2023-2024 Annual Report on the Access to Information Act
On this page
- 1. Introduction
- 2. Organizational Structure
- 3. Delegation Order
- 4. Performance 2023-2024
- 5. Training and Awareness
- 6. Policies, Guidelines, and Procedures
- 7. Proactive Publication under Part 2 of the Access to information Act
- 8. Initiatives and Projects to Improve Access to Information
- 9. Summary of Key Issues and Actions Taken on Complaints
- 10. Reporting on Access to Information fees for the purposes of the Service Fees Act
- 11. Monitoring Compliance
- Annex A — Access to Information Act Statistical Form
1. Introduction
The Military Grievances External Review Committee’s (the Committee) 2023-2024 Annual Report to Parliament on the Administration of the Access to Information Act (ATIA) is submitted in accordance with section 94 of the ATIA and section 20 of the Service Fees Act. It presents an overview of the ATIA activities carried out within the Committee during the reporting period of April 1, 2023, to March 31, 2024.
During the reporting period, the Committee received 28 requests under the Access to Information Act and completed 27 requests.
The ATIA gives Canadian citizens, as well as people and corporations present in Canada, the right to access federal government records that are not of a personal nature. The Act complements, but does not replace, other procedures for obtaining government information. It is not intended to limit, in any way, access to government information that is normally available to the public upon request.
The Committee is an independent administrative tribunal reporting to Parliament through the Minister of National Defence. It reviews all military grievances referred to it by the Chief of Defence Staff (CDS), as stipulated in section 29.12 of the National Defence Act (NDA) and article 7.21 of the Queen’s Regulations and Orders for the Canadian Forces.
Section 29 of the NDA provides a statutory right for an officer or a non-commissioned member to grieve a decision, an act or an omission in the administration of the affairs of the Canadian Armed Forces (CAF). Since beginning operations in 2000, the Committee has acted as the external and independent component of the CAF grievance process. It also has the statutory obligation to deal with all matters as informally and expeditiously as the circumstances permit.
Following its review of referred military grievances, the Committee provides its findings and recommendations (F&R) reports to the CDS and the grievor. The CDS is the final decision-maker and is not bound by the Committee’s F&Rs. In any case where the Committee’s F&Rs are not accepted, the CDS must provide the reasoning in writing.
2. Organizational Structure
The Access to Information and Privacy (ATIP) Office is part of the Strategic Planning, Performance Measurement and Communications Services Division. The division is made up of four employees, two of which dedicate an average 5% of their time to fulfill the Committee’s obligations under both the ATIA and the Privacy Act.
The ATIP Coordinator, the Director General of Corporate Services and Chief Financial Officer, and the Director General of Operations and General Counsel have delegated authority to oversee the administration of the ATIA and the Privacy Act within the Committee and to ensure compliance with the legislation.
A description of the classes of institutional records held by the Committee is available online at Info Source – Sources of Federal Government and Employee Information. The Committee does not have any exempt banks.
In accordance with the ATIA, members of the public may examine publications and other public documents governing the Committee’s administration and operations at:
Military Grievances External Review Committee
60 Queen Street, 9th floor
Ottawa, Ontario K1P 5Y7
The Committee uses the ATIP Online Request Service, designed and maintained by the Treasury Board of Canada, to process formal Access to Information requests and collect the service fee.
Within Corporate Services, Finance, Human Resources (HR) and Strategic Planning, Performance Measurement and Communications Services (SPPCS) share responsibility for proactive publication. The Director of Finance, Procurement and Administration and Deputy Chief Financial Officer manages the uploading of information related to travel, hospitality and conference expenses as well as procurement contracts of over 10K. The Director of HR manages uploading reclassification reports as required. The Manager of SPPCS oversees the uploading of ATIP request reports, and the publishing of reports tabled in Parliament, of briefing materials for the deputy head, and of materials for the deputy head’s appearance at Parliamentary Committees.
