Instructional videos: National Pollutant Release Inventory

The National Pollutant Release Inventory (NPRI): an overview

Transcript

Intro page

Hi,

This webinar will provide you with an overview of Environment and Climate Change Canada’s National Pollutant Release Inventory program.

The following topics will be discussed during this presentation:

What is the NPRI and why it exists, who reports to the program, what are the requirements for reporting, what substances are listed on the NPRI and what type of information is reported to the NPRI.

We are also going to talk about who uses the NPRI data, what is the standard timeline of the NPRI, the support we provide to reporting facilities, how to access the data, what type of data products are available and what can the data show us.

And finally we are going to talk about the reporting requirements and how they have changed over time.

What is the NPRI?

The NPRI is Canada’s inventory of pollutant releases to air, water and land, as well as disposals and transfers for treatment and recycling.

It was established in 1993, and includes data from 1993 to the most recent reporting year.

The information is collected annually from approximately 7,500 facilities across Canada on over 300 pollutants.

The NPRI includes reporting on toxic substances, air pollutants which contribute to the formation of smog and acid rain, and other pollutants of concern.

Why the NPRI exists?

The NPRI and publication of data collected is mandated under the Canadian Environmental Protection Act, 1999.

The NPRI is a key resource for identifying and monitoring sources of pollution in Canada.

The public “right to know” is one of the fundamental principles of the NPRI.

NPRI data can be used to:

Encourage actions to reduce the release of pollutants into the environment;

Improve public understanding; and

Inform other governmental programs.

Who currently reports to the NPRI?

They are many different types of facilities that report to the NPRI program.  A large portion of the reporting facilities are from industrial sectors, such as oil and gas extraction, forest products mills, petroleum refineries, mines, chemical manufacturing facilities, and many others.

Other types of facilities that report to the NPRI include, for example, waste management facilities, municipal waste water treatment plants, electric power generation facilities, and airports.

Certain government departments, such as the Department of National Defence also report to the program.

There are a few sectors and certain activities that are exempt from reporting to the NPRI, such as agriculture, forestry, and oil and gas exploration and drilling.

Also, not all facilities within a sector report to the NPRI because some of them do not meet the reporting requirements of the program.

Reporting Requirements

The NPRI reporting requirements are published every 2 years in Part I of the Canada Gazette, which is the official newspaper of the Government of Canada.

The NPRI is a mandatory survey. Facilities must report to the NPRI if they have a certain number of employees, equivalent to 10 full time employees, or if they carry out certain listed activities, such as incineration or municipal sewage treatment and exceed certain quantities of substances.

Facilities that fail to report to the NPRI when they should have can face penalties under the Canadian Environmental Protection Act.

The NPRI team is available all year through the helpdesk, to provide guidance and support to facilities who must report. Contact information is available on our website and later in this video.

Which substances are on the NPRI?

Over 300 substances are currently listed on the NPRI, including toxic substances, such as asbestos, bisphenol A and benzene, heavy metals, such as mercury and lead, polycyclic aromatic hydrocarbons, dioxins and furans, air pollutants, such as sulphur dioxide, carbon monoxide and nitrogen oxides, and many substances of concern.

The substances are divided into groups with their own set of reporting criteria. These are based on the quantity of a substance that is manufactured, processed or used at the facility, or the quantity of a substance that is released from the facility; or when certain activities occur at the facility.

The full list of substances is available on the NPRI’s website.

What is reported to the NPRI?

The NPRI collects a lot of information. The main part of this information is on the quantities of substances that are released to air, water and land, disposed or recycled.  Each category has several sub-categories.

The releases category includes direct releases to air, surface water and land. And each of these types of releases is further broken down into more specific types, such as smoke stack emissions, spills and leaks, and direct discharges.

Another category of information collected is disposals. A facility can dispose of a substance on-site or off-site, and the disposals can fall into sub categories, such as landfill, land application, underground injection, mine tailings and waste rock.

The substances can also be transferred off-site to be recycled, or further treated prior to their final disposal. Facilities must also report the type of recycling or treatment performed as a sub category, and they must also provide the destination of the transfers.

What is reported to the NPRI? (2)

The NPRI collects many other types of information, such as data about the ownership, the location and the sector type, for each facility.

The program collects information on the type of use of each substance by the facility, if facilities performed pollution prevention activities and the reasons for changes compared to quantities reported in previous years.

Facilities are encouraged to provide additional comments and explanations in their reports to help users understand the data that was reported.

Who uses NPRI data?

NPRI data is used by a variety of users.

These users range from government and international organizations, industry associations and individual companies, to the media, academics, students, non-government organizations and the general Canadian public.

Given the broad variety of users, the NPRI strives to publish information and data that meets the need of all these different user groups.

Standard NPRI timeline

Every two years, in the winter, the NPRI publishes a notice with reporting requirements in the Canada Gazette for the 2 upcoming reporting years.

Facilities can submit their report using the online reporting system, which is launched in March. They have until June 1st to report their data for the previous calendar year.

As soon as the deadline is passed, the NPRI team starts the review of the data to identify potential reporting errors.  In early July, the NPRI publishes the preliminary set of data, as it was reported by the facilities. This step is to invite facilities to review their data to identify and correct any potential errors. This preliminary data is in draft form and should not be used to perform data analysis, because it can contain errors.

In the fall, once the data has been reviewed, the NPRI team starts preparing a summary report and other analysis, which are published along the reviewed data in multiple formats in December.

Support to reporting facilities

Support is provided to facilities in order to assist them with reporting to the NPRI.

The type of support provided, which are all available through the NPRI website, include general guidance to explain the reporting requirements such as frequently asked questions and video tutorials. 

A Toolbox is also available, which provides facilities with technical guidance, for example on estimation methods, estimation tools and calculators and links to external resources.

And finally, the NPRI team is available all year to provide guidance and support to facilities through the helpdesk. They can contact the program by phone or email.

Tools for accessing NPRI data

NPRI data is available in various formats on the NPRI website, and through the Government of Canada’s Open data portal.

