Administration of the Access to Information Act
Annual Report to Parliament 2019-2020

Administration of the Access to Information Act - Annual Report to Parliament 2019-2020.

Catalogue Number: En104-12/1E-PDF
ISSN 2562-766X

Impact Assessment Agency of Canada
Access to Information and Privacy Coordinator

Physical/mailing address:
160 Elgin Street, 22nd Floor
Ottawa, ON K1A 0H3

Telephone: 613-948-1362
Email: iaac.atip-aiprp.aeic@canada.ca

Table of Contents

Introduction

The Access to Information Act (the Act) provides Canadian citizens, as well as people and corporations present in Canada, the right of access to federal government records that are not of a personal nature and/or subject to certain limited and specific exceptions. The Act complements but does not replace other procedures for obtaining government information. It is not intended to limit in any way the access to government information that is normally available to the public upon request.

This report is submitted in accordance with Section 94(1) of the Act, which requires every head of a federal government institution to submit a report to Parliament on the administration of the Act within their institution during the reporting period. It presents an overview of the Access to Information Act activities carried out within the Impact Assessment Agency of Canada (formerly known as the Canadian Environmental Assessment Agency and further referred to in this report as “the Agency”) during the reporting period of April 1, 2019 to March 31, 2020.

Established in 1994, the Agency came into being to prepare for the implementation of the Canadian Environmental Assessment Act, which came into effect in early 1995. The Agency is a federal body accountable to the Minister of Environment and Climate Change. The Agency provides high-quality impact assessments that contribute to informed decision making, in support of sustainable development. The Agency is the responsible authority for most federal impact assessments. The current Impact Assessment Act of Canada, 2019 came into force on August 28, 2019 and its accompanying regulations provide the legislative framework for impact assessments.

Organizational Structure

The provision of Access to Information and Privacy (ATIP) services in the Agency is the responsibility of the Director of Human Resources, Wellness Division & ATIP Division who reports to the President through the Vice-President, Corporate Services, to fulfill the Agency’s Access to Information Act responsibilities.

The ATIP function is the direct responsibility of the ATIP Coordinator and a team of two ATIP Officers.

The ATIP Team has administered the Act by:

Delegation Order

For the purposes of the Act, the Agency’s “head of the institution” as defined in section 3 of the Act is the President of the Agency.

The responsibilities associated with the administration of the Act are delegated to the senior executive officers reporting directly to the President (Vice-presidents and General Counsel), as well as the Access to Information and Privacy Coordinator by the President for the effective administration of the program. The decision-making responsibility for the application of the various provisions of the Act is formally established and outlined in the departmental Delegation of Authority Instrument, which can be found under Appendix A.

Statistical Report – Interpretation and Analysis

The Statistical Report on Access to Information requests processed by the Agency from April 1, 2019 to March 31, 2020 is included in Appendix B of this report. The following sections provide an overview of key data on the Agency’s performance for the year with some explanations, interpretations and analysis of the Statistical Report for 2019-2020.

Subject matter of Access requests received

The requests received during this reporting period dealt with a range of topics including:

Number, source and disposition of Access requests received

The Agency received 41 requests under the Access to Information Act during the 2019-2020 reporting period. Figure 1 is a percentage breakdown of the sources of access requests received in 2019-2020:

Figure 1

Source of Requests

Number

Percentage

Media

6

14.5

Academia

4

10

Business

7

17

Organization

4

10

Public

14

34

Declined to Identify

6

14.5

Total

41

100

An additional 12 requests were brought forward from the previous 2018-2019 reporting period, making a total of 53 active requests. Of those active requests, 44 were completed within the reporting period and nine were not completed. Those nine requests are carried forward to the next reporting period.

There were four Informal Requests addressed in this reporting period; these Informal Requests were all completed within 15 days.

During the reporting period, 44 completed requests were processed within the legislated timeframes (the initial 30-day or the allotted extension period). This includes requests for which the Agency required extensions to consult with other government departments and/or third parties. Figure 2 outlines the resulting dispositions of those completed requests.

Figure 2

Outcomes of completed requests

Number

All disclosed

1

Disclosed in part

20

Nothing disclosed (All exempted)

0

Nothing disclosed (All excluded)

0

No records exist

15

Request transferred

1

Request abandoned

7

Neither confirmed nor denied

0

Total

44

New Exemptions

Figure 3 shows in the 2019-2020 reporting period, the Agency did not invoke any of the new exemptions.

