Instructional videos: National Pollutant Release Inventory

The National Pollutant Release Inventory (NPRI): an overview

Transcript

Intro page

Hi,

This webinar will provide you with an overview of Environment and Climate Change Canada’s National Pollutant Release Inventory program.

The following topics will be discussed during this presentation:

What is the NPRI and why it exists, who reports to the program, what are the requirements for reporting, what substances are listed on the NPRI and what type of information is reported to the NPRI.

We are also going to talk about who uses the NPRI data, what is the standard timeline of the NPRI, the support we provide to reporting facilities, how to access the data, what type of data products are available and what can the data show us.

And finally we are going to talk about the reporting requirements and how they have changed over time.

What is the NPRI?

The NPRI is Canada’s inventory of pollutant releases to air, water and land, as well as disposals and transfers for treatment and recycling.

It was established in 1993, and includes data from 1993 to the most recent reporting year.

The information is collected annually from approximately 7,500 facilities across Canada on over 300 pollutants.

The NPRI includes reporting on toxic substances, air pollutants which contribute to the formation of smog and acid rain, and other pollutants of concern.

Why the NPRI exists?

The NPRI and publication of data collected is mandated under the Canadian Environmental Protection Act, 1999.

The NPRI is a key resource for identifying and monitoring sources of pollution in Canada.

The public “right to know” is one of the fundamental principles of the NPRI.

NPRI data can be used to:

Encourage actions to reduce the release of pollutants into the environment;

Improve public understanding; and

Inform other governmental programs.

Who currently reports to the NPRI?

They are many different types of facilities that report to the NPRI program.  A large portion of the reporting facilities are from industrial sectors, such as oil and gas extraction, forest products mills, petroleum refineries, mines, chemical manufacturing facilities, and many others.

Other types of facilities that report to the NPRI include, for example, waste management facilities, municipal waste water treatment plants, electric power generation facilities, and airports.

Certain government departments, such as the Department of National Defence also report to the program.

There are a few sectors and certain activities that are exempt from reporting to the NPRI, such as agriculture, forestry, and oil and gas exploration and drilling.

Also, not all facilities within a sector report to the NPRI because some of them do not meet the reporting requirements of the program.

Reporting Requirements

The NPRI reporting requirements are published every 2 years in Part I of the Canada Gazette, which is the official newspaper of the Government of Canada.

The NPRI is a mandatory survey. Facilities must report to the NPRI if they have a certain number of employees, equivalent to 10 full time employees, or if they carry out certain listed activities, such as incineration or municipal sewage treatment and exceed certain quantities of substances.

Facilities that fail to report to the NPRI when they should have can face penalties under the Canadian Environmental Protection Act.

The NPRI team is available all year through the helpdesk, to provide guidance and support to facilities who must report. Contact information is available on our website and later in this video.

Which substances are on the NPRI?

Over 300 substances are currently listed on the NPRI, including toxic substances, such as asbestos, bisphenol A and benzene, heavy metals, such as mercury and lead, polycyclic aromatic hydrocarbons, dioxins and furans, air pollutants, such as sulphur dioxide, carbon monoxide and nitrogen oxides, and many substances of concern.

The substances are divided into groups with their own set of reporting criteria. These are based on the quantity of a substance that is manufactured, processed or used at the facility, or the quantity of a substance that is released from the facility; or when certain activities occur at the facility.

The full list of substances is available on the NPRI’s website.

What is reported to the NPRI?

The NPRI collects a lot of information. The main part of this information is on the quantities of substances that are released to air, water and land, disposed or recycled.  Each category has several sub-categories.

The releases category includes direct releases to air, surface water and land. And each of these types of releases is further broken down into more specific types, such as smoke stack emissions, spills and leaks, and direct discharges.

Another category of information collected is disposals. A facility can dispose of a substance on-site or off-site, and the disposals can fall into sub categories, such as landfill, land application, underground injection, mine tailings and waste rock.

The substances can also be transferred off-site to be recycled, or further treated prior to their final disposal. Facilities must also report the type of recycling or treatment performed as a sub category, and they must also provide the destination of the transfers.

What is reported to the NPRI? (2)

The NPRI collects many other types of information, such as data about the ownership, the location and the sector type, for each facility.

The program collects information on the type of use of each substance by the facility, if facilities performed pollution prevention activities and the reasons for changes compared to quantities reported in previous years.

Facilities are encouraged to provide additional comments and explanations in their reports to help users understand the data that was reported.

Who uses NPRI data?

NPRI data is used by a variety of users.

These users range from government and international organizations, industry associations and individual companies, to the media, academics, students, non-government organizations and the general Canadian public.

Given the broad variety of users, the NPRI strives to publish information and data that meets the need of all these different user groups.

Standard NPRI timeline

Every two years, in the winter, the NPRI publishes a notice with reporting requirements in the Canada Gazette for the 2 upcoming reporting years.

Facilities can submit their report using the online reporting system, which is launched in March. They have until June 1st to report their data for the previous calendar year.

As soon as the deadline is passed, the NPRI team starts the review of the data to identify potential reporting errors.  In early July, the NPRI publishes the preliminary set of data, as it was reported by the facilities. This step is to invite facilities to review their data to identify and correct any potential errors. This preliminary data is in draft form and should not be used to perform data analysis, because it can contain errors.

In the fall, once the data has been reviewed, the NPRI team starts preparing a summary report and other analysis, which are published along the reviewed data in multiple formats in December.

Support to reporting facilities

Support is provided to facilities in order to assist them with reporting to the NPRI.

The type of support provided, which are all available through the NPRI website, include general guidance to explain the reporting requirements such as frequently asked questions and video tutorials. 

A Toolbox is also available, which provides facilities with technical guidance, for example on estimation methods, estimation tools and calculators and links to external resources.

And finally, the NPRI team is available all year to provide guidance and support to facilities through the helpdesk. They can contact the program by phone or email.

