Other Leave With Pay (699) usage in the public service

The Government of Canada has taken exceptional measures to curb the COVID-19 pandemic and to protect the health and safety of its employees and the broader population. Just as the government moved quickly to put measures in place to protect private sector employees and industries, the government moved quickly to put in place measures to support federal employees during this unprecedented situation.

Most public servants have been able to work most of the time through the pandemic. At the same time, some public servants experienced challenges in being able to work, whether because they were sick or at risk of getting sick, they didn’t have childcare, or couldn’t access their IT network.

“Other Leave With Pay (699)” is a type of paid leave provided to employees at the discretion of management for situations that are not already covered by other types of leave and normally where employees are unable to report to work for reasons beyond their control.

Management discretion to grant paid leave in exceptional circumstances is a provision that has existed within the public service for decades. Dating back to the 1962 Civil Service Regulations, this type of discretionary leave provision pre-dates even collective agreements.

This type of leave has provided important support for federal public servants across the country in times of need, such as when they have been unable to work due to natural disasters like flooding, ice storms or forest fires, or due to unusual circumstances like being stranded abroad due to the volcanic eruption in Iceland. In each case, employees have accessed leave on the basis of need, and then returned to regular working status as soon as they were able.

Summary

From the trend line, we can observe a steady and systematic reduction of the number of employees using “Other Leave With Pay (699)” over the reporting period, toward a return to regular working status.

As of February 16, 2022, that reduction is estimated at 94% from the peak. It also represents a reduction of 99% in the number of 699 leave hours approved.

The data set includes information from 86 (out of 89) organizations as of February 16, 2022, and will evolve as organizations continue to input leave for any period starting on March 15, 2020 and ending December 31, 2021.

Collectively, these organizations employ 99% of all employees across the public service. Within these organizations, approximately 42% of the workforce (134,966 employees) were approved 699 leave of any duration between March 15, 2020 and December 31, 2021.

The total hours of leave represented is approximately 22.5M in organizations included in this data set.

Due to the length of reporting period, Figure 3 and Figure 4 show the monthly usage of Other Leave With Pay (699). Weekly reported totals are available in the text versions below the figures.

Figure 1: Percentage of employees having been approved 699 leave across all organizations included in this data set
Percentage of employees having been approved 699 leave across all organizations included in this dataset. Text version below:
Figure 1 - Text version
Figure 1: Percentage of employees having been approved 699 leave across all organizations included in this data set
  Percentage of employees
Not having taken leave 58%
Having taken leave 42%
Figure 2: Total number of employees across organizations included in this data set
Total number of employees across organizations included in this dataset. Text version below:
Figure 2 - Text version
Figure 2: Total number of employees across organizations included in this data set
  Number of employees
* Employees across all federal public service organizations (all departments/agencies governed by the Financial Administration Act (FAA) Schedules I, IV and V) as of December 31, 2021.
Total population 323,401
Population of organizations included in this data set 321,435

Number of organizations included in this data set

86

out of 89 organizations

Number of employees who claimed 699 leave in organizations included in this data set

135K

Total number of 699 leave hours approved out of 89 organizations

22.53M

Average number of hours of leave approved for workforce of organizations included in this data set

