Naming procedures: Establishing name records in Immigration, Refugees and Citizenship Canada systems
This section contains policy, procedures and guidance used by IRCC staff. It is posted on the IRCC website as a courtesy to stakeholders.
For guidance for permanent resident clients who are transgender and live in a province where they are not eligible to obtain a legal change of name under provincial law, see Exceptions to change of name requirements.
This section provides guidance on the establishment of name records in Immigration, Refugees and Citizenship Canada (IRCC) systems for the following IRCC lines of business (citizenship, permanent residence, temporary residence and refugee protection).
These procedures stress the importance of using the most reliable documentary evidence available when establishing the name of an individual in IRCC systems, rather than using a name at the request of the client.
Documents used to establish a name
- Order of priority
- Documents used to establish name records by business line
- Temporary Residence or Permanent Residence
- Refugee claimants
- Protected Persons
- Refugee Assistance Program
- Grant of citizenship
- Certificate of Canadian Citizenship (proof of citizenship)
How to read travel documents (MRZ, MRC, VIZ)
How to read travel documents provides information about system formats and discrepancies in travel documents.
Names structures and how to record them in GCMS
Considerations in name structures and how to record them in GCMS
Managing existing records
- Requests for a change of name
- Existing client names
- Duplicate records
- Two clients associated to the same UCI
- List of Supporting Documents issued by Provinces and Territories of Canada
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