Tools for accessing NPRI data

NPRI data is available in various formats on the NPRI website, and through the Government of Canada’s Open data portal.

Some are very intuitive and easy to use, whereas others are more comprehensive. Some are tailored to more advanced users and allow for advanced analysis, such as time trends.

A very intuitive and easy way to search for information on a particular facility, substance or location is through the online query site.

The online query site also includes tables of data, called predefined queries, which provide a quick and easy way to find information on a particular topic, such as data by province, industry type and substance.

The NPRI publishes its data for the most recent year in a map layer format that can be used with Google Earth or other virtual globe softwares. This allows users to “explore” NPRI data in an intuitive and visual way and to find recent data about facilities in your city, near your house or anywhere in Canada.

Data is also available for download in various file formats, such as .csv, Excel and Access. These files can be used to create custom analysis and look at data over time.

What can the NPRI data show us?

NPRI data can be used and analyzed for many different purposes. Examples of analysis that can be done using NPRI data include finding pollutant releases, disposals and transfers for the last reporting year and trends over time, defining pollutant profiles of industrial sectors, and pollutant profiles by province or by city. It also allows users to find pollutant releases, disposals and transfers near their house or what kind of pollution prevention activities are facilities doing. 

The NPRI also publishes a summary report on its web site every year, which provides users with an overall analysis of NPRI data.

Can the NPRI requirement be changed?

Anyone can propose changes to the NPRI reporting requirements.

Example of possible changes include: additions of new substances, deletions of listed substances, and changes to reporting thresholds.

Proposed changes are evaluated against a set of criteria as outlined in the Process for proposing and considering changes to the NPRI.

Any proposed changes also undergo consultation with the NPRI Multi-Stakeholder Work Group and are posted on the NPRI website for a public comment period.

More information on how changes are made to the NPRI is available on the NPRI website.

How the NPRI requirements changed overtime

Since the start of the NPRI, the program has expanded to better meet the needs of data users.

As shown by the red line in the graph, over 150 substances have been added to the initial list, including toxic substances and air pollutants.

Environment and Climate Change Canada has also increased the number of facilities required to report by making stricter reporting requirements and by removing certain exemptions.  The blue line on the graph shows the number of facilities that have been reporting to the NPRI each year.

It is important to consider these changes to reporting requirements when analyzing NPRI data.

Contact the NPRI

We hope that this video has provided you with a good introduction to the National Pollutant Release Inventory.

Please contact the NPRI via phone or email if you have questions or require any assistance.

Thank you.

What has changed for the 2016-2017 reporting year?

Transcript

Hello, and welcome to the tutorial on the changes to the National Pollutant Release Inventory reporting requirements for the 2016 and 2017 reporting years.

First I will explain the changes and where to find them on our website; then I will give an online demonstration of the changes in the Single Window system.

The changes to the NPRI for the 2016 and 2017 reporting years were published in the Canada Gazette notice on February 27, 2016.

You can view the Gazette notice through our website under the Legal Requirements section. The rationale for these changes is on the Consultations page on our website.

I will now go through the changes to the requirements.

The mass threshold for cobalt (and its compounds) has been reduced from 10 tonnes to 50 kilograms, and the concentration threshold has been reduced from 1% to 0.1%.

Twenty-one substances have been removed from the Part 1, Group A list. NPRI reporting requirements no longer apply to these substances. They can be viewed on our website from the NPRI home page where it says Changes to the NPRI.

If you reported these substances in the past, then you prefill your report, the system will automatically remove them from your report.

There has been a change in reporting for water releases.

If you report a direct discharge to surface waters then more information will be required in the online system to add context to the release.

There is also more information required for tailings and waste rock. Additional information on concentration and method detection limits may be required.

There were not very many changes to the online system for this reporting year. The main changes are the ones related to the substance deletions and threshold changes as seen in this presentation.

One important thing to note is that if you use the prefill function and you have one of the substances that changed thresholds this year then the units must be checked. The system does not automatically change the value even though it changes the unit. I will show you this in the demonstration that we will now go through.

This is the Single Window website. Choose language of choice to begin.

Log in through a Sign-In Partner or GCkey and continue into the Single Window system. Select the NPRI from the home page to go into the NPRI module.

The first screen you will see is called the Reporting Dashboard. This is the main screen in the NPRI application. There have been no changes to the Reporting Dashboard screen for this year.

I am going to prefill a report from 2015 that had some of the substances that changed for the 2016/2017 year.

Click Prepopulation at the bottom of the screen.

Then select the 2015 report you want to use to prefill by clicking the Add button to the right of the facility name. This will create a copy on your dashboard.

To edit the report for 2016, click the Edit icon to the right.

Go through each screen and make the updates as you go, clicking Save/Continue to navigate.

This is our substance list. If I reported any of the substances that were removed for 2016, they will now not appear on my list.

I am now going to edit cobalt - this is the substance that changed threshold in 2016. Click the edit icon to the right.

Click Save/Continue to update the screens as you go.

We need to add disposals and tailings and waste rock disposals on the general information screens to activate those sections and view the 2016 changes. Click Save/Continue.

I notice on my releases screen that the value I entered for tonnes in the previous year for cobalt is still the same, yet the units say kg. To update the value, click Edit to the right.

On the data entry screen, update the value to reflect the right unit and then click save and Return. This takes you back to the main on site releases page.

I will now show you the changes to the water releases.

Scroll down the page to the water releases section and click Edit beside Direct Discharges.

You will see a series of new fields on this screen. These new fields are only mandatory if you use one of these basis of estimates: M1 - Continuous emission monitoring, M2 - Predictive emission monitoring or M3 - Source testing.

If you select one of these basis of estimate, enter your release value and then fill out the concentration field, the information on sampling and detection field, answer the question about the reported quantity, and lastly, the information about the method detection limit or limits that were used.

Clicking Save and Return on the screen will tell you if you are missing any information.