Figure 3

Access to Information Act

16.31 Investigation under the Elections Act

0

16.6 National Security and Intelligence Committee

0

23.1 Patent or Trademark privilege

0

Total

0

Extensions

Section 9 of the Act allows institutions to extend the legislated timeframe for processing a request if a search for responsive records cannot be completed within 30 days of receipt of the request, or if the institution must consult with other institutions or third parties.

Figure 4 shows that under section 9, the Agency invoked one or more extensions (beyond the initial 30 days) in eleven of the requests completed during the reporting period (highlighted portion). This is reflected in Table 3.1 of the Statistical Report in Appendix B.

Figure 4

Disposition of Requests

Completion Time

1 to 15 Days

16 to 30 Days

31 to 60 Days

61 to 120 Days

121 to 180 Days

181 to 365 Days

More Than 365 Days

Total

All disclosed

0

0

1

0

0

0

0

1

Disclosed in part

0

10

1

5

2

2

0

20

Of the 11 requests requiring one or more extensions, six extensions were required given that meeting the original time limit would have unreasonably interfered with the operations of the Agency. Ten extensions were required for necessary consultations with other government institutions and nine were required for third party notices, as reflected in Table 4.1 of the Statistical Report in Appendix B and highlighted below in figure 5.

Figure 5

Disposition of Requests Where an Extension Was Taken

9(1)(a)
Interference With Operations

9(1)(b)
Consultation

9(1)(c)
Third-Party Notice

Section 69

Other

All disclosed

1

0

1

1

Disclosed in part

5

0

9

8

All exempted

0

0

0

0

All excluded

0

0

0

0

No records exist

0

0

0

0

Request abandoned

0

0

0

0

Total

6

0

10

9

For those eleven requests requiring extension, the time extensions enabled the ATIP Team to undertake necessary consultations, as highlighted in the second column of Figure 6 below, which is excerpted from Table 3.5.3 of the Statistical Report in Appendix B. These necessary consultations included consultations with other government institutions and/or third parties.

Figure 6

Disposition

Consultation Required

Assessment of Fees

Legal Advice Sought

Other

Total

All disclosed

1

0

0

0

1

Disclosed in part

10

0

0

0

10

Access Consultation Requests

The details of the Access Consultation requests processed during the 2019-2020 reporting period are presented in Section 6 of the Statistical Report in Appendix B.

The Agency received 46 Access Consultation requests from other federal institutions and three from other organizations, for a total of 49 consultation requests. All

46 Access Consultation requests received from other federal institutions were completed within 30 days. All three requests from other organizations were completed within 30 days. No consultation requests were brought forward from the 2018-2019 fiscal year and no consultations were carried over to 2019-2020, resulting in a total of 49 completed Access Consultation requests in 2019-2020. Over 4000 pages of records were processed as part of these Access Consultations.

When viewed collectively, Figure 7 and Figure 8 show that the Agency recommended full disclosure in 41 of the consultation requests, three to be transferred for consultation with another institution, and partial disclosure for the remaining five requests.

Figure 7: Recommendations and completion time for consultations received from other Government of Canada institutions

Recommendation

Number of Days Required to Complete Consultation Requests

1 to 15 Days

16 to 30 Days

31 to 60 Days

61 to 120 Days

121 to 180 Days

181 to 365 Days

More Than 365 Days

Total

Disclose entirely

33

5

0

0

0

0

0

38

Disclose in part

3

2

0

0

0

0

0

5

Exempt entirely

0

0

0

0

0

0

0

0

Exclude entirely

0

0

0

0

0

0

0

0

Consult other institution

3

0

0

0

0

0

0

3

Other

0

0

0

0

0

0

0

0

Total

39

7

0

0

0

0

0

46

Figure 8: Recommendations and completion time for consultations received from other organizations

Recommendation

Number of Days Required to Complete Consultation Requests

1 to 15 Days

16 to 30 Days

31 to 60 Days

61 to 120 Days

121 to 180 Days

181 to 365 Days

More Than 365 Days

Total

Disclose entirely

3

0

0

0

0

0

0

3

Disclose in part

0

0

0

0

0

0

0

0

Exempt entirely

0

0

0

0

0

0

0

0

Exclude entirely

0

0

0

0

0

0

0

0

Consult other institution

0

0

0

0

0

0

0

0

Other

0

0

0

0

0

0

0

0

Total

3

0

0

0

0

0

0

3

Multi-year Trends

The following demonstrates the trends that have emerged over the last three reporting periods in comparison with the current reporting period.

