Products Containing Mercury Regulations: user guide for online reporting

Version: 1.0
Date: January 4, 2017

 

List of figures and table

1.0 Welcome

The purpose of this user guide is to provide users with guidance about navigating and using the different functions within the Products Containing Mercury Regulations (PCMR or the Regulations) online reporting system. This user guide will help regulated parties to create, edit, submit and view their reports in the PCMR online reporting system.

This web based reporting system has been developed by Environment and Climate Change Canada (ECCC) to enable individuals and organizations subject to the Regulations to complete their report electronically, as required by sections 12 and 13 of the Regulations. This online reporting system is intended to be used by the regulated community to report information on exemptedFootnote 1 or permittedFootnote 2 products containing mercury. The objective is to use the data collected to monitor the trend in reduction of mercury in Canada.

As a reminder, the Regulations, made under the authority of the Canadian Environmental Protection Act, 1999 (CEPA), prohibit the manufacture and import of products containing mercury or any of its compounds, with some exemptions for essential products which have no technically or economically viable alternatives. Other products containing mercury are prohibited.

Since the Regulations came into force on November 8, 2015, manufacturers and importers of exempted or permitted mercury containing products are required to report to ECCC every three years. The first report is to be submitted by March 31, 2017, on 2016 data. From then on, subsequent reports will follow the three year reporting cycle.

For additional information on the Regulations, including the legislative text and a compliance guidance document, you can visit the following website.

Note that the online reporting system is accessed through ECCC’s Single Window Information Manager (SWIM). For additional information on SWIM, refer to section 2.0 of this guide.

To access SWIM, and subsequently access the PCMR online reporting system, please follow this link: SWIM.


We trust the following information will assist you in setting up your account(s) and accessing the PCMR online reporting system. If you require further assistance or have any questions on the online reporting system or this user guide, please refer to section 7.0 of this guide to find an appropriate point of contact.

Note that the information provided in this user guide should not be considered a legal opinion. In the event of an inconsistency between this information and the regulations under CEPA, 1999, the regulations and the statute prevail.

1.1 Quick tips for using the online reporting system

  • Always save the page you are filling in before moving on to the next page of the report to avoid losing the information you entered. We also recommend you save the information as you go, even if the page is only partially filled, to avoid losing the progress you made.

  • At a minimum, all fields identified as “Required” must be correctly filled out in order for the report to be successfully saved and submitted.

  • Errors will prevent the online reporting system from successfully saving and submitting a report. All errors identified in the red Error Summary box must be corrected first.

2.0 Getting started in the Single Window Information Manager (SWIM) system

SWIM is used by ECCC to collect environmental data from industry. A number of programs are currently utilizing this solution for their regulatory reporting needs. As indicated in section 1 of this guide, you can access the Products containing Mercury Regulations (PCMR) online reporting system through SWIM.

SWIM manages the authentication and organization management for the PCMR online reporting system. If you report to ECCC for another program, you may already have a SWIM account. If you do not already have an account, you must first create one in order to access SWIM, and subsequently, the PCMR online reporting system. Note that some of the information you will enter in SWIM (e.g. name of organization, addresses, etc.) will be transferred in the PCMR online reporting system.

To access SWIM, please follow this link: SWIM

For additional information on how to access SWIM and set up a profile, please refer to the SWIM user guide.

If you encounter any technical difficulties accessing or using SWIM, please contact ECCC’s Single Window Help Desk by e-mail at: ec.gigu-swim.ec@canada.ca


2.1 SWIM roles

The roles in SWIM determine how users can interact with the SWIM data and the program reports. Users can hold one or more different roles within SWIM and the reporting programs they have access to. The PCMR online reporting system has two roles available in SWIM:

  1. Data Entry - This role enable users to manage the organization’s information, enter reporting data, and fill out the reports. However, with this role, users cannot submit a completed report to ECCC.

  2. Authorized Submitter - This role enable users to manage the organization’s information, enter reporting data, fill out reports and submit them to ECCC.

    Important!

    Only an Authorized Submitter can submit the final report via the PCMR online reporting system. As such, ensure at least one person from your organization request access an as Authorized submitter.

For instructions on how to request access to the PCMR online reporting system and select your role, please refer to the “Tutorial 4: Managing Access for your Organization” of the SWIM user guide.

3.0 Accessing the PCMR online reporting system from SWIM

Once logged into your SWIM account, select the Products Containing Mercury Regulations from the list of ECCC programs you have access to (refer to Figure 1). The first page that will be displayed after selecting the PCMR program will be the home page of the online reporting system, which is the Reporting Dashboard for the Products Containing Mercury Regulations (PCMR). The Reporting Dashboard page is your access to creating, editing and submitting reports.


Figure 1. Path to access the PCMR online reporting system home page from SWIM

Screenshot (see long description below).
Description of figure 1

Figure 1 shows screenshots of how to access the PCMR online reporting system, with the first screenshot depicting the SWIM page displayed after logging in. A toolbar at the top has options for returning to the homepage, the user’s profile, redeeming EC keys, requesting access, organizations, and ec.gc.ca website. The same options are presented in a sidebar on the left. In the center of the page, a list of five ECCC’s reporting programs is displayed. A text above the list informs users that: “The reporting program(s) listed below are reporting programs that you currently have access to. If you require others please request access through your organization administrator. The reporting program for Products Containing Mercury Regulations is shown at the bottom of the page, highlighted with a red box around it. The second screenshot depicts the Reporting Dashboard for the PCMR page that is displayed after having selected this reporting program in SWIM. All three sections of the Reporting Dashboard are shown. In order, the sections are titled: Guidance and Resource to Assist You in Completing your Report, Search for Existing and in Progress Reports, and Reports. The Guidance and Resource to Assist You in Completing your Report section is not expanded. The Search for Existing and in Progress Reports section contains fields to enter an organization name and a reporting year. This section also contains a Search and Create New Report button. The last section, titled Reports, contains instructions in a blue box stating: “To modify or continue a report, please select the Edit option from the drop-down menu under the Actions column or click the pencil icon. When your report is ready, select the Submit option under the Actions column or have an authorized submitter complete this action. Please note that once a report is submitted, it is not possible to make changes. In the case where a submitted report needs to be modified, please contact the Products Division”. A table below these instructions shows one report, with columns for its Status, Organization Name, Reporting Year, Progress, Version number, and Actions.

4.0 Getting started in the PCMR online reporting system: Reporting Dashboard

The following section provides guidance for navigating, tracking progress, and using the functions available in the Reporting Dashboard. The Reporting Dashboard is the central part of the online reporting system and allows you to create, view, edit, submit and print your report(s).


