Instructional videos: National Pollutant Release Inventory

The National Pollutant Release Inventory (NPRI): an overview

Transcript

Intro page

Hi,

This webinar will provide you with an overview of Environment and Climate Change Canada’s National Pollutant Release Inventory program.

The following topics will be discussed during this presentation:

What is the NPRI and why it exists, who reports to the program, what are the requirements for reporting, what substances are listed on the NPRI and what type of information is reported to the NPRI.

We are also going to talk about who uses the NPRI data, what is the standard timeline of the NPRI, the support we provide to reporting facilities, how to access the data, what type of data products are available and what can the data show us.

And finally we are going to talk about the reporting requirements and how they have changed over time.

What is the NPRI?

The NPRI is Canada’s inventory of pollutant releases to air, water and land, as well as disposals and transfers for treatment and recycling.

It was established in 1993, and includes data from 1993 to the most recent reporting year.

The information is collected annually from approximately 7,500 facilities across Canada on over 300 pollutants.

The NPRI includes reporting on toxic substances, air pollutants which contribute to the formation of smog and acid rain, and other pollutants of concern.

Why the NPRI exists?

The NPRI and publication of data collected is mandated under the Canadian Environmental Protection Act, 1999.

The NPRI is a key resource for identifying and monitoring sources of pollution in Canada.

The public “right to know” is one of the fundamental principles of the NPRI.

NPRI data can be used to:

Encourage actions to reduce the release of pollutants into the environment;

Improve public understanding; and

Inform other governmental programs.

Who currently reports to the NPRI?

They are many different types of facilities that report to the NPRI program.  A large portion of the reporting facilities are from industrial sectors, such as oil and gas extraction, forest products mills, petroleum refineries, mines, chemical manufacturing facilities, and many others.

Other types of facilities that report to the NPRI include, for example, waste management facilities, municipal waste water treatment plants, electric power generation facilities, and airports.

Certain government departments, such as the Department of National Defence also report to the program.

There are a few sectors and certain activities that are exempt from reporting to the NPRI, such as agriculture, forestry, and oil and gas exploration and drilling.

Also, not all facilities within a sector report to the NPRI because some of them do not meet the reporting requirements of the program.

Reporting Requirements

The NPRI reporting requirements are published every 2 years in Part I of the Canada Gazette, which is the official newspaper of the Government of Canada.

The NPRI is a mandatory survey. Facilities must report to the NPRI if they have a certain number of employees, equivalent to 10 full time employees, or if they carry out certain listed activities, such as incineration or municipal sewage treatment and exceed certain quantities of substances.

Facilities that fail to report to the NPRI when they should have can face penalties under the Canadian Environmental Protection Act.

The NPRI team is available all year through the helpdesk, to provide guidance and support to facilities who must report. Contact information is available on our website and later in this video.

Which substances are on the NPRI?

Over 300 substances are currently listed on the NPRI, including toxic substances, such as asbestos, bisphenol A and benzene, heavy metals, such as mercury and lead, polycyclic aromatic hydrocarbons, dioxins and furans, air pollutants, such as sulphur dioxide, carbon monoxide and nitrogen oxides, and many substances of concern.

The substances are divided into groups with their own set of reporting criteria. These are based on the quantity of a substance that is manufactured, processed or used at the facility, or the quantity of a substance that is released from the facility; or when certain activities occur at the facility.

The full list of substances is available on the NPRI’s website.

What is reported to the NPRI?

The NPRI collects a lot of information. The main part of this information is on the quantities of substances that are released to air, water and land, disposed or recycled.  Each category has several sub-categories.

The releases category includes direct releases to air, surface water and land. And each of these types of releases is further broken down into more specific types, such as smoke stack emissions, spills and leaks, and direct discharges.

Another category of information collected is disposals. A facility can dispose of a substance on-site or off-site, and the disposals can fall into sub categories, such as landfill, land application, underground injection, mine tailings and waste rock.

The substances can also be transferred off-site to be recycled, or further treated prior to their final disposal. Facilities must also report the type of recycling or treatment performed as a sub category, and they must also provide the destination of the transfers.

What is reported to the NPRI? (2)

The NPRI collects many other types of information, such as data about the ownership, the location and the sector type, for each facility.

The program collects information on the type of use of each substance by the facility, if facilities performed pollution prevention activities and the reasons for changes compared to quantities reported in previous years.

Facilities are encouraged to provide additional comments and explanations in their reports to help users understand the data that was reported.

Who uses NPRI data?

NPRI data is used by a variety of users.

These users range from government and international organizations, industry associations and individual companies, to the media, academics, students, non-government organizations and the general Canadian public.

Given the broad variety of users, the NPRI strives to publish information and data that meets the need of all these different user groups.

Standard NPRI timeline

Every two years, in the winter, the NPRI publishes a notice with reporting requirements in the Canada Gazette for the 2 upcoming reporting years.

Facilities can submit their report using the online reporting system, which is launched in March. They have until June 1st to report their data for the previous calendar year.

As soon as the deadline is passed, the NPRI team starts the review of the data to identify potential reporting errors.  In early July, the NPRI publishes the preliminary set of data, as it was reported by the facilities. This step is to invite facilities to review their data to identify and correct any potential errors. This preliminary data is in draft form and should not be used to perform data analysis, because it can contain errors.

In the fall, once the data has been reviewed, the NPRI team starts preparing a summary report and other analysis, which are published along the reviewed data in multiple formats in December.

Support to reporting facilities

Support is provided to facilities in order to assist them with reporting to the NPRI.

The type of support provided, which are all available through the NPRI website, include general guidance to explain the reporting requirements such as frequently asked questions and video tutorials. 

A Toolbox is also available, which provides facilities with technical guidance, for example on estimation methods, estimation tools and calculators and links to external resources.

And finally, the NPRI team is available all year to provide guidance and support to facilities through the helpdesk. They can contact the program by phone or email.

Tools for accessing NPRI data

NPRI data is available in various formats on the NPRI website, and through the Government of Canada’s Open data portal.

Some are very intuitive and easy to use, whereas others are more comprehensive. Some are tailored to more advanced users and allow for advanced analysis, such as time trends.