3. Delegation Order
ACCESS TO INFORMATION ACT
The Chairperson and Chief Executive Officer of the Military Grievances External Review Committee, pursuant to subsection 95(1) of the Access to Information Act, delegates the persons holding the positions set out in the attached schedule, including persons designated to act in their absence, to exercise the powers, duties and functions of the Chairperson as the head of the Military Grievances External Review Committee, under the provisions of the Act and related Regulations set out in the attached schedule opposite each position.
This delegation replaces all previous designations.
Original signed by
Kelly Walsh
Chairperson and Chief Executive Officer
Ottawa, Canada
June 6, 2024
| Section | Description | Director General, Corporate Services | Director General, Operations and General Counsel | ATIP Coordinator |
|---|---|---|---|---|
| 7 | Respond to request for access within 30 days; give access or give notice | X | X | |
| 8 | Transfer a request to the government institution with greater interest; give written notice of the transfer to applicant | X | X | |
| 9 | Extend time limits for responding to request and give notice to Information Commissioner of extension over 30 days | X | X | |
| 10 | Issue notice where access is refused | X | X | X |
| 11 | Administer the collection of fees | X | X | |
| 12(2) | Decide whether to translate requested record(s) | X | X | |
| 12(3) | Convert record(s) in an alternative format, when necessary and reasonable | X | X | |
| 13(1) | Shall refuse to disclose any record obtained in confidence from another government | X | X | |
| 13(2) | May disclose any record referred to in 13(1) if the other government consents to the disclosure or makes the information public | X | X | |
| 14 | May refuse to disclose any record if reasonably injurious to the conduct of Federal-Provincial affairs | X | X | |
| 15 | May refuse to disclose any record if reasonably injurious to international affairs and defence or the detection, prevention, or suppression of subversive or hostile activities | X | X | |
| 16 | May refuse to disclose any record pertaining to law enforcement and investigations, to information that could reasonably be expected to facilitate the commission of an offence, to confidential information on policing services for provinces and municipalities | X | X | |
| 17 | May refuse to disclose any record that could reasonably threaten the safety of individuals | X | X | |
| 18 | May refuse to disclose any record that could reasonably be expected to be materially injurious to the economic interest of Canada | X | X | |
| 19 | Shall refuse to disclose any record that contains personal information as defined in section 3 of the Privacy Act | X | X | X |
| 20 | Shall refuse to disclose any record that contains third party information | X | X | X |
| 21 | May refuse to disclose any record that contains information related to the operations of government | X | X | |
| 22 | May refuse to disclose any record that contains information relating to testing or auditing procedures | X | X | |
| 23 | May refuse to disclose any record that contains information subject to solicitor-client privilege | X | X | X |
| 24 | Shall refuse to disclose any record that is subject to statutory prohibitions as set out in Schedule II | X | X | |
| 25 | Shall sever any information that could risk being disclosed | X | X | X |
| 26 | May refuse to disclose any record on reasonable grounds that such material is to be published within a 90 day period or longer | X | X | |
| 27(1) and (4) | Shall give notice to a third party of the intent to disclose any records that may contain third party information and may extend the time limit for third party notification | X | X | X |
| 28(1)(b) | Shall within 30 days after notice is given to third party as per Section 27(1), give notice of the decision to disclose any record pertaining to the third party | X | X | X |
| 28(2) | Waive the requirements for a written representation by a third party | X | X | X |
| 28(4) | Disclose a record pertaining to third party following 20 days from the notice having been issued to a third party of the decision to disclose, unless the third party requests a review of the decision as per section 44 | X | X | X |
| 33 | Shall advise the Information Commissioner of any third party notified under section 27(1) when given notice of an investigation or that would have been notified had disclosure been intended | X | X | |