When done, click Save and Return to go back to the on-site releases screen.Click Save/Continue to go to the Disposals screen.

If we scroll down to the tailings and waste rock section we can see the 3 new fields to fill in: the quantity reported was estimated using half the Method detection limit or MDL, the checkbox indicating more than one MDL was used, and the fields for providing the MDL are the new fields for 2016. When you have filled out the information, click Save/Continue to move forward.

To complete the report, update the recycling screen and Save/Continue

Lastly, click on the Pollution Prevention screen from the left menu; make sure it is updated and Save and Continue. This will return you to the reporting Dashboard screen.

Now you are ready to submit.

I recommend viewing a summary of your data before submitting by clicking on the Summary report on the right menu. This way you can see if any of your data look incorrect or if you forgot to add or remove a substance. Pay close attention to the units, especially for cobalt as the threshold changed. You can also print a full report from this screen. Click Back to go back to the Dashboard.

Let’s submit this report by clicking submit on the menu.

Click on the check box for the electronic certification, and complete the submission.

This concludes the tutorial on changes to the reporting requirements and system. If you have any questions, please contact the NPRI. You can get the contact information for NPRI and partners from the Help menu on the top menu bar, then clicking on Contact NPRI.

How to log in and navigate the Single Window reporting system

Transcript

Hello and welcome to the tutorial for how to log into the Single Window website, navigate in Single Window, and get to the NPRI module.

This is the Single Window website. Select your language of choice to log in.

You must choose a log in method. You can log in using your online banking information by clicking on Continue to Sign-In Partner or you can log in using your GCKey username and password.We will use the GCKey option. Click on Continue to GCKey.

You can enter your GCKey username and password on this screen and click Sign in. If you are new to Single Window or forgot your GCKey username and/or password, click Sign up and follow the instructions to create a new username and password.

After you successfully log in, you must Continue past the welcome screen to proceed into Single Window.

Once you are on the Single Window Information Manager or SWIM homepage, you can perform a series of actions.

First, click on My Profile from the left menu to ensure the information is up to date. Review and edit the screen where necessary, making sure your email address is current, and then click Save.

Next, click on the Organizations option to view the companies that you have access to. If you do not see your company listed and need to gain access, you can either ask someone from your company who already has access to grant it to you or ask Environment and Climate Change Canada to grant you access. If no one from your company can grant you access, then click Request access on the left menu.

On the Request access screen, first select the program to which you need access, we will select the National Pollutant Release Inventory and partners link.

Then you have to select the role you need for reporting. You can read the description beside each role on this page to see the differences between them. We will choose the Reporting Lead - all Facilities in our example.

You have to search for your organization to see if it is already in the master data repository. Then a request will be sent to Environment and Climate Change Canada and you will receive a response within 3 business days.

If you need to add a new organization, click Organizations on the left menu and click Add a New Organization at the bottom of the screen.

This will prompt you to search, so enter your company name and click Search. Once the screen refreshes from the search, click Add a new Organization again at the bottom.

You would Enter the information on this screen for your organization and click Save at the bottom.

You should now see your organization on the organization list. Click directly on the organization name to open the left menu further.The options on the left menu are Contacts, Parent organizations, Manage access and Facilities.

Contacts are people who do not and are not likely to be users of the Single Window. These are people who you will be naming as contacts within the report itself, but who are not going to be coming in this system. Only add people here if they will not have their own GCKey account.

Click on Parent organizations and enter information here about parent organizations if applicable to your company.

If you have a reporting lead role, you will see the Manage access option on the left menu; select it. This is for editing access to your organization and/or facilities. You can review all of the users who have access to your organization and which facilities and permissions they have. If you wish to delete a user because they are no longer linked to your organization, select the check box next to their name and click Delete all selected at the bottom. Also, if you want to grant access to a new user, click Grant access and follow the steps to create an EC key to send to them.

The next item on the left menu is facilities; select it. This is where you will add and edit any facilities that you have access to or are under your organization. If the facility is underlined, then you have access to it and can click on the name to open it up. If it is not underlined then you do not have access to it but it is linked to your organization.

You can also add a new facility on this screen by clicking on Add a new facility at the bottom.

Select one of your facilities. Now you will see the facility details and the left menu has 2 more options: identifiers and stacks. First, on this screen you will notice there are 3 different tabs for address: mailing address, physical address and geographical address. Ensure the physical address is populated for the facility. If the facility is being reported for the first time, you will also need to fill in the geographical address. Then click on the Identifiers option on the left menu.

You will see 3 tabs here: NAICS code, identifiers, and permits. The NAICS code is the North American Industrial Classification System code and must be entered for your facility. You can enter more than one if applicable. Just choose from the search icon and save.

Now click on the identifiers tab. Select the dropdown menu and look for any applicable Identifier descriptions for your facility and if you see one, choose it and enter the Identifier number in the field and save. Now click on the Permits tab.

This screen is to enter any issuing agencies and permit numbers that you are required to report under. Now click on the Stacks option on the left menu.

For the NPRI, you may be required to report air releases from stacks greater than 50 m above grade. If you have any of these stacks at your facility, report the details on this screen and save. They will then show up in the air releases section of the NPRI reporting module. Now click the Home button on the left menu.

We have now reviewed all of the information in SWIM. If you need further help with SWIM, please click Guidance from the left menu to go to the Single Window website. The website has step by step instructions on how to perform all the actions in SWIM. When you are ready to enter the NPRI module, click the National Pollutant Release Inventory and partners link on the homepage. This concludes our tutorial on using the Single Window Information Manager website and getting to the NPRI module.

How to create and submit an NPRI report using a previous year's report

Transcript

Hello and welcome to the tutorial on how to file your NPRI report by using the prepopulation option or by starting a new report.This is the Single Window website. Select language to go to the log in screen.

Login using a Sign-In partner or GCKey. Then continue to go into Single Window. Choose the link to the NPRI from the Single Window Information Manager or SWIM home page.