A very intuitive and easy way to search for information on a particular facility, substance or location is through the online query site.

The online query site also includes tables of data, called predefined queries, which provide a quick and easy way to find information on a particular topic, such as data by province, industry type and substance.

The NPRI publishes its data for the most recent year in a map layer format that can be used with Google Earth or other virtual globe softwares. This allows users to “explore” NPRI data in an intuitive and visual way and to find recent data about facilities in your city, near your house or anywhere in Canada.

Data is also available for download in various file formats, such as .csv, Excel and Access. These files can be used to create custom analysis and look at data over time.

What can the NPRI data show us?

NPRI data can be used and analyzed for many different purposes. Examples of analysis that can be done using NPRI data include finding pollutant releases, disposals and transfers for the last reporting year and trends over time, defining pollutant profiles of industrial sectors, and pollutant profiles by province or by city. It also allows users to find pollutant releases, disposals and transfers near their house or what kind of pollution prevention activities are facilities doing. 

The NPRI also publishes a summary report on its web site every year, which provides users with an overall analysis of NPRI data.

Can the NPRI requirement be changed?

Anyone can propose changes to the NPRI reporting requirements.

Example of possible changes include: additions of new substances, deletions of listed substances, and changes to reporting thresholds.

Proposed changes are evaluated against a set of criteria as outlined in the Process for proposing and considering changes to the NPRI.

Any proposed changes also undergo consultation with the NPRI Multi-Stakeholder Work Group and are posted on the NPRI website for a public comment period.

More information on how changes are made to the NPRI is available on the NPRI website.

How the NPRI requirements changed overtime

Since the start of the NPRI, the program has expanded to better meet the needs of data users.

As shown by the red line in the graph, over 150 substances have been added to the initial list, including toxic substances and air pollutants.

Environment and Climate Change Canada has also increased the number of facilities required to report by making stricter reporting requirements and by removing certain exemptions.  The blue line on the graph shows the number of facilities that have been reporting to the NPRI each year.

It is important to consider these changes to reporting requirements when analyzing NPRI data.

Contact the NPRI

We hope that this video has provided you with a good introduction to the National Pollutant Release Inventory.

Please contact the NPRI via phone or email if you have questions or require any assistance.

Thank you.

Changes to the NPRI reporting requirements and reporting site

Transcript

This tutorials covers changes to the National Pollutant Release Inventory’s (or NPRI’s) reporting requirements for the 2018 and 2019 reporting years.

We will start with the three changes to the Single Window Information Manager, or SWIM

This is the SWIM home page.

The first one is on the facility address screen. From the SWIM home page, you can get to that screen by clicking on “Organizations” in the left menu, then selecting an organization. As the left menu expands, click on “Facilities” and select a facility. Click on the “Physical Address” tab and scroll to the bottom.

The “Land Survey Description or National Topographic Description” sections are now drop-down fields instead of open-ended text boxes. If you are using these types of addresses, choose the options that apply from the drop-down fields and then click “Save”.

The next SWIM change is to the reporting of North American Industry Classification System codes, more commonly referred to as NAICS codes. To start, click on “NAICS, Identifiers and Permits” in the left menu. You’ve always had to report the facility’s Primary NAICS code. That Primary code is the code that generally represents the activity that generates the largest economic value to the facility. What’s new is that now, along with that Primary code, you have to report Secondary and Tertiary NAICS codes if other activities take place at the facility.

If this change applies to you, enter the Secondary and Tertiary NAICS codes in SWIM. Then click “Save”.

The last SWIM change is related to Stacks. Click on “Stacks” from the left menu and select your stack. You now have to report latitude and longitude coordinates for stacks that are 50 metres or higher. Once you enter and save the latitude and longitude fields, new fields for provincial identifiers appear. These are required if the stacks have a provincial identifier.

Those are all of the changes for SWIM.

Now I will show you the changes in the NPRI reporting module. Click on “Home” from the left menu and then select the “National Pollutant Release Inventory (NPRI) and Partners” link.

We can open an in-progress report by clicking the edit icon to the right of a facility. From the left menu, click on “Employees and Activities”.

At the bottom of this screen, there are 2 new questions. One relates to the oil and gas sector. The question is about activities relevant to the reporting of oil batteries.  If this applies to you, visit the Video Tutorials page on our website to access a separate tutorial that explains this change.

The second question is about activities that are relevant to electricity generating units. This new requirement is intended for facilities that operate one or more electricity generating units and meet specific criteria. The new reporting section for this change is on the left menu. If this applies to you, visit our Video Tutorials page on our website to access a separate tutorial that explains this change.

Click “Save/Continue” to go to the General Facility Information screen where we can see another new question: “Is this facility a compressor station in the oil and gas extraction sector?” This question also relates to the new requirement for the oil and gas sector and is covered in the oil and gas sector tutorial.

There are also some changes to the shutdown periods on this screen. When you click the plus sign to add a new shutdown period, you must indicate the start and end dates of the shutdown and answer the following two new questions:

  1. Will the shutdown period occur at or around the same time in future years?
  2. Was the shutdown a partial or complete shutdown?

You may also add comments to help explain the shutdown period.

Once you have provided the necessary information, you can click “Save”.  Then click “Save/Continue”.

There are no changes to the Verify Facility Information screen. Click “Save/Continue”.

We’re now on the Substance List screen. For 2018 and 2019, some substances have been deleted from the NPRI substance list. If you have reported any of these substances in a previous year’s report and you use the prepopulation function to create a 2018 inventory report, those substances will automatically be removed from your substance list.

There have also been additions to the substance list for 2018 and 2019. Please review those changes and add any new substances by clicking the plus sign on this screen. You should note that changes to the substance list for the Part 5 Speciated volatile organic compounds can only be viewed within the screen for the Part 5 list.

There have been a few changes to existing substances. First, the Chemical Abstract Service or CAS number was removed for vanadium and n-butyl acetate and replaced with a generic identifier because multiple substances can now be reported under these listings. This means that if you reported vanadium or n-butyl acetate in a previous year’s report and you use the prepopulation function to create your 2018 inventory report, that substance will no longer appear on your list and you will have to add vanadium or butyl acetate (all isomers), respectively, again if you continue to meet the reporting requirements for these substances.