There was one late file in the reporting period and there have been no late files in three previous reporting periods as noted below in Figure 9.

Figure 9

Access to information requests

2016-2017

2017-2018

2018-2019

2019-2020

Number of ATI requests closed

53

32

36

44

Number of late files

0

0

0

1

Figure 10 shows that 34% of requests came from the Public and 17% of requests came from the Business sector. The Agency received four requests where the applicant identified as affiliated with the Academia, a notable increase from the previous three fiscal years.

Figure 10

Source of requests
2016-2020

2016-2017

2017-2018

2018-2019

2019-2020

#

%

#

%

#

%

#

%

Total number of requests received

51

100%

28

100%

46

100%

41

100%

Media (Number and %)

7

14%

2

7%

6

13%

6

14.5%

Academia (Number and %)

0

0%

1

4%

1

2.5%

4

10%

Business (Number and %)

22

43%

18

64%

26

56%

7

17%

Organization (Number and %)

13

26%

7

25%

8

17.5%

4

10%

Public (Number and %)

3

6%

0

0%

3

6.5%

14

34%

Decline to Identify

6

12%

0

0%

2

4.5%

6

14.5%

Figure 11 illustrates the increased trend for the release of records in electronic format rather than paper. Most requestors now specify they would like their release packages on CD or sent through email.

Figure 11

Format of release packages

2016-2017

2017-2018

2018-2019

2019-2020

Release format: paper

15

5

3

0

Release format: electronic (CD)

12

11

13

21

Percentage electronic

44%

69%

81%

100%

With regard to Access Consultations, it is noted in this reporting period that the percentage of consultations from federal institutions increased and percentage of consultations from other organizations remained the same. This is detailed below in Figure 12.

Figure 12

Access consultations received

2015-2016

2016-2017

2017-2018

2019-2020

No. of federal institution consults

53

40

44

46

No. of other organization consults

9

4

3

3

% of consults from other organizations

15%

9%

6%

6%

Training and Awareness

Agency employees are provided with training and guidance to assist them in fulfilling their duties under the Access to Information Act. The ATIP Team provides advice and support on an as-needed basis. The ATIP Team is currently developing new training to reflect the changes arising from Bill C-58: An Act to amend the Access to Information Act and the Privacy Act and to make consequential amendments to other Acts, which came into force in June 2019.

Employees have been informed of the ATIP-related training offered by the Canada School of Public Service. Training and reference materials are made available to employees on the Agency’s Intranet site.

Policies, Guidelines and Procedures

No new Agency policy regarding administration of the Access to Information Act was implemented during the reporting period. Subsequent to the report period, the Agency implemented the new proactive publication requirements as introduced in Bill C-58 – An Act to amend the Access to Information Act and the Privacy Act and to make consequential amendments to other Acts.

The ATIP Team revised the templates used for correspondence with Offices of Primary Interest (OPI) on an as-needed basis and has continued to streamline the approval process for requests and consultations. The records retrieval procedure and the tasking process were revised and clarified. Liaision roles and responsibilities under the Act have been further clarified, and guidance was provided on the obligation to provide recommendations and strong rationale to ATIP. The Agency continues to examine opportunities to transform the ATIP process to a paperless process.

Complaints, Audits and Investigations

No complaints were received in the 2019-2020 reporting period. The Office of the Information Commissioner is currently investigating a total of two active complaints, and no appeals have been filed with the Federal Court of Appeal on closed complaints.

Figure 13

Complaints / Investigations

2016-2017

2017-2018

2018-2019

2019-2020

Number of complaints carried over from previous reporting period

5

4

4

3

Number of complaints received

2

3

1

0

Number of complaints closed

3

3

2

1

Number of complaints active at end of reporting period

4

4

3

2

Monitoring and Reporting

The Agency continues to ensure compliance with the Access to Information Act through effective reporting and monitoring mechanisms. Weekly ATIP reports are prepared for the Vice-President, Corporate Services, and for the Agency’s senior leadership. These reports include detailed status of individual requests, compliance statistics, and any complaint investigations.