The landing page is called the reporting dashboard. To file an inventory report, you can either start a new report by clicking on the “Add New Report” button or you can prefill using a previously submitted report. I am going to use a previously submitted report to prefill my current year report. Ensure you have your company selected, the current report year, and the inventory report type.Click the filter button to the right in order to ensure that you haven’t already started a report for this facility. When the list is returned and you don’t see your facility, you can click the Prepopulation button on the bottom to view the previously submitted reports for this facility.

Search for the submitted report that you want to use for prefill. Usually you would use the last year that facility was reported. Select the report you want to use by clicking the Add icon to the right of the facility name. This creates a prefilled report for your current report year. When you are ready to edit the report, click the Edit icon on the right hand action menu to go into the report.

Each screen will have the previously submitted information on it. On the Applicable programs screen, you can add programs but you cannot delete programs. If you need to remove a program, then you will have to return to the dashboard and start a blank report.

If your contacts have changed during the year then you should update this screen.

Next, review and adjust your number of full-time employees and the activities that are done at the facility.

On the General information screen, read each question as it may have changed from the previous year. Notice as you scroll through the screens the left menu changes from orange exclamation marks to green check marks as you move through the report and validate the screens. On this screen it is no longer the first year reporting so I need to change that answer. I am also going to add a Part 4 substance so I need to say Yes to that question and answer the related information.

Now we have to validate the information on the Verify Facility Information screen. This is information pulled from Single Window and matches some of the questions you answered on the General Facility Information screen. If you added any information in Single Window then you need to click on Refresh from SWIM to get that information to show up on this screen. If you have any errors, click on them at the top to go to that part of the screen and correct them. Then Save and Continue.

Now we are on the substance list screen. In this case we reported one substance last year. I am going to add another substance by clicking the Add icon on the right hand side of the screen. You can search for a substance in a variety of ways such as program, substance part, CAS number, or substance name. Once you find your substance, add it to the list by clicking the Add icon to the right. Note that if the substance is already on your list then you will not be able to find it in the search screen. Now you must go through each substance and update the information. I will start with mercury by clicking the Edit icon.

On the Substance Reporting Status screen you may have to change some options if you added programs. Be sure to read each question carefully to ensure you have the correct answers. Also, if you did not meet the reporting criteria for a certain substance but you wish to report it voluntarily, you would select No on this screen to indicate voluntary reporting then continue. If you did meet the legal requirements then you should say Yes on this screen then click Save/Continue.

To activate screens in the program, ensure you select the correct answer on the General information about the substance screen. For example, if you say no to the recycling question, you will not see the recycling screen to enter data. Click Save/Continue.

This is the on-site releases screen where you enter data about emissions or releases on-site such as releases to air, water or land on your site. We will update our values by clicking Edit on the right hand side of the category.Note that we had 55 kilograms reported in the previous year. We need to update our values and make sure they are in the correct units. Click Edit to go to the data entry screen. This is where I am going to update my values for the current year. Click Save and Return to go back to the main screen. Scroll through the rest of the screen and ensure all of the information is up to date for the current year.

Next you proceed to the Disposals screen where you can enter data on transfers on-site and off-site and update any data. Next, go to the recycling screen and again update your information. I will now proceed to go into the VOC (Volatile Organic Compounds) screens and enter my information for the new substance. I answered Yes to meeting the requirements for reporting for VOCs as I released more than 10 tonnes in the reporting year. I will also say Yes to having a Part 5 VOC as more than 1 tonne of a Part 5 VOC was released at my facility.

First I will add my facility-wide VOC release in my stack category by clicking Edit to the right of the Stack or Point category. I released a grand total of 50 tonnes of VOCs from all stacks at my facility. So I choose the basis of estimate and enter the value. To add my Part 5 specific VOCs, I click on the “Other Sources” edit option. Then I find my Part 5 VOC and enter the value and return to go back to the main on-site releases screen. Fill in your breakdown of annual releases and your reason for change is the first year.Click Save/Continue and you’ll return to the Substance list screen.

If I click Validate on the Substance list screen, the system will run a full error check on the whole report for me. I see that I have 1 error; I haven’t filled out the Pollution Prevention screens.I can also see from the left menu that I still have to fill out the reasons for adding/removing substance screen.

This is a screen that asks reasons why you are adding or removing substances that you reported or did not report in the previous year. The information you provide here is used by Environment and Climate Change Canada during our quality control checks. Enter the reasons and click Save/Continue. Click on the Pollution Prevention option from the left menu. Update this information and click Save/Continue.

Now that we have completed all of the screens in our report, we are pushed back to the dashboard screen and we have a status of Ready to submit. If you click on the drop-down arrow to the right of the facility report, you will see the options for this report. In this case, we can edit the report if you want to make changes, delete the report, submit the report, or generate a report for printing. We will now continue to submit the report by clicking on the word “Submit”. On the Report Submission screen, select the check box for the electronic certification; then click Save/Continue to complete the submission. Click OK on the pop-up window to return to the dashboard screen.

Now you will see the submitted report with the date and time stamp. You will also notice from the action drop-down menu that your options have changed. You can now update the notification or generate a printable version.We have completed the creation and submission of the NPRI inventory report using prefill. If you have any questions, please contact the NPRI. You can get the contact information for NPRI and partners by clicking on the Help option from the top menu, then Contact NPRI.

What is a Does Not Meet Criteria (DNMC) report and how to submit one to the NPRI

Transcript

Hello and welcome to the tutorial on how to file a “Does not meet criteria” report to the National Pollutant Release Inventory using the Single Window system.

A “Does Not Meet Criteria” or DNMC report is required if a regular inventory report was submitted in the previous reporting cycle. If the reporting requirements were met in a certain year and a regular substance report was submitted, then the owner or operator of the facility is required to determine if they need to report again for the following year. If the owner or operator determines that the reporting requirements were not met for the second year, then a DNMC report must be submitted online through the Single Window system. If a DNMC report is submitted, there is no requirement to submit one every year. The owner or operator simply must check the requirements annually to see if they need to start reporting again. A DNMC is not required online if an inventory report has never been submitted for a facility. I will now demonstrate how to create and submit a DNMC report online.