Figure 2. Example of the Reporting Dashboard of the PCMR online reporting system

Screenshot (see long description below).
Description of figure 2

Figure 2 is a screenshot of the Reporting Dashboard page of the PCMR online reporting system. The screenshot shows the different sections in this page. The first section is titled Guidance and Resource to Assist You in Completing your Report. The text under this section reads as follow: “For instructions on how to complete your report using this online system, please consult the user guide, available on the Products Containing Mercury Regulations Web page at http://ec.gc.ca/lcpe-cepa/eng/regulations/detailReg.cfm?intReg=203 (the user guide is located under the "Other Useful Links" section). If you require further assistance or have any questions, please contact the Products Division by telephone at 1-888-391-3426 (information) or by e-mail at ec.produits-products.ec@canada.ca. *** In the event of an inconsistency between the information in this reporting system and/or associated user guide, and the regulations under the Canadian Environmental Protection Act, 1999, the regulations and the statute prevail. ***”. Beneath that is the Search for Existing and in Progress Reports section, where a search bar for organization names, a drop-down menu for the reporting year, a search button, and a button enabling the creation of a new report are displayed. Below these is the last section, titled Reports. This section contains instructions in a blue box stating: “To modify or continue a report, please select the Edit option from the drop-down menu under the Actions column or click the pencil icon. When your report is ready, select the Submit option under the Actions column or have an authorized submitter complete this action. Please note that once a report is submitted, it is not possible to make changes. In the case where a submitted report needs to be modified, please contact the Products Division”. A table below these instructions shows two reports, with columns for their Status, Organization Name, Reporting Year, Progress, Version number, and Actions.


Your reports will be listed under the Reports section. This section will provide you general information on your reports. For each report, you will be able to see its status, the name of the reporting organization, the reporting year, the report’s progress and which version it is. The version number will change only if you unlock a report. You will also notice that the Status column shows different icons depending on what level of completion a report is at. Please refer to Table 1 below for the legend explaining the signification of each Status icon.

Table 1: Legend for the "Status" Icons
Status icon Signification Explanation
 In progress status icon (orange hourglass symbol) In progress The report is in the process of being completed. Some pages are either incomplete or errors need to be addressed. This status does not allow for a report to be submitted to ECCC.
 Ready to submit status icon (purple box containing a page with a white arrow) Ready to submit All pages of the report have been successfully completed and saved. The report is now ready to be submitted to ECCC.
 Submitted status icon (green box containing a white check mark) Submitted The report has been successfully submitted to ECCC.


4.1 Creating a new report

To create a new report, go to the Search for Existing and in Progress Reports section and:

  1. Click on the Create New Report button (Figure 3).

    Figure 3. Create new report button on the Reporting Dashboard

    Screenshot (see long description below).
    Description of figure 3

    Figure 3 displays a cropped screenshot of the Search for Existing and in Progress Reports section, on the Reporting Dashboard for the PCMR. This section contains the search tools (organization name search bar, reporting year drop-down menu, search button) and the Create New Report button (highlighted in a red box).


  2. Select the organization name and reporting year using the available drop-down menu options (Figure 4).

    Figure 4. Create new report page

    Screenshot (see long description below).
    Description of figure 4

    Figure 4 shows the Create New Report page of the online reporting system that appears after clicking on the Create a New Report button. This page contains two drop-down menus, one for the organization name and a second for the reporting year. At the bottom left corner, there is a button to Return to the Reporting Dashboard. A Create button is at the bottom right corner.

    Important!

    • Only one report per organization per reporting year can be created.
    • The Reporting Year corresponds to the calendar year for which you are reporting imports and/or manufacturing of mercury containing products. It does not correspond to the year of the submission of the report. For example, in the case of a report containing data from the 2016 calendar year (i.e. from January 1st to December 31st, 2016) that has to be submitted by March 31st, 2017, the reporting year is 2016.
    • If the organization name in the drop-down menu is incorrect or missing, please update your profile in SWIM.

  3. Click on Create button to start adding information in the new report (see Figure 4).

    Important!

    After clicking on the Create button, if you see an error indicating that an identical report has already been created, double-check the information you have entered. If the information is correct, return to the home page by clicking on Return to Reporting Dashboard button and look for the existing report using the search function (refer to section 4.2).


4.2 Searching for a specific report

To search for a specific report, go to the Search for Existing and in Progress Reports section and:

  1. Specify the organization name for a targeted search or leave it blank to see all organizations associated with your SWIM account.

  2. Select a specific reporting year or “All” to see every existing and in progress reports associated with your SWIM account.

  3. Click on the Search button.

    Figure 5. Search function of the Reporting Dashboard

    Screenshot (see long description below).
    Description of figure 5

    Figure 5 is a cropped screenshot of the Search for Existing and in Progress section of the Reporting Dashboard for the PCMR. It shows the search tools (organization name, reporting year and Search button) and the Create New Report button. The search tools are all highlighted in a red box. The organization name search bar is numbered 1, the reporting year drop-down menu is numbered 2, and the search button is numbered 3. These numbers correspond to the steps indicated in the text above.

    Once the search is completed, a list of reports which matches the search criteria will be displayed under the Reports section. For each of the reports listed, a choice of actions (edits, delete, submit or print preview) will be available on the far right of the row, under the Actions column.

    Figure 6. Example of actions that can be chosen for a report

    Screenshot (see long description below).
    Description of figure 6

    Figure 6 displays a cropped screenshot of the Reports section of the Reporting Dashboard for the PCMR. Directly under the title of the section, there is a text in a blue box that reads as follow: “To modify or continue your report, please select the Edit option from the drop-down menu located under the Actions column or click on the pencil icon. When your report is ready, select the Submit option under the Actions column. If that option is not visible, please have an authorized submitter complete this action. Please note that once a report is submitted, it is not possible to make any changes. In the case where a submitted report needs to be modified, please contact the Products Division”. There is a table under this text that features three reports. The table has six columns titled: Status, Organization Name, Reporting Year, Progress, Version and Actions. For the first report, the icon under the Status column is a green box containing a white check mark; the organization name is PCMR1 Corp; the reporting year is 2016; the progress indicates “Submitted (09/12/2016 11:47:03 AM)”; the version number is 1 and only the print preview icon is visible under the Actions column. For the second report, the icon under the Status column is a purple box containing a page with a white arrow; the organization name is PCMR1 Corp; the reporting year is 2019; the progress indicates “Ready to Submit”; the version number is 1 and the drop-down menu under the Actions column contains the options to edit, delete or submit. Finally, for the third report, the icon under the Status column is an orange hourglass symbol; the organization name is PCMR1 Corp; the reporting year is 2025; the progress indicates “3/4”; the version number is 1 and the options under the Actions column are hidden by the drop-down menu of the second report. The print preview icon of the first report and the drop-down menu of the second report are highlighted with a red box around them.