Benzo(a)phenanthrene is now listed by its more common name, chrysene. So if you had benzo(a)phenanthrene on your substance list previously, and you use the prepopulation function to create your 2018 inventory report, you will now see chrysene instead. It will include a copy of all previously submitted data.

Another substance change is anthracene, which moved from Part 1A to Part 2 of the NPRI substances list. The reporting threshold for this substance is now 5 kg if the total PAH threshold of 50 kg is met. If you reported anthracene previously, and you use the prepopulation function to create your 2018 inventory report, then anthracene will be on your substances list, but all previously submitted data will be erased and you will need to enter all of the data. It is also important to note that the unit for this substance has changed from tonnes to kg.

Click on the edit icon beside chrysene to go into the substance report. I will go directly to the on-site releases screen from the left menu and scroll to the bottom of the screen to see the section called “Reasons for Changes in Quantities Released from Previous Year”. This section has been expanded to help you accurately explain changes in reported quantities. Many of the options now require you to add a comment. The recycling and disposal screens also now include space for you to explain changes in reported quantities.

The last changes to the module are on the pollution prevention screens. Click on “Pollution Prevention” from the left menu. If you have implemented a pollution prevention plan, you must report the name of the Pollution Prevention Planning Notice for which the plan was prepared. You can do this by selecting from the list of notices on this screen. If the pollution prevention plan was prepared or implemented for another government jurisdiction, you must also report the name of the jurisdiction, program or requirement in the comments box.

Now I will scroll down to the Pollution Prevention Activities section. If you say “no” to completing any pollution prevention activities during the year, you must select one of the reasons from the list on this screen.

One more group of changes has been made, but these changes haven’t affected the reporting module. I’ll run through the changes quickly. There have been changes to the reporting thresholds for facilities that fall under the Chromium Electroplating, Chromium Anodizing and Reverse Etching Regulations. Regulations must now report their Hexavalent chromium (and its compounds) releases and transfers, regardless of the number of employees and quantities manufactured, processed or otherwise used.

This concludes the tutorial on changes to the NPRI’s reporting requirements for the 2018 and 2019 reporting years.

If you have any questions, please contact us. You can get the contact information for NPRI and Partners from the Help option on the top menu bar. Just click “Contact NPRI”.

Electricity Generating Units Reporting

Transcript

Hello, and welcome to the tutorial on unit level reporting to the National Pollutant Release Inventory or NPRI.

New for the 2018 and 2019 reporting years is the requirement to report the breakdown of emissions of Part 4 substances and mercury from electricity generating units. The new requirements apply to any facility that operated electricity generation units that had a capacity of 25 MW or more and that distributed or sold to the grid 33% or more of its potential electrical output in the calendar year.

This is the Single Window Information Manager, or SWIM, homepage. Click “National Pollutant Release Inventory (NPRI) and Partners” to continue.

This takes you to the Reporting Dashboard screen.

Click on the edit icon from the Actions menu to go to the in-progress report.

Select “Employees and Activities” from the left menu. On this screen, you will see a new question field that reads, “Did the facility operate one or more electricity generation units that had a capacity of 25 MW or more and that distributed or sold to the grid 33% or more of its potential electrical output in the calendar year?”

When you select “Yes” to this question and then click “Save/Continue”, you will notice an Electricity Generating Units report appear under the Special Reports heading on the left side of the screen. You will not be able to fill out the Electricity Generating Units report until you have completed the rest of your NPRI report. Work through the screens as usual until all parts of your NPRI report have a green checkmark beside them.

Now it is time to fill out your unit-level information.

Click the Electricity Generating Units report on the left side of the screen. Then add a new unit by clicking on the plus icon.

Assign a name to your unit. That name will help you distinguish between multiple units at your facility. Then add the commissioning year, the capacity in megawatts, and the fuel type or types used in the unit.

The new requirements for electricity generating units apply to releases of all Part 4 substances and mercury. If you reported releases to air of these substances in your NPRI report, they will automatically be listed here. Fill out the quantity released by the unit and the basis of estimate used to determine the release. You should note that the total quantity of a substance released by a unit cannot exceed the total amount you reported in your NPRI report. You should also note that Mercury (and its compounds) is reported in kilograms.

Now fill out the information for technology and pollution controls installed on your unit. Include any other information about your unit in the comment boxes provided. Click “Save & Return” when you are finished.

Repeat the steps for each applicable unit at your facility. Click “Save/Continue” to return to SWIM and submit your report.

This concludes the tutorial on unit level reporting changes to the NPRI for the 2018 and 2019 reporting years.

If you have any questions, please contact us. You can get the contact information for NPRI and Partners from the Help option on the top menu bar. Just click “Contact NPRI”.

Oil and Gas Reporting Changes

Transcript

Welcome. Today we will go through the changes to the 2018 and 2019 National Pollutant Reporting Inventory, or NPRI, reporting requirements as they apply to the oil and gas extraction industry.

Please refer to the new Oil and Gas sector reporting guide available on the NPRI website to determine how to meet the new reporting requirements. You can use this flowchart from the guide to determine which case of reporting requirements apply to your facility. This video will focus on explaining how a facility with Case 3 or Case 4 reporting requirements must report to the NPRI.

Now we will log into Single Window Information Manager, or SWIM, and see how to report for these situations, starting with a case 3 facility. A case 3 facility is an oil and gas extraction facility that has less than 20,000 employee hours, meets the threshold for at least 1 part 4 substance from stationary combustion sources and is not solely a compressor station.

On the SWIM homepage, click “National Pollutant Release Inventory (NPRI) and Partners” to continue. 

This takes you to the Reporting Dashboard screen.

Click on the edit icon from the Actions menu to go to the in-progress report.

Select “General Facility Information” from the left menu.

In the General Facility Information section, you will see a new question field that reads, “Does this facility solely consist of compression equipment in the oil and gas extraction sector?” A Case 3 facility must answer this question by selecting “No” from the drop-down field.

Next click on “Save/Continue”. 