A weekly Access to Information (ATI) report is provided to the Minister’s Office, which includes new ATI requests and anticipated releases. These reports also include request description, status of any individual requests and number of pages to be released.

Special reports are also submitted to provide justifications for time extensions and to outline plans for timely completion of complex or high profile requests. Extensions over 90 days require the approval of the Agency’s President. Extensions under 90 days require the approval of the Vice-President, Corporate Services, and disclosure to the Agency senior leadership.

Impact Assessment Agency Registry

As required under the Impact Assessment Act of Canada, 2019, the Agency facilitates public access to information and records related to environmental assessments, through the Impact Assessment Agency Registry (the Registry). Formal processes are in place to provide the public with access to environmental assessment records without recourse under the Access to Information Act.

Subsequent to the reporting period, the Agency has undertaken a renewal of the Registry futher to section 105 of the Impact Assessment Act of Canada 2019. Under the new legislative authorities and proposed policy direction, online comments are automatically published when an individual agrees to the terms and conditions for submitting comments to the Registry. A Privacy Impact Assessment has occurred to examine privacy-related considerations of the Registry renewal.

In addition, the ATIP Team refers requesters to the program responsible for granting access to Registry records in accordance with the Impact Assessment Act.

Appendices

Appendix A: Designation Order

Designation order

(Access to Information Act)

As head of the Canadian Environmental Assessment Agency for purposes of the Access to Information Act, I hereby designate, under section 73 of that Act, the officers and employees of the Canadian Environmental Assessment Agency, who hold the positions set out in the attached Annex, to exercise or perform all of the powers, duties or functions that are conferred upon me by the provisions of the Access to Information Act specified in the aforementioned Annex.

Original signed July 23, 2017 by Ron Hallman, President, Canadian Environmental Assessment Agency.

Annex to Designation Order (Access to Information Act) Dated – July 2014

The Access to Information and Privacy Coordinator and the Senior Executive Officers reporting directly to the President of the Canadian Environmental Assessment Agency are designated to exercise or perform all powers, duties or functions of the President as the head of the Canadian Environmental Assessment Agency under the provisions of the Access to Information Act listed below. This designation replaces all previous delegation orders.

7(a)

Respond to request for access, give access or give notice

8(1)

Transfer to institution which has a greater interest

9

Extend time limit

11

Assess fees

12(2)(b)

Language of access

12(3)

Access in an alternative format

13(1)

Apply exemption - Information obtained in confidence from other governments

14

Apply exemption - Federal-provincial affairs

15

Apply exemption - International affairs and defense

16

Apply exemption - Law enforcement and investigations

16.5

Apply exemption - Public Servants Disclosure Protection Act

17

Apply exemption - Safety of individuals

18

Apply exemption - Economic interests of Canada

18.1

Apply exemption - Economic interests of certain government institutions

19(1)

Apply exemption - Personal information

19(2)

Disclose personal information

20

Apply exemption - Third party information

21

Apply exemption - Operations of government

22

Apply exemption - Testing procedures, tests and audits

22.1

Apply exemption - Internal audits

23

Apply exemption - Solicitor/client privilege

24

Apply exemption - Statutory prohibitions against disclosure

26

Apply exemption - Information to be published

27(1)

Notify third party of intent to disclose information

27(4)

Extend time limit

28(1)(b)

Disclose information after third party representations

28(2)

Waive requirement that third party representation be in writing

28(4)

Disclose information where no third party review requested

29(1)

Notify all parties of disclosure on recommendation of Information Commissioner

33

Advise Information Commissioner of third party involvement

35(2)

Make representations to the Information Commissioner in the course of an investigation

37

Give notice to the Information Commissioner of action taken/to be taken to implement recommendations and provide access to complainant

43(1)

Notice to third party (application to Federal Court for review)

44(2)

Notice to applicant (application to Federal Court by third party)

52(2)

Special rules for hearings

69 (1)

Exclusion - Confidences of the Queen’s Privy Council for Canada

71(2)

Exempt information severed from manuals

72(1)