This is the Single Window website. Select language to go to the log in screen. Login using a Sign-In Partner or GCKey. Continue into Single Window. Then choose the link to the NPRI from the Single Window Information Manager or SWIM home page. This is the main landing page in the NPRI module, called the Reporting Dashboard.

To file a DNMC, ensure you have your company selected from the first drop-down section, the report year in the second drop-down section, and the DNMC report type in the third drop-down section. To clear the page and search for existing, in-progress reports, click the search icon on the right of the screen. This will bring up a list of all in-progress or submitted DNMC report types for your company. If you don’t see one for the facility that you wish to file a DNMC for, click “Add New Report” from the bottom to choose your facility.

Now you will be on the Find facility screen, where all facilities that you have access to are displayed. Select the facility that you want to file a DNMC for by clicking the plus sign to the right of the facility name.

This creates a report on your dashboard screen for that facility.To open the report and begin editing, click the Edit or pencil icon to the right of the facility name.

This will take you to the Applicable Programs screen. First, select the programs to which you want to send the DNMC report and click Save/Continue.The system will prompt you with a pop-up window to be sure of the program selection as you cannot remove programs later. Select Yes to continue or No to review or edit your program selection.

The system will navigate to the Facility does not meet reporting criteria screen. You need to enter the reason that the reporting criteria were not met for the given year in the provided field and provide as much detail as possible. Click Save/Continue to move to the next screen.

This will navigate you to the Contacts screen where you select the appropriate contact for each contact type by using the drop-down menus beside each one. If you need to add a contact name because it doesn’t appear on the drop-down list, return to SWIM by clicking on the SWIM button at the top left of the screen, then add the contact under the organization. Once you have selected all of the contacts, click Save/Continue to move ahead.

The system will navigate to the Verify Facility Information screen. If you click Validate at the bottom of the screen, the system will tell you if you have any errors on this screen and list them at the top. You can click directly on them to go to that part of the page and make corrections. Click Validate again to ensure you have fixed all errors then Save/Continue to save the changes and move ahead.

You will then be taken back to the dashboard screen where you can perform a series of actions and submit your report.On the dashboard, if you click on the drop-down arrow to the right of the facility report, you will see the options for this report. In this case, we can edit the report if you want to make changes, delete the report, submit the report, or generate a report for printing. We will now continue to submit the report by clicking on the word Submit.

You will navigate to the Report Submission and Electronic Certification screen. Select the check box for the electronic certification; then click Save/Continue to complete the submission. Click OK from the pop-up window to return to the dashboard.

You will now see the submitted report with the date and time stamp on the dashboard screen. If you expand the white arrow beside the facility name, you can see more details about the facility, including the fact that the report is submitted on time. You will also notice from the action drop-down list that your options have changed. You can now update the report, print a Statement of certification, or view the submission history.

We have completed the creation and submission of the NPRI DNMC report. If you have any questions, please contact the NPRI. You can get the contact information for NPRI and partners by clicking on the Help option from the top menu, and selecting Contact NPRI.

What is a Notification of Sale, Closure, or Purchase report and how to submit one to the NPRI

Transcript

Hello, welcome to the tutorial on how to file a notification of a facility sale, closure or purchase to the National Pollutant Release Inventory using the Single Window system.

If a facility was closed during the reporting year, or was sold or purchased, the owner or operator is required to notify Environment and Climate Change Canada. For a facility closure, the NPRI requests the date of closure. For a sale or purchase, the sale or purchase date is requested, along with the details of the old and new facility owners. We also request the contact information. The person responsible for submitting the NPRI report for the reporting year is the owner or operator as of December 31 of that year.This notification can be done through the Single Window system, which I will now demonstrate.

This is the Single Window website. Select language of choice to login. Login using a Sign-In Partner or GCKey. Continue into Single Window, then choose the link to the NPRI from the Single Window Information Manager home page.

The landing page is called the dashboard.To file a notification of sale, purchase or closure, ensure you have your company selected, the report year, and the sale/close/purchase inventory type. Then click Add New Report to choose your facility. Select the facility by clicking the edit icon to the right of the facility name. This creates a report on your dashboard screen.Now click the Edit icon on this screen to go into the report.”

For all options, you must select the appropriate radio button and the effective date.Then for a sale or purchase, enter the information about the previous owner and the new owner. You must also fill in the effective date.Also, answer the questions at the bottom of the screen concerning releasing NPRI records and the last year of known reporting to the NPRI.For a closure, you are only required to enter the effective date.Once you have completed all the details on this screen, validate it to ensure you have no errors, then click save/continue.

This will return you to the dashboard where you can perform a series of actions and submit your report.If you click on the drop-down arrow to the right of the facility report, you will see the options for this report. In this case, we can edit the report if you want to make changes, delete the report, submit the report, or generate a report for printing. We will now continue to submit the report by clicking on the word “submit”.

On the Report Submission screen, select the check box for the electronic certification, then click save/continue to complete the submission. Click OK to return to the dashboard. Now you will see the submitted report with date and time stamp. You will also notice from the action drop-down menu that your options have changed. You can now update the notification, delete, or generate a printable version.

We have completed the creation and submission of the NPRI Sale/Close or Purchase notification. If you have any questions, please contact the NPRI. You can get the contact information for NPRI and partners by clicking on the Help option from the top menu, and selecting Contact NPRI.

How to validate, submit, print, and update NPRI reports

Transcript

Hello, and welcome to the tutorial on how to check a report for errors, submit an error-free report, and update a submitted report.

This is the Single Window website. Select language to log in. Then log in through a Sign-In Partner or GCKey. Sign in and continue into the Single Window Information Manager. Select the NPRI link to go into the NPRI module.