| 35(2) | Right to make representation to the Information Commissioner in the course of an investigation | X | X | |
| 37(1)(b) | Receive Information Commissioner's report of findings and recommendations and give notice of action taken or reasons why no action was taken | X | X | |
| 37(3) | Prepare response to the Information Commissioner's initial report. The response will outline how the Commissioner's recommendations will be implemented or will explain why the recommendations have not/will not be implemented. | X | X | |
| 37(4) | Give complainant access to a record after 37(1)(b) where a notice is required | X | X | |
| 43(1) | Give notice to a third party of an application for a Court review under section 41 or 42 | X | X | X |
| 44(2) | Give notice to an applicant of the third party's application for a Court review under section 44 | X | X | X |
| 52(2) | Request that sections 41 or 42 hearings held in camera be heard and determined in the National Capital Region | X | X | X |
| 52(3) | Request and be given right to make representation ex parte in Section 52 | X | X | X |
| 68,69 | Deny any record that is excluded in the Act | X | X | X |
| 71(2) | Exclude any exempt information contained in manuals before the manuals are inspected by the public | X | X | X |
| 72(1) | Prepare Annual Report to Parliament | X | ||
| 77 | Responsibilities conferred on the head of the institution by the regulations made under Section 77 | X | X | X |
| 95(1) | Delegate any of their powers, duties or functions under this Act to one or more officers or employees of that institution | X | X | |
| 96(1) | Provide services related to any power, duty or function conferred or imposed on the head of a government institution under this Act to another government institution | X | X |
4. Performance 2023-2024
During the reporting period of April 1, 2023, to March 31, 2024, the Committee received 28 new requests under the ATIA. Only four of these were formal requests while the other 24 were informal requests and, therefore, were not bound by legislated timeframes. All four formal requests were completed between eight to 24 days, while the 24 informal requests were completed between one and 39 days. No formal requests were carried over into the next fiscal year, and one informal request was carried over (received March 8, 2024 and completed April 3, 2024).
The number of requests received was higher than the number of requests received in the 2022-2023 (15 requests) reporting period but lower than in 2021-2022 (31 requests).
Most of the requests in 2023-2024 were deemed informal because they were related to information contained in case summaries produced by the Committee. As per standard practice, case summaries are published on the Committee website and are publicly available. It is important to note that there have been some challenges related to posting the case summaries online since the transition to Canada.ca. As such, interested parties were encouraged to submit an informal access to information request to obtain this information. Since February 2022, the Committee has been updating its case summary index online and will continue to maintain it on a regular basis moving forward.
No formal or informal requests were carried forward from reporting period 2022-2023.
During 2023-2024, the Committee received one consultation requests from another Government of Canada institution and no requests from private sector organizations.
See Annex A for the Committee’s ATIA Statistical Form.
5. Training and Awareness
The two ATIP Office employees continued to participate in ATIP-related courses offered by the Canada School of the Public Service and attend Treasury Board Secretariat info-blitz sessions during the reporting period. However, no awareness activities were provided within the organization during the reporting period.
6. Policies, Guidelines, and Procedures
During the reporting period, the Committee began implementation of a new manual tracking system for annual reporting purposes and updated its internal ATIP process manual. It did not implement any new institution-specific policies, guidelines, or initiatives related to access to information.
7. Proactive Publication under Part 2 of the Access to information Act
The Committee is a division or branch of the federal public administration set out in Column I of Schedule I.1 of the Financial Administration Act; for the purposes of Part 2 of the ATIA.