Prepare annual report to Parliament

77

Responsibilities conferred to the head of the institution by the regulations made under section 77 which are not included above

Appendix B: Statistical Report on the Access to Information Act

Name of institution: Impact Assessment Agency of Canada

Reporting period: 2019-04-01 to 2020-03-31

Section 1: Requests Under the Access to Information Act

1.1 Number of requests

Workload

Number of Requests

Received during reporting period

41

Outstanding from previous reporting period

12

Total

53

Closed during reporting period

44

Carried over to next reporting period

9

1.2 Sources of requests
Source Number of Requests
Media

6

Academia

4

Business (private sector)

7

Organization

4

Public

14

Decline to Identify

6

Total

41

1.3 Informal requests
Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total

4

0

0

0

0

0

0

4

Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.

Section 2: Decline to act on vexatious, made in bad faith or abuse of right requests

 

Number of Requests

Outstanding from previous reporting period

0

Sent during reporting period

0

Total

0

Approved by the Information Commissioner during reporting period

0

Declined by the Information Commissioner during reporting period

0

Carried over to next reporting period

0

Section 3: Requests Closed During the Reporting Period

3.1 Disposition and completion time

Disposition of Requests

Completion Time

1 to 15 Days

16 to 30 Days

31 to 60 Days

61 to 120 Days

121 to 180 Days

181 to 365 Days

More Than 365 Days

Total

All disclosed

0

0

1

0

0

0

0

1

Disclosed in part

0

10

1

5

2

2

0

20

All exempted

0

0

0

0

0

0

0

0

All excluded

0

0

0

0

0

0

0

0

No records exist

11

4

0

0

0

0

0

15

Request transferred

1

0

0

0

0

0

0

1

Request abandoned

3

4

0

0

0

0

0

7

Neither confirmed nor denied

0

0

0

0

0

0

0

0

Decline to act with the approval of the Information Commisioner

0

0

0

0

0

0

0

0

Total

15

18

2

5

2

2

0

44

3.2 Exemptions

Section

Number of Requests

13(1)(a)

0

13(1)(b)

0

13(1)(c)

0

13(1)(d)

0

13(1)(e)

0

14

0

14(a)

1

14(b)

0

15(1)

0

15(1) - I.A.*

0

15(1) - Def.*

0

15(1) - S.A.*

0

16(1)(a)(i)

0

16(1)(a)(ii)

0

16(1)(a)(iii)

0

16(1)(b)

0

16(1)(c)

2

16(1)(d)

0

16(2)

0

16(2)(a)

0

16(2)(b)

0

16(2)(c)

1

16(3)

0

16.1(1)(a)

0

16.1(1)(b)

0

16.1(1)(c)

0

16.1(1)(d)

0

16.2(1)

0

16.3

0

16.31

0

16.4(1)(a)

0

16.4(1)(b)

0

16.5

0

16.6

0

17

0

18(a)

0

18(b)

0

18(c)

0

18(d)

0

18.1(1)(a)

0

18.1(1)(b)

0

18.1(1)(c)

0

18.1(1)(d)

0

19(1)

18

20(1)(a)

0

20(1)(b)

14

20(1)(b.1)

0

20(1)(c)

7

20(1)(d)

1

20.1

0

20.2

0

20.4

0

21(1)(a)

2

21(1)(b)

2

21(1)(c)

2

21(1)(d)

0

22

1

22.1(1)

0

23

1

23.1

0

24(1)

0

26

0

* I.A.: International Affairs
Def.: Defence of Canada
S.A.: Subversive Activities

3.3 Exclusions

Section

Number of Requests

68(a)

2

68(b)

0

68(c)

0

68.1

0

68.2(a)

0

68.2(b)

0

69(1)

0

69(1)(a)

0

69(1)(b)

0

69(1)(c)

0

69(1)(d)

0

69(1)(e)

0

69(1)(f)

0

69(1)(g) re (a)

0

69(1)(g) re (b)

0

69(1)(g) re (c)

0

69(1)(g) re (d)

0

69(1)(g) re (e)

0

69(1)(g) re (f)

0

69.1(1)

