Other Leave With Pay (699) usage in the public service

The Government of Canada has taken exceptional measures to curb the COVID-19 pandemic and to protect the health and safety of its employees and the broader population. Just as the government moved quickly to put measures in place to protect private sector employees and industries, the government moved quickly to put in place measures to support federal employees during this unprecedented situation.

Most public servants have been able to work most of the time through the pandemic. At the same time, some public servants experienced challenges in being able to work, whether because they were sick or at risk of getting sick, they didn’t have childcare, or couldn’t access their IT network.

“Other Leave With Pay (699)” is a type of paid leave provided to employees at the discretion of management for situations that are not already covered by other types of leave and normally where employees are unable to report to work for reasons beyond their control. Since the start of the COVID-19 pandemic, some employees are using this leave only when all options have been exhausted, for example, in cases where no childcare arrangements or no flexible work arrangements can be made.

Management discretion to grant paid leave in exceptional circumstances is a provision that has existed within the public service for decades. Dating back to the 1962 Civil Service Regulations, this type of discretionary leave provision pre-dates even collective agreements. Like the federal government, many provinces and territories, including Ontario, Nova Scotia and New Brunswick continue to offer a mix of flexible work arrangements and leave to allow for the care of children. Leave usage can vary from a few hours up to full-time hours, depending on individual circumstances.

This type of leave has provided important support for federal public servants across the country in times of need, such as when they have been unable to work due to natural disasters like flooding, ice storms or forest fires, or due to unusual circumstances like being stranded abroad due to the volcanic eruption in Iceland. In each case, employees have accessed leave on the basis of need, and then returned to regular working status as soon as they were able.

Summary

From the trend line, we can observe a steady and systematic reduction of the number of employees using Other Leave With Pay (699) over the reporting period, toward a return to regular working status.

As of , that reduction is estimated at 93% from the peak. It also represents a reduction of 96% in the number of 699 leave hours approved.

The data set includes information from 86 (out of 89) organizations as of , and will evolve as organizations continue to input leave for any period starting on and ending .

Collectively, these organizations employ 99% of all employees across the public service. Within these organizations, approximately 39% of the workforce (123,654 employees) were approved 699 leave of any duration between and .

The total hours of leave represented is approximately 21.31M in organizations included in this data set.

Due to the length of reporting period, Figure 3 and Figure 4 show the monthly usage of Other Leave With Pay (699). Weekly reported totals are available in the text versions below the figures.

Figure 1: Percentage of employees having been approved 699 leave across all organizations included in this data set
Percentage of employees having been approved 699 leave across all organizations included in this dataset. Text version below:
Figure 1 - Text version
Figure 1: Percentage of employees having been approved 699 leave across all organizations included in this data set
  Percentage of employees
Not having taken leave 61%
Having taken leave 39%
Figure 2: Total number of employees across organizations included in this data set
Total number of employees across organizations included in this dataset. Text version below:
Figure 2 - Text version
Figure 2: Total number of employees across organizations included in this data set
  Number of employees
Employees across all federal public service organizations (all departments/agencies governed by the Financial Administration Act (FAA) Schedules I, IV and V) as of .
Total population 319,600
Population of organizations included in this data set 317,636

Number of organizations included in this data set

86

out of 89 organizations

Number of employees who claimed 699 leave in organizations included in this data set

124K

Total number of 699 leave hours approved out of 89 organizations

21.31M

Average number of hours of leave approved for workforce of organizations included in this data set