Click on “Substance List” from the left menu. On this screen, a Case 3 facility will need to report all seven Part 4 substances, as long as the facility meets the reporting threshold for at least one substance. If you need to add a substance, click the plus icon to the right of the screen to go to the Substance Search screen.

On the Substance Search screen, you can easily view all Part 4 substances by clicking on the drop-down arrow under “Programs” and selecting “NPRI”. Then you can click on the drop-down arrow under “Substance Part” and select “4”. This will take you to the Part 4 substances. Click the Search icon. The substances must be added one at a time by selecting the plus sign from the Actions menu.

Once you have added all your substances, click the Edit icon to open a substance report. Click “On-site Releases” from the left menu.

For each substance, the quantity reported must include all sources of releases to air (not just releases from stationary combustion sources). If there are no releases of certain Part 4 substances, these substances must still be included in your report, but the quantity reported should be zero. Click on “Edit” beside the appropriate category, enter your release data, and then click “Save and Return”.

Case 3 facilities also have to report for Part 5 benzene. On the “Substance List” screen, click “Edit” beside “Volatile Organic Compounds (VOCs)”.  When you reach the “General Information about the Substance” section, you must select the checkbox that reads “Select the check box if 1 tonne or more of a Part 5 Substance (Speciated VOC) was released to air, or your facility’s activities fall under NAICS 211110 and you’re required to report Part 5 benzene.  Click “Save/Continue”.

On the “On-site Releases” screen, enter the quantity of volatile organic compounds released to air by clicking “Edit” beside the appropriate category. Then you can enter your release data and click “Save and Return”. You can report benzene by selecting the “Edit” button under the section “Enter the values for releases to air for Part 5 VOCs”. The quantity reported for benzene must include all sources of releases (not just releases from stationary combustion sources). Enter the release quantity in the field beside benzene. If there are no releases of benzene, you must still include it in your report by entering a quantity of  zero for this substance. Once you have finished click, “Save and Return”.

We will now go through the reporting situation for Case 4 facilities.  A Case 4 facility is an oil and gas extraction facility that has less than 20,000 employee hours, does not meet the threshold for any part 4 substance from stationary combustion sources and has one or more light or medium crude oil batteries with a total oil throughput for the facility of 1,900 cubic metres or more per year. Case 4 facilities must report the Part 4 substance “Volatile Organic Compounds (VOCs)” and Part 5 “benzene”.

In the Employees and Activities section, you will see a new question that reads, “Does this facility release less than the reporting threshold for each Part 4 substance AND have one or more light or medium crude oil batteries with a total oil throughput for the facility of ≥1,900 m3 per year?” If you are reporting for a Case 4 facility, you must select “Yes” from the drop-down menu under this question and then click “Save/Continue”.

In the General Facility Information section, you will see a new question that reads, “Does this facility solely consist of compression equipment in the oil and gas extraction sector?”. If you are reporting for a Case 4 facility, you must select “No” from the drop-down menu under this question and then click “Save/Continue”.

You will need to report the Part 4 substance “Volatile Organic Compounds (VOCs)”. This applies to you even if your emissions are below the reporting threshold of 10 tonnes.

Report VOCs and part 5 benzene in the same way as I described for case 3 facilities. However, the quantity reported only needs to include releases from storage tank sources. As such, you enter it next to the Storage or Handling Releases category. If your facility did not have any storage tank releases of VOCs or benzene, you can enter a value of zero for the Storage or Handling Releases category of VOCs and for the benzene quantity.

This concludes the tutorial on changes to the NPRI reporting requirements for the 2018 and 2019 reporting years as they apply to the oil and gas extraction industry.

If you have any questions, please contact us.  You can get the contact information for NPRI and Partners from the Help option on the top menu bar. Just click “Contact NPRI”.

How to create and submit an NPRI report using a previous year's report

Transcript

This tutorial demonstrates how to file your NPRI report by using the prepopulation option or by starting a new report.

After you have logged into the Single Window Information Manager, select the link for the NPRI reporting application.

On the welcome page, you have two buttons.

If you are only reporting to NPRI, NERM or NFPRER, click the first button.

If you are reporting to the Ontario Toxics Reduction Act and NPRI and partners or are filing an update for 2019 or earlier, click the second button.

We will focus on the reporting application for NPRI and partners click the first button.

You will see a pop-up message to confirm you are not reporting to ON TRA.

Click the NPRI and Partners button to continue.

The landing page is called the Reporting Dashboard where you can see a list of in progress and submitted reports or start a new report.

You can file an NPRI report by prepopulating using an existing report or start a brand new report. We will first show you how to prepopulate.

You should look at your list of Available Reports to make sure you don't already have a report in progress for the facility you want to file the report for.

If the facility is not listed, click the Prepopulated Report button at the top of the screen.

The first step is to search and choose the previously submitted report that you want to use for prepopulating your new report. Usually this is the last year’s report.

You can search by the NPRI ID, facility name, or reporting year. Or you can leave all fields blank and click Search to bring up a list of all submitted reports to which you have access.

When you find the report you want to use for prepopulating, select the radio button and scroll down to step 2.

The default year is set to the current report year but you can change this if you are creating a report for another year.

Now we are ready to create the report by clicking the Create Reports Button.

You are taken directly into the prepopulated report to begin editing. Notice that all pages on the left menu are incomplete and will require you to visit each one and input the current information.

Let’s look at the screen that allows you to structure your report and refresh your information from SWIM.

Click on the Facility Information from the left menu. When you first come to this screen and use prepopulation, you need to click Refresh from SWIM to pull all current information from SWIM.  

Now, click General Reporting Questions from the left menu.

This screen has a series of questions that allow you to turn on or off specific sections of the NPRI report so that you only see the sections that are relevant to you. In a prepopulated report, the questions will be answered according to what substances and sections you reported in the previous year. If you need to add or remove substances then you need to change the answers on this screen. For example, if you need to add arsenic to your list, you would need to know that it is under Part 1b of the NPRI substance list, and then select YES to reporting for Part 1b substances. Once you do this and save the screen, you will see the Part 1b section on the left menu. You will not see sections that you say NO to on this screen.

