Management response and action plan: Evaluation of the Consumer Services Centre
Information contained in this publication or product may be reproduced, in part or in whole, and by any means, for personal or public non-commercial purposes without charge or further permission, unless otherwise specified. Commercial reproduction and distribution are prohibited except with written permission from the Financial Consumer Agency of Canada.
For more information, contact:
Financial Consumer Agency of Canada
427 Laurier Ave. West
Ottawa ON K1R 1B9
www.canada.ca/en/financial-consumer-agency
Cat. No. FC5-91/2-2024E-PDF (Electronic PDF, English)
ISBN 978-0-660-72891-9
© His Majesty the King in Right of Canada, as represented by the Minister of Finance Canada, July 2024.
Aussi disponible en français sous le titre : Réponse et plan d’action de la direction : Évaluation du Centre des services aux consommateurs
Recommendation 1
Provide regular class-based training on call centre etiquette for current and new employees in consultation with CSC employees leveraging existing training used by similar call or contact centres.
Management response
Partially agree – In 2024–2025, FCAC will begin to develop a comprehensive training plan and program, but the Agency may or may not leverage existing training used by similar call or contact centres, as this will depend on the content and relevance of their program.
Office of primary interest
Public Affairs Branch
Planned action(s)
The development of a training program will be contracted out due to competing priorities and to benefit from external expertise.
- Review current training approach and resources, and identify gaps, including consulting with other Government of Canada call centres on best practices.
- Develop vision for training program, including approach and topics to be covered.
- Develop statement of work and contracting.
- Develop training program with consultant.
- Establish training schedule and implement program.
Key milestone(s) and target dates
- Q2 2024–2025
- Q3 2024–2025
- Q4 2024–2025
- Q2 2025–2026
- Q3 2025–2026
Recommendation 2
Revisit training manuals in consultation with CSC employees and the four contact centres that participated in the evaluation case study to determine whether and how they should be updated.
Management response
Partially agree – In 2024–2025, FCAC will begin to update training manuals and templated responses to consumer queries, but the Agency may or may not engage similar contact centres.
Office of primary interest
Public Affairs Branch
Planned action(s)
- Review, identify gaps and update RE03 training manual (prioritized due to new hires).
- Review, identify gaps and update RE02 training manual.
- Update most frequently used templated responses (approximately 100).
Key milestone(s) and target dates
- Q2 2024–2025
- Q3 2024–2025
- Q3 2024–2025
Recommendation 3
Similar to SEB and in consultation with CSC employees, establish regular monthly briefings between RPE, PAB and CSC to review core legislation (e.g. Bank Act) and regulation, key priorities and current challenges and risks.
Management response
Partially agree – In 2024–2025, FCAC agrees to establish formal meetings between the CSC and operational branches, but the timing may not be monthly.
Office of primary interest
Office of primary interest:
- Public Affairs Branch
Office of collateral interest:
- Supervision and Enforcement Branch
- Research, Policy and Education Branch
Planned action(s)
Establish formal meetings with the branches.
Key milestone(s) and target dates
Q1 2024–2025
Recommendation 4
Establish a data analytics function in the CSC that would undertake strategic analyses of CSC data to identify emerging trends and issues and be the key point of contact to provide timely and relevant intelligence to internal FCAC stakeholders.
Management response
Partially agree – In 2024–2025, FCAC will revise its digital and data strategy to better leverage data to support decision making, including clarifying roles and responsibilities for analyzing CSC data to support Agency outcomes. However, the data analytics function may or may not be located within the CSC.
Office of primary interest
Corporate Services Branch
Planned action(s)
- Draft a new data strategy setting out roles, responsibilities, and key activities for leveraging Agency data, including data collected by CSC.
- Review existing data collected by the CSC through calls and correspondence and identify data that is relevant to research and reporting work being done by RADAR and the RPE labs.
- Develop and implement a procedure, with PAB endorsement, for sharing data collected by the CSC with those two groups.
Key milestone(s) and target dates
Q3 2024–2025
Recommendation 5
Establish a data management roundtable comprised of data trustees and other key internal stakeholders to clarify roles and responsibilities for CSC data management, identify data sets and data sharing protocols and type and frequency of analyses of CSC information.
Management response
Disagree – A digital and data governance council and a data steward network made up of key internal stakeholders exists at FCAC. Moving forward, and along with the Agency's revised digital and data strategy, these fora will help to clarify roles and responsibilities and take action on priority initiatives, including those related to leveraging data from the CSC to support Agency outcomes.
Office of primary interest
N/A
Planned action(s)
N/A
Key milestone(s) and target dates
N/A
Recommendation 6
Develop an internal information and data sharing framework or plan based on the results of the data management roundtable that could be implemented by the new CSC data analytics function.
Management response
Disagree – Information and data sharing processes are documented as part of the data asset inventory, including those that apply to data from the CSC.
Office of primary interest
N/A
Planned action(s)
N/A
Key milestone(s) and target dates
N/A
Recommendation 7
Consider a facilitated workshop or retreat to articulate the CSC’s mandate and strategic outcomes.
