IRCC Deputy Minister Transition Binder 2022: Finance, Security and Administration Sector – Overview - July 2022

Sector Overview

• The Finance, Security and Administration Sector (FSAS) enables the advancement of Immigration, Refugees and Citizenship Canada (IRCC) mandate. The four FSAS branches:  
  • Provide strategic advice on business, financial management, and strategic management of administrative, contracts and security resources;
  • Ensure sound stewardship relating to relevant legislation, regulations, policies, directives and standards for financial management, security programs, accommodation and facilities management, procurement, contracting services, common services and asset management;
  • Provide recommendations on all funding initiatives and resource allocations requiring the deputy head's and Minister’s approval; and,
  • Lead on all aspects of financial management, program financing and fees, financial reporting and disclosure.

    FSAS Workforce By Occupational Group

    EX	3%
    AS	25%
    FI	50%
    CR	7%
    PM	3%
    PG	3%
    EC	1%
    Other	12%

  • FSAS collaborates with partners to deliver timely and efficient services. Partners include but are not limited to: Shared Services, Public Services and Procurement, Canada Border Services Agency, Receiver General, Office of the Comptroller General, Employment and Social Development, Global Affairs Canada, Privy Council Office, Immigration and Refugee Board, Treasury Board Secretariat (TBS), Finance Canada.

Finance, Security and Administration Sector

• Sector: 486 employees
• Total budget: $41,831,842

Hughes St-Pierre, Assistant Deputy Minister’s Office (ADMO)

Assistant Deputy Minister’s Office (ADMO)

Sandra Minatel, DG-Chief Security Officer (CSO), Administration, Security and Accommodation (ASA)

• 3 divisions
• 95 employees
• 4 executives
• $7,235,384 salary budget

Nathalie Proulx, DG-Deputy Chief Financial Officer (DCFO), Financial Operations and Procurement Branch (FOPB)

• 4 divisions
• 174 employees
• 5 executives
• $14,032,568  salary budget

Annie Chalifoux, DG, Financial Partnership Branch (FPB)

• 4 divisions
• 122 employees
• 5 executives
• $11,341,906 salary budget

Julie Chassé, DG- DG-Deputy Chief Financial Officer (DCFO), Financial Strategy Branch (FSB)

• 4 divisions
• 73 employees
• 5 executives
• $7,073,449 salary budget

Core Responsibilities

Administration, Security and Accommodation (ASA) – DG, Sandra Minatel

• Plans, develops and implements IRCC policies and standards for security, accommodation, common services and material management in support of IRCC sectors meeting their core priorities.

Key Activities

• Accommodations management; physical security; personnel security screening; business continuity planning; crisis event management, administrative investigations; supply chain management, including mail services; Departmental and Federal Sustainability Development, including fleet.

Financial Operations and Procurement Branch (FOPB) – DG, Nathalie Proulx

• Provides advice and guidance relating to procurement and contracting, and focuses on creating and implementing modernized financial systems and financial processes, accounting processes, practices and tools which comply with regulations and policies and help IRCC in its stewardship over public resources.

Key Activities

• Accounting services, salary accounting monitoring, financial policy instruments; financial statements; internal control and monitoring; financial systems; public accounts; travel, hospitality, relocation, conference and event expenditures; acquisition cards; immigration loans; financial delegation; revenues collection; refunds, procurement and contracting, contract management centre of expertise, MOU management.

Financial Partnership Branch (FPB) – DG, Annie Chalifoux

• Centres on client engagement through analyzing financial results and forecasting needs in order to support decision-making; and providing strategic advice in all matters related to the stewardship of financial resources and costing.

Key Activities

• Client support for budget allocation and financial situation reports/strategies (all votes); costing for Memorandums to Cabinet (MC) and Treasury Board (TB) Submissions and Federal Budget; Chief Financial Officer Attestation; financial monitoring for grants and contributions.

Financial Strategy Branch (FSB) – DG, Julie Chassé

• Supports senior management by providing strategic departmental analysis on its operational use of resources to achieve program objectives. This includes responsibility for corporate resources, costs and fees, financial strategies, intelligence and leading the Enterprise Project Management Office Portfolio.

Key Activities

• Budget allocation (all Votes); financial situation reports and financial strategies; Supps processes; project/investment management; funding models; revolving fund management; cost management; financial program planning; program baseline (productivities and capacity), and financial studies and review; financial analytics; fees management; advisory services for projects and programmes; project portfolio reporting and OPMCA.

Sector Priorities

Transitioning to the future of work

• Adapt to the future of work through transformation and modernization
• National Program of Work (NPOW) – adapt work environment;
• Reintegration measures
• Corporate security
• Digital transformation
• Financial modernization and transformation
• Policy/practices review

Getting the resources we need

• Determine and secure required resources to advance IRCC priorities
• Reprofiling of funds
• Costing exercises (e.g., TB Subs, MCs)
• Procurement and contracting
• Funding mechanism
• Cost management framework
• Optimization of space
• Strategic security planning and partnerships to enable program delivery
• Emergency contracting and logistics support
• Financial Community Framework (5 pillars)

Aligning resources to IRCC priorities

• Strengthen alignment of financial resources to IRCC priorities through effective engagement and allocation
• Strategic business planning
• Financial reviews and in-depth studies
• Workforce affordability
• Integrated planning and priority driven resource allocation
• Risk management
• Procurement Planning

Ensuring sound stewardship over resources

• Strengthen stewardship over IRCC investments, projects and resources through efficient and effective management practices
• Project management and investment decision-making
• Budget management framework
• Contract management framework
• Financial monitoring
• Grants and contributions
• Financial analytics and business intelligence
• Lease requirements analysis
• Procurement Oversight

Enabling people

• Empower sector employees through advancing diversity and inclusion by choice and design, and strengthening capacity
• Sector Anti-Racism commitments
• Engaged, agile, innovative, and collaborative workforce
• Change management
• Employee wellness

Moving forward

• Moving forward, the sector will continue to support and collaborate with partners to enable change and ensure the advancement of IRCC priorities.
• The sector will also focus on strengthening IRCC accountability and decision making over resources, and demonstrating a balanced and optimal resource allocation to enable program delivery.
• Key areas:
  • IRCC priorities such as Digital Platform Modernization (DPM), Safe Third Country Agreement (STCA), Multi-Year Levels Plans, Asylum Seekers, Ukraine, Afghanistan initiatives.
  • Support workspace transformation, increasing flexibility and optimizing real estate footprint.
  • Advancing financial modernization to strengthen IRCC's financial management, contribute to the appropriate stewardship of public resources, decision-making, and efficient policy and program delivery.
  • Support the advancement of departmental priorities and ensuring proper oversight, reporting and advisory functions on the Planning and Management of Investments, to contribute to IRCC’s accountability and reputation.
  • Support the launch of the Next Generation e-passport.
  • Increasing sector representation, and advancing diversity and inclusion to strengthen our contribution to a barrier-free department.