Now we will demonstrate how to create a blank report. Click Reporting Dashboard from the breadcrumb at the top of the screen.

Click Blank Report.

You would create a blank report if you are reporting for the first time and do not have any previous submissions to use for prepopulating, or if your information is very different than previously submitted.

First, select the company that the facility belongs to, and then select the report year for which you want to create the report – it will default to the current report year.

Last, either enter the facility name or leave it blank to return all facilities to which you have access. As facility names change over time, it can be easier to leave the field blank and search all. Click the Search button.

Once you see the facility you want to create a report for, select it by clicking the check box to the left of it. You can create more than one report at a time by selecting multiple check boxes.

We will just create one. Click Create reports at the bottom.

The system takes you directly into the report to begin editing. If you had created more than one blank report, then the system would have taken you to the Reporting Dashboard where you would choose which report to edit.

Click Reporting Dashboard from the breadcrumb at the top of the page.

Once back on the dashboard screen, you will see your new reports on the Available reports list. If you have access to more than one company, you may need to select the company from the “company” drop-down menu as it may not be the same as the company you selected on the previous screen. Then click the search button to the right to refresh the Available Reports list.

You can use the action menu to edit, delete, or print the report.

Once the report is ready to submit, you will also see a Submit option.

We have completed the creation of a prepopulated or blank report for the NRPI and Partners. If you have any questions, please contact the NPRI. You can get the contact information for NPRI and partners by clicking on the Help option from the top menu and selecting Contact NPRI.

What is a Does Not Meet Criteria (DNMC) report and how to submit one to the NPRI

Transcript

This tutorial demonstrates how to file a Does Not Meet Criteria or DNMC Report to the National Pollutant Release Inventory using the Single Window system.

A "does not meet criteria" or DNMC report is required if a regular inventory report was submitted in the previous reporting cycle.

If the reporting requirements were met in a certain year and a regular substance report was submitted, then the owner or operator of the facility is required to determine if they need to report again for the following year.

If reporting requirements were not met for the second year, then a DNMC report must be submitted online.

if a DNMC report is submitted, there is no requirement to submit one every subsequent year. The owner or operator simply must check the requirements anually to see if they need to start reporting again.

A DNMC is not required online if an inventory report has never been submitted for a facility.

After you have logged into the Single Window Information Manager, select the NPRI link to go into the NPRI reporting application.

On the welcome page, you have two buttons.

If you are only reporting to NPRI, NERM or NFPRER, click the first button.

If you are reporting to the Ontario Toxics Reduction Act and NPRI and partners, or you are filing an update for 2019 or previous, click the second button.

We will focus on the reporting application for NPRI and partners click the first button.

You will see a pop-up message to confirm you are not reporting to ON TRA.

Click the NPRI and Partners button to continue.

The landing page is called the Reporting Dashboard where you can see a list of in progress and submitted reports or start a new report.

Before creating a new report, you should look at your list of Available Reports to make sure you don’t already have a report in progress for the facility for which you want to submit the DNMC. If the facility is not listed then click the Blank Report button at the top of the screen.

In step 1, select the Company to which the facility belongs. Then, select the reporting year for which you want to submit the DNMC.

You can either search for the facility by entering the facility name in the Facility name field and clicking the Search button or you can leave the Facility name field blank and click Search to bring up a list of all facilities to which you have access.

In Step 2, select the check box of the facility or multiple facilities, for which you want to create the DNMC, then click the Create Reports button.

If that facility has an in progress or submitted report for that year, the Status column will say “Already on Dashboard”. If this is the case you can just click the Back to Dashboard button to return to the Reporting Dashboard screen.

We will create the new DNMC report by clicking the Create Reports button.

In the new reporting system, the DNMC can be combined with a sale, closure or purchase notification.  If you wanted to file both a DNMC report and a notification of sale, closure or purchase, you would select the check box for both of these options. Then click the Save & go to next page button. We will just select the DNMC for this demonstration.

Now we are on the Does not meet criteria (DNMC) report screen.

You need to enter the reason that the reporting criteria were not met for the given year in the provided field and provide as much detail as possible.

When finished, click “save & go to next page”.  

The Facility Information screen contains information that you entered in the Single Window Information manager or SWIM for short, for the company and facility. When you come to this screen for the first time, click “refresh from SWIM” at the bottom to update the information from SWIM.

If you click Save at the bottom then you can easily see any errors at the top of the screen if applicable.

Verify the details on the screen and make any changes needed. Then click Save & go to next page.

This will navigate you to the Contacts screen where you select the appropriate contact for each contact type by using the drop-down menus beside each one.

If you need to add a contact name because it doesn’t appear on the drop-down list, return to SWIM by clicking on the “Here” link in the blue help banner, then add the contact under the organization.

Once you have selected all of the appropriate contacts, click save & go to next page.

The Report Validation is the end of report error check. Review the screen to see if you need to correct any errors in the report and then click “Save & go to Next Page”.

On the Feedback screen, specify your level of satisfaction and enter any comments about the reporting system that you would like to share and click “Save and go back to the Dashboard”.

Click the 3 dots if you need to edit, delete, or print the report.

When you area ready to submit the report, click the Submit icon.

On the Report Submission and Electronic Certification screen, select your language of choice and the Signature check box for the electronic certification, then click the Submit Reports button to complete the submission.

Now you will see the submitted report with date and time stamp in the Progress column. You will also notice the action menu options have changed. You can now update the notification or generate a printable version. The SOC is a Statement of Certification that is used by some companies for internal purposes but is not required by the NPRI and Partners.

We have completed the creation and submission of the Does not meet criteria report. If you have any questions, please contact the NPRI. You can get the contact information for NPRI and partners by clicking on the Help option from the top menu, and selecting Contact NPRI.

What is a Notification of Sale, Closure, or Purchase report and how to submit one to the NPRI

Transcript

This tutorial demonstrates how to file a report of a facility sale, closure or purchase to the National Pollutant Release Inventory using the Single Window system.

If a facility was closed during the reporting year, or was sold or purchased, the owner or operator is required to notify Environment Canada.

For a facility closure, the NPRI requests the date of closure.