    Important!

    • If the table is still empty after completing your search, this means that no match was found. Verify that the search criteria do not contain any mistakes and try the search function again. If no existing report shows up, please create a new report (refer to section 4.1).
    • The Reporting Dashboard has been set up to show all existing and in progress reports associated with your SWIM account. Even if you search for a specific report, the search function will return to “All” by default every time the page is updated.
    • When searching for report(s) from a specific organization, the organization’s name must match exactly how it is registered in SWIM.


4.3 Editing a report

To edit or continue a report, go to the Reports section and select the Edit action from the drop-down menu or click on the pencil icon located under the Actions column (see Figure 7).


Figure 7. Location of the Edit action under the Reports section of the Reporting Dashboard

Screenshot (see long description below).
Description of figure 7

Figure 7 displays a cropped screenshot of the Reports section of the Reporting Dashboard for the PCMR. It shows a table with six columns titled: Status, Organization Name, Reporting Year, Progress, Version and Actions. There is an orange hourglass symbol under the Status column, the organization name is PCMR3 Corp, the reporting year is 2016, the progress indicates 0/2, the version number is 1 and a drop-down menu with the option Edit and Delete is expanded under the Actions columns. These options are highlighted with a red box around them.


This will open the report and bring you to the first page, the Person Information page. From there, you will be able to edit or continue filling out the different pages of your report. For detailed instructions on how to fill out your report, please refer to section 5.0 of this guide.


4.4 Deleting a report

Only reports that have not been submitted can be deleted. To delete a report:

  1. Go to the Reports section, and find the report you wish to delete. If the report is difficult to find, use the search function.

  2. Under the Actions column, click on the drop-down menu associated with the report you wish to erase and select the Delete action (see Figure 8 for an example). A message will ask to confirm whether you really want to delete the report. Click on the Yes option to continue or No to cancel this action.


4.5 Submitting a report

A report can only be submitted once all the information requested in the report’s pages has been entered and successfully saved. Furthermore, for a page to be successfully saved, all fields identified as “required” must be filled without errors.

Once all the pages have been completed and saved, the report will be displayed in the Reports section as being Ready to Submit. To submit the report, go under the Actions column of the Reports section, open the drop-down menu and select the Submit action. Note that only a person with an Authorized Submitter role will be able to see and complete this action.


Figure 8: Example of a report ready to be submitted on the Reporting Dashboard

Screenshot (see long description below).
Description of figure 8

Figure 8 displays a cropped screenshot of the Reports section of the Reporting Dashboard for the PCMR. Directly under the title of the section, there is a text in a blue box that reads as follow: “To modify or continue your report, please select the Edit option from the drop-down menu located under the Actions column or click on the pencil icon. When your report is ready, select the Submit option under the Actions column. If that option is not visible, please have an authorized submitter complete this action. Please note that once a report is submitted, it is not possible to make any changes. In the case where a submitted report needs to be modified, please contact the Products Division”. There is a table under this text that features a single report. The table has six columns titled: Status, Organization Name, Reporting Year, Progress, Version and Actions. The icon under the Status column is a purple box containing a page with a white arrow; the organization name is PCMR3 Corp; the reporting year is 2016; the progress indicates “Ready to Submit”; the version number is 1 and the drop-down menu under the Actions column contain the options to edit, delete or submit. The option “Submit” and the “Ready to submit” progress are each highlighted with a red box around them.


By clicking on the Submit action, you will be redirected to the Submission of Report page, where you will be requested to fill the submission contact information. For detailed instruction on how to complete the Submission of Report page, please refer to section 6.0 of this guide.

Once successfully submitted, you will automatically be brought back to the Reporting Dashboard. Under the Reports section, a green status icon will indicate that the report has been successfully submitted. Furthermore, the Progress column will indicate when the report was submitted.


Figure 9: Example of a successfully submitted report on the Reporting Dashboard

Screenshot (see long description below).
Description of figure 9

Figure 9 displays a cropped screenshot of the table under the Reports section, on the Reporting Dashboard for the PCMR. The table features a single report that has already been submitted. The table has six columns titled: Status, Organization Name, Reporting Year, Progress, Version and Actions. The icon under the Status column is a green box containing a white check mark. The organization name is PCMR1 Corp and the reporting year is 2016. Under what would be the Progress column, it is indicated that the report is “Submitted (22/12/2016 10:39:37 AM)”. The report’s version number is 2. Under the Actions column, the only action available is the Print Preview option.


4.6 Amending a submitted report

Once a report is submitted, only the Print Preview action is available. All submitted reports are “locked”: changes cannot be made, unless the report is unlocked by an ECCC official.

Please contact the Products Division for assistance in unlocking a report (contact information is available at section 7.0 of this guide). When contacting the Products Division, please ensure to specify which report (i.e. organization name and reporting year) needs to be unlocked and why.

Once a report is unlocked, please follow the usual steps for editing and submitting a report (please refer to sections section4.3 and section4.5 of this guide for more information).


4.7 Viewing and printing a copy of a submitted report

Once a report is submitted, the Print Preview action will be displayed under the Actions column of the Reports section. This function allows you to view and/or print the complete report, and enables you to keep a copy of the report you submitted for your records.

To open the Print Preview of a submitted report:

  1. Go under the Reports section, and look for the report you wish to view, by going through the full list of reports, or by using the search function.

  2. Under the Actions column of the Reports section, select the Print Preview action by clicking on the printer icon.


Figure 10: Print preview action on the Reporting Dashboard

Screenshot (see long description below).
Description of figure 10

Figure 10 shows a cropped screenshot of the Reports section, on the Reporting Dashboard for the PCMR. It shows a table with three different reports. The table has six columns titled: Status, Organization Name, Reporting Year, Progress, Version and Actions. For the first report, the icon under the Status column is a green box containing a white check mark; the organization name is PCMR2 Corp; the reporting year is 2016; the progress indicates “Submitted (28/11/2016 9:35:41 AM)”; the version number is 2 and only the print preview icon is visible under the Actions column. The print preview icon is highlighted with a red box around it. For the second report, the icon under the Status column is a purple box containing a page with a white arrow; the organization name is PCMR2 Corp; the reporting year is 2019; the progress indicates “Ready to Submit”; the version number is 1 and there is a pencil icon under the Actions column. Finally, for the third report, the icon under the Status column is an orange hourglass symbol; the organization name is PCMR2 Corp; the reporting year is 2025; the progress indicates “2/3”; the version number is 1 and there is a pencil icon under the Actions column.