| Legislative Requirement | Section | Publication Timeline | Institutional Requirement | |
|---|---|---|---|---|
| All Government Institutions as defined in section 3 of the Access to Information Act | ||||
| 82 | Within 30 days after the end of the month of reimbursement |
Yes |
||
| 83 | Within 30 days after the end of the month of reimbursement |
Yes |
||
| 84 | Within 30 days after tabling |
Yes |
||
| Government entities or Departments, agencies, and other bodies subject to the Act and listed in Schedules I, I.1, or II of the Financial Administration Act | ||||
| 86 | Q1-3: Within 30 days after the quarter Q4: Within 60 days after the quarter |
Yes |
||
Grants & Contributions over $25,000 |
87 | Within 30 days after the quarter |
Does not apply |
|
Packages of briefing materials prepared for new or incoming deputy heads or equivalent |
88(a) |
Within 120 days after appointment |
Yes |
|
Titles and reference numbers of memoranda prepared for a deputy head or equivalent, that is received by their office |
88(b) |
Within 30 days after the end of the month received |
Yes |
|
88(c) |
Within 120 days after appearance |
Yes |
||
| Government institutions that are departments named in Schedule I to the Financial Administration Act or portions of the core public administration named in Schedule IV to that Act (i.e. government institutions for which Treasury Board is the employer) | ||||
| 85 | Within 30 days after the quarter |
Yes |
||
| Ministers | ||||
Packages of briefing materials prepared by a government institution for new or incoming ministers |
74(a) |
Within 120 days after appointment |
Does not apply |
|
Titles and reference numbers of memoranda prepared by a government institution for the minister, that is received by their office |
74(b) |
Within 30 days after the end of the month received |
Does not apply |
|
Package of question period notes prepared by a government institution for the minister and in use on the last sitting day of the House of Commons in June and December |
74(c) |
Within 30 days after last sitting day of the House of Common in June and December |
Does not apply |
|
Packages of briefing materials prepared by a government institution for a minister’s appearance before a committee of Parliament |
74(d) |
Within 120 days after appearance |
Does not apply |
|
Travel Expenses |
75 | Within 30 days after the end of the month of reimbursement |
Does not apply |
|
Hospitality Expenses |
76 | Within 30 days after the end of the month of reimbursement |
Does not apply |
|
Contracts over $10,000 |
77 | Q1-3: Within 30 days after the quarter Q4: Within 60 days after the quarter |
Does not apply |
|
Ministers’ Offices Expenses *Note: This consolidated report is currently published by TBS on behalf of all institutions. |
78 | Within 120 days after the fiscal year |
Does not apply |
|
The ATIP Office works in collaboration with individual branches within the Committee to fulfil the proactive publication legislative requirements found in Part 2 of the ATIA. Directors or managers within Corporates Services regularly monitor their compliance to ensure the accuracy and completeness of proactively published information.
For fiscal year 2023-2024, 100% of the proactive publication requirements were published within the legislated timelines.
8. Initiatives and Projects to Improve Access to Information
During fiscal year 2023-2024, the Committee moved away from the Government of Canada approved system in favour of a manual tracking system to better support its annual reporting requirements. It is a feasible endeavour given the number of requests received annually.
9. Summary of Key Issues and Actions Taken on Complaints
No complaints were received or conducted during the reporting period.
10. Reporting on Access to Information fees for the purposes of the Service Fees Act
The Service Fees Act requires a responsible authority to report annually to Parliament on the fees collected by the institution.
With respect to fees collected under the ATIA, the information below is provided in accordance with the requirements of section 20 of the Service Fees Act.
- Enabling authority: Access to Information Act
- Fee payable: $5, which is the only fee charged for an ATI request
- Total revenue: $15
- Fees waived or refunded: $0
- Cost of operating the program: $11,915
11. Monitoring Compliance
The monitoring the time required to process requests under both the ATIA and the Privacy Act is done with the help of an internal excel spreadsheet that keeps track of all requests and deadlines. The ATIP Office reports delays on its activities to the Director General of Corporate Services and Chief Financial Officer. The Committee does limit inter-institutional consultation to only when required for the proper exercise of discretion, which is decided by the ATIP Coordinator. When the institution reviews frequently requested types of information, it does assess the feasibility of making that information available by other means, such as our website. In this case, the Director General of Corporate Services and Chief Financial Officer will consult the Deputy Head, as needed, to get their input and approval for making that information available. Lastly, the institution ensures appropriate privacy protections are included in contracts, agreements and arrangements by ensuring these documents are reviewed by the Director of Finance, Procurement and Administration and Deputy Chief Financial Officer, and as needed, the Director General of Corporate Services and Chief Financial Officer.