For a sale or purchase, the sale or purchase date is requested, along with the details of the old and new facility owners, including contact information.

The person responsible for submitting the NPRI report for the reporting year is the owner or operator as of December 31 of that year.

After you have logged into the Single Window Information Manager, select the link for the NPRI reporting application.

On the welcome page, you have two buttons.

If you are only reporting to NPRI, NERM or NFPRER, click the first button

If you are reporting to the Ontario Toxics Reduction Act and NPRI and partners or filing an update for previous years, click the second button

We will focus on the reporting application for NPRI and partners and click the first button.

You will see a pop-up message to confirm you are not reporting to ON TRA.

Click the NPRI and Partners button to continue.

The landing page is called the Reporting Dashboard where you can see a list of in progress and submitted reports or start a new report.

You can file a sale, closure or purchase report from an existing report or start a brand new report.

You should look at your list of Available Reports to make sure you don’t already have a report in progress for the facility you want to file the sale, close or purchase report for.

Click the Blank Report button.

In step 1, you can search for the facility by entering the name in the Facility name field or you can leave the Facility name field blank and click Search to bring up a list of all facilities to which you have access.

In Step 2, select the check box to the left of the facility for which you want to file the report, then click the Create Reports button.

If that facility has an in progress or submitted report for that year, the Status column will say “Already on Dashboard” and then you can just click the Back to Dashboard button to return to the Reporting Dashboard screen.

If you create more than one report from this screen, you will navigate back to the Reporting Dashboard to edit the reports; however, if you create only one report from this screen, you will navigate directly into the report.

We will just create one by clicking the Create Reports button.

In this reporting system, the sale, closure or purchase report can be combined with an inventory or does not meet criteria report. Select the check boxes beside each report type and click the Save & go to next page button.

Now we are on the Sale, Closure or Purchase screen. In the first section, for all three Types of Reports, you must select the appropriate radio button and the effective date.

Then if the report is a sale or purchase, enter the information about the previous owner and the new owner.

Also, if it is a report of sale, then answer the questions at the bottom of the screen for the contact information of the new owner, the last year of known reporting to the NPRI for the facility, and the check box to release historical information to the new owner.

For a closure, you are only required to enter the effective date.

Once you have completed all the details on this screen click “save & go to next page”. 

The Report Validation screen checks for any errors in the entire report.

Review the screen to see if you need to correct any errors and then click “Save & go to Next Page”

On the Feedback screen, enter any comments about the reporting system that you would like to share and click “Save and go back to the Dashboard”

Click the 3 dots if you need to edit, delete, or print the report.

When you are ready to submit, click the Submit icon.

On the Report Submission and Electronic Certification screen, select your language of choice, the Signature check box for the electronic certification, and then click the Submit Reports button to complete the submission.

Now you will see the submitted report with date stamp in the Progress column. You will also notice the action menu options have changed. You can now update the report, delete it, or generate a printable version. The SOC is a Statement of Certification that is used by some companies for internal purposes but is not required by the NPRI and Partners.

We have completed the creation and submission of an NPRI Sale, Closure or Purchase report. If you have any questions, please contact the NPRI. You can get the contact information for NPRI and partners by clicking on the Help option from the top menu, and selecting Contact NPRI.

 

How to report for the Part 4 and Part 5 Volatile Organic Compounds (VOCs)

Transcript

This tutorial demonstrates how to report for Part 4 Criteria Air Contaminants (CACs), and Part 5 Volatile Organic Compounds (VOCs).

Once in the Single Window Information Manager, select the NPRI link to proceed into the NPRI application

On the welcome page, you have two buttons.

If you are only reporting to NPRI, NERM or NFPRER, click the first button.

If you are reporting to the Ontario Toxics Reduction Act and NPRI and partners or filing an update for 2019 or earlier, click the second button.

We will focus on the new reporting application for NPRI and click the first button.

You will see a pop-up message to confirm you are not reporting to ON TRA.

Click the NPRI and Partners button to continue.

Proceed to edit your in-progress report by clicking the pencil icon from the right menu.

First, you need to make sure you have triggered the Part 4 and 5 substance sections.

Click General Reporting Questions from the left menu.

On this screen, if you say YES to a section, the system will allow you to navigate to those screens. Otherwise they will remain hidden.

Scroll down to the Part 4 and Part 5 sections. If you meet requirements, select YES from the drop-down menu for both and click Save & go to next page.

As we only selected the Part 4 and 5 sections from the General Reporting Questions screen, we are taken directly to the Part 4 section.

First, you must fill out the Facility Operating Schedule and Shutdown period information by clicking the Validate Operating Schedule and Shutdown button. 

Fill out the information required on this screen and click Save & Return when you are finished.

Now you can select which Part 4 substances you need to report on by clicking Add Part 4 substances.

Depending on the programs you have selected, all Part 4 substances will be displayed on this screen. You can use the Search criteria to filter the list by CAS number, substance name or program; you cannot enter a partial CAS number. Once you have your results, select all the substances that you are reporting for by selecting the check box in the right-hand action column. Then click Add Selected Substances at the bottom.

If you are reporting Part 5 VOCs then you must also select Volatile Organic Compounds from the Part 4 substance list.

Now you are back on the main Part 4 screen and you can proceed into the VOCs by clicking the pencil icon to the right.

Select YES from the drop-down menu for reporting to the NPRI or no if you are voluntarily reporting. Enter any comments about changes from the previous year’s data to help us when performing our quality control exercise. Then click Save & Go to Next Page.

In this system, Part 4 and 5 VOCs are reported in separate sections.

On this screen, you report all Part 4 total VOC releases from the entire facility.

Let’s use an example where I had 50 tonnes of total VOC releases from stack or point sources.

I will click the pencil icon to go to the data entry screen. 

First, select the Basis of estimate and enter the 50 tonnes from our example for all facility-wide Part 4 VOCs released except for specific stacks that meet the criteria to report separately.

It is important to save the data on this screen before proceeding to the individual stacks, otherwise you will need to re-enter the data again. Click Save on the bottom left.