 

Reminder on record keeping requirements:

Subsection 16(1) of the Products Containing Mercury Regulations indicates that:

“The records, copies of information submitted to the Minister and supporting documents must be kept at the person’s principal place of business in Canada or at any other place in Canada where they can be inspected. If they are kept at any place other than the person’s principal place of business, the person must provide the Minister with the civic address of that place”

5.0 Filling out the report

The following section of this guide provides information on how to fill out a report properly. This section explains the content that must be provided and details the format requirements pertaining to the online reporting system.

Once the report is open, you can track your progress in the reporting system by looking at the options under the Reporting Details menu. A yellow circle with an exclamation mark will appear next to a menu option when a page is not complete A green check mark will appear next to a menu option when a page is complete and successfully saved.


Figure 11: Example of a complete and incomplete page of a report

Screenshot (see long description below).
Description of figure 11

Figure 11 shows a screenshot of the Reporting of Products page. The Reporting Details menu located on the left has four tabs titled: Person Information, Reporting of Products, Products by Category, and Products by Permit. The green check mark icon indicating the completion of a page appears next to the Person Information tab and is highlighted with a red box around it. The Reporting of Products tab is also completed, but the icons for the Products by Category and Products by Permit tabs indicate that they are incomplete and show a yellow circle with an exclamation mark. Next to the Reporting Details menu, the main page is titled Reporting of Products - 2016 - Version 1. Under this title, there is a text in a blue box that reads as follow:

“Please choose the situation(s) that apply to your organization by clicking on the appropriate check box(es) below: Please click on Save button to save incomplete report and avoid losing your progress. Once this page is completed and successfully saved, please move on to the next section. Select Products by Category and/or Products by Permit from the Reporting Details menu”.


5.1 Person Information page

The Person Information page is the first section of the report that needs to be completed. This page requires that you provide information on the regulated person. The term “person” includes organizations and individuals. All fields identified as “required” need to be completed in order for the page to be successfully saved. Detailed instructions and explanations are provided in section 5.1.1 for each of the fields shown in Figure 12.


Figure 12: Person Information page

Screenshot (see long description below).
Description of figure 12

Figure 12 is a screenshot of the Person Information Page. The Reporting Details menu located on the left has four tabs titled: Person Information, Reporting of Products, Products by Category, and Products by Permit. The icons next to the Person information and Reporting of Products tabs indicate that these pages are completed. The icons next to the Products by Category and Products by Permit tabs indicate that the pages are incomplete. The title for the Person Information main page is PCMR Report - 2016 - Version 1. Under this title, there is a text in a blue box that read as follow: “For address fields, please click on icon to the right to edit the address. Please click on Save button to save incomplete report and avoid losing your progress. Once this page is completed and successfully saved, please move on to the next section by selecting the Reporting of Products option from the Reporting Details menu”. Under this text, there are seven fields to fill out. The fields are numbered and titled as follow: (1) Organization Name, (2) Telephone Number, (3) Extension, (4) Fax Number, (5) Email, (6) Civic Address, and (7) Postal Address. The fields numbered (2), (6), and (7) are identified as being “required”. At the bottom of the page, there is a button to Return to the Reporting Dashboard on the left corner, and a Save button on the right corner.


5.1.1. Instructions

Please refer to the following instructions to complete the Person Information page. The numbers below are associated with the numbers and fields shown on Figure 12. Note that all fields identified as “required” must be completed to successfully save the page.

(1)

Organization Name

This section will be pre-populated based on the information from your SWIM account. Your organization’s name, or your name (if you are an individual person reporting), will be displayed in this field.

(2)

Telephone number
(required)

Enter the telephone number at which ECCC will be able to reach your organization or yourself during your business hours.

(3)

Extension

If applicable, enter your telephone extension number.

(4)

Fax Number

Provide the fax number of your organization.

(5)

Email

Provide the e-mail address of your organization or an individual within your organization. You need to use the following format in order for the page to be successfully saved: email@domain.com

(6)

Civic Address
(required)

This section will be pre-populated based on the information from your SWIM account.

The civic address corresponds to the physical address of the organization or an individual.

(7)

Postal Address
(required)

This section will be pre-populated based on the information from your SWIM account.

The postal address corresponds to the mailing address of the organization or an individual (i.e. its business place).

Important!

  • The civic and postal addresses may differ.
  • If an organization has multiple addresses, it is recommended to submit one report for the organization.
  • An address that is incorrect can be edited (see section 5.1.2)
  • When modifying or entering a new address, the Address Line 1, City, Postal/Zip Code and Country are required fields
  • For a Canadian or American address, the province or state must also be specified in order for the information to be successfully saved.


5.1.2. Modify or enter new address(es)

As indicated in the previous section, addresses will be pre-populated based on the information provided in SWIM. To modify or enter a new address, click the map icon next to the address field (Figure 13).


Figure 13: How to modify or enter a new address

Screenshot (see long description below).
Description of figure 13

Figure 13 displays a cropped screenshot of the Person Information Page, featuring the fields for the civic and postal addresses. These fields are filled out and the following fake address is displayed twice: “1665 Lakeshore Rd Montréal Quebec A1A1A1”. Next to each address field, on the right side, there is a map icon. The icon for the civic address is highlighted with a red box around it.


A separate dialogue box will open and allow you to modify or enter new information. At a minimum, all required fields must be filled out in order for the information to be saved. Click on the Ok button to save the information (the box will close automatically).


Figure 14: Civic address box

Screenshot (see long description below).
Description of figure 14

Figure 14 shows the Civic Address box that appears after clicking the map icon next to an address field on the Person Information page. This box includes fields for Address Line 1 (street number and name), Address Line 2 (additional information), City, Province/State, Postal/Zip Code, and Country. All fields, except for Address Line 2 and Province/State, are identified as being “required”. At the bottom right corner of the box, there are Cancel and Ok buttons.


For the postal address, if it needs to be modified or new information needs to be entered, the same steps than for the civic address can be followed. However, if the postal address is the same as the civic address, you may simply select the Same as Civic Address checkbox (as shown in Figure 15), and click on the Ok button. Address information will be duplicated into these fields.


Figure 15: Postal address box

Screenshot (see long description below).
Description of figure 15

Figure 15 is a screenshot of the Postal Address box that appears after clicking the map icon next to the address field on the Person Information page. At the top of this box, there is an option that allows user to select a checkbox if the information is the “Same as Civic Address”. This checkbox is highlighted with a red box. This box also has the same format and is asking for the same information than the box for the civic address. It includes fields for Address Line 1 (street number and name), Address Line 2 (additional information), City, Province/State, Postal/Zip Code, and Country. All fields, except for Address Line 2 and Province/State, are identified as being “required”. At the bottom right corner of the box, there are Cancel and Ok buttons.


5.2 Reporting of Products page

The Reporting of Products page will direct you to the appropriate page(s) of the report, based on your situation. This page asks for you to select the situation(s) that apply to you or your organization, by specifying whether you have information to report on:

  • Products listed under the Schedule of the Products Containing Mercury Regulations (i.e. exempted products); and/or
  • Products subject to a permit in accordance with section 5 of the Products Containing Mercury Regulations.


