importing:

• 5 products or less, then you are not required to submit this form
• more than 5 products, see paragraph 19(1)(f) of the regulations and include the statement that applies to you

Additional information

Related links

• Off‑Road Compression‑Ignition Engine Emission Regulations
• Guidance document