If you have stacks at the facility that meet the criteria to report releases individually, you will enter them on the bottom of this screen. In the past, stack information was entered into SWIM and then it was viewed in the NPRI application. Now you must enter any new stacks on this screen.

If you want to edit stack details or delete one, use the Actions menu to the right.

Now, enter the Part 4 VOC releases for the individual stack by clicking the pencil icon to the right.

Once you have finished entering the quantity, click Save & Return.

Repeat this for each stack you need to add releases for, then click Save & Return.

Fill out the rest of the sections on the On-Site Releases screen and click Save & Go to Next Page.

Once you are finished reporting for all Part 4 substances, click “Go to Next Page” to proceed to Part 5 reporting.

Remember, Part 5 speciated VOCs are only reportable if the 10 tonne facility-wide total Part 4 VOC threshold is met, and the Part 5 speciated VOC is released at 1 tonne or more.

Click the pencil icon to the right of the Speciated VOCs.

Select YES from the drop-down menu for reporting to the NPRI or NO if you are voluntarily reporting. Ente`r any comments about changes from the previous year’s data to help us when performing our quality control exercise. Then click Save & Go to Next Page.

There are two sections for reporting Part 5 VOCs. The first section is Individual Stacks. This is where you will enter releases for Speciated VOCs if they were released from stacks that meet the criteria to report individually.

 

So if you have a Speciated VOC release that met the Part 5 stack threshold, select the stack and enter the value.

 

Most Part 5 releases are from all other sources at the facility. At the bottom of this screen, you will see the “Releases from Other sources” section. Click the pencil icon to the right.

 

This is the list of all Part 5 VOCs. Enter the releases for each one and click Save & Return when done.

 

To summarize, the Part 5 speciated VOC releases can be from individual stacks, or from all other sources at the facility. The Individual stacks are ones that meet specific criteria and those have Part 5 specific release thresholds as well. If you need further clarification on these requirements, please visit our website and view the Reporting Requirements screen.

This concludes our tutorial on how to report for Part 4 VOCs and Part 5 speciated VOCs from all sources and stacks.  If you have any questions, please contact the NPRI. You can get the contact information for NPRI and partners by clicking on the Help option from the top menu, and selecting Contact NPRI.

 

 

 

 

 

 

How to use the NPRI query site

Transcript

Hello, and welcome to the video tutorial for the NPRI query site. This demonstration will provide an overview of how to access and use this tool to obtain information reported by facilities to the NPRI, as well as some high level summaries of the data.

The NPRI includes information collected from approximately 7,500 facilities across Canada on over 300 substances, based on specific criteria for reporting.

There are three options for querying the data: the NPRI data search box; pre-defined queries; and custom queries.

On the right hand side of the NPRI home page is a NPRI data search box, which allows the user to either perform a quick search by facility name or postal code, or enter the query site by selecting ‘More Search Options’.

If you are interested in a particular facility, say from an article in the newspaper, simply type the facility name, click send, and you will be provided with a list of facilities that have a match in the name. If you are interested about a particular location, such as your neighborhood, simply enter the first three digits of the area’s postal code, click send, and the query site will return a list of facilities that are in that area.

Choosing “More Search Options” brings the user to the main query site page. From here, there are two broad options - ‘pre-defined’ queries, which show high level summaries of the NPRI data, and ‘Custom’ queries, which allow the user to select a list of facilities that meet a series of criteria.

There are 4 pre-defined queries for the user to choose - Total On-site releases by substance provides a list of all substances for which facilities reported information on, with total amounts released by all facilities for the 5 most recent years. The information is grouped into Air, water, and land releases, and each of these three media can be jumped to by clicking on the shortcuts available at the top of the page.

Total on-site releases by industrial sector shows each sector, with releases totaled across all substances, and the number of facilities reporting, for the most recent 5 years, sorted alphabetically. The right-most column on the table provides an icon that links to a list of facilities in the sector.

Highest on-site releases by substance shows the ten substances with the highest reported releases for the last five years. The right-most column contains icons that link to lists of facilities that reported releases of that substance.

“Highest on-site releases by province” is the same as the previous table, with added provinces. As before, the right-most column contains icons link to a list of facilities that reported on the substance in the province selected.

Under each table is a link to the NPRI downloadable datasets page. These data sets are available for download in CSV format under ‘Facility data’.

Clicking on “View Custom Query” shows options for creating a list of facilities that meet a specified set of criteria. Criteria include Company or Facility name, Substance, Location and Industry. While a list can be generated with any combination of these criteria selected, care must be taken to not choose two inconsistent selections in the same criteria. For example, choosing a substance by name and then choosing a different substance by CAS number in the same search will return an error message.

As an example, we could select Mercury under substance, Alberta under Province, and Electricity under Key industrial sectors. Clicking ‘Submit’ starts the search.

The search results show the criteria we chose and the number of facilities that met those criteria in 2013. Below is a table with these facilities, and their total releases and transfers. Clicking on a facility will bring us to that facility’s main page.

The facility main page shows information about the facility itself, such as Name, address, and industry. Further down the page we see a summary of the facility’s reported releases, disposals, and transfers for recycling for all substances that it reported on. The summary on reported releases of criteria air contaminants is separate from the main table.

The right hand column contains links to information from environment Canada on several substances, where you can find information on how the government is regulating and monitoring the environmental impacts of this substance.

Clicking on a substance will bring you to the substance report page. This page shows a detailed summary of the facility’s report for one substance, with breakdowns of the releases by source, and Disposals and Recycling broken down by activity. Comments reported by the facility are in a separate Reporter Comments box.

Going back to the facility main page, there is a link under ‘Substance Reports’ called ‘Other Year’s Substance Reports’. This link will take you to a page that shows a multi-year summary of releases and transfer from the facility for all substances. This page allows you to see how quantities reported by this facility have changed over time. Clicking on any of the years will take you to the relevant Substance report page.

In conclusion, the query site is a useful tool for helping you find out information about a particular facility of interest, and it provides some high level summaries in a quick to access format.

There are a number of factors to keep in mind when using and interpreting NPRI data. These can be found in the link “Using and Interpreting NPRI Data” from the Home page.

If you wish to obtain more information about the NPRI, please contact the NPR I by email or by phone, as shown on the “Contact” page.