0

3.4 Format of information released

Paper

Electronic

Other

0

21

0

3.5 Complexity
3.5.1 Relevant pages processed and disclosed

Number of Pages Processed

Number of Pages Disclosed

Number of Requests

22208

11073

28

3.5.2 Relevant pages processed and disclosed by size of requests

Disposition

Less Than 100 Pages Processed

101-500 Pages Processed

501-1000 Pages Processed

1001-5000 Pages Processed

More Than 5000 Pages Processed

Number of Requests

Pages Disclosed

Number of Requests

Pages Disclosed

Number of Requests

Pages Disclosed

Number of Requests

Pages Disclosed

Number of Requests

All disclosed

1

20

0

0

0

0

0

0

0

Disclosed in part

10

358

4

1012

3

2100

3

7583

0

All exempted

0

0

0

0

0

0

0

0

0

All excluded

0

0

0

0

0

0

0

0

0

Request abandoned

7

0

0

0

0

0

0

0

0

Neither confirmed nor denied

0

0

0

0

0

0

0

0

0

Total

18

378

4

1012

3

2100

3

7583

0

3.5.3 Other complexities

Disposition

Consultation Required

Assessment of Fees

Legal Advice Sought

Other

Total

All disclosed

1

0

0

0

1

Disclosed in part

10

0

0

0

10

All exempted

0

0

0

0

0

All excluded

0

0

0

0

0

Request abandoned

0

0

0

0

0

Neither confirmed nor denied

0

0

0

0

0

Total

11

0

0

0

11

3.6 Closed requests
3.6.1 Number of requests closed within legislated timelines
 

Requests closed within legislated timelines

Number of requests closed within legislated timelines

43

Percentage of requests closed within legislated timelines (%)