Figure 16: Reporting of Products page

Screenshot (see long description below).
Description of figure 16

Figure 16 displays the Reporting of Products page. On the left side of the page, there is the Reporting Details menu, with tabs for Person Information and Reporting of Products. For both tabs, the icons indicate that they are incomplete and show a yellow circle with an exclamation mark. Next to the Reporting Details menu, the main page is titled Reporting of Products - 2028 - Version 1. Under this title, there is a text in a blue box that reads as follow:

“Please choose the situation(s) that apply to your organization by clicking on the appropriate check box(es) below: Please click on Save button to save incomplete report and avoid losing your progress. Once this page is completed and successfully saved, please move on to the next section. Select Products by Category and/or Products by Permit from the Reporting Details menu”. Under this blue box, two situations are described, with a check box that can be selected next to each of them. The first situation reads: “I have information to report on product(s) listed under the Schedule of the Products Containing Mercury Regulations”. The second situation reads as follow: “I have information to report on product(s) subject to a permit under the Products Containing Mercury Regulations”. For both situations, the check boxes are not checked. Under the last situation, a grey box contains the following text: “* Permit issued by Environment and Climate Change Canada in accordance with section 5 of the Products Containing Mercury Regulations”. At the bottom of the page, on the left corner there is a button to Return to the Reporting Dashboard and on the right corner, there is a Save button.


You can select one or both of the situation(s), as it applies to you, and then click on the Save button. Once successfully saved, the next page(s) of the report that you need to fill will appear under the Reporting Details menu, as shown in Figure 17. Once the applicable menu option(s) is displayed, click on it to move to the next reporting page.


Figure 17: New menu options after saving the applicable situation(s) on the Reporting of Products page

Screenshot (see long description below).
Description of figure 17

Figure 17 shows the saved Reporting of Products page. On the left side of the page, there is the Reporting Details menu, with tabs for Person Information, Reporting of Products, Products by Category and Products by Permit. The Products by Category and Products by Permit tabs are highlighted with a red box around them. For the Person Information, Products by Category and Products by Permit tabs, the icons indicate that they are incomplete and show a yellow circle with an exclamation mark. However, the icon for the Reporting of Products tab indicates that the associated page is completed, by displaying a green checkmark. Next to the Reporting Details menu, the main page is titled Reporting of Products - 2028 - Version 1. At the top of this main page, there is a green banner that reads as follow: “Success! This page has been saved successfully”. Under the title of the main page, there is a text in a blue box that reads as follow: “Please choose the situation(s) that apply to your organization by clicking on the appropriate check box(es) below:

Please click on Save button to save incomplete report and avoid losing your progress. Once this page is completed and successfully saved, please move on to the next section. Select Products by Category and/or Products by Permit from the Reporting Details menu”. Under this blue box, two situations are described, with a check box that can be selected next to each of them. The first situation reads: “I have information to report on product(s) listed under the Schedule of the Products Containing Mercury Regulations”. The second situation reads as follow: “I have information to report on product(s) subject to a permit under the Products Containing Mercury Regulations”. For both situations, the check boxes are checked. Under the last situation, a grey box contains the following text: “* Permit issued by Environment and Climate Change Canada in accordance with section 5 of the Products Containing Mercury Regulations”. At the bottom of the page, on the left corner there is a button to Return to the Reporting Dashboard and on the right corner, there is a Save button.


5.3 Products by Category page

When selected in the Reporting of Products page, a Products by Category option will appear under the Reporting Details menu. Select this menu option to continue your report.


Figure 18: Products by Category page

Screenshot (see long description below).
Description of figure 18

Figure 18 is a screenshot of the Products by Category page. The Reporting Details menu is displayed on a separate image with the Products by Category tab highlighted in a red box. Connected to this red box is the screenshot of the Products by Category page, indicating that it is reached through this menu. The page is titled “Product(s) Listed Under the Schedule of the Regulations - 2016 - Version 1”. Under the title of this page, the subtitle “Products by Category Table” is displayed. Instructions in a blue box are displayed below and read as follow: “Note that this table scrolls right. Use the bar at the bottom of the page to see columns to the right, or click on the arrow icon to expand the table (the icon is located above this blue box, at the right). Click on a cell to input data or use the copy and paste function from a spreadsheet (e.g.: Excel) to enter data into the table. Please click on Save button to save incomplete report and avoid losing your progress. Once successfully saved, either move on to the next section in the Reporting Details menu, or if this completes your report, please return to the reporting dashboard to submit it. * For the full Product Category description, please refer to the Schedule of the Regulations’’. Towards the top right of the page, above the blue box, is a “full screen” button allowing the user to enlarge the table. Under the blue box, the figure shows five of the table’s columns and five of its rows. The first column lists the number of the row; the second is for the Product Category (by item number) and Common/Generic name; the third is for the Trade Name; the fourth is for the quantity of mercury in each product (mg); and the fifth is for the quantity of imported products during the calendar year (total number of units).


You can click on the Full Screen button (located at the top right of the blue box) to switch to full screen view. This function extends the table and enables you to view all columns that must be filled out.


Figure 19: Full screen view of the Products by Category table

Screenshot (see long description below).
Description of figure 19

Figure 19 displays a cropped version of the Products by Category table that appears when the full screen button has been pressed. The table has been extended to display all columns, with the Product Category (by item number) and Generic Name column labeled (1); Trade Name, (2); Quantity of mercury in each product, (3); Quantity of imported products during the calendar year, (4); Quantity of manufactured products during the calendar year, (5); and Quantity of exported products during the calendar year, (6). The first column that lists the number of the row is not labeled with a number. Three of the table’s rows are filled out and a fourth one is empty. The upper right corner of the table contains a “X” button for exiting the full screen mode. In addition, a zoomed in screenshot of the instructions is shown, with the “full screen” button highlighted in a red box.


To enter data in this table, click on a cell or use the copy and paste function from a spreadsheet (e.g. Excel) to add the data into the table.

To switch back to the regular view and save the page, click on the white “X” at the top right of the page. The information entered in the full screen view will remain in the regular view.

To save this page once it is completed, or to save your progress, click on the Save button located at the bottom of the page.


5.3.1. Instructions

Please refer to the following instructions to correctly complete the table. The numbered items below refer to the columns numbered on Figure 19. Note that all fields identified as “required” must have data entered to successfully save the page.

(1)

Product Category (by item number) and Common/ Generic name
(required)

For each product you have to report, select the associated product category and common/generic name by clicking on the drop-down menu. This drop-down menu contains all product categories (by item number) currently exempted from the Regulations. To make the table easier to read, the product categories were summarized. For the full description of the product categories, please refer to the Schedule of the Regulations.