Some are very intuitive and easy to use, whereas others are more comprehensive. Some are tailored to more advanced users and allow for advanced analysis, such as time trends.

A very intuitive and easy way to search for information on a particular facility, substance or location is through the online query site.

The online query site also includes tables of data, called predefined queries, which provide a quick and easy way to find information on a particular topic, such as data by province, industry type and substance.

The NPRI publishes its data for the most recent year in a map layer format that can be used with Google Earth or other virtual globe softwares. This allows users to “explore” NPRI data in an intuitive and visual way and to find recent data about facilities in your city, near your house or anywhere in Canada.

Data is also available for download in various file formats, such as .csv, Excel and Access. These files can be used to create custom analysis and look at data over time.

What can the NPRI data show us?

NPRI data can be used and analyzed for many different purposes. Examples of analysis that can be done using NPRI data include finding pollutant releases, disposals and transfers for the last reporting year and trends over time, defining pollutant profiles of industrial sectors, and pollutant profiles by province or by city. It also allows users to find pollutant releases, disposals and transfers near their house or what kind of pollution prevention activities are facilities doing. 

The NPRI also publishes a summary report on its web site every year, which provides users with an overall analysis of NPRI data.

Can the NPRI requirement be changed?

Anyone can propose changes to the NPRI reporting requirements.

Example of possible changes include: additions of new substances, deletions of listed substances, and changes to reporting thresholds.

Proposed changes are evaluated against a set of criteria as outlined in the Process for proposing and considering changes to the NPRI.

Any proposed changes also undergo consultation with the NPRI Multi-Stakeholder Work Group and are posted on the NPRI website for a public comment period.

More information on how changes are made to the NPRI is available on the NPRI website.

How the NPRI requirements changed overtime

Since the start of the NPRI, the program has expanded to better meet the needs of data users.

As shown by the red line in the graph, over 150 substances have been added to the initial list, including toxic substances and air pollutants.

Environment and Climate Change Canada has also increased the number of facilities required to report by making stricter reporting requirements and by removing certain exemptions.  The blue line on the graph shows the number of facilities that have been reporting to the NPRI each year.

It is important to consider these changes to reporting requirements when analyzing NPRI data.

Contact the NPRI

We hope that this video has provided you with a good introduction to the National Pollutant Release Inventory.

Please contact the NPRI via phone or email if you have questions or require any assistance.

Thank you.

Changes to the NPRI reporting requirements and reporting site for 2020 and 2021

Transcript

This tutorial covers changes to the National Pollutant Release Inventory’s reporting requirements for the 2020 and 2021 reporting years, and how to report for them in the new online reporting system.

We will first go over the substance additions and deletions: one substance has been added, and, two substances have been removed from Part 1A and three substances have been added to Part 1B.

There have also been a few changes to existing substances.

The toxic equivalence factors for five dioxin and furan congeners have been updated, please review the Guide for reporting to the National Pollutant Release Inventory that is posted on our website for this change.

Also, facilities that produce iron ore pellets using an induration furnace are now required to report for dioxins, furans and hexachlorobenzene.

Next, propylene glycol methyl ether acetate is now listed with the qualifier of “all isomers” and must be reported. Ensure your reported value includes all applicable isomers.

3 substances: adipic acid, heavy alkylate naphtha and white mineral oil have been removed from Part 5.

Now we will demonstrate and show these changes in the new reporting application.

After you have logged into the Single Window Information Manager, select the NPRI link to go into the NPRI reporting application.

On the welcome page, you have two buttons. If you are only reporting to NPRI, NERM or NFPRER, click the first button

If you are reporting to the Ontario Toxics Reduction Act and NPRI and partners or filing an update for previous years, click the second button.

We will focus on the new reporting application for NPRI and click the first button.

You will see a pop-up message to confirm you are not reporting to ON TRA. Click the “NPRI and Partners Reporting Application” button to continue.

From the Reporting Dashboard, you can perform a series of actions. At the top of the screen you can create a prepopulated report from a previously submitted report, create a brand new blank report, or use the bulk upload tool.

Once you have created your reports, you will see them listed under the Available Reports section. You can use the Filters section to change the Available reports list by report year or by Company.

In the Available Reports table, your facilities are listed with the Progress and Version of the reports. Version tells you whether or not an updated report has been filed, and how many times.

The Actions menu allows you to edit or delete a report, see a brief summary of what the report consists of at a particular time, and view the submission history and print the report. To go into the report, click the pencil icon on the right of the table.

If you are making an update to a previously submitted report, you will need to add a comment as to why you are creating the update, then click save & go to next page to proceed into the report.

On the Applicable Programs and Type of Report screen, indicate the programs and types of reports to be filed.

New for this application, you can file a Sale/Closure/Purchase report at the same time as an Inventory or DNMC report. You will notice that the left hand menu is different. The system is now grouped into 3 sections: Reporting Details, Substances and Special Reports. Only those sections applicable to your report will be activated.

When complete, select Save & Go to Next Page.

The Facility Information page contains all of your information from SWIM. When you first come to this screen, you need to click on Refresh from SWIM at the bottom of the page in order to update all of the address information. Also, notice that there are blue question marks throughout the system. They are the new Help text. When you click one of them, a pop-up window will open with text specific to the section it was located beside. In these help windows are direct links back to those sections in SWIM if you need to add or edit information.

We have combined some employee and activity questions on this screen so you will need to fill in the number of employees and, if you are in certain NAICS codes, you will see additional trigger questions designed to help structure the report.

There are multiple comments fields throughout the report. This first one is a facility-wide comment field; there are more comment fields within each substance and again at the end of the report. We understand that you may have experienced many fluctuations or changes due to the COVID 19 pandemic over the 2020 report year, therefore we highly recommend you use the comment fields throughout to explain any changes. This will assist Environment and Climate Change Canada in interpreting the data during our annual quality control exercise. Review the screen and click Save & Go to Next Page.