The landing page is called the Reporting Dashboard. This is the main screen in the NPRI application. You can see your completion status at any time from the dashboard screen. If you have a status “in-progress” then you must complete the screens in the report in order to be able to submit. The report status must say “Ready to Submit” in order to proceed to the Submission screen.So if you have an in-progress report but don’t know where your errors are, you can check where the errors are by going into the report.

Navigate to the Substance List screen by selecting it from the left menu.

You can tell where the errors in the report are by clicking Validate. This runs an error check on the entire report.In this case we see we haven’t completed the pollution prevention screens and one or more substances are not complete.

We can look at our report status on the substance list to see which substance needs to be completed. Make sure your Program filter and Report Status filter are set to “all” so you have all of your substances showing. Go to the substance that says “in progress” by clicking edit on the right-hand side.

The left menu is now expanded again and you can see that the error is on the on-site releases screen. Click on it to go directly to that screen.

If you click Validate on the bottom of the screen, the errors will pop up at the top. You can click on them one at a time to go directly to that section on the screen. In this case we are missing our breakdown of annual releases and our reasons for changes in quantities released from the previous year. Make your selections and click Validate again to ensure you have saved all of the changes on this screen. Now you see we have a green check mark on the left menu for this screen, and we can save and continue.

The system navigates back to the substance list screen, where we can see the pollution prevention section on the left menu still has an orange exclamation mark. Click on it.

Complete the pollution prevention screen and click save/continue to return to the dashboard.

Now we should see a status of “Ready to Submit”.Select “Submit” from the action drop-down menu to proceed to the submission screen.If you have more than one report ready to submit, you can select “Submit in batch” from the bottom left of the dashboard.

The submission screen requires you to select the authorization checkbox, and if you are doing a batch submission, selecting the multiple reports to submit. Then click save/continue to complete the submission. Click OK on the pop-up window to return to the dashboard.

You should now see a status of Submitted with a date and time stamp. The action items have now changed. You can update the report, print a summary report or generate a full report, see the history of submission and print a statement of certification.If you forgot to include something or need to make changes to the submitted report, select “Update” from the action menu. You would only select the option of “Update - deletes existing data” if you want to erase all of the data and re-submit. Most users want to simply copy the report to edit it. Do this by selecting “Update”.

To begin an update, provide a reason why you are changing it, then make your edits in the report, save it, and then return to the dashboard.

Here again you will see that you are ready to submit your update. If you click the white arrow under the facility name, the information will expand, and you will be able to see the report has been submitted one time in the past. You can also see this option from the “history” screen.

Click submit from the right menu. Check the “Authorization” check box and submit the report. Click OK to return to the dashboard again.

Now, if you expand the white arrow again, you can see the report has been submitted 2 times.To print a summary from the dashboard, select the option from the right action menu.

You can print the summary by clicking export to pdf from the bottom left, then printing the pdf.

Click “Back” to return to the dashboard and if you wish to print a full report, click generate report option from the right action menu.

This concludes our tutorial how to validate, submit, and update a report.

If you have any questions, please contact us. You can find our contact information by clicking on the Help option on the top menu, then Contact NPRI.

How to report for the Part 4 and Part 5 Volatile Organic Compounds (VOCs)

Transcript

Hello, and welcome to the tutorial on how to report for Part 4 and Part 5 Volatile Organic Compounds or VOCs.

This is the Single Window website; choose your language of choice to proceed. First, log in through a Sign-In Partner or GCKey. Then continue to go into Single Window. Select the NPRI from the Home screen to proceed into the NPRI application.

This is the main landing page for the NPRI module called the Reporting Dashboard. Proceed into your in-progress report by clicking the Edit icon from the right menu.

Go to the substance list screen by selecting it from the left menu. If you do not have part 4 VOCs on your substance list already then you need to add it. Click the + sign on the right to go to the search page.

You can search by substance name equals “volatile”, and click the filter button. When you see “volatile organic compounds”, click the add row icon to the right of it and this adds it to your substance list. Please note that Part 5 VOCs are only required to be reported if you meet the 10 tonne threshold for Part 4 total VOCs, so the Part 5 list is not available from this main substance search screen.

Once you have added Volatile Organic compounds, continue into the report by clicking Edit on the right menu.

Say yes to reporting to the NPRI or no if you are voluntarily reporting. Then click Save/Continue.

If you meet the one-tonne release threshold or stack thresholds for the Part 5 Speciated VOCs, select the checkbox on this screen to activate the Part 5 list. Then click Save/Continue.

For the on-site releases there are a series of sections for reporting VOCs. You report all Part 4 total VOC releases from the entire facility in the top 5 categories on this screen. So first enter the total releases to these categories. Let’s say I had 50 tonnes of total VOC releases from all stacks at my facility, and I had 25 tonnes of total VOCs releases from fugitive sources at my facility. I will first enter the fugitive releases by clicking on edit and entering the data.

Choose your basis of estimate and the quantity released; then save and return.

You will now see the value on the main screen.For stacks, I click Edit to go to the on-site releases data entry screen for stacks.

First enter the total Part 4 VOC release quantity at the top of this screen - this is my total for Part 4 VOCs from the entire facility. Choose the basis of estimate and put the total quantity. If you have a stack 50 metres or more above grade, then you must report the Part 4 VOCs from that stack separately on this screen. I have entered my 50 meter stack in SWIM (Single Window Information Manager), so it shows up on this screen. I edit it by clicking the Edit icon on the right menu.

At the top of the screen I enter my Part 4 VOCs that came from this stack alone. I will say that of the 50 total VOCs at the whole facility from stacks, 10 tonnes came from this stack.

The next part of stack reporting is Part 5 speciated VOCs. In my example I said I have 10 tonnes of all VOCs coming from this stack. From that 10 tonnes, I will say that I had 2 tonnes of 1,2,4-trimethylbenzene and 3 tonnes of 1,3 butadiene. Then click save and return to go back to the main stack screen.