For each row, only one option can be chosen from the drop-down menu.


Figure 20: Drop-down menu from the Products by Category table

Screenshot (see long description below).
Description of figure 20

Figure 20 shows an excerpt of the drop-down menu for the Product Category and Generic Name column in the Products by Category table. The drop-down menu displays the list of the first nine options possible: 1 - Dental amalgam; 2(a) - CFL, ≤ 25 watts; 2(b) - CFL, > 25 watts; 3(a) - Straight fluorescent lamp, T5, < 25 000 hours; 3(b) - Straight fluorescent lamp, T8, 4-foot or less, < 25 000 hours; 3(c) - Straight fluorescent lamp, T5, ≥ 25 000 hours; 3(d) - Straight fluorescent lamp, T8, 4-foot or less, ≥ 25 000 hours; 3(e) - Straight fluorescent lamp, T12, 4-foot or less; and 3(f) - Straight fluorescent lamp, T12, 8-foot.

 

Important!

  • To reduce the reporting burden in this table, the Product Category also corresponds to the Common/Generic name of the product. As such, you do not need to enter the Common/Generic name manually; just select the appropriate Product Category from the drop-down menu.
  • It is possible to include similar products in the same row, if they fall under the same Product Category and have similar mercury content (e.g., similar CFL lamps with same mercury content but different bases).


(2)


Trade Name (if any)


Enter the trade name (i.e. commercial name) of each product category you are reporting, if any.

If, for a same product category, you have similar products with similar amount of mercury, you can enter multiple names on the same line.

(3)

Quantity of mercury in each product (in mg)
(required)

Enter the quantity of mercury contained in one product, in milligrams (mg).

The number entered in this column may contain a maximum of two decimals. In the English version of the reporting system, decimals must be separated from the whole number by a dot (.); not a comma (,).

Reminder

The maximum total quantity of mercury associated with certain product categories is indicated in the Schedule of the Regulations. In the Products by Category table, the quantity of mercury in one product must be provided in:

  • mg per lamp for items 2 to 6, and 8 to 11;
  • mg per arc tube for item 7;
  • mg per 2.44 m for item 12;
  • mg per electrode for item 13;
  • mg per bridge, switch or relay for item 15;
  • mg per weight* for item 29.

Important!

* Although the Schedule of the Regulations limits item 29 (Composite resins and adhesive resins used in the aerospace industry) to 2% per weight, for this item, the percentage (%) will have to be converted into milligrams (mg) in the table.


(4)


Quantity of imported products during the calendar year (in total number of units)
(required)


Enter, in total amount of units, the quantity of products that were imported into Canada during the period from January 1st to December 31st of the reporting year.

Note that only whole numbers are accepted by the system for this column.

This information is required, unless you only have manufactured products to report

(5)

Quantity of manufactured products during the calendar year (in total number of units)
(required)

Enter, in total amount of units, the quantity of products that were manufactured in Canada during the period from January 1st to December 31st of the reporting year.

Note that only whole numbers are accepted by the system for this column.

This information is required, unless you only have imported products to report

(6)

Quantity of exported products during the calendar year (in total number of units) (if applicable)

Optional - Enter, in total amount of units, the quantity of products that you reported that were exported outside of Canada during the period from January 1st to December 31st of the reporting year.

Note that only whole numbers are accepted by the system for this column.

Note that this information is not required under the PCMR, and as such, is not mandatory to provide. However, the information collected under this column will help ECCC to have a better understanding of the quantity of mercury that actually remains in Canada.

Important!

  • For columns (3), (4), (5) and (6), you must provide a number, not a range. In addition, you must only enter the quantity in numbers. Letters are not accepted in these cells.
  • When entering numbers in the cell, do not add spaces or commas to separate thousands; this will create errors. For example, for 1 million, you will have to enter 1000000 and NOT 1 000 000.
  • If a product is packaged in multiples, these have to be counted as separate individual items.


5.3.2. Error messages

When saving the page, any missing or invalid field will be flagged and displayed in the Error Summary box. Each cell not properly filled out will be highlighted to indicate missing or invalid values. If you intend to finish filling out this page later, you can ignore the error message(s) by selecting the Return to Reporting Dashboard button. Although your entries will be saved, note that all errors will need to be addressed prior to submitting your report. Correct all missing or invalid fields by following the recommendation(s) in the error summary.


Figure 21: Example of Error Summary

Screenshot (see long description below).
Description of figure 21

Figure 21 shows an excerpt of the Products by Category table and an example of an error summary that may occur while filling it out. The figure shows a red error summary panel titled “Error Summary” situated above the table. The panel lists six different errors: Value required for “Quantity of mercury in each product (in mg)” on row #1; Value required for “Quantity of mercury in each product (in mg)” on row #2; Value required for “Quantity of mercury in each product (in mg)” on row #3; Quantity imported and or Quantity Manufactured should be input on row 1; Quantity imported and or Quantity Manufactured should be input on row 2; and Quantity imported and or Quantity Manufactured should be input on row 3. Three cells in each of the columns for Quantity of mercury in each product and Quantity of imported products during the calendar year are highlighted in red and are empty. The columns for Trade name and Quantity of manufactured products are also left empty, but not highlighted.


Once the errors have been corrected, click on the Save button to validate the information again. A Success! message in a green box at the top of the screen will indicate that all cells have been filled.


Figure 22: Page saved successfully

Screenshot (see long description below).
Description of figure 22

Figure 22 is a screenshot of a Products by Category table saved successfully without errors. At the top of the page, there is a green banner that reads as follow: “Success! This page has been saved successfully”. Under this banner, the title of the page is displayed: “Product(s) Listed Under the Schedule of the Regulations - 2016 - Version 1”. Under the title of this page, the subtitle “Products by Category Table” is displayed. Instructions in a blue box are displayed below and read as follow: “Note that this table scrolls right. Use the bar at the bottom of the page to see columns to the right, or click on the arrow icon to expand the table (the icon is located above this blue box, at the right). Click on a cell to input data or use the copy and paste function from a spreadsheet (e.g.: Excel) to enter data into the table. Please click on Save button to save incomplete report and avoid losing your progress. Once successfully saved, either move on to the next section in the Reporting Details menu, or if this completes your report, please return to the reporting dashboard to submit it. * For the full Product Category description, please refer to the Schedule of the Regulations ‘’. Towards the top right of the page, above the blue box, is a “full screen” button allowing the user to enlarge the table. Under the blue box, the figure shows five of the table’s columns and five of its rows. The first column lists the number of the row; the second is for the Product Category (by item number) and Common/Generic name; the third is for the Trade Name; the fourth is for the quantity of mercury in each product (mg); and the fifth is for the quantity of imported products during the calendar year (total number of units).


