Memorandum of Understanding Between the Canadian Food Inspection Agency and Health Canada

Memorandum of Understanding (MOU) between Canadian Food Inspection Agency, hereinafter referred to as “CFIA” of the first part and Health Canada, hereinafter referred to as “HC” of the second part.

Whereas

The CFIA may, pursuant to section 14 of the Canadian Food Inspection Agency Act  , enter into contracts in its own name.

Whereas
Pest Management Regulatory Agency (PMRA) Laboratory Services, HC, occupies in co-location with CFIA Laboratory Services, Building 22, Central Experimental Farm, located at 960 Carling Avenue, Ottawa, Ontario.
Whereas
Both CFIA and HC wish to continue to collaborate in the provision of administrative arrangements each fiscal year.
Whereas
CFIA agrees to provide HC, through PMRA, administrative support services.
Whereas
HC agrees to reimburse CFIA for the provision of administrative support services and any related actual costs.
Whereas
CFIA and HC wish to continue to collaborate in the provision of contingency services related to analytical testing and sample storage each fiscal year.
Whereas
CFIA agrees to reimburse HC for the provision of contingency services related to analytical testing and sample storage each fiscal year and any related actual costs, if these costs are considered to be significant by both parties.
Whereas
HC agrees to reimburse CFIA for the provision of contingency services related to analytical testing and sample storage each fiscal year and any related actual costs, if these costs are considered to be significant by both parties.
Therefore

the Parties here to agree as follows:

1 - Definition

“Party” or “Parties” means the CFIA and HC including their respective employees, officials, agents, successors and permitted assigns; and any reference to a Party means either one of them.

2 – Obligations of the Parties

A. The Parties agree to cooperate in the provision of administrative arrangements for each fiscal year.

B. The CFIA agrees to:

  • Provide administrative support services to HC, through PMRA, at its laboratory located at Building 22, Central Experimental Farm, located at 960 Carling Avenue, Ottawa, Ontario;
  • Pay actual costs incurred for non-pay support services as set out in the attached addendum. This addendum forms part of this MOU;
  • Invoice PMRA for actual costs for non-pay support services;
  • Send a copy of maintenance contracts to PMRA when those contracts are for both CFIA and PMRA equipment;
  • Provide analytical instrument time to HC, through PMRA, as a contingency plan.  CFIA instrument time will be granted to HC only if it does not impede CFIA’s own deliverables and only under the supervision of CFIA’s instrument custodian (i.e. responsible officer) (as to ensure no damage incurs to the instrument due to lack of training or sample incompatibility). Although CFIA will do everything possible to accommodate HC during a contingency, CFIA has the right to refuse analytical instrument time due to deliverables, sample incompatibility, lack of resources or any other valid reasons;
  • Provide freezer storage space to HC, through PMRA, as a contingency plan. CFIA freezer storage space will be granted to HC only if such freezer space is available and that it would not impede CFIA’s sample integrity; and
  • Reimburses HC for the provision of contingency services related to analytical testing and sample storage each fiscal year and any related actual costs, if these costs are considered to be significant by both parties (based on the length of the contingency and resources incurred.)

C. HC agrees to:

  • Reimburse CFIA for the provision of administrative support services and any actual costs incurred for non-pay support services as described in the attached addendum;
  • Administer and pay for all other activities such as those described in the attached addendum;
  • Ensure that CFIA receives acquisitions procured by PMRA;
  • Provide analytical instrument time to CFIA as a contingency plan. HC instrument time will be granted to CFIA only if it does not impede HC’s own deliverables and only under the supervision of HC’s instrument custodian (i.e. responsible officer) (as to ensure no damage incurs to the instrument due to lack of training or sample incompatibility). Although HC will do everything possible to accommodate CFIA during a contingency, HC has the right to refuse analytical instrument time due to deliverables, sample incompatibility, lack of resources or any other valid reasons;
  • Provide freezer storage space to CFIA, as a contingency plan. HC freezer storage space will be granted to CFIA only if such freezer space is available and that it would not impede HC’s sample integrity; and
  • Reimburses CFIA for the provision of contingency services related to analytical testing each fiscal year and any related actual costs, if these costs are considered to be significant by both parties (based on the length of the contingency and resources incurred.)

3 - Term

This MOU shall be effective from the date the last Party signs this MOU and it shall remain effective until both Parties mutually agree to cancel it.

4 - Amendments

No amendment of this MOU nor waiver of any of its terms and provisions shall be deemed valid unless effected by a written amendment.

5 - Representatives of the Parties

A. The representative of the CFIA for purposes of any issue related to the administration of this MOU shall be:

Stephen Norman
Director, Ottawa Laboratory (Carling)
960 Carling Avenue
Building #22, Central Experimental Farm
Ottawa, Ontario K1A 0Y9
Phone: (613) 759-1207

or anyone authorized, in writing, on their behalf.

B. The representative of HC for purposes of any issue related to the administration of this MOU shall be:

David Blais
Section Head, Laboratory Services Section
Compliance, Laboratory Services and Regional Operations Directorate       
960 Carling Avenue
Building #22, Central Experimental Farm
Ottawa, Ontario K1A 0C6
Phone: (613) 759-1217  
                            
or anyone authorized, in writing, on their behalf.

6 - Notices

Any notice to be given by one Party to the other Party for the purposes of this MOU could be given by courier, e-mails, phone calls or during meetings.

7 - Dispute Resolution

Each Party shall make all reasonable efforts to resolve any dispute, controversy or claim arising out of or in any way connected with this MOU by informal discussion and negotiation only.

8 - Entire Agreement

This MOU constitutes the entire agreement between the Parties on the subject matter hereof and supersedes all prior agreements, communications and understandings of any nature, verbal or written.

In witness therof this MOU has been executed by the authorized representatives of the Parties in duplicate on the dates indicated below, the latter of which is deemed the effective date of this MOU.

Signed at Ottawa in the province of Ontario.
This 15th day of December 2015
For the Canadian Food Inspection Agency

Name: Nancy Rheault
On behalf of Karen Jesset
Title: Laboratory Executive Director
Atlantic Ontario Laboratories Network

Signed at Ottawa in the province of Ontario.
This 15th day of December 2015
For Health Canada

Name: Diana Dowthwaite
Title: Director General
Compliance, Laboratory Services and Regional Operations Directorate

Addendum to Memorandum of Understanding between CFIA and HC

1 - Actual costs for non-pay and support services are as follows:

  • Connection systems (voice mail, telephones, copiers, faxes)
  • Maintenance of connection systems
  • Support systems (administrative and IT)
  • Stores
  • Accommodations (including meeting rooms)
  • Health, Safety and Security
  • Mail/Courier (including shipment of samples)

2 - Support services are as follows:

Support Services

Percentage of FTE Resources

Chief

5

Administrative Assistant (security, health and safety)

10

Administrative Services

10

Shipping/Receiving/Stores

20

Accommodations/Facilities

5

Mail/Records

5

Total

55

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