I have completed my speciated VOC reporting for this 50 metre stack only. Now click save and return to go back to the main on-site releases screen.

You will now see data in the stack field, the fugitive sources field and the other sources field. The other sources field is where you will enter any data for Part 5 speciated VOCs that you release at your facility that did not come from the 50 meter stack. So let’s say I had 5 tonnes of speciated VOC from my fugitive releases and 5 tonnes of speciated VOCs from stacks or point sources less than 50 metres. I would select Edit beside other sources to go to the speciated VOC screen.

Enter the values for speciated VOCs here and click save and return.

So to summarize, the speciated VOCs can come from the entire facility and/or from a 50 metre stack. The 50 metre stack speciated VOCs are entered within the stack screen and all other speciated VOCs are entered on the other sources screen. Once completed don’t forget to save and continue on the main screen.

This concludes our tutorial on how to report for Part 4 VOCs and Part 5 speciated VOCs from all sources and stacks. If you require assistance, please contact us. You can find our contact information by clicking on the Help option on the top menu, then Contact NPRI.

How to use the NPRI query site

Transcript

Hello, and welcome to the video tutorial for the NPRI query site. This demonstration will provide an overview of how to access and use this tool to obtain information reported by facilities to the NPRI, as well as some high level summaries of the data.

The NPRI includes information collected from approximately 7,500 facilities across Canada on over 300 substances, based on specific criteria for reporting.

There are three options for querying the data: the NPRI data search box; pre-defined queries; and custom queries.

On the right hand side of the NPRI home page is a NPRI data search box, which allows the user to either perform a quick search by facility name or postal code, or enter the query site by selecting ‘More Search Options’.

If you are interested in a particular facility, say from an article in the newspaper, simply type the facility name, click send, and you will be provided with a list of facilities that have a match in the name. If you are interested about a particular location, such as your neighborhood, simply enter the first three digits of the area’s postal code, click send, and the query site will return a list of facilities that are in that area.

Choosing “More Search Options” brings the user to the main query site page. From here, there are two broad options - ‘pre-defined’ queries, which show high level summaries of the NPRI data, and ‘Custom’ queries, which allow the user to select a list of facilities that meet a series of criteria.

There are 4 pre-defined queries for the user to choose - Total On-site releases by substance provides a list of all substances for which facilities reported information on, with total amounts released by all facilities for the 5 most recent years. The information is grouped into Air, water, and land releases, and each of these three media can be jumped to by clicking on the shortcuts available at the top of the page.

Total on-site releases by industrial sector shows each sector, with releases totaled across all substances, and the number of facilities reporting, for the most recent 5 years, sorted alphabetically. The right-most column on the table provides an icon that links to a list of facilities in the sector.

Highest on-site releases by substance shows the ten substances with the highest reported releases for the last five years. The right-most column contains icons that link to lists of facilities that reported releases of that substance.

“Highest on-site releases by province” is the same as the previous table, with added provinces. As before, the right-most column contains icons link to a list of facilities that reported on the substance in the province selected.

Under each table is a link to the NPRI downloadable datasets page. These data sets are available for download in CSV format under ‘Facility data’.

Clicking on “View Custom Query” shows options for creating a list of facilities that meet a specified set of criteria. Criteria include Company or Facility name, Substance, Location and Industry. While a list can be generated with any combination of these criteria selected, care must be taken to not choose two inconsistent selections in the same criteria. For example, choosing a substance by name and then choosing a different substance by CAS number in the same search will return an error message.

As an example, we could select Mercury under substance, Alberta under Province, and Electricity under Key industrial sectors. Clicking ‘Submit’ starts the search.

The search results show the criteria we chose and the number of facilities that met those criteria in 2013. Below is a table with these facilities, and their total releases and transfers. Clicking on a facility will bring us to that facility’s main page.

The facility main page shows information about the facility itself, such as Name, address, and industry. Further down the page we see a summary of the facility’s reported releases, disposals, and transfers for recycling for all substances that it reported on. The summary on reported releases of criteria air contaminants is separate from the main table.

The right hand column contains links to information from environment Canada on several substances, where you can find information on how the government is regulating and monitoring the environmental impacts of this substance.

Clicking on a substance will bring you to the substance report page. This page shows a detailed summary of the facility’s report for one substance, with breakdowns of the releases by source, and Disposals and Recycling broken down by activity. Comments reported by the facility are in a separate Reporter Comments box.

Going back to the facility main page, there is a link under ‘Substance Reports’ called ‘Other Year’s Substance Reports’. This link will take you to a page that shows a multi-year summary of releases and transfer from the facility for all substances. This page allows you to see how quantities reported by this facility have changed over time. Clicking on any of the years will take you to the relevant Substance report page.

In conclusion, the query site is a useful tool for helping you find out information about a particular facility of interest, and it provides some high level summaries in a quick to access format.

There are a number of factors to keep in mind when using and interpreting NPRI data. These can be found in the link “Using and Interpreting NPRI Data” from the Home page.

If you wish to obtain more information about the NPRI, please contact the NPR I by email or by phone, as shown on the “Contact” page.

Thank you for your interest in the NPRI program.

How to use NPRI map layers

Transcript

Hello, Welcome to the video tutorial for NPRI data users. This module addresses how to access NPRI data using a map layer for use with virtual globe software such as Google Earth™. First, we will show you how to obtain the files and then do a demo about its content and how to use it.

The NPRI includes information collected each year from approximately 7,500 facilities across Canada on over 300 substances, based on specified criteria for reporting.

The map layer allows visualizing the location of all facilities reporting to the NPRI for a given year, as well as the data reported by each facility. But keep in mind that a facility's "Placemark" may not fall directly on the facility in Google Earth™, due to differences in map projections or errors in a facility’s coordinates.

First, go on the NPRI home page

From there, click on “Pollution Data and Reports”, “NPRI Mapping”, and then “NPRI Map Layers for Use with Google Earth™”.