New on the Contacts screen is the ability to update information in the bottom table, however, any changes you make here will not be changed in SWIM.  If you already made changes to contact information in SWIM and it’s not reflected here, click the Refresh from SWIM button to update the screen. Once done, Save & Go to Next Page.

The last screen under the Reporting Details section is General Reporting Questions. Your answers to the questions on this screen will structure your report; you will only see the relevant sections under Substances and Special Reports.

If you did not prepopulate your report from last year, you will need to answer each question on this screen. If you prepopulated your report, some questions will be pre-selected. Most questions relate to the substance list parts in the Canada Gazette notice. If you say no to a trigger question here, then you may not find a substance you are looking for. For example, if I need to report for mercury, then I need to know that mercury is under Part 1B. If I say NO to reporting under Part 1B on this screen, then I will not be able to find mercury in the other parts substance lists.

If you need to review the substance list and its parts, please go to our website.

Click Save & Go to Next Page.  

This section of the tutorial will walk you through the changes you will find under Part 1A, 1B and 2 Substances. If you look at the left menu, only those parts to which you said “yes” on the General Reporting Questions page will be active. Notice I said no to reporting Part 1a and 2 substances so they are not visible. If you need to add them you can always go back to the General Reporting Questions page to activate them. On the Main Page, you will either see a blank table, or a table with your substances from the previous report. Keep in mind that not all of your substances will appear in one table as they are split up by Part.

To add a substance, click the Add Part 1b substance(s); this will take you to the search page.

You can either enter a value in one of the fields and click Search or view the Search Results table, and select all applicable substances. The CAS number must be complete; the system cannot search on partial CAS numbers. This year you will be able to select multiple substances across multiple screens.

Also note, substances that are only reported to NERM will be in their own section on the left menu so you will not be able to search them in the NPRI parts. Once all substances are selected, click Add Selected Substances.

To remove a substance that no longer meets the reporting requirements, click the action menu and choose Delete.

Click on the pencil icon beside any substance to enter data.

Notice at the top of every substance page is a table listing relevant information about the substance including the reporting requirements for units and thresholds. On the General Information about the Substance page, if you prepopulated your report, some of the options will be pre-selected.

Click Save & Go to Next Page.

The general look and feel of the on-site releases, disposals and recycling screens has not changed from the previous system. However, any changes made to a screen must be saved before navigating to another screen or the changes will be lost. If you click save on the bottom left, then the selections will be saved before you move on. This is the same throughout the system so remember to save often.

We will now move on to Part 3, dioxins and furans and hexachlorobenzene. Click Part 3 substances from the left menu.

For Part 3 you will see that both substances are already listed in your table. This is different than previous years. To enter your values for each substance, click the pencil icon to the right of the substance name.

Like Parts 1A, 1B and 2, the General Information about the Substances screen for Part 3 is the same. Although the toxicity equivalency has been updated for 3 substances in the dioxins and furans list, we have applied these changes in the background and so they will be automatically calculated.

Click Save & Go to Next Page.

The releases, disposals and recycling screens function the same as the previous Part 1A, 1B and 2 sections so we will move onto Part 4. Click Part 4 substances from the left menu

This screen is different from previous years, as the Facility Operating Schedule and Shutdown section is now located here. Click Validate Operating Schedule and Shutdown.

All information except for Shutdown Periods will be displayed if you prepopulated your report. Enter any Shutdown Periods and click Save & Return

Prepopulated reports will have their substances listed in the table. If you need to add a substance, click the + Add Part 4 substance(s) button. To edit your values, click the pencil icon to the right of the substance.

Like previous substances, information about the substance you are about to edit is displayed at the top. Choose an option for whether or not the Gazette requirements were met and click Save & Go to Next Page.

This main screen functions the same as previous substances. Click the pencil icon to the right of stack or point releases to enter your values.

This page functions the same as previous years. If you previously reported for a stack, the stack will be displayed under the Individual Stacks Reporting section.

Different from previous years is your ability to now add and delete your stacks from within the NPRI program. To add a stack, click the Add a Stack button. To remove a stack, use the action menu to the right and delete.

The stack and point emissions field at the top of this screen are a total from all stacks less than 50 metres in height. Any emissions from stacks 50 metres or greater are entered at the bottom of this screen.

Part 5 Speciated Volatile Organic Compounds or VOC releases from stacks will be reported under its own section.

Click Save & Return

The rest of this screen is unchanged from last year so we will proceed to Part 5 by clicking Part 5 substances on the left menu.

This section is new and is only visible if you selected yes to the trigger question on the General Reporting Questions for Part 5 Speciated VOC releases. It functions like Part 3, in that the substance table already lists the appropriate substance, which in this case is the group of all speciated VOCs. Click the pencil icon to go into the report.

Select the answer to meeting the Gazette criteria and click Save & Go to Next Page.

Like Part 4, if you have any stacks 50 metres and above, they will be listed under the Individual Stacks Reporting section. If you do not see your stack, you will be able to add it here as well by clicking the Add a stack button.

To report your Part 5 values from all other sources at the facility other than stacks 50 metres or above, scroll down to the bottom of the screen and click the pencil icon beside the speciated VOCs listing.

This is the list of all speciated VOCs. Enter your data here for all sources other than stacks 50 metres or above and click Save & Return.

We are now finished entering all of the NPRI substance information for this report. If you are reporting to the National Emissions Reduction Masterplan or NERM, any substances that were reportable to both NPRI and NERM will be complete. If you have any substances to report to NERM that are not reportable to NPRI, click NERM Substances on the left menu.

At the top of this screen you will see substances that are already completed in your report for NPRI and NERM combined. To add or edit substances only reported to NERM, scroll to the bottom of the screen and proceed to add new or edit prepopulated substances.

If you need to add a substance that you may have forgotten, you can either go to the substance part by the left menu, or if it is in a part that you haven’t reported for yet, click the General Reporting Questions on the left menu to add it. I will use benzene as an example. It is a Part 1A substance. Select YES to the Part 1A section and click Save & Go to Next Page.