Thank you for your interest in the NPRI program.

How to use NPRI map layers

Transcript

Hello, Welcome to the video tutorial for NPRI data users. This module addresses how to access NPRI data using a map layer for use with virtual globe software such as Google Earth™. First, we will show you how to obtain the files and then do a demo about its content and how to use it.

The NPRI includes information collected each year from approximately 7,500 facilities across Canada on over 300 substances, based on specified criteria for reporting.

The map layer allows visualizing the location of all facilities reporting to the NPRI for a given year, as well as the data reported by each facility. But keep in mind that a facility's "Placemark" may not fall directly on the facility in Google Earth™, due to differences in map projections or errors in a facility’s coordinates.

First, go on the NPRI home page

From there, click on “Pollution Data and Reports”, “NPRI Mapping”, and then “NPRI Map Layers for Use with Google Earth™”.

In order to be able to use this data format, you need to have Google Earth™ or any other virtual globe software that is compatible with .kml or .kmz files installed on your computer. An Internet connection of at least 128 kilobits per second is required to run Google Earth™.

Google Earth can be downloaded for free by clicking on the link “Download Google Earth™”. Follow the instructions in order to install the software.

Once this is done, download the map layer to your computer. The two most recent data years are usually available, in English and in French, as single year files.

To view the map layer, double-click on the file you’ve just downloaded and it will open in Google Earth. You should now see the location of all facilities reporting to the NPRI on the map.

Each color represents a different industrial sector, as shown in the legend on the lower left hand corner.

The file contains two sets of folders: the facilities are grouped by province in one and by industrial sector in the other. You can choose between the two by selecting the province or the industrial sector radio button. If the “Off” radio button is selected, all the NPRI layers are turned off and will not be visible in Google Earth.

In the expanded menu, you have the option to check and uncheck the province when the “By province/territory” radio button is active, or the sectors when the “By selected sectors” radio button is active. This allows you to display facilities in one or many provinces or sectors at a time.

By further expanding the province or the sector folder, you will get a list of facilities in each province or sector, depending on which radio button is activated. You can unselect facilities by unchecking the check boxes and they will not be visible on the map anymore. If you double-click on any facility’s link, a pop-up balloon containing the facility’s releases, disposals and transfers information will be displayed and Google Earth will automatically zoom to this facility’s location.

When hovering on any placemark, the name of the facility will be displayed and when you click on the placemark, a pop-up balloon containing the name of the facility, NPRI ID, as well as a summary of pollutant release, disposals and transfers information for that facility will appear. It also contains a link to this facility’s information page on the NPRI query site, another format in which NPRI data is provided.

To search by name for specific facilities that have reported to the NPRI, type "CTRL+F" and enter the facility's name into the search box at the bottom of the Places panel. In this example, let’s search for Syncrude. Scroll through the facilities containing the specified name by clicking the up and down arrows. Once you found the facility you were looking for, double-click on the facility’s link to view the reported data and zoom in to that specific facility.

Google Earth also allows you to search by location, for example, city, street address, latitude and longitude. By typing the name of a city - for example, Sudbury - in the Search panel and clicking Search, Google Earth will zoom to that city and this will allow you to see all the facilities reporting to the NPRI located in Sudbury. You can also zoom in or out by using the slider at the top right of the map.

Finally, Google Earth has a functionality called Street View, which allows you to go down at street level and see the facility as if you were walking by. Not all areas of Canada have this functionality, but most cities do. You just need to drag and drop the orange icon that is located above the scroll bar on a street that is highlighted in blue. The blue line that appears indicates that Street View is available.

You can access additional information about the NPRI map layer by clicking on the help file in the “Map Layer for Use with Google Earth” web page.

There are a number of factors to keep in mind when using and interpreting NPRI data. These can be found in the link “Using and Interpreting NPRI Data” from the NPRI Home page.

If you wish to obtain more information, please contact the NPRI. Thanks you for your interest in the NPRI program

How to use NPRI Excel single year tabular data

Transcript

This tutorial shows how to download one year of data from the National Pollutant Release Inventory. We will look over the layout of the data and an example of using it. Start from the National Pollutant Release Inventory website.

(on screen: Canada.ca/NPRI)

In the “Most requested” box on the right-hand side, click “Explore data”. Scroll down, and under Download NPRI Data, click “Single year tables.” You can download the data as an Excel spreadsheet or a CSV file, for the most recent three years available.

We will be using the 2017 Excel file. Excel files are indicated by the format XLSX. Click “Access” to download and save the file. Depending on your browser, a popup may appear prompting you to open or save the file.

The file contains the most commonly used NPRI data.

The fourth row contains the heading for each column of data, starting with the year, NPRI ID#, and company name.

Each subsequent row contains a single substance report from a single facility. If you scroll to the right, you will find geographical data, sector descriptions and substance names.

Further over are the quantities reported as: releases to air, water and land; on-site and off-site transfers for disposal; and off-site transfers for recycling.

With the Excel spreadsheet, it is easy to find or extract data. Click the arrows in heading row 4 to sort or filter the data to find specific information.

For example, if you want to see which facilities in the city of Ottawa reported to the NPRI, click the arrow for the City heading, uncheck “select all”, scroll down to Ottawa and select it. The spreadsheet is now filtered to show only the list of substances and their quantities as reported by facilities in Ottawa.

Let’s take a closer look at air releases. Scroll over to the Total Air Emissions column, click the arrow in table header and select “Sort Smallest to Largest”. Although it is important to remember when using NPRI data that the units used for measuring different substances may differ.

Let’s go one step further and look at air releases of nitrogen oxides. Go to the Substance Name column, uncheck “select all”, scroll down and select nitrogen oxides. We now have a list of the Ottawa facilities that reported air releases of nitrogen oxides, sorted from the smallest to largest.

To quickly remove all the filters and sorting, go to the Data tab in the top toolbar and click “Clear”.

There are a number of factors to keep in mind when using and interpreting NPRI data. These can be found by following the link “Using and Interpreting NPRI Data” on the NIRP home page. Now it’s your turn to go and explore the NPRI data.

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