Reporting on green procurement

Developed a fleet reduction plan within IRCC inventory to reduce fleet GHG emissions. The plan included:

1. Installing telematics on all fleet vehicles to collect and analyze vehicle usage data
2. Recycling within or eliminating old or underutilized (needless) vehicles
3. Replacing current inefficient fuel consuming vehicles with more fuel efficient ones, including use of hybrid and/or all electric models

Starting point:
GHG emissions from fleet in fiscal year 2005–06 (base year): = [0.094] ktCO2e

Target:
Reduce GHG emissions by 40% in 2025 relative to 2005

Performance indicator:
Percentage change of GHG emission change from
FY 2005–06

• GHG emissions from fleet in FY 2022–23 = 0.020 ktCO2e
• Percentage change in GHG emissions from baseline year 2005–06 to 2022–23 = 78.72% decrease from baseline year
• Disposed of 0 (zero) vehicles in 2022–23
• Purchased 0 (zero) vehicles in 2022–23

FSDS:
An annual fleet plan is developed and used to monitor vehicle usage, determine disposal, and recommend replacements with newer vehicle technologies, such as plug-in hybrids or all electric powertrains that reduce GHG emissions.

UN-SDG:
SDG13.2: Climate action.

Integrate climate change measures into national policies, strategies and planning.

Starting point:
In baseline year 2018–19, the number and percentage of fleet managers who received training on vehicle fleet best practices is 5 out of 8 (63%).

Target:
By 2023, 100% of fleet managers will receive fleet training

Performance indicator:
Number and percentage of fleet managers who receive training on vehicle fleet best practices

• Given the suspension of the relevant courses at the Canada School of Public Service (CSPS) since 2021, 0 out of 7 (0%) of fleet managers received training on vehicle fleet best practices during 2022–23 (courses were not made available by CSPS).

FSDS:
Fleet training and anti-idling messages to fleet managers and drivers encouraged reduction of GHG emissions.

UN-SDG:
SDG13.3 Climate action

Improve education, awareness-raising and human and institutional capacity on climate change mitigation, adaptation, impact reduction and early warning.

1. All new executive vehicle purchases will be zero-emission vehicles (ZEVs) or hybrids
2. At least 75% of new light-duty fleet vehicle purchases will be ZEVS or hybrids

Starting point:
In baseline year 2018–19, the number of vehicles in IRCC inventory was:

• 0 equipped with telematics
• 0 electric vehicles
• 12 conventional internal combustion vehicles (57%)
• 9 hybrid vehicles (43%)

Target:
Our light-duty fleet will consist of  100% ZEVs by 2030

Performance indicator:

• Number and percentage of vehicles equipped with telematics
• Number and percentage of electric vehicles
• Number and percentage of conventional vehicles
• Number and percentage of hybrid vehicles

By end of 2022–23

• Number of vehicles equipped with telematics: 11/11 (100%)
• Number of electric vehicles 0/11 (0%)
• Number of conventional vehicles: 6/11 (55%)
• Number of hybrid vehicles: 5/11 (45%)

FSDS:
Fleet management adheres to Treasury Board Guidelines on Light-Duty Vehicles and Executive Vehicles when acquiring new vehicles or replacing existing ones. Public Services and Procurement Canada (PSPC) standing offers are leveraged to obtain the most fuel efficient option for a specific application (hybrid or all electric). The acquisition reduces carbon intensity and lowers GHG emissions.

IRCC was successful in reducing the inventory of its vehicles resulting in a direct reduction in its GHG emissions.

UN-SDG:
SDG: 12 Responsible consumption and production

Starting point:
Work will be ongoing to complete the IRCC climate risk assessment

Target:
By 2022–23, complete a departmental climate risk assessment and develop measures to reduce identified risks, as required

Performance Indicators:
Completion of climate risk assessment for IRCC and development of measures to reduce climate change risks to assets, services and operations, as required

IRCC has well-advanced its development of the climate risk and vulnerability assessment (CRiVa) that will include an action plan with measures and mitigation strategies to reduce the impact of severe weather conditions on operations and critical services at the national level.

Several meetings were convened with the consultant and all relevant stakeholders, and work on the CRiVa has already commenced. There is much more to come in this fiscal 2023–24, with one objective in mind:

Finalize the CRiVA with all of its components by end of  fiscal 2023–24. 

FSDS:
Introducing climate variability and change into policy, programs, and operations is important to adjust to a changing climate and is consistent with the Government’s risk management approach of enhancing the protection of assets and resources and strengthening planning and decision-making.