Notice that Part 1A substances is now on the left menu. On this screen, click add Part 1A substances

Type benzene in the substance name field and click search. Note that benzene is reportable to NPRI, NERM and NFPRER. Select the check box to the right of benzene and click Add Selected Substances at the bottom. If I click the pencil icon to report for benzene, the left menu shows the new section for NFPRER called Methodology A. The system will continually adapt to the answers you provide throughout. Similarly, if you were to go back and say no to a trigger question on the General Reporting Questions screen, the system will remove it from the left menu and delete the data.  I am going to remove benzene in order to be able to submit this report so I will go to the General Reporting Questions and select NO to reporting Part 1 A. Click save & go to next page. This will also delete any data for any Part 1 A substance that I may have entered.

We are now finished with the substance section. The last section of the report is Special Reports as you can see from the left menu.

Under this section, you will find where to report your Reasons for adding or removing substances, Pollution Prevention, Electricity Generating Units, Report Validation, and Feedback. Most sections are only accessible if you selected “yes” to the corresponding questions on the General Reporting Questions page. Click Reasons for adding or removing substances.

If you prepopulated and added or deleted a substance, this section will appear. All comments here are used for our quality control exercise so please use descriptive text to explain any changes. Click Save & Go to the Next Page.

If you do not have any Pollution prevention activities and you answered NO to the Question on the General Reporting questions screen, then you are still required to file a report, but a short version. However, if you have to report pollution prevention activities, then you will be presented with the long form.

Click Save & Go to the Next Page when done.

If you answered “yes” to the Electricity Generating Unit or EGU trigger question, the system will expect a report. If you did not prepopulate your report, click the + Add an Electricity Generating Unit button, which will take you to the Electricity Generating Unit Details and Quantity page. If a substance is missing, you will need to add it to your list.

If you prepopulated your report, your EGU reports will be listed in the table. Again, you would click the pencil icon to open and edit the report. Now we will continue to the Report Validation section.

Click Save & Go to Next Page.

This is a new section of the reporting system. Once all sections have been completed, you will be directed to the Report Validation page. It is broken down into 3 sections: Critical Errors, Data Quality Checks, and Other Possible Errors. Your report cannot be submitted if there are any Critical Errors. Read each section and click the Fix link under the Action column to go directly to the section of the report that needs to be reviewed, corrected or validated. For data Quality Checks, if the values entered are correct, a comment is required. If the value needs to be changed, please click Verify and make the necessary changes. Once all the issues have been resolved, click Save & Re-Validate Report to determine if there is anything else missing. If nothing else is missing, click Save & Go to Next Page.

On the Feedback screen, if you wish to let us know about your experience using the system, please do so here. This screen is not mandatory. If you do not wish to fill it out, go directly to the Save and Go back to Dashboard button.

From the Reporting Dashboard, if you see a square with an arrow and NOT a pencil icon under the Actions column, you will know the report is ready to be submitted. It will also say “Ready to submit” under the Progress column. Click the submit icon or Submit from the action drop-down menu.

You will be taken to the Report Submission and Electronic Certification page.

Choose your language of correspondence, click the Signature Check Box and then click Submit Report(s).

The actions items menu will allow you to update the report, view the submission history or generate a printable version of the report.

If you have any questions, please contact the NPRI. You can get the contact information for NPRI and Partners from the Help option on the top menu bar. Just click “Contact NPRI”.

Electricity Generating Units Reporting

Transcript

Hello, and welcome to the tutorial on unit level reporting to the National Pollutant Release Inventory or NPRI.

New for the 2018 and 2019 reporting years is the requirement to report the breakdown of emissions of Part 4 substances and mercury from electricity generating units. The new requirements apply to any facility that operated electricity generation units that had a capacity of 25 MW or more and that distributed or sold to the grid 33% or more of its potential electrical output in the calendar year.

This is the Single Window Information Manager, or SWIM, homepage. Click “National Pollutant Release Inventory (NPRI) and Partners” to continue.

This takes you to the Reporting Dashboard screen.

Click on the edit icon from the Actions menu to go to the in-progress report.

Select “Employees and Activities” from the left menu. On this screen, you will see a new question field that reads, “Did the facility operate one or more electricity generation units that had a capacity of 25 MW or more and that distributed or sold to the grid 33% or more of its potential electrical output in the calendar year?”

When you select “Yes” to this question and then click “Save/Continue”, you will notice an Electricity Generating Units report appear under the Special Reports heading on the left side of the screen. You will not be able to fill out the Electricity Generating Units report until you have completed the rest of your NPRI report. Work through the screens as usual until all parts of your NPRI report have a green checkmark beside them.

Now it is time to fill out your unit-level information.

Click the Electricity Generating Units report on the left side of the screen. Then add a new unit by clicking on the plus icon.

Assign a name to your unit. That name will help you distinguish between multiple units at your facility. Then add the commissioning year, the capacity in megawatts, and the fuel type or types used in the unit.

The new requirements for electricity generating units apply to releases of all Part 4 substances and mercury. If you reported releases to air of these substances in your NPRI report, they will automatically be listed here. Fill out the quantity released by the unit and the basis of estimate used to determine the release. You should note that the total quantity of a substance released by a unit cannot exceed the total amount you reported in your NPRI report. You should also note that Mercury (and its compounds) is reported in kilograms.

Now fill out the information for technology and pollution controls installed on your unit. Include any other information about your unit in the comment boxes provided. Click “Save & Return” when you are finished.

Repeat the steps for each applicable unit at your facility. Click “Save/Continue” to return to SWIM and submit your report.

This concludes the tutorial on unit level reporting changes to the NPRI for the 2018 and 2019 reporting years.

If you have any questions, please contact us. You can get the contact information for NPRI and Partners from the Help option on the top menu bar. Just click “Contact NPRI”.

Oil and Gas Reporting Changes

Transcript

Welcome. Today we will go through the changes to the 2018 and 2019 National Pollutant Reporting Inventory, or NPRI, reporting requirements as they apply to the oil and gas extraction industry.