Annex A — Access to Information Act Statistical Form
Section 1: Requests Under the Access to Information Act
1.1 Number of requests
| Number of Requests | ||
|---|---|---|
| Received during reporting period | 4 | |
| Outstanding from previous reporting periods | 0 | |
• Outstanding from previous reporting period
|
0 | |
• Outstanding from more than one reporting period
|
0 | |
| Total | 4 | |
| Closed during reporting period | 4 | |
| Carried over to next reporting period | 0 | |
• Carried over within legislated timeline
|
0 | |
• Carried over beyond legislated timeline
|
0 | |
1.2 Sources of requests
| Source | Number of Requests |
|---|---|
| Media | 0 |
| Academia | 0 |
| Business (private sector) | 0 |
| Organization | 0 |
| Public | 4 |
| Decline to Identify | 0 |
| Total | 4 |
1.3 Channels of requests
| Source | Number of Requests |
|---|---|
| Online | 4 |
| 0 | |
| 0 | |
| In person | 0 |
| Phone | 0 |
| Fax | 0 |
| Total | 4 |
Section 2: Informal Requests
2.1 Number of informal requests
| Number of Requests | ||
|---|---|---|
| Received during reporting period | 24 | |
| Outstanding from previous reporting periods | 0 | |
• Outstanding from previous reporting period
|
0 | |
• Outstanding from more than one reporting period
|
0 | |
| Total | 24 | |
| Closed during reporting period | 23 | |
| Carried over to next reporting period | 1 | |
2.2 Channels of informal requests
| Source | Number of Requests |
|---|---|
| Online | 0 |
| 22 | |
| 0 | |
| In person | 0 |
| Phone | 2 |
| Fax | 0 |
| Total | 24 |
2.3 Completion time of informal requests
| 0 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total |
|---|---|---|---|---|---|---|---|
| 21 | 0 | 2 | 0 | 0 | 0 | 0 | 23 |
2.4 Pages released informally
| Less Than 100 Pages Released |
100-500 Pages Released |
501-1000 Pages Released |
1001-5000 Pages Released |
More Than 5000 Pages Released |
|||||
|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Released | Number of Requests | Pages Released | Number of Requests | Pages Released | Number of Requests | Pages Released | Number of Requests | Pages Released |
| 23 | 85 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
2.5 Pages re-released informally
| Less Than 100 Pages Re-released |
100-500 Pages Re-released |
501-1000 Pages Re-released |
1001-5000 Pages Re-released |
More Than 5000 Pages Re-released |
|||||
|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Re-released | Number of Requests | Pages Re-released | Number of Requests | Pages Re-released | Number of Requests | Pages Re-released | Number of Requests | Pages Re-released |
| 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 3: Applications to the Information Commissioner on Declining to Act on Requests
| Number of Requests | |
|---|---|
| Outstanding from previous reporting period | 0 |
| Sent during reporting period | 0 |
| Total | 0 |
| Approved by the Information Commissioner during reporting period | 0 |
| Declined by the Information Commissioner during reporting period | 0 |
| Withdrawn during reporting period | 0 |
| Carried over to next reporting period | 0 |
Section 4: Requests Closed During the Reporting Period
4.1 Disposition and completion time
| Disposition of Requests | Completion Time | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| 0 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | ||||
| All disclosed | 0 | 2 | 0 | 0 | 0 | 0 | 0 | 2 | |||
| Disclosed in part | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 | |||
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
| No records exist | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
| Request transferred | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
| Request abandoned | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 | |||
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||
| Total | 2 | 2 | 0 | 0 | 0 | 0 | 0 | 4 | |||
4.2 Exemptions
