Appointment of Representative(s) in Expected Community of Settlement Form (IMM 5956)

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Appointment of Representative(s) in Expected Community of Settlement Form [IMM 5956] (PDF, 1.8 MB)

Last updated: October 2023

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Appointment of Representative(s) in Expected Community of Settlement (IMM 5956)

This form is used to appoint representatives in the refugee’s expected community of settlement in order to meet sponsorship residency requirements. See additional information on immigration representatives.

General Application Information

Select Group of Five and more fields will appear.

Part 1 – Appointment of Representative

Section A – Principal Applicant

Type the name, date of birth, and IRCC file number (G number) of the PA, if available.

Section B – Sponsoring Group

Type the name and date of birth for each sponsor that signed the Sponsorship Undertaking.

To add a co-sponsor, click the "add a co-sponsor" button.
To remove a co-sponsor, click the "remove this co-sponsor" button.

Section C – Appointed Representatives

Type the name of the group member appointing a representative and type the name, address, phone number and email address for each representative being appointed.

Section D – Appointed Representative Declaration and Section E – Signatures

Each appointed representative must read, sign and date the form.

See options for signing the sponsorship forms.

Part 2 – Settlement Plan

Section F

This section should only be completed by the sponsoring group.

If you are appointing a representative as part of your initial sponsorship application:

You do not need to complete this section. This information should be provided in section D of the Sponsorship Undertaking and Settlement Plan – Group of Five (IMM 5670) (opens in a new tab)

If you are appointing a representative after the application has been received at ROC-O:

complete this section and provide the updated information on who will be responsible for the settlement needs of the refugees

Settlement Needs Checklist

Check the box to confirm each settlement need that will be provided to the refugee(s) over the duration of the sponsorship period. Beside each settlement need, write the name of the group member(s) or representative(s) responsible for that task.

If a settlement need is not applicable to the sponsorship, leave the box unchecked and explain in the corresponding text box why it is not applicable.

Housing Plans:

When you check the box to indicate who will be responsible for ensuring housing plans are in place, more fields will appear:

Question 1 – Please explain what housing arrangements will be made for the refugee(s)

Provide details of your planned housing arrangement, including the following:

type of building (high-rise apartment, townhouse, detached house, shared accommodation, etc.)
number and type of rooms available to the sponsored refugees (number of bedrooms, bathrooms, types of living areas, basement, kitchen etc.)
types of furnishing (sofas, number of beds, dining table, etc.)
if the refugee will be sharing this permanent housing with others, provide:
- the name of the person hosting the refugees and relationship to the PA (if applicable); and
- the number of other people living there.

If you are arranging temporary housing upon arrival, provide details about the accommodation as listed above and additionally:

the accommodation arrangement in the temporary housing
the time frame when you expect to find permanent housing
details of the permanent housing you expect to arrange

If you already know where the refugee will live in Canada, do not hesitate to include pictures of their future accommodations, floor plans, etc. in your application package.

Question 2 – If known, please provide the address of the planned housing

Provide the address of temporary and/or permanent housing if known.

Question 3 – Do you have a back-up plan if your initial housing plan does not work?

Please explain your contingency plan if your planned housing arrangement does not work.

Details on updated Settlement Plan: Provide details on how sponsorship responsibilities are shared among all involved. Include explanation on how the Group of 5 oversees adequate supports are provided for by the appointed representatives and any contingency plans to support refugees should there be any issues.

Section H – Sponsoring Group Declaration

You should read this section carefully and make sure you understand it before signing below.

Section I – Sponsoring Group Signatures

Each sponsor who has signed the Sponsorship Undertaking and Settlement Plan – Group of Five (IMM 5670) (opens in a new tab) must sign and date the form.