Please refer to the new Oil and Gas sector reporting guide available on the NPRI website to determine how to meet the new reporting requirements. You can use this flowchart from the guide to determine which case of reporting requirements apply to your facility. This video will focus on explaining how a facility with Case 3 or Case 4 reporting requirements must report to the NPRI.

Now we will log into Single Window Information Manager, or SWIM, and see how to report for these situations, starting with a case 3 facility. A case 3 facility is an oil and gas extraction facility that has less than 20,000 employee hours, meets the threshold for at least 1 part 4 substance from stationary combustion sources and is not solely a compressor station.

On the SWIM homepage, click “National Pollutant Release Inventory (NPRI) and Partners” to continue. 

This takes you to the Reporting Dashboard screen.

Click on the edit icon from the Actions menu to go to the in-progress report.

Select “General Facility Information” from the left menu.

In the General Facility Information section, you will see a new question field that reads, “Does this facility solely consist of compression equipment in the oil and gas extraction sector?” A Case 3 facility must answer this question by selecting “No” from the drop-down field.

Next click on “Save/Continue”. 

Click on “Substance List” from the left menu. On this screen, a Case 3 facility will need to report all seven Part 4 substances, as long as the facility meets the reporting threshold for at least one substance. If you need to add a substance, click the plus icon to the right of the screen to go to the Substance Search screen.

On the Substance Search screen, you can easily view all Part 4 substances by clicking on the drop-down arrow under “Programs” and selecting “NPRI”. Then you can click on the drop-down arrow under “Substance Part” and select “4”. This will take you to the Part 4 substances. Click the Search icon. The substances must be added one at a time by selecting the plus sign from the Actions menu.

Once you have added all your substances, click the Edit icon to open a substance report. Click “On-site Releases” from the left menu.

For each substance, the quantity reported must include all sources of releases to air (not just releases from stationary combustion sources). If there are no releases of certain Part 4 substances, these substances must still be included in your report, but the quantity reported should be zero. Click on “Edit” beside the appropriate category, enter your release data, and then click “Save and Return”.

Case 3 facilities also have to report for Part 5 benzene. On the “Substance List” screen, click “Edit” beside “Volatile Organic Compounds (VOCs)”.  When you reach the “General Information about the Substance” section, you must select the checkbox that reads “Select the check box if 1 tonne or more of a Part 5 Substance (Speciated VOC) was released to air, or your facility’s activities fall under NAICS 211110 and you’re required to report Part 5 benzene.  Click “Save/Continue”.

On the “On-site Releases” screen, enter the quantity of volatile organic compounds released to air by clicking “Edit” beside the appropriate category. Then you can enter your release data and click “Save and Return”. You can report benzene by selecting the “Edit” button under the section “Enter the values for releases to air for Part 5 VOCs”. The quantity reported for benzene must include all sources of releases (not just releases from stationary combustion sources). Enter the release quantity in the field beside benzene. If there are no releases of benzene, you must still include it in your report by entering a quantity of  zero for this substance. Once you have finished click, “Save and Return”.

We will now go through the reporting situation for Case 4 facilities.  A Case 4 facility is an oil and gas extraction facility that has less than 20,000 employee hours, does not meet the threshold for any part 4 substance from stationary combustion sources and has one or more light or medium crude oil batteries with a total oil throughput for the facility of 1,900 cubic metres or more per year. Case 4 facilities must report the Part 4 substance “Volatile Organic Compounds (VOCs)” and Part 5 “benzene”.

In the Employees and Activities section, you will see a new question that reads, “Does this facility release less than the reporting threshold for each Part 4 substance AND have one or more light or medium crude oil batteries with a total oil throughput for the facility of ≥1,900 m3 per year?” If you are reporting for a Case 4 facility, you must select “Yes” from the drop-down menu under this question and then click “Save/Continue”.

In the General Facility Information section, you will see a new question that reads, “Does this facility solely consist of compression equipment in the oil and gas extraction sector?”. If you are reporting for a Case 4 facility, you must select “No” from the drop-down menu under this question and then click “Save/Continue”.

You will need to report the Part 4 substance “Volatile Organic Compounds (VOCs)”. This applies to you even if your emissions are below the reporting threshold of 10 tonnes.

Report VOCs and part 5 benzene in the same way as I described for case 3 facilities. However, the quantity reported only needs to include releases from storage tank sources. As such, you enter it next to the Storage or Handling Releases category. If your facility did not have any storage tank releases of VOCs or benzene, you can enter a value of zero for the Storage or Handling Releases category of VOCs and for the benzene quantity.

This concludes the tutorial on changes to the NPRI reporting requirements for the 2018 and 2019 reporting years as they apply to the oil and gas extraction industry.

If you have any questions, please contact us.  You can get the contact information for NPRI and Partners from the Help option on the top menu bar. Just click “Contact NPRI”.

How to create and submit an NPRI report using a previous year's report

Transcript

This tutorial demonstrates how to file your NPRI report by using the prepopulation option or by starting a new report.

After you have logged into the Single Window Information Manager, select the link for the NPRI reporting application.

On the welcome page, you have two buttons.

If you are only reporting to NPRI, NERM or NFPRER, click the first button.

If you are reporting to the Ontario Toxics Reduction Act and NPRI and partners or are filing an update for 2019 or earlier, click the second button.

We will focus on the reporting application for NPRI and partners click the first button.

You will see a pop-up message to confirm you are not reporting to ON TRA.

Click the NPRI and Partners button to continue.

The landing page is called the Reporting Dashboard where you can see a list of in progress and submitted reports or start a new report.

You can file an NPRI report by prepopulating using an existing report or start a brand new report. We will first show you how to prepopulate.

You should look at your list of Available Reports to make sure you don't already have a report in progress for the facility you want to file the report for.

If the facility is not listed, click the Prepopulated Report button at the top of the screen.

