Operational Bulletin 584 – June 19, 2014

This section contains policy, procedures and guidance used by Immigration, Refugees and Citizenship Canada staff. It is posted on the Department’s website as a courtesy to stakeholders.

Special Events – Specific directives for processing members of the FIFA Family participants to the FIFA U20 Women’s World Cup Canada 2014

Summary

This Operational Bulletin provides visa offices with information and processing instructions for members of the International Federation of Association of Football (FIFA) Family participating in the FIFA U20 Women’s World Cup Canada 2014.

Background

The FIFA U-20 Women’s World Cup Canada 2014 and the Women’s World Cup 2015 were awarded to Canada on March 3, 2011. The FIFA U-20 Women’s World Cup Canada 2014 will be held August 5-24, 2014 in Edmonton, Toronto, Montreal and Moncton. The Canadian Soccer Association (CSA) is the official host of the two World Cups.

The Government of Canada is contributing $15 million to the World Cups through the Department of Canadian Heritage Hosting Program. The 2014 and 2015 Championships are projected to generate over $337 million in Economic Benefits to Canada.

As part of the host country guarantees during the bid process, Citizenship and Immigration Canada (CIC) agreed to facilitate the visa process for members of the FIFA Family. Teams from the following countries will be participating in the FIFA U-20 Women’s World Cup Canada 2014: Brazil, China, Costa Rica, England, Finland, France, Germany, Ghana, Korea DPR, Korea Republic, Mexico, New Zealand, Nigeria, Paraguay and USA.

Processing Instructions

Given the involvement of the Government of Canada, the high profile of the Championships and commitments that were made by the Department during the bid process, visa offices should facilitate and expedite all applications received from members of the FIFA Family.

To the extent possible, problem applications (i.e. incomplete, missing key documents, inadmissible individuals) should be dealt with on a case by case basis and solutions worked out as quickly as possible by the visa office dealing directly with the individual or team officials. Temporary Resident Permits (TRPs) should be considered. Please inform the Special Events Unit of any refusals for members of the FIFA Family.

Processing Fees

All processing fees for Temporary Resident Visas (TRVs), TRPs or Work Permit (if applicable) apply.

Letters of Invitation

The CSA will be issuing letters of invitation to teams (one per team) as well as to all members of the FIFA Family. For ease of reference sample letters of invitation are available on the Special Events Website page for the Championships.

Security Screening

Follow expedited security screening procedures. Visa offices should flag these cases when the request for expedited processing is made by proving the client name date of birth, UCI, Case Number and any other relevant details including specific concerns, name of the event and date by which VIT should be completed. When possible, VITs should be submitted ahead of time to ensure that the screening process can be completed in an effective an efficient manner. Visa offices should ensure that required information is in the Global Case Management System (GCMS).

Information on Teams

Teams will be composed of 30-40 individuals. FIFA will pay international flights, meals and accommodations for 28 members of a team. The CSA will pay for ground transportation and air travel within Canada for 28 members of a team. It is expected that teams will be composed of 30 to 40 individuals. Local federations are responsible for other costs. Teams have been advised to submit group visa applications at a VAC as soon as delegation list is available.

Other lists of Lists of Participants

FIFA rules dictate that team’s delegation lists must be made available to the CSA by July 1, 2014. As soon as the lists are provided to CIC they will be made available to visa offices in participating countries.

Other lists (i.e. accredited journalists and VIPs) will be shared with IR as soon as available.

Spectators

During the bid process it was estimated that approximately 5,000 foreign spectators will come to the tournament.

Some countries will send a “delegation of fans”. So far, Nigeria is the only country known to the CSA that is planning to do so. A delegation of 20 individuals is planned. The CSA is not involved and is not providing any support to these delegations.

Refugee Claims

Advise CIC’s Special Events Unit immediately of any refugee claims made by a Championship participant, spectator, and anyone else associated with the Championship. Notifications should include name, country of citizenship, the nature of the individual association with the championship and any other pertinent information. For tracking purposes, select Code 14FIFA in the Special Events field on the REF-CLM application in GCMS. If processing the refugee claim in FOSS, indicate the 14FIFA code in the Special Events field of the Record of Refugee Claim screen.

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