70

Figure 3: Total distinct employees having been approved 699 leave
Total distinct employees having been approved 699 leave. Text version below:
Figure 3 - Text version
Figure 3: Total distinct employees having been approved 699 leave
Week Ending Distinct employees taking leaveFootnote *
2020-03-15 1,706
2020-03-22 48,771
2020-03-29 51,504
2020-04-05 59,518
2020-04-12 49,338
2020-04-19 47,602
2020-04-26 48,228
2020-05-03 52,387
2020-05-10 42,686
2020-05-17 39,234
2020-05-24 34,835
2020-05-31 39,804
2020-06-07 31,478
2020-06-14 30,439
2020-06-21 29,945
2020-06-28 26,144
2020-07-05 23,081
2020-07-12 19,856
2020-07-19 16,325
2020-07-26 14,925
2020-08-02 14,804
2020-08-09 10,867
2020-08-16 10,718
2020-08-23 10,379
2020-08-30 10,393
2020-09-06 10,668
2020-09-13 7,788
2020-09-20 8,642
2020-09-27 7,794
2020-10-04 8,237
2020-10-11 6,729
2020-10-18 5,498
2020-10-25 6,209
2020-11-01 5,768
2020-11-08 5,022
2020-11-15 3,151
2020-11-22 3,020
2020-11-29 3,264
2020-12-06 3,040
2020-12-13 2,515
2020-12-20 3,151
2020-12-27 2,384
2021-01-03 1,559
2021-01-10 3,960
2021-01-17 3,197
2021-01-24 3,286
2021-01-31 3,348
2021-02-07 2,646
2021-02-14 2,481
2021-02-21 2,289
2021-02-28 2,427
2021-03-07 2,268
2021-03-14 2,072
2021-03-21 2,151
2021-03-28 2,169
2021-04-04 2,486
2021-04-11 2,423
2021-04-18 2,556
2021-04-25 3,401
2021-05-02 3,695
2021-05-09 3,451
2021-05-16 3,374
2021-05-23 3,377
2021-05-30 2,912
2021-06-06 3,096
2021-06-13 2,691
2021-06-20 2,523
2021-06-27 2,292
2021-07-04 1,865
2021-07-11 1,542
2021-07-18 1,360
2021-07-25 1,091
2021-08-01 1,121
2021-08-08 948
2021-08-15 949
2021-08-22 912
2021-08-29 948
2021-09-05 1,024
2021-09-12 963
2021-09-19 1,267
2021-09-26 1,624
2021-10-03 1,036
2021-10-10 1,032
2021-10-17 852
2021-10-24 917
2021-10-31 962
2021-11-07 852
2021-11-14 751
2021-11-21 933
2021-11-28 685
2021-12-05 674
2021-12-12 943
2021-12-19 939
2021-12-26 1,867
2022-01-02 1,293
Figure 4: Total number of 699 leave hours approved
Total number of 699 leave hours approved. Text version below:
Figure 4 - Text version
Figure 4: Total number of 699 leave hours approved
Week Ending Total hours of leave approvedFootnote **
2020-03-15 10,591
2020-03-22 129,8191
2020-03-29 1,487,904
2020-04-05 1,751,301
2020-04-12 1,125,515
2020-04-19 1,039,158
2020-04-26 1,261,757
2020-05-03 1,559,858
2020-05-10 979,705
2020-05-17 917,083
2020-05-24 660,851
2020-05-31 1,217,007
2020-06-07 638,514
2020-06-14 646,544
2020-06-21 603,646
2020-06-28 530,634
2020-07-05 654,775
2020-07-12 399,162
2020-07-19 321,517
2020-07-26 320,344
2020-08-02 403,158
2020-08-09 185,030
2020-08-16 191,191
2020-08-23 190,439
2020-08-30 190,670
2020-09-06 247,534
2020-09-13 138,076
2020-09-20 168,625
2020-09-27 140,850
2020-10-04 207,886
2020-10-11 150,180
2020-10-18 113,048
2020-10-25 104,150
2020-11-01 129,160
2020-11-08 126,159
2020-11-15 60,126
2020-11-22 61,204
2020-11-29 61,741
2020-12-06 65,957
2020-12-13 109,467
2020-12-20 58,818
2020-12-27 46,158
2021-01-03 36,616
2021-01-10 78,337
2021-01-17 65,082
2021-01-24 64,988
2021-01-31 76,132
2021-02-07 56,002
2021-02-14 52,680
2021-02-21 48,462
2021-02-28 65,056
2021-03-07 55,257
2021-03-14 43,062
2021-03-21 39,739
2021-03-28 40,327
2021-04-04 90,836
2021-04-11 41,446
2021-04-18 53,727
2021-04-25 61,822
2021-05-02 76,310
2021-05-09 62,575
2021-05-16 61,126
2021-05-23 58,814
2021-05-30 45,703
2021-06-06 61,317
2021-06-13 47,370
2021-06-20 43,868
2021-06-27 41,076
2021-07-04 37,788
2021-07-11 23,510
2021-07-18 22,777
2021-07-25 20,218
2021-08-01 29,188
2021-08-08 21,354
2021-08-15 17,858
2021-08-22 20,314
2021-08-29 19,646
2021-09-05 25,211
2021-09-12 15,925
2021-09-19 19,242
2021-09-26 21,270
2021-10-03 19,039
2021-10-10 17,224
2021-10-17 13,381
2021-10-24 14,384
2021-10-31 16,406
2021-11-07 12,973
2021-11-14 11,482
2021-11-21 12,537
2021-11-28 8,929
2021-12-05 7,238
2021-12-12 8,695
2021-12-19 10,749
2021-12-26 21,428
2022-01-02 17,801

Data set 1: ‘Other Leave With Pay (699)’ usage by organization

Definitions, inclusions, and exclusions

Please note: The data contained within this dashboard is incomplete and continues to evolve as additional information is received from organizations for the identified reporting period.

Distinct employees:
Number of employees who have been approved 699 leave (employees with multiple leave entries are only counted once).
Hours:
Number of 699 leave hours approved across organizations included in this data set.
Number of organizations included in this data set:
Total number of organizations included in this data set.
Number of employees who claimed 699 leave in organizations included in this data set:
Number of distinct employees who have been approved 699 leave since .
Percentage of employees having been approved 699 leave across all organizations included in this data set:
Proportion of total employees having been approved 699 leave across organizations included in this data set.
Average number of hours of leave approved for workforce of organizations included in this data set:
Average number of hours of leave approved over the entire population of organizations included in this data set.
Population:
Employees across all federal public service organizations (all departments/agencies governed by the Financial Administration Act (FAA) Schedules I, IV and V) as of December 31, 2021.
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