The first step is to search and choose the previously submitted report that you want to use for prepopulating your new report. Usually this is the last year’s report.

You can search by the NPRI ID, facility name, or reporting year. Or you can leave all fields blank and click Search to bring up a list of all submitted reports to which you have access.

When you find the report you want to use for prepopulating, select the radio button and scroll down to step 2.

The default year is set to the current report year but you can change this if you are creating a report for another year.

Now we are ready to create the report by clicking the Create Reports Button.

You are taken directly into the prepopulated report to begin editing. Notice that all pages on the left menu are incomplete and will require you to visit each one and input the current information.

Let’s look at the screen that allows you to structure your report and refresh your information from SWIM.

Click on the Facility Information from the left menu. When you first come to this screen and use prepopulation, you need to click Refresh from SWIM to pull all current information from SWIM.  

Now, click General Reporting Questions from the left menu.

This screen has a series of questions that allow you to turn on or off specific sections of the NPRI report so that you only see the sections that are relevant to you. In a prepopulated report, the questions will be answered according to what substances and sections you reported in the previous year. If you need to add or remove substances then you need to change the answers on this screen. For example, if you need to add arsenic to your list, you would need to know that it is under Part 1b of the NPRI substance list, and then select YES to reporting for Part 1b substances. Once you do this and save the screen, you will see the Part 1b section on the left menu. You will not see sections that you say NO to on this screen.

Now we will demonstrate how to create a blank report. Click Reporting Dashboard from the breadcrumb at the top of the screen.

Click Blank Report.

You would create a blank report if you are reporting for the first time and do not have any previous submissions to use for prepopulating, or if your information is very different than previously submitted.

First, select the company that the facility belongs to, and then select the report year for which you want to create the report – it will default to the current report year.

Last, either enter the facility name or leave it blank to return all facilities to which you have access. As facility names change over time, it can be easier to leave the field blank and search all. Click the Search button.

Once you see the facility you want to create a report for, select it by clicking the check box to the left of it. You can create more than one report at a time by selecting multiple check boxes.

We will just create one. Click Create reports at the bottom.

The system takes you directly into the report to begin editing. If you had created more than one blank report, then the system would have taken you to the Reporting Dashboard where you would choose which report to edit.

Click Reporting Dashboard from the breadcrumb at the top of the page.

Once back on the dashboard screen, you will see your new reports on the Available reports list. If you have access to more than one company, you may need to select the company from the “company” drop-down menu as it may not be the same as the company you selected on the previous screen. Then click the search button to the right to refresh the Available Reports list.

You can use the action menu to edit, delete, or print the report.

Once the report is ready to submit, you will also see a Submit option.

We have completed the creation of a prepopulated or blank report for the NRPI and Partners. If you have any questions, please contact the NPRI. You can get the contact information for NPRI and partners by clicking on the Help option from the top menu and selecting Contact NPRI.

What is a Does Not Meet Criteria (DNMC) report and how to submit one to the NPRI

Transcript

This tutorial demonstrates how to file a Does Not Meet Criteria or DNMC Report to the National Pollutant Release Inventory using the Single Window system.

A "does not meet criteria" or DNMC report is required if a regular inventory report was submitted in the previous reporting cycle.

If the reporting requirements were met in a certain year and a regular substance report was submitted, then the owner or operator of the facility is required to determine if they need to report again for the following year.

If reporting requirements were not met for the second year, then a DNMC report must be submitted online.

if a DNMC report is submitted, there is no requirement to submit one every subsequent year. The owner or operator simply must check the requirements anually to see if they need to start reporting again.

A DNMC is not required online if an inventory report has never been submitted for a facility.

After you have logged into the Single Window Information Manager, select the NPRI link to go into the NPRI reporting application.

On the welcome page, you have two buttons.

If you are only reporting to NPRI, NERM or NFPRER, click the first button.

If you are reporting to the Ontario Toxics Reduction Act and NPRI and partners, or you are filing an update for 2019 or previous, click the second button.

We will focus on the reporting application for NPRI and partners click the first button.

You will see a pop-up message to confirm you are not reporting to ON TRA.

Click the NPRI and Partners button to continue.

The landing page is called the Reporting Dashboard where you can see a list of in progress and submitted reports or start a new report.

Before creating a new report, you should look at your list of Available Reports to make sure you don’t already have a report in progress for the facility for which you want to submit the DNMC. If the facility is not listed then click the Blank Report button at the top of the screen.

In step 1, select the Company to which the facility belongs. Then, select the reporting year for which you want to submit the DNMC.

You can either search for the facility by entering the facility name in the Facility name field and clicking the Search button or you can leave the Facility name field blank and click Search to bring up a list of all facilities to which you have access.

In Step 2, select the check box of the facility or multiple facilities, for which you want to create the DNMC, then click the Create Reports button.

If that facility has an in progress or submitted report for that year, the Status column will say “Already on Dashboard”. If this is the case you can just click the Back to Dashboard button to return to the Reporting Dashboard screen.

We will create the new DNMC report by clicking the Create Reports button.

In the new reporting system, the DNMC can be combined with a sale, closure or purchase notification.  If you wanted to file both a DNMC report and a notification of sale, closure or purchase, you would select the check box for both of these options. Then click the Save & go to next page button. We will just select the DNMC for this demonstration.

Now we are on the Does not meet criteria (DNMC) report screen.

You need to enter the reason that the reporting criteria were not met for the given year in the provided field and provide as much detail as possible.

When finished, click “save & go to next page”.  

The Facility Information screen contains information that you entered in the Single Window Information manager or SWIM for short, for the company and facility. When you come to this screen for the first time, click “refresh from SWIM” at the bottom to update the information from SWIM.

If you click Save at the bottom then you can easily see any errors at the top of the screen if applicable.

Verify the details on the screen and make any changes needed. Then click Save & go to next page.

This will navigate you to the Contacts screen where you select the appropriate contact for each contact type by using the drop-down menus beside each one.