Management response
Agree – In 2024–2025, FCAC will facilitate an internal retreat.
Office of primary interest
Public Affairs Branch
Planned action(s)
Schedule and facilitate an internal retreat with CSC team members and PAB management.
Key milestone(s) and target dates
Q3 2024–2025
Recommendation 8
Develop a Performance Information Profile as a tool to articulate the CSC performance story including strategic outcomes and key performance indicators including customer satisfaction and service efficiency.
Management response
Disagree – Performance Information Profiles (PIP) are developed as part of a Departmental Results Framework (DRF) program inventory. The CSC is not a program in FCAC's DRF. However, the CSC's performance story is currently articulated in the Agency's annual report (in the legislated reporting requirements section on complaints) and in GC Infobase (under Services – Complaints Handling and Enquiry).
Office of primary interest
N/A
Planned action(s)
N/A
Key milestone(s) and target dates
N/A
Recommendation 9
Report on one or more of the Performance Information Profile’s key performance indicators in Agency business planning and reporting to demonstrate alignment with FCAC strategic goals and for public reporting purposes.
Management response
Disagree – Performance Information Profiles (PIP) are developed as part of a Departmental Results Framework (DRF) program inventory. The CSC is not a program in FCAC's DRF. However, the CSC's performance story is currently articulated in the Agency's annual report (in the legislated reporting requirements section on complaints) and in GC Infobase (under Services – Complaints Handling and Enquiry).
Office of primary interest
N/A
Planned action(s)
N/A
Key milestone(s) and target dates
N/A
Recommendation 10
Both CSC and FCAC external communications should clearly articulate the scope and mandate of the contact centre and its limitations.
Management response
Agree – In 2024–2025, FCAC will begin to review its external content to update and clarify the CSC's scope and role and will leverage external communications to enhance understanding of the CSC's – and FCAC’s – mandate.
Office of primary interest
Public Affairs Branch
Planned action(s)
- Leverage external communications and consumer information to raise awareness and understanding of FCAC's role in complaint handling. This includes updating the CSC webpage and consumer information and adding new visuals.
- Leverage the External Complaints Body consumer awareness campaign (fall 2024) to inform consumers of the complaint handling process for Federally Regulated Financial Institutions and explain FCAC’s role in complaint handling.
Key milestone(s) and target dates
- Ongoing with focus fall 2024
- Ongoing with focus fall 2024
Recommendation 11
The client satisfaction survey should be repeated, and the current data should be used as a baseline to assess improvements.
Management response
Partially agree – In 2024–2025, FCAC will develop a plan to regularly measure client satisfaction and determine what tool and indicators are most appropriate. The Agency may or may not use the current survey data as a baseline. The Agency plans to launch the first survey in 2024–2025.
Office of primary interest
Public Affairs Branch
Planned action(s)
- Develop a plan to measure client satisfaction and determine the best tool to measure client satisfaction.
- Launch the first survey.
Key milestone(s) and target dates
- Q2 2024–2025
- Q3 2024–2025
Repeat regularly
Recommendation 12
Develop and implement service efficiency performance indicators as part of the Performance Information Profile (PIP) including cost per full-time equivalent, cost per call and volume of calls per full-time equivalent that will serve as a baseline for future performance measurement and reporting purposes. Consideration could also be given to first call resolution, average call abandonment rate and transfer rate.
Management response
Partially agree – FCAC disagrees with developing a Performance Information Profile (see response to recommendation 8). The Agency agrees with developing and implementing key performance indicators but may or may not implement those suggested in the recommendation. In 2024–2025, the Agency will develop and implement additional key performance indicators and digital initiatives to enable improved monitoring of the CSC's performance metrics.
Office of primary interest
- Public Affairs Branch
- Corporate Services Branch
Planned action(s)
- Develop key performance indicators.
- Implement digital initiatives, such as OmniChannel, to enable improved monitoring of performance metrics for the CSC.
Key milestone(s) and target dates
- 2024–2025
- Q4 2024–2025
Recommendation 13
As part of the implementation of the FCAC Data and Analytics Strategy, ensure that where appropriate there is a common vocabulary and data sets in the Case Management System that can be shared between CSC, RPE, SEB and PAB.
Management response
Disagree – FCAC has developed a common business glossary to ensure consistent vocabulary for data, and CSC data sets are available to internal stakeholders through enterprise digital and data tools.
Office of primary interest
N/A
Planned action(s)
N/A
Key milestone(s) and target dates
N/A
Recommendation 14
Undertake an efficiency review of the volume of Commissioner correspondence to assess its impact on CSC deliverables and develop options for workload management.
Management response
Agree – In 2024–2025, FCAC will conduct a review of the Commissioner's consumer correspondence.
Office of primary interest
- Office of primary interest – Public Affairs Branch
- Office of collateral interest – Secretariat
Planned action(s)
Conduct a review of the Commissioner's consumer correspondence and update process based on findings.
Key milestone(s) and target dates
Q2 2024–2025
Page details
From:
- Date modified: