Hazardous waste and hazardous recyclable materials - January 2025 News Bulletin

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Part C - Timelines and information on delivery dates

Part C of a movement document (MD) is used to track the information about the waste shipment received by the receiving facility. Part C must be submitted by the permit holder into the online Canadian Notification and Movement Tracking System (CNMTS) within 3 working days after the shipment is delivered to the receiving facility. Delivery of a shipment is the date the shipment arrives at the receiving facility, regardless of whether or when the hazardous waste or hazardous recyclable material in the shipment is accepted, processed, disposed of, or recycled by the receiving facility.

Here are some examples:

• A shipment arrives at the receiving facility by truck on Monday, February 3, 2025. Part C must be submitted in CNMTS no later than Thursday, February 6, 2025, to comply
• A shipment arrives at the receiving facility by railcar on Monday, February 3, 2025, but the railcar is not offloaded until Thursday, February 13, 2025. The shipment is still considered as delivered as of February 3, 2025. Part C must be submitted in CNMTS no later than February 6, 2025, to comply
• A shipment arrives at the receiving facility on Monday, March 3, 2025, and the disposal occurs on April 3, 2025. The shipment is considered as delivered as of March 3, 2025. Part C must be submitted in CNMTS no later than Thursday, March 6, 2025, to comply

It is the permit holder's responsibility to ensure they are advised when the shipment has arrived at the receiving facility and to ensure that the 3-working-day timeline for submitting Part C in CNMTS is met.

Timelines regarding interim and final confirmation of disposal or recycling (CDR)

Under the Cross-border Movement of Hazardous Waste and Hazardous Recyclable Material Regulations (XBR), permit holders are required to submit a Confirmation of Disposal or Recycling (CDR) in accordance with Sections 17 and 29.

What is a CDR

A CDR is a confirmation that the operation on the hazardous waste (HW) or hazardous recyclable material (HRM) has been completed in accordance with the requirements of the XBR. The CDR is based on the written notice received by the permit holder from the authorized facility that performed the disposal or recycling operation.

Confirmation of disposal or recycling isrequired for all permits issued for imports and exports under the XBR, including both interim and final operation(s). 

When and where does a CDR need to be submitted

The information provided from the CDR must be entered by the permit holder into the Canadian Notification and Movement Tracking System (CNMTS) as confirmation of disposal or recycling within 30 days after the disposal or recycling date:

• For an interim disposal/recycling facility, the disposal or recycling operation must be completed within 180 days after the shipment's delivery or within a shorter period as required by the authorities of the jurisdiction where the interim receiving facility is located
• For a final disposal/recycling facility, the disposal/recycling operation must be completed within a period of one year after the shipment's delivery or within a shorter period as required by the authorities of the jurisdiction in which the final facility is located

It is the permit holder's responsibility to ensure they are notified by the interim and/or final authorized facilities when the waste has been disposed of or recycled, to ensure that the 30-day timeline for submitting CDRs in the CNMTS is met.

What does the CDR include

The CDR must include the following:

• the movement document reference number and line number of the line entry
• the disposal or recycling code
• the quantity of HW or HRM
• confirmation that either
  • the interim operation has been completed in accordance with the permit conditions, when applicable, and/or
  • the HW or HRM has been disposed of or recycled in accordance with the permit conditions
• the date on which the operation was completed; and
• the name and telephone number of the individual providing it, and the date that the individual signed it

It is important to remember that when there is both an interim and final receiving facility on the permit, a CDR is required for each of the interim and final disposal/recycling operation(s).

How long must you keep your records

As outlined in Sections 18 and 30 of the XBR, the permit holder must keep all documents that are necessary to demonstrate their compliance, including – in the case of CDRs – the original confirmation of disposal/recycling operation(s) from the interim and/or final receiving facilities. The documents must be kept at their principal place of business in Canada for a period of five years after the latest date on which any of the permits expire. Records must be available if requested by an enforcement officer.

For more information on how to submit a CDR, refer to the CNMTS user guide. The XBR User Guide and XBR Overview are also useful resources.

Share your thoughts

We would like to hear from you. If you have a success story to share, feedback on your experience with Canadian Notification and Movement Tracking System, or are looking for general information on the federal hazardous wastes regulations, contact your regional office:

• Pacific & Yukon: dechets-py-waste@ec.gc.ca
• Prairie & Northern: promconrpn-compropnr@ec.gc.ca
• Ontario: promcon-on-compro@ec.gc.ca
• Quebec: dechets-qc-waste@ec.gc.ca
• Atlantic: promo-atl-compro@ec.gc.ca

For more information, visit canada.ca/hazardous-waste.