If you need to add a contact name because it doesn’t appear on the drop-down list, return to SWIM by clicking on the “Here” link in the blue help banner, then add the contact under the organization.

Once you have selected all of the appropriate contacts, click save & go to next page.

The Report Validation is the end of report error check. Review the screen to see if you need to correct any errors in the report and then click “Save & go to Next Page”.

On the Feedback screen, specify your level of satisfaction and enter any comments about the reporting system that you would like to share and click “Save and go back to the Dashboard”.

Click the 3 dots if you need to edit, delete, or print the report.

When you area ready to submit the report, click the Submit icon.

On the Report Submission and Electronic Certification screen, select your language of choice and the Signature check box for the electronic certification, then click the Submit Reports button to complete the submission.

Now you will see the submitted report with date and time stamp in the Progress column. You will also notice the action menu options have changed. You can now update the notification or generate a printable version. The SOC is a Statement of Certification that is used by some companies for internal purposes but is not required by the NPRI and Partners.

We have completed the creation and submission of the Does not meet criteria report. If you have any questions, please contact the NPRI. You can get the contact information for NPRI and partners by clicking on the Help option from the top menu, and selecting Contact NPRI.

What is a Notification of Sale, Closure, or Purchase report and how to submit one to the NPRI

Transcript

This tutorial demonstrates how to file a report of a facility sale, closure or purchase to the National Pollutant Release Inventory using the Single Window system.

If a facility was closed during the reporting year, or was sold or purchased, the owner or operator is required to notify Environment Canada.

For a facility closure, the NPRI requests the date of closure.

For a sale or purchase, the sale or purchase date is requested, along with the details of the old and new facility owners, including contact information.

The person responsible for submitting the NPRI report for the reporting year is the owner or operator as of December 31 of that year.

After you have logged into the Single Window Information Manager, select the link for the NPRI reporting application.

On the welcome page, you have two buttons.

If you are only reporting to NPRI, NERM or NFPRER, click the first button

If you are reporting to the Ontario Toxics Reduction Act and NPRI and partners or filing an update for previous years, click the second button

We will focus on the reporting application for NPRI and partners and click the first button.

You will see a pop-up message to confirm you are not reporting to ON TRA.

Click the NPRI and Partners button to continue.

The landing page is called the Reporting Dashboard where you can see a list of in progress and submitted reports or start a new report.

You can file a sale, closure or purchase report from an existing report or start a brand new report.

You should look at your list of Available Reports to make sure you don’t already have a report in progress for the facility you want to file the sale, close or purchase report for.

Click the Blank Report button.

In step 1, you can search for the facility by entering the name in the Facility name field or you can leave the Facility name field blank and click Search to bring up a list of all facilities to which you have access.

In Step 2, select the check box to the left of the facility for which you want to file the report, then click the Create Reports button.

If that facility has an in progress or submitted report for that year, the Status column will say “Already on Dashboard” and then you can just click the Back to Dashboard button to return to the Reporting Dashboard screen.

If you create more than one report from this screen, you will navigate back to the Reporting Dashboard to edit the reports; however, if you create only one report from this screen, you will navigate directly into the report.

We will just create one by clicking the Create Reports button.

In this reporting system, the sale, closure or purchase report can be combined with an inventory or does not meet criteria report. Select the check boxes beside each report type and click the Save & go to next page button.

Now we are on the Sale, Closure or Purchase screen. In the first section, for all three Types of Reports, you must select the appropriate radio button and the effective date.

Then if the report is a sale or purchase, enter the information about the previous owner and the new owner.

Also, if it is a report of sale, then answer the questions at the bottom of the screen for the contact information of the new owner, the last year of known reporting to the NPRI for the facility, and the check box to release historical information to the new owner.

For a closure, you are only required to enter the effective date.

Once you have completed all the details on this screen click “save & go to next page”. 

The Report Validation screen checks for any errors in the entire report.

Review the screen to see if you need to correct any errors and then click “Save & go to Next Page”

On the Feedback screen, enter any comments about the reporting system that you would like to share and click “Save and go back to the Dashboard”

Click the 3 dots if you need to edit, delete, or print the report.

When you are ready to submit, click the Submit icon.

On the Report Submission and Electronic Certification screen, select your language of choice, the Signature check box for the electronic certification, and then click the Submit Reports button to complete the submission.

Now you will see the submitted report with date stamp in the Progress column. You will also notice the action menu options have changed. You can now update the report, delete it, or generate a printable version. The SOC is a Statement of Certification that is used by some companies for internal purposes but is not required by the NPRI and Partners.

We have completed the creation and submission of an NPRI Sale, Closure or Purchase report. If you have any questions, please contact the NPRI. You can get the contact information for NPRI and partners by clicking on the Help option from the top menu, and selecting Contact NPRI.

 

How to report for the Part 4 and Part 5 Volatile Organic Compounds (VOCs)

Transcript

This tutorial demonstrates how to report for Part 4 Criteria Air Contaminants (CACs), and Part 5 Volatile Organic Compounds (VOCs).

Once in the Single Window Information Manager, select the NPRI link to proceed into the NPRI application

On the welcome page, you have two buttons.

If you are only reporting to NPRI, NERM or NFPRER, click the first button.

If you are reporting to the Ontario Toxics Reduction Act and NPRI and partners or filing an update for 2019 or earlier, click the second button.

We will focus on the new reporting application for NPRI and click the first button.

You will see a pop-up message to confirm you are not reporting to ON TRA.

Click the NPRI and Partners button to continue.

Proceed to edit your in-progress report by clicking the pencil icon from the right menu.

First, you need to make sure you have triggered the Part 4 and 5 substance sections.

Click General Reporting Questions from the left menu.

On this screen, if you say YES to a section, the system will allow you to navigate to those screens. Otherwise they will remain hidden.

Scroll down to the Part 4 and Part 5 sections. If you meet requirements, select YES from the drop-down menu for both and click Save & go to next page.

As we only selected the Part 4 and 5 sections from the General Reporting Questions screen, we are taken directly to the Part 4 section.