67

Figure 3: Total distinct employees having been approved 699 leave
Total distinct employees having been approved 699 leave. Text version below:
Figure 3 - Text version
Figure 3: Total distinct employees having been approved 699 leave
Week Ending Distinct employees taking leaveFootnote *
15/03/2020 1,704
22/03/2020 48,769
29/03/2020 51,502
05/04/2020 59,504
12/04/2020 49,331
19/04/2020 47,594
26/04/2020 48,218
03/05/2020 52,371
10/05/2020 42,676
17/05/2020 39,225
24/05/2020 34,827
31/05/2020 39,787
07/06/2020 31,475
14/06/2020 30,434
21/06/2020 29,931
28/06/2020 26,140
05/07/2020 23,073
12/07/2020 19,854
19/07/2020 16,320
26/07/2020 14,923
02/08/2020 14,793
09/08/2020 10,866
16/08/2020 10,715
23/08/2020 10,374
30/08/2020 10,390
06/09/2020 10,655
13/09/2020 7,781
20/09/2020 8,639
27/09/2020 7,791
04/10/2020 8,229
11/10/2020 6,723
18/10/2020 5,495
25/10/2020 6,206
01/11/2020 5,746
08/11/2020 5,008
15/11/2020 3,120
22/11/2020 3,007
29/11/2020 3,242
06/12/2020 2,990
13/12/2020 2,490
20/12/2020 3,127
27/12/2020 2,361
03/01/2021 1,538
10/01/2021 3,934
17/01/2021 3,173
24/01/2021 3,262
31/01/2021 3,311
07/02/2021 2,605
14/02/2021 2,450
21/02/2021 2,261
28/02/2021 2,395
07/03/2021 2,256
14/03/2021 2,055
21/03/2021 2,137
28/03/2021 2,161
04/04/2021 1,816
Figure 4: Total number of 699 leave hours approved
Total number of 699 leave hours approved. Text version below:
Figure 4 - Text version
Figure 4: Total number of 699 leave hours approved
Week Ending Total hours of leave approvedFootnote **
15/03/2020 10,575
22/03/2020 1,298,116
29/03/2020 1,487,866
05/04/2020 1,750,539
12/04/2020 1,125,317
19/04/2020 1,038,757
26/04/2020 1,260,792
03/05/2020 1,558,535
10/05/2020 979,167
17/05/2020 916,507
24/05/2020 660,380
31/05/2020 1,216,035
07/06/2020 638,416
14/06/2020 646,233
21/06/2020 602,090
28/06/2020 530,535
05/07/2020 654,316
12/07/2020 399,104
19/07/2020 320,899
26/07/2020 320,311
02/08/2020 402,298
09/08/2020 184,991
16/08/2020 190,870
23/08/2020 190,147
30/08/2020 190,573
06/09/2020 246,680
13/09/2020 137,951
20/09/2020 168,307
27/09/2020 140,619
04/10/2020 207,577
11/10/2020 149,199
18/10/2020 112,940
25/10/2020 104,078
01/11/2020 128,487
08/11/2020 124,529
15/11/2020 58,854
22/11/2020 60,536
29/11/2020 61,322
06/12/2020 62,736
13/12/2020 108,809
20/12/2020 57,939
27/12/2020 45,355
03/01/2021 35,663
10/01/2021 77,745
17/01/2021 64,450
24/01/2021 64,514
31/01/2021 74,198
07/02/2021 55,195
14/02/2021 52,107
21/02/2021 47,979
28/02/2021 63,813
07/03/2021 54,993
14/03/2021 42,697
21/03/2021 39,476
28/03/2021 39,969
04/04/2021 45,383

Data set 1: ‘Other Leave With Pay (699)’ usage by organization

Definitions, inclusions, and exclusions

Please note: The data contained within this dashboard is incomplete and continues to evolve as additional information is received from organizations for the identified reporting period.

Distinct employees:
Number of employees who have been approved 699 leave (employees with multiple leave entries are only counted once).
Hours:
Number of 699 leave hours approved across organizations included in this data set.
Number of organizations included in this data set:
Total number of organizations included in this data set.
Number of employees who claimed 699 leave in organizations included in this data set:
Number of distinct employees who have been approved 699 leave since .
Percentage of employees having been approved 699 leave across all organizations included in this data set:
Proportion of total employees having been approved 699 leave across organizations included in this data set.
Average number of hours of leave approved for workforce of organizations included in this data set:
Average number of hours of leave approved over the entire population of departments included in this data set.
Population:
Employees across all federal public service organizations (all departments/agencies governed by the Financial Administration Act (FAA) Schedules I, IV and V) as of .
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