5.4 Products by Permit page

When selected in the Reporting of Products page, a Products by Permit option will appear under the Reporting Details menu. Select this option to open the page.


Figure 23: Products by Permit page

Screenshot (see long description below).
Description of figure 23

Figure 23 displays a screenshot of the Products by Permit page. The Reporting Details menu is displayed on a separate image with the Products by Permit tab highlighted in a red box. Connected to this red box is the screenshot of the Products by Permit page, indicating that it is reached through this menu. The page is titled “Product(s) Subject to a Permit - 2016 - Version 1”. Under the title of this page, the subtitle “Products by Permit Table” is displayed. Instructions in a blue box are displayed below and read as follow: “Note that this table scrolls right. Use the bar at the bottom of the page to see columns to the right, or click on the arrow icon to expand the table (the icon is located above this blue box, at the right). Click on a cell to input data or use the copy and paste function from a spreadsheet (e.g.: Excel) to enter data into the table. Please click on Save button to save incomplete report and avoid losing your progress. Once successfully saved, if this completes your report, please return to the reporting dashboard to submit it ‘’. Towards the top right of the page, above the blue box, is a “full screen” button allowing the user to enlarge the table. Under the blue box, the figure shows seven of the table’s columns and 2 of its rows. The first column lists the number of the row; the second is for the Permit Number; the third is for the Common or Generic Name; the fourth is for the Trade Name; the fifth is for the quantity of mercury in each product (mg); the sixth is for the quantity of imported products during the calendar year (total number of units); and the seventh is for the quantity of manufactured products during the calendar year (total number of units).

 

Important!

To select the Products by Permit option under the Reporting Details menu, you must have received a permit number issued to you by ECCC, in accordance with section 5 of the Regulations (i.e. the permit requested was evaluated and approved by the Minister of the Environment).


You can click on the Full Screen button to switch to full screen view. This will extend the table and show all columns that must be filled out.


Figure 24: Full screen view of the Products by Permit table

Screenshot (see long description below).
Description of figure 24

Figure 24 displays a cropped version of the Products by Permit page that appears when the full screen button has been pressed. The table has been extended to display all columns, with the Permit number labeled (1); Common or generic name, (2); Trade name, (3); Quantity of mercury in each product, (4); Quantity of imported products during the calendar year, (5); Quantity of manufactured products during the calendar year, (6); and Quantity of exported products during the calendar year, (7). The first column that lists the number of the row is not labeled with a number. The upper right corner of the table contains a “X” button for exiting the full screen mode. In addition, a zoomed in screenshot of the instructions is shown, with the “full screen” button highlighted in a red box.


To enter data in this table, click on a cell or use the copy and paste function from a spreadsheet (e.g. Excel) to add the data into the table.

To switch back to the regular view and save the page, click on the white “X” at the top right of the page. The information entered in the full screen view will remain in the regular view.

To save this page once it is completed, or to save your progress, click on the Save button located at the bottom of the page


5.4.1. Instructions

Please refer to the following instructions to correctly complete the table. The numbered items below refer to the columns numbered on Figure 24. Note that all fields identified as “required” must have data entered to successfully save the page.

(1)

Permit Number
(required)

In order to submit information on the Products by Permit page, you will need a valid permit number issued to you by ECCC, in accordance with section 5 of the Regulations.

Please contact the Products Division if you do not have a permit number (see section 7.0 of this guide for contact information).

(2)

Common or Generic Name
(required)

Provide the common or generic name of the product(s) for which you have a permit. Common or generic name corresponds to the name by which your product is generally known. Note that it differs from the trade name.

(3)

Trade Name (if any)

Enter the trade name (i.e. commercial name) of each product you are reporting, if any.

(4)

Quantity of mercury in each product (in mg)
(required)

Enter the quantity of mercury contained in one product, in milligrams (mg).

The number entered in this column may contain a maximum of two decimals. In the English version of the reporting system, decimals must be separated from the whole number by a dot (.); not a comma (,).

(5)

Quantity of imported products during the calendar year (in total number of units)
(required)

Enter, in total amount of units, the quantity of products that were imported into Canada during the period from January 1st to December 31st of the reporting year.

Note that only whole numbers are accepted by the system for this column.

This information is required, unless you only have manufactured products to report.

(6)

Quantity of manufactured products during the calendar year (in total number of units)
(required)

Enter, in total amount of units, the quantity of products that were manufactured in Canada during the period from January 1st to December 31st of the reporting year.

Note that only whole numbers are accepted by the system for this column.

This information is required, unless you only have imported products to report.

(7)

Quantity of exported products during the calendar year (in total number of units) (if applicable)

Optional - Enter, in total amount of units, the quantity of products that you reported that were exported during the period from January 1st to December 31st of the reporting year.

Note that only whole numbers are accepted by the system for this column.

Note that this information is not required under the PCMR, and as such, is not mandatory to provide. The information collected under this column will help ECCC to have a better understanding of the quantity of mercury that actually remains in Canada.

Important!

  • For columns (4), (5), (6) and (7), you must provide a number, not a range. In addition, you must only enter the quantity in numbers. Letters are not accepted in these cells.
  • When inputting numbers in the cell, do not add spaces or commas to separate thousands; this will create errors. For example, for 1 million, you will have to enter 1000000 and not 1 000 000.
  • If a product is packaged in multiples, these are required to be counted as separate individual items.


5.4.2. Error messages

When saving the page, any missing or invalid field will be flagged and displayed in the Error Summary box (see Figure 21 for example). Each cell not properly filled out will be highlighted to indicate missing or invalid values. If you intend to finish filling out this page later, you can ignore the error message(s) by selecting the Return to Reporting Dashboard button. Although your entries will be saved, note that all errors will need to be addressed prior to submitting your report. Correct all missing or invalid fields by following the recommendation(s) in the error summary.

Once the errors have been corrected, click on the Save button to validate the information again. A Success! message in a green box at the top of the screen will indicate that all cells have been filled (see Figure 22 for example).

6.0 Submitting a report: Submission of the Report page

Once all of the pages within the report have been completed and successfully saved, return to the Reporting Dashboard. In the Reports section, the report will be displayed as being Ready to Submit. The Submission of Report page can only be accessed through the Reporting Dashboard.

To open the Submission of Report page:

  1. Go to the Reports sections, and open the drop-down menu available under the Actions column.
  2. Click on the Submit action to bring up the Submission of Report page.