First, you must fill out the Facility Operating Schedule and Shutdown period information by clicking the Validate Operating Schedule and Shutdown button. 

Fill out the information required on this screen and click Save & Return when you are finished.

Now you can select which Part 4 substances you need to report on by clicking Add Part 4 substances.

Depending on the programs you have selected, all Part 4 substances will be displayed on this screen. You can use the Search criteria to filter the list by CAS number, substance name or program; you cannot enter a partial CAS number. Once you have your results, select all the substances that you are reporting for by selecting the check box in the right-hand action column. Then click Add Selected Substances at the bottom.

If you are reporting Part 5 VOCs then you must also select Volatile Organic Compounds from the Part 4 substance list.

Now you are back on the main Part 4 screen and you can proceed into the VOCs by clicking the pencil icon to the right.

Select YES from the drop-down menu for reporting to the NPRI or no if you are voluntarily reporting. Enter any comments about changes from the previous year’s data to help us when performing our quality control exercise. Then click Save & Go to Next Page.

In this system, Part 4 and 5 VOCs are reported in separate sections.

On this screen, you report all Part 4 total VOC releases from the entire facility.

Let’s use an example where I had 50 tonnes of total VOC releases from stack or point sources.

I will click the pencil icon to go to the data entry screen. 

First, select the Basis of estimate and enter the 50 tonnes from our example for all facility-wide Part 4 VOCs released except for specific stacks that meet the criteria to report separately.

It is important to save the data on this screen before proceeding to the individual stacks, otherwise you will need to re-enter the data again. Click Save on the bottom left.

If you have stacks at the facility that meet the criteria to report releases individually, you will enter them on the bottom of this screen. In the past, stack information was entered into SWIM and then it was viewed in the NPRI application. Now you must enter any new stacks on this screen.

If you want to edit stack details or delete one, use the Actions menu to the right.

Now, enter the Part 4 VOC releases for the individual stack by clicking the pencil icon to the right.

Once you have finished entering the quantity, click Save & Return.

Repeat this for each stack you need to add releases for, then click Save & Return.

Fill out the rest of the sections on the On-Site Releases screen and click Save & Go to Next Page.

Once you are finished reporting for all Part 4 substances, click “Go to Next Page” to proceed to Part 5 reporting.

Remember, Part 5 speciated VOCs are only reportable if the 10 tonne facility-wide total Part 4 VOC threshold is met, and the Part 5 speciated VOC is released at 1 tonne or more.

Click the pencil icon to the right of the Speciated VOCs.

Select YES from the drop-down menu for reporting to the NPRI or NO if you are voluntarily reporting. Ente`r any comments about changes from the previous year’s data to help us when performing our quality control exercise. Then click Save & Go to Next Page.

There are two sections for reporting Part 5 VOCs. The first section is Individual Stacks. This is where you will enter releases for Speciated VOCs if they were released from stacks that meet the criteria to report individually.

 

So if you have a Speciated VOC release that met the Part 5 stack threshold, select the stack and enter the value.

 

Most Part 5 releases are from all other sources at the facility. At the bottom of this screen, you will see the “Releases from Other sources” section. Click the pencil icon to the right.

 

This is the list of all Part 5 VOCs. Enter the releases for each one and click Save & Return when done.

 

To summarize, the Part 5 speciated VOC releases can be from individual stacks, or from all other sources at the facility. The Individual stacks are ones that meet specific criteria and those have Part 5 specific release thresholds as well. If you need further clarification on these requirements, please visit our website and view the Reporting Requirements screen.

This concludes our tutorial on how to report for Part 4 VOCs and Part 5 speciated VOCs from all sources and stacks.  If you have any questions, please contact the NPRI. You can get the contact information for NPRI and partners by clicking on the Help option from the top menu, and selecting Contact NPRI.

 

 

 

 

 

 

How to use NPRI Excel single year tabular data

Transcript

This tutorial shows how to download one year of data from the National Pollutant Release Inventory. We will look over the layout of the data and an example of using it. Start from the National Pollutant Release Inventory website.

(on screen: Canada.ca/NPRI)

In the “Most requested” box on the right-hand side, click “Explore data”. Scroll down, and under Download NPRI Data, click “Single year tables.” You can download the data as an Excel spreadsheet or a CSV file, for the most recent three years available.

We will be using the 2017 Excel file. Excel files are indicated by the format XLSX. Click “Access” to download and save the file. Depending on your browser, a popup may appear prompting you to open or save the file.

The file contains the most commonly used NPRI data.

The fourth row contains the heading for each column of data, starting with the year, NPRI ID#, and company name.

Each subsequent row contains a single substance report from a single facility. If you scroll to the right, you will find geographical data, sector descriptions and substance names.

Further over are the quantities reported as: releases to air, water and land; on-site and off-site transfers for disposal; and off-site transfers for recycling.

With the Excel spreadsheet, it is easy to find or extract data. Click the arrows in heading row 4 to sort or filter the data to find specific information.

For example, if you want to see which facilities in the city of Ottawa reported to the NPRI, click the arrow for the City heading, uncheck “select all”, scroll down to Ottawa and select it. The spreadsheet is now filtered to show only the list of substances and their quantities as reported by facilities in Ottawa.

Let’s take a closer look at air releases. Scroll over to the Total Air Emissions column, click the arrow in table header and select “Sort Smallest to Largest”. Although it is important to remember when using NPRI data that the units used for measuring different substances may differ.

Let’s go one step further and look at air releases of nitrogen oxides. Go to the Substance Name column, uncheck “select all”, scroll down and select nitrogen oxides. We now have a list of the Ottawa facilities that reported air releases of nitrogen oxides, sorted from the smallest to largest.

To quickly remove all the filters and sorting, go to the Data tab in the top toolbar and click “Clear”.

There are a number of factors to keep in mind when using and interpreting NPRI data. These can be found by following the link “Using and Interpreting NPRI Data” on the NIRP home page. Now it’s your turn to go and explore the NPRI data.

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