| Section | Number of Requests |
|---|---|
| 13(1)(a) | 0 |
| 13(1)(b) | 0 |
| 13(1)(c) | 0 |
| 13(1)(d) | 0 |
| 13(1)(e) | 0 |
| 14 | 0 |
| 14(a) | 0 |
| 14(b) | 0 |
| 15(1) | 0 |
| 15(1) - I.A.Footnote * | 0 |
| 15(1) - Def.Footnote ** | 0 |
| 15(1) - S.A.Footnote *** | 0 |
| 16(1)(a)(i) | 0 |
| 16(1)(a)(ii) | 0 |
| 16(1)(a)(iii) | 0 |
| 16(1)(b) | 0 |
| 16(1)(c) | 0 |
| 16(1)(d) | 0 |
| 16(2) | 0 |
| 16(2)(a) | 0 |
| 16(2)(b) | 0 |
| 16(2)(c) | 0 |
| 16(3) | 0 |
| 16.1(1)(a) | 0 |
| 16.1(1)(b) | 0 |
| 16.1(1)(c) | 0 |
| 16.1(1)(d) | 0 |
| 16.2(1) | 0 |
| 16.3 | 0 |
| 16.4(1)(a) | 0 |
| 16.4(1)(b) | 0 |
| 16.5 | 0 |
| 16.6 | 0 |
| 17 | 0 |
| 18(a) | 0 |
| 18(b) | 0 |
| 18(c) | 0 |
| 18(d) | 0 |
| 18.1(1)(a) | 0 |
| 18.1(1)(b) | 0 |
| 18.1(1)(c) | 0 |
| 18.1(1)(d) | 0 |
| 19(1) | 1 |
| 20(1)(a) | 0 |
| 20(1)(b) | 0 |
| 20(1)(b.1) | 0 |
| 20(1)(c) | 0 |
| 20(1)(d) | 0 |
| 20.1 | 0 |
| 20.2 | 0 |
| 20.4 | 0 |
| 21(1)(a) | 0 |
| 21(1)(b) | 0 |
| 21(1)(c) | 0 |
| 21(1)(d) | 0 |
| 22 | 0 |
| 22.1(1) | 0 |
| 23 | 0 |
| 23.1 | 0 |
| 24(1) | 0 |
| 26 | 0 |
4.3 Exclusions
| Section | Number of Requests |
|---|---|
| 68(a) | 0 |
| 68(b) | 0 |
| 68(c) | 0 |
| 68.1 | 0 |
| 68.2(a) | 0 |
| 68.2(b) | 0 |
| 69(1) | 0 |
| 69(1)(a) | 0 |
| 69(1)(b) | 0 |
| 69(1)(c) | 0 |
| 69(1)(d) | 0 |
| 69(1)(e) | 0 |
| 69(1)(f) | 0 |
| 69(1)(g) re (a) | 0 |
| 69(1)(g) re (b) | 0 |
| 69(1)(g) re (c) | 0 |
| 69(1)(g) re (d) | 0 |
| 69(1)(g) re (e) | 0 |
| 69(1)(g) re (f) | 0 |
| 69.1(1) | 0 |
4.4 Format of information released
| Paper | Electronic | Other | |||
|---|---|---|---|---|---|
| E-record | Data set | Video | Audio | ||
| 0 | 3 | 0 | 0 | 0 | 0 |
4.5 Complexity
| Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
|---|---|---|
| 9 | 9 | 4 |
| Disposition | Less Than 100 Pages Processed |
100-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Processed | Number of Requests | Pages Processed | Number of Requests | Pages Processed | Number of Requests | Pages Processed | Number of Requests | Pages Processed | |
| All disclosed | 2 | 2 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 1 | 7 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 4 | 9 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Number of Minutes Processed | Number of Minutes Disclosed | Number of Requests |
|---|---|---|
| 0 | 0 | 0 |
| Disposition | Less Than 60 Minutes Processed | 60 - 120 Minutes Processed | More than 120 Minutes Processed | |||
|---|---|---|---|---|---|---|
| Number of Requests | Minutes Processed | Number of Requests | Minutes Processed | Number of Requests | Minutes Processed | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 |
| Number of Minutes Processed | Number of Minutes Disclosed | Number of Requests |
|---|---|---|
| 0 | 0 | 0 |
| Disposition | Less Than 60 Minutes Processed | 60 - 120 Minutes Processed | More than 120 Minutes Processed | |||
|---|---|---|---|---|---|---|
| Number of Requests | Minutes Processed | Number of Requests | Minutes Processed | Number of Requests | Minutes Processed | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 |
| Disposition | Consultation Required | Legal Advice Sought | Other | Total |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
4.6 Closed requests
| Number of requests closed within legislated timelines | 4 |
|---|---|
| Percentage of requests closed within legislated timelines (%) | 100 |
4.7 Deemed refusals
| Number of requests closed past the legislated timelines | Principal Reason | |||
|---|---|---|---|---|
| Interference with operations/ Workload | External Consultation | Internal Consultation | Other | |
| 0 | 0 | 0 | 0 | 0 |
| Number of days past legislated timelines | Number of requests past legislated timeline where no extension was taken | Number of requests past legislated timeline where an extension was taken | Total |
|---|---|---|---|