Figure 25: Submission of Report page

Screenshot (see long description below).
Description of figure 25

Figure 25 shows the Submission of Report page. First, an image is shown of the Reports section on the Reporting Dashboard, where several reports are in varying states of progress. The first report is ready to be submitted, with the icon of the purple box containing a page with a white arrow and the progress shown as “Ready to Submit” (underlined in red). The second report is in progress, and the third has already been submitted. The drop-down menu for the Actions column of the first report is expanded and the option Submit it is highlighted in a red box. Connected to this box is the Submission of Report page, titled “Submission of Report - 2016 - Version 1”. Under this title, there is a blue box that reads as follow: “Once the report has been submitted, you will not be able to make changes, unless you contact the Products Division. For address fields, please click on icon to the right to edit the address.” Under this blue box, the page is divided into three sections. The first section is titled “Manufacturer, Importer or Authorized Representative - Contact Information” and contains ten fields to fill out. The fields are numbered: (1) First Name, (2) Last Name, (3) Job Title, (4) Civic Address, (5) Postal Address, (6) Phone Number, (7) Extension, (8) Fax, (9) Email, (10) General Comments (if any). Fields (1) through (6) are identified as being required. The second section of the page is titled “Terms and Conditions”. Under this section, a grey box reads as follow: “I hereby certify that I am the manufacturer, importer or its duly authorized representative, and I certify that the information provided in this report is accurate. By checking the box below and clicking “Submit”, I agree to electronically submit the report and I understand that it will constitute my electronic signature, as the manufacturer, importer or its duly authorized representative.” Below this grey box, there is a checkbox that user have to check to agree to the terms and conditions. Lastly, the third section is titled “Request for Confidentiality” and contains another checkbox that users may check if they want the information provided in the report to be treated as confidential. The submit button is in the bottom right corner of the page. At the bottom left is a button allowing the user to Return to the Reporting Dashboard.

 

Reminder

Only users with the SWIM role Authorized Submitter can see the Submit action under the Report sections of the Reporting Dashboard and complete the submission of the report.


6.1 Instructions

Please refer to the following instructions to correctly complete the Submission of Report page. The items numbered refer to the numbered fields in Figure 25. At a minimum, all fields identified as required must be completed in order to successfully submit your report.

What is an Authorized Representative?

An authorized representative is a person designated and authorized by an organization to act on its behalf and submit the report in their name.

(1)

First Name
(required)

Provide your given name.

(2)

Last Name
(required)

Provide your surname.

(3)

Job Title
(required)

Specify your position in the organization reporting (for example: Director of Regulatory Affairs, Vice-President, Environmental coordination, etc.).

(4)

Civic Address
(required)

This section will be pre-populated based on the information from your SWIM account.

The civic address corresponds to the physical address of the organization or an individual.

(5)

Postal Address
(required)

This section will be pre-populated based on the information from your SWIM account.

The postal address corresponds to the mailing address of the organization or an individual (i.e. its business place).

(6)

Telephone Number
(required)

Enter the telephone number at which ECCC will be able to reach you during your business hours.

(7)

Extension

If applicable, enter your telephone extension number.

(8)

Fax

Provide your fax number.

(9)

Email

Provide the e-mail address at which ECCC will be able to reach you, within your organization. You need to use the following format in order for the page to be successfully saved: email@domain.com

(10)

General Comments

In this box, you are welcome to enter any comments you may have on your report or on the reporting system (maximum of 2000 characters).

Important!

  • The civic and postal addresses may differ.
  • An address that is incorrect can be edited (see section 5.1.2).
  • When modifying or entering a new address, the Address Line 1, City, Postal/Zip Code and Country are required fields.
  • For a Canadian or American address, the province or state must also be specified in order for the information to be successfully saved.


6.2 Final steps before submitting a report

Once you have completed the Submission of Report page:

  1. Confirm that you agree to the Terms and Conditions by checking the associated check-box;
  2. If you want the information you provided in this report to be treated as confidential in accordance with the Canadian Environmental Protection Act, 1999, click on the check-box under the Request for Confidentiality section; and
  3. Click on the Submit button at the bottom of the page to officially submit your report. Note that once a report is submitted, no more changes can be done. If you need to amend a submitted report, please refer to section 4.6 of this document.


Figure 26: Last steps before submitting a report

Screenshot (see long description below).
Description of figure 26

Figure 26 is a cropped screenshot of the Submission of Report page showing only the Terms and Conditions; and Request for Confidentiality sections. Under the Terms and Conditions section, a grey box reads as follow: “I hereby certify that I am the manufacturer, importer or its duly authorized representative, and I certify that the information provided in this report is accurate. By checking the box below and clicking “Submit”, I agree to electronically submit the report and I understand that it will constitute my electronic signature, as the manufacturer, importer or its duly authorized representative.” Below this grey box, there is a checkbox that user have to check to agree to the terms and conditions. This checkbox is highlighted in a red box and labeled (1). Under the Request for Confidentiality section, there is another checkbox that users may check if they want the information provided in the report to be treated as confidential. This checkbox is highlighted in a red box and labeled (2). Finally, at the bottom right is the Submit button, highlighted in a red box and labeled (3). The numbers correspond to the steps indicated in the text above this figure.


When successfully submitted, you will automatically be redirected to the Reporting Dashboard page. In the Reports section, the report will show a submitted state: a green icon will be visible under the Status column, and the Progress column will indicate when the report was submitted. In addition, note that the printer icon will be visible under the Actions columns (refer to section 4.5 of this guide).


Figure 27: Submitted state on the Reporting Dashboard

Short description (see long description below).
Description of figure 27

Figure 27 is identical to Figure 9 and displays a cropped screenshot of the table under the Reports section, on the Reporting Dashboard for the PCMR. The table features a single report that has already been submitted. The table has six columns titled: Status, Organization Name, Reporting Year, Progress, Version and Actions. The icon under the Status column is a green box containing a white check mark. The organization name is PCMR1 Corp and the reporting year is 2016. Under the Progress column, it is indicated that the report is “Submitted (22/12/2016 10:39:37 AM)”. This information is highlighted with a red box. The report’s version number is 2. Under the Actions column, the only action available is the Print Preview option.

7.0 Contact

If you require further assistance or have any questions, please contact the Products Division of ECCC by telephone at 1-888-391-3426 or by e-mail at ec.produits-products.ec@canada.ca.

You can also contact your regional ECCC office:

Atlantic
Telephone: 902-426-8679
Email: ec.promoatlcompro.ec@canada.ca

Ontario
Tel.: 613-949-8278
Email: ec.promcon-on-compro.ec@canada.ca

Pacific and Yukon
Tel.: 604-664-9100
Email: ec.mercurerpy_mercurypyr.ec@canada.ca

Prairie and Northern
Tel.: 204-983-1906
Email: ec.promconrpn.pnrcompro.ec@canada.ca

Quebec
Tel.: 514-596-7396
Email: ec.mercureqc-mercuryqc.ec@canada.ca

 

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