97.7

3.7 Deemed refusals
3.7.1 Reasons for not meeting legislated timelines

Number of Requests Closed Past the Legislated Timelines

Principal Reason

Interference with Operations / Workload

External Consultation

Internal Consultation

Other

1

0

1

0

0

3.7.2 Requests closed beyond legislated timelines (including any extension taken)

Number of Days Past Legislated Timelines

Number of Requests Past Legislated Timeline Where No Extension Was Taken

Number of Requests Past Legislated Timeline Where an Extension Was Taken

Total

1 to 15 days

0

0

0

16 to 30 days

0

0

0

31 to 60 days

0

0

0

61 to 120 days

0

0

0

121 to 180 days

0

0

0

181 to 365 days

0

0

0

More than 365 days

0

1

1

Total

0

1

1

3.8 Requests for translation

Translation Requests

Accepted

Refused

Total

English to French

0

0

0

French to English

0

0

0

Total

0

0

0

Section 4: Extensions

4.1 Reasons for extensions and disposition of requests

Disposition of Requests Where an Extension Was Taken

9(1)(a)
Interference With Operations

9(1)(b) Consultation

9(1)(c)
Third-Party Notice

Section 69

Other

All disclosed

1

0

1

1

Disclosed in part

5

0

9

8

All exempted

0

0

0

0

All excluded

0

0

0

0

No records exist

0

0

0

0

Request abandoned

0

0

0

0

Total

6

0

10

9

4.2 Length of extensions

Length of Extensions

9(1)(a)
Interference With Operations

9(1)(b) Consultation

9(1)(c)
Third-Party Notice

Section 69

Other

30 days or less

2

0

0

0

31 to 60 days

1

0

4

9

61 to 120 days

1

0

6

0

121 to 180 days

0

0

0

0

181 to 365 days

2

0

0

0

365 days or more

0

0

0

0

Total

6

0

10

9

Section 5: Fees

Fee Type

Fee Collected

Fee Waived or Refunded

Number of Requests

Amount

Number of Requests

Amount

Application

36

$180

6

$30

Other fees

0

$0

0

$0

Total

36

$180

6

$30

Section 6: Consultations Received From Other Institutions and Organizations

6.1 Consultations received from other Government of Canada institutions and organizations

Consultations

Other Government of Canada Institutions

Number of Pages to Review

Other Organizations

Number of Pages to Review

Received during reporting period

46

3989

3

91

Outstanding from the previous reporting period

0

0

0

0

Total

46

3989

3

91

Closed during the reporting period

46

-

3

-

Carried over to next reporting period

0

0

0

0

6.2 Recommendations and completion time for consultations received from other Government of Canada institutions

Recommendation

Number of Days Required to Complete Consultation Requests

1 to 15 Days

16 to 30 Days

31 to 60 Days

61 to 120 Days

121 to 180 Days

181 to 365 Days

More Than 365 Days

Total

Disclose entirely

33

5

0

0

0

0

0

38

Disclose in part

3

2

0

0

0

0

0

5

Exempt entirely

0

0

0

0

0

0

0

0

Exclude entirely

0

0

0

0

0

0

0

0

Consult other institution

3

0

0

0

0

0

0

3

Other

0

0

0

0

0

0

0

0

Total

39

7

0

0

0

0

0

46

6.3 Recommendations and completion time for consultations received from other organizations

Recommendation

Number of Days Required to Complete Consultation Requests

1 to 15 Days

16 to 30 Days

31 to 60 Days

61 to 120 Days

121 to 180 Days

181 to 365 Days

More Than 365 Days

Total

Disclose entirely

3

0

0

0

0

0

0

3

Disclose in part

0

0

0

0

0

0

0

0

Exempt entirely

0

0

0

0

0

0

0

0

Exclude entirely

0

0

0

0

0

0

0

0

Consult other institution

0

0

0

0

0

0

0

0

Other

0

0

0

0

0

0

0

0

Total

3

0

0

0

0

0

0

3

Section 7: Completion Time of Consultations on Cabinet Confidences

7.1 Requests with Legal Services

Number of Days

Fewer Than 100 Pages Processed

101-500 Pages Processed

501-1000 Pages Processed

1001-5000 Pages Processed

Number of Requests

Number of Requests

Pages Disclosed

Number of Requests

Pages Disclosed

Number of Requests

Pages Disclosed

Number of Requests

Pages Disclosed

1 to 15

0

0

0

0

0

0

0

0

0

16 to 30

0

0

0

0

0

0

0

0

0

31 to 60

0

0

0

0

0

0

0

0

0

61 to 120

0

0

0

0

0

0

0

0

0

121 to 180

0

0

0

0

0

0

0

0

0

181 to 365

0

0

0

0

0

0

0

0

0

More than 365

0

0

0

0

0

0

0

0

0

Total

0

0

0

0

0

0

0

0

0

7.2 Requests with Privy Council Office

Number of Days

Fewer Than 100 Pages Processed

101‒500 Pages Processed

501-1000 Pages Processed

1001-5000 Pages Processed

Number of Requests

Number of Requests

Pages Disclosed

Number of Requests

Pages Disclosed

Number of Requests

Pages Disclosed

Number of Requests

Pages Disclosed

1 to 15

0

0

0

0

0

0

0

0

0

16 to 30

0

0

0

0

0

0

0

0

0

31 to 60

0

0

0

0

0

0

0

0

0

61 to 120

0

0

0

0

0

0

0

0

0

121 to 180

0

0

0

0

0

0

0

0

0

181 to 365

0

0

0

0

0

0

0

0

0

More than 365

0

0

0

0

0

0

0

0

0

Total

0

0

0

0

0

0

0

0

0

Section 8: Complaints and investigations

Section 32 Notice of intention to investigate

Subsection 30(5) Ceased to investigate

Section 35 Formal representations

Section 37 Reports of finding received

Section 37 Reports of finding containing recommendations issued by the Information Commissioner

0

0

5

1

0

Section 9: Court Action

9.1 Court actions on complaints received before June 21, 2019 and on-going

Section 41 (before June 21, 2019)

Section 42

Section 44

0

0

0

9.2 Court actions on complaints received after June 21, 2019

Section 41 (after June 21, 2019)

Complainant (1)

Institution (2)

Third Party (3)

Privacy Commissioner (4)

Total

0

0

0

0

0

Section 10: Resources Related to the Access to Information Act

10.1 Costs

Expenditures

Amount

Salaries

$144,210

Overtime

$6,100

Goods and Services

  • Professional services contracts = $95,813
  • Other = $8,000

$103,813

Total

$254,123

10.2 Human Resources

Resources

Person Years Dedicated to Access to Information Activities

Full-time employees

2.14

Part-time and casual employees

0.00

Regional staff

0.00

Consultants and agency personnel

0.50

Students

0.00

Total

2.64

Note: Enter values to two decimal places.

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