In order to be able to use this data format, you need to have Google Earth™ or any other virtual globe software that is compatible with .kml or .kmz files installed on your computer. An Internet connection of at least 128 kilobits per second is required to run Google Earth™.

Google Earth can be downloaded for free by clicking on the link “Download Google Earth™”. Follow the instructions in order to install the software.

Once this is done, download the map layer to your computer. The two most recent data years are usually available, in English and in French, as single year files.

To view the map layer, double-click on the file you’ve just downloaded and it will open in Google Earth. You should now see the location of all facilities reporting to the NPRI on the map.

Each color represents a different industrial sector, as shown in the legend on the lower left hand corner.

The file contains two sets of folders: the facilities are grouped by province in one and by industrial sector in the other. You can choose between the two by selecting the province or the industrial sector radio button. If the “Off” radio button is selected, all the NPRI layers are turned off and will not be visible in Google Earth.

In the expanded menu, you have the option to check and uncheck the province when the “By province/territory” radio button is active, or the sectors when the “By selected sectors” radio button is active. This allows you to display facilities in one or many provinces or sectors at a time.

By further expanding the province or the sector folder, you will get a list of facilities in each province or sector, depending on which radio button is activated. You can unselect facilities by unchecking the check boxes and they will not be visible on the map anymore. If you double-click on any facility’s link, a pop-up balloon containing the facility’s releases, disposals and transfers information will be displayed and Google Earth will automatically zoom to this facility’s location.

When hovering on any placemark, the name of the facility will be displayed and when you click on the placemark, a pop-up balloon containing the name of the facility, NPRI ID, as well as a summary of pollutant release, disposals and transfers information for that facility will appear. It also contains a link to this facility’s information page on the NPRI query site, another format in which NPRI data is provided.

To search by name for specific facilities that have reported to the NPRI, type "CTRL+F" and enter the facility's name into the search box at the bottom of the Places panel. In this example, let’s search for Syncrude. Scroll through the facilities containing the specified name by clicking the up and down arrows. Once you found the facility you were looking for, double-click on the facility’s link to view the reported data and zoom in to that specific facility.

Google Earth also allows you to search by location, for example, city, street address, latitude and longitude. By typing the name of a city - for example, Sudbury - in the Search panel and clicking Search, Google Earth will zoom to that city and this will allow you to see all the facilities reporting to the NPRI located in Sudbury. You can also zoom in or out by using the slider at the top right of the map.

Finally, Google Earth has a functionality called Street View, which allows you to go down at street level and see the facility as if you were walking by. Not all areas of Canada have this functionality, but most cities do. You just need to drag and drop the orange icon that is located above the scroll bar on a street that is highlighted in blue. The blue line that appears indicates that Street View is available.

You can access additional information about the NPRI map layer by clicking on the help file in the “Map Layer for Use with Google Earth” web page.

There are a number of factors to keep in mind when using and interpreting NPRI data. These can be found in the link “Using and Interpreting NPRI Data” from the NPRI Home page.

If you wish to obtain more information, please contact the NPRI. Thanks you for your interest in the NPRI program

How to use NPRI Excel tabular data

Transcript

Hello, this is a tutorial on how to access the National Pollutant Release Inventory, or NPRI data using the Excel spreadsheet.

First, we will show you where to obtain the Excel spreadsheet. Then, a quick description of the spreadsheet will be shown.And finally, you will see an example of data use.

The NPRI includes information collected each year from approximately 7,500 facilities across Canada on over 300 substances, based on specified criteria for reporting.

To access the NPRI Excel spreadsheet from the NPRI Home page, click on “Pollution Data and Reports” link.

Click on “Downloadable NPRI and Air Pollutant Emissions Datasets” link.

You will find the downloadable Excel files in the top table.

2 years are available: for 2012 and 2013.

When you click on the 2013 file, a pop-up window appears and you will have the option of opening or saving the file on your computer.

The Excel file contains the most commonly used data, such as company information and release quantities.

The fourth row of the spreadsheet lists the headings, starting with the year, NPRI id# and Company and facility information.

If you scroll to the right hand side, you will find geographical data, sector descriptions, and substance names.Each row contains 1 substance report from 1 facility.

Further to the right hand side, for each substance report, you will find quantities reported as releases to air water land and you will also find on-site and off-site transfers for disposal quantities, and finally off-site transfers for recycling quantities.

The Excel spreadsheet is easy to use and is helpful to find or extract data. If you click on the arrow, you have the option of sorting the column alphabetically or numerically, or you can also filter out information in order to find specific data.

For example, if you would like to know who reports air releases in the city of Ottawa, click on the arrow beneath the City Heading, deselect all the city names, and scroll down to Ottawa and select it. You will then notice that the City column now shows a filter which indicates that only Ottawa is selected.

By scrolling to the right, you will find the list of substances reported by facilities in Ottawa along with the quantities released to air, water and land, as well as disposals and transfers for recycling.

If you are further interested in air releases, you can sort them in the Total Air Emissions column, from the Largest to the smallest values, and obtain a sorted view of Total Air releases in the Ottawa area.

Then you may be interested in only viewing air releases of Nitrogen oxides. For this, go to the Substance Name column, deselect all the substance names, scroll down to Nitrogen oxides and select it. You will then obtain a shorter listing of the Ottawa facilities that reported air releases of nitrogen oxides, sorted from the largest to the smallest quantities.

In conclusion, the spreadsheet is user-friendly and allows you to navigate, sort and filter NPRI information depending on your interests, including company names, locations such as city or province, industry sectors, substance names and media such as air/water/land releases, disposals and transfers for recycling.

There are a number of factors to keep in mind when using and interpreting NPRI data. These can be found in the link “Using and Interpreting NPRI Data” from the Home page.

If you wish to obtain more information about the NPRI, please “Contact the NPRI” by email or by phone, as shown on the Contact page.

Thank you for your interest in the NPRI.

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