Apply – Sponsorship Agreement Holders

On March 30, 2020, we updated the application process for sponsorship agreement holders. You have until June 30, 2020 to submit an application.

If you have questions or want to apply, contact IRCC.INPSR-PPPRRI.IRCC@cic.gc.ca.

Note: Quebec has its own process to sponsor refugees. For sponsors in Quebec, visit refugee sponsorship in Quebec.

Step one - Apply to become a Sponsorship Agreement Holder

1. Get the application package

You can apply to become a Sponsorship Agreement Holder (SAH) by writing to IRCC.INPSR-PPPRRI.IRCC@cic.gc.ca and asking for an application.

2. Submit your application

Submit your completed application form and all the needed documentation (articles of incorporation, audited financial statements, etc.) to IRCC.INPSR-PPPRRI.IRCC@cic.gc.ca.

This email address is only for questions about becoming a SAH. Other questions won’t be answered. If you have questions about the Private Sponsorship of Refugees Program, see the Help Centre or contact the Refugee Sponsorship Training Program.

3. If you are approved as a SAH

If you are approved as a SAH, apply to sponsor a refugee.

Step two - Apply to sponsor a refugee

Before you apply, learn about the Private Sponsorship of Refugees Program. Read the application package and the Guide to the Private Sponsorship of Refugees Program for information you will need when you apply. Read the guide carefully. It explains who you can sponsor.

Note: If you want to sponsor a person abroad who you think is a refugee, that person must fill out an application.

There are three steps to sponsoring a refugee once you are a SAH:

1. Decide if you want to request a refugee profile

In some cases, you may want to sponsor a specific refugee or refugee family, such as a:

  • friend,
  • member of a family in your community, or
  • refugee identified by an overseas contact.

This is known as a “sponsor-referred refugee.”

Sponsor-referred refugees must qualify under Canada’s refugee and humanitarian resettlement program. Both you and the refugee must fill out an application. After you apply, officers abroad will assess the application to decide whether the person you want to sponsor qualifies. This may include an interview.

In other cases, you may ask for a “visa office-referred refugee.” These refugees are already eligible and were already chosen by an officer abroad. They just need a private sponsor before they can come to Canada.

You can sponsor a visa office-referred refugee through either the Blended Visa Office-Referred (BVOR) program, or the Visa Office-Referred (VOR) program.

Blended Visa Office-Referred Program

The Blended Visa Office-Referred (BVOR) program brings refugees with the greatest need to Canada. The BVOR program has 3 main benefits:

  • reduces the financial burden on private sponsors
  • prioritizes the most vulnerable refugees through referral organizations
  • connects sponsors with refugees we’ve already screened and interviewed, making them ready to travel sooner

Learn how to sponsor a refugee through the BVOR program.

Visa Office-Referred Program

The Visa Office Referred Program (VOR program) is similar to the BVOR program but requires that sponsors take on the full costs of the sponsorship. We will not provide any income support.

To ask for a profile for a refugee referred by an IRCC office abroad, e-mail a Request for a Refugee Profile (IMM 5438) (PDF, 572.45 KB) to IRCC’s Resettlement Operations Centre in Ottawa (ROC-O).

If there are no cases available to match your Request for a Refugee Profile (IMM 5438), the ROC-O will tell you that there may be a waiting period until a case is available. They will discuss the option of sponsoring a case through the BVOR Program.

We may not be able to find a VOR case outside of that program. Also, VOR match requests must be in cities where Canada is resettling government-assisted refugees.

You should review profiles carefully to make sure your sponsoring group and community will be able to meet the needs of the refugee(s). If a profile shows that there are existing family or friends in Canada, it is recommended that only sponsoring groups in that community sponsor the case. Some other things to look for in a profile are:

  • Are other members of the refugee(s) ethnocultural background already living in your community?
  • Is there reasonably priced housing that will fit with the family size?
  • Does your community have the support services needed such as:
    • medical facilities,
    • trauma counseling,
    • language training, etc.
  • Are there jobs in your community?
  • If your group decides to sponsor a regular VOR refugee, let IRCC’s ROC-O and the Refugee Sponsorship Training Program know. The ROC-O will give you the information you need to fill out the sponsorship application.

If your group decides not to sponsor the refugee, the case will be referred back to the IRCC office for further processing.

More information for both options is available in the Guide to the Private Sponsorship of Refugees Program.

2. Get the application package

The package includes the application guide and all of the forms you need to fill out.

Download and print the application package.

Tips for completing your application:

  • Before you start, read the Guide for Sponsorship Agreement Holders to privately sponsor refugees [IMM 5413]. It has all the information you need to know about your application before you send it to us. It also has instructions on how to fill out the forms.
  • Gather all of the documents you need. They are listed in the document checklist in the application guide.
  • Fill in all of the forms carefully and completely. Complete the forms on your computer. Print the forms after you fill them out. Don’t fill out the forms by hand. Sign and date your forms.
  • Keep a copy for your records of all the forms you submit.
  • Complete these forms:
    • Sponsorship Undertaking – Sponsorship Agreement Holders (SAH) [IMM 5373]
    • Sponsor Assessment (IMM 5492) – This form must be filled out by
      • the Signing Authority of the SAH (unless it is already on file with IRCC from a previous sponsorship),
      • the Signing Authority of the Constituent Group, if applicable, and
      • the Signing Authority of any co-sponsors, if applicable.
    • Settlement plan (IMM 5440) - This form must be completed and signed if the SAH signed an agreement with the Minister less than 2 years ago.
    • Optional:
      • Use of a Representative (IMM 5476) (PDF, 648.31 KB) - You must complete this form if you want to
        • help refugees you are sponsoring apply; or
        • authorize a third-party representative to do business for you with IRCC and the Canada Border Services Agency (CBSA) and to give you advice or guidance during the application process. Using a representative is a personal choice.
      • Appointment of Representative(s) in Expected Community of Settlement [IMM 5956] - Use this form if you do not meet the residency requirements and would like to appoint a representative in the refugee’s expected community of settlement.
  • The refugees you are applying to sponsor must complete the forms found within the Application Guide for Convention Refugees Abroad and Humanitarian-Protected Persons Abroad. If you are applying to sponsor a refugee through the Blended Visa Office-Referred Program, you do not need to complete this form. You also do not need to complete this form if you are asking for a refugee profile.

3. Submit your application

Use the document checklist in the Guide for Sponsorship Agreement Holders to privately sponsor refugees [IMM 5413] to make sure that you have included everything you need. Sign and date your forms. If you have a refugee profile from ROC-O, include a copy with your application.

Mail the documents to:

Resettlement Operations Centre in Ottawa (ROC-O)
365 Laurier Avenue West
Ottawa, Ontario
K1A 1L1

Make sure you give us your complete return mailing address.

If your application is not complete, we will not process it. We will return it to you.

It is up to you to keep your application up-to-date.

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