UN-SDG:
SDG13.2: Climate Action

Integrate climate change measures into national policies, strategies and planning.

Actions supporting the Goal: Greening Government

[This section is for actions that support the Greening Government Goal but do not directly support an FSDS target]

Starting point:
In baseline year 2018–19, 100% of IRCC paper purchases contained a minimum of 30% recycled content

Target:
100% of paper purchases contain 30% recycled content or better via the National Master Standing Offer for Office Supplies

Performance indicator:
Percentage of copy paper and commercial printing purchases that contain a minimum of 30% recycled content and are certified to a recognized environmental standard to reduce the environmental impact of its manufacturing

FSDS:
Procurement activities support the transition to a low-carbon economy by procuring green items via National Master Standing Offers, which requires suppliers to offer paper that contains minimum 30% of recycled content. These practices support the reduction of IRCC’s ecological footprint and contribute to reducing GHG emissions.

UN-SDG:
SDG: 12.7 Responsible consumption and production

Promote public procurement practices that are sustainable, in accordance with national policies and priorities.

Starting point:
Ratio of employees to printing devices in fiscal year 2015–16 (base year) = 3.86 employees to 1 printing device (3.86:1)

Ratio of employees per printing device in fiscal year 2018–19 = 8.86 employees per printing device (8.86:1)

Target:
8 employees per printing device achieved as of March 2019, thus a new target of 15 employees per printing device was set in 2020 to be achieved by 2023

Performance indicator:
Ratio of employees per printing device

Ratio of employees per printing device in 2022–23 = 20.56

FSDS:
IRCC has managed to reduce its printing devices via projects, such as Print Services Modernization and by introducing new tools (e.g., electronic signature) which help reducing IRCC’s GHG emissions.

UN-SDG:
SDG: 12 Responsible consumption and production

Promote sustainable workplace operations by meeting or exceeding paper consumption reduction of 20%.

Starting point:
Number of sheets of paper per employee in 2010–11 (base year) = 5,996 sheets/employee

Number of sheets of paper per employee in 2018–19 = 1,251 sheets/employee

Target:
20% reduction

Performance indicator:
Percentage (%) change in paper consumption from FY 2010–11;
Percentage (%) change in paper consumption from 2010–11 to 2018–19 = 79% decrease from baseline year

• Number of sheets per employee in 2022–23 = 262 sheets per employee
• Percentage (%) change in paper consumption from baseline year 2010–11 to 2022–23 = 95.64% decrease from baseline year

FSDS:
IRCC promotes green practices and sustainable workplace operations via messaging and programs that encourage employees to reduce their paper consumption, which leads to GHG reductions during manufacturing and transportation of paper.

UN-SDG:
SDG: 12 Responsible consumption and production

Starting Point:
In base line year 2018–19, 100% of Procurement Specialists and 100% of Materiel Management Specialists received training on green procurement

Target:
100% of Procurement Specialists and Materiel Management Specialists

Performance indicator:
Percentage of Procurement Specialists and Materiel Management Specialists who have completed training on green procurement

• 93% of Procurement Specialists and Compliance and Monitoring have completed green procurement training
• 100% of Materiel Management specialists have completed green procurement training

FSDS:
Green procurement and green procurement training incorporates environmental criteria into purchasing decisions, which directly lead to reduced embodied GHG emissions in acquired goods and services. Procurement officers who are trained to apply such criteria can result in the award of contracts to suppliers with a reduced GHG footprint. This is expected to motivate suppliers to reduce GHG emissions associated with their goods, services and supply chains.

UN-SDG:
SDG12.7: Responsible consumption and production

Promote public procurement practices that are sustainable, in accordance with national policies and priorities.

Starting Point:
In base line year 2018–19, 100% of key officials have included contribution to and support for the Government of Canada Policy on Green Procurement objectives in their PMA – 6 out of 6 (100%).

Target:
100% of Key Officials

Performance indicator:
Percentage of functional heads and managers of procurement and materiel management whose performance evaluation include support and contribution toward green procurement in the current fiscal year

• 9 out of 9 (100%) managers and functional heads of procurement and materiel whose performance evaluation includes support and contribution toward green procurement

This includes:

• 1 Director General
• 1 Director
• 3 Assistant Directors
• 4 Managers

FSDS:
Performance evaluations of managers and functional heads of procurement include green procurement objectives to educate and ensure procurement officers are leveraging green procurement criteria in solicitations whenever possible.

UN-SDG: SDG12.7:
Responsible consumption and production

Promote public procurement practices that are sustainable, in accordance with national policies and priorities.