| 1 to 15 days | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 |
| 61 to 120 days | 0 | 0 | 0 |
| 121 to 180 days | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
4.8 Requests for translation
| Translation Requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Section 5: Extensions
| Disposition of Requests Where an Extension Was Taken | 9(1)(a) Interference With Operations/ Workload |
9(1)(b) Consultation |
9(1)(c) Third-Party Notice |
|
|---|---|---|---|---|
| Section 69 | Other | |||
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
| Length of Extensions | 9(1)(a) Interference With Operations/ Workload |
9(1)(b) Consultation |
9(1)(c) Third-Party Notice |
|
|---|---|---|---|---|
| Section 69 | Other | |||
| 30 days or less | 0 | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 | 0 |
| 61 to 120 days | 0 | 0 | 0 | 0 |
| 121 to 180 days | 0 | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 | 0 |
| 365 days or more | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
Section 6: Fees
| Fee Type | Fee Collected | Fee Waived | Fee Refunded | |||
|---|---|---|---|---|---|---|
| Number of Requests | Amount | Number of Requests | Amount | Number of Requests | Amount | |
| Application | 3 | $15.00 | 0 | $0.00 | 1 | $5.00 |
| Other fees | 0 | $0.00 | 0 | $0.00 | 0 | $0.00 |
| Total | 3 | $15.00 | 0 | $0.00 | 1 | $5.00 |
Section 7: Consultations Received From Other Institutions and Organizations
| Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
|---|---|---|---|---|
| Received during the reporting period | 2 | 154 | 0 | 0 |
| Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
| Total | 2 | 154 | 0 | 0 |
| Closed during the reporting period | 2 | 154 | 0 | 0 |
| Carried over within negotiated timelines | 0 | 0 | 0 | 0 |
| Carried over beyond negotiated timelines | 0 | 0 | 0 | 0 |
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 0 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclose in part | 0 | 2 | 0 | 0 | 0 | 0 | 0 | 2 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 2 | 0 | 0 | 0 | 0 | 0 | 2 |
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 0 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 8: Completion Time of Consultations on Cabinet Confidences
| Number of Days | Fewer Than 100 Pages Processed | 100-500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Number of Days | Fewer Than 100 Pages Processed | 100‒500 Pages Processed | 501-1000 Pages Processed | 1001-5000 Pages Processed | More Than 5000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Section 9: Investigations and Reports of finding
| Section 32 Notice of intention to investigate | Subsection 30(5) Ceased to investigate | Section 35 Formal Representations |
|---|---|---|
| 0 | 0 | 0 |
| Section 37(1) Initial Reports | Section 37(2) Final Reports | ||||
|---|---|---|---|---|---|
| Received | Containing recommendations issued by the Information Commissioner | Containing an intent to issue an order by the Information Commissioner | Received | Containing recommendations issued by the Information Commissioner | Containing orders issued by the Information Commissioner |
| 0 | 0 | 0 | 0 | 0 | 0 |
Section 10: Court Action
| Section 41 | ||||
|---|---|---|---|---|
| Complainant (1) | Institution (2) | Third Party (3) | Privacy Commissioner (4) | Total |
| 0 | 0 | 0 | 0 | 0 |
| Section 44 - under paragraph 28(1)(b) |
|---|
| 0 |
Section 11: Resources Related to the Access to Information Act
| Expenditures | Amount | |
|---|---|---|
| Salaries | $11,915 | |
| Overtime | $0 | |
| Goods and Services | $0 | |
• Professional services contracts
|
$0 | |
• Other
|
$0 | |
| Total | $11,915 | |
| Resources | Person Years Dedicated to Access to Information Activities |
|---|---|
| Full-time employees | 0.060 |
| Part-time and casual employees | 0.000 |
| Regional staff | 0.000 |
| Consultants and agency personnel | 0.000 |
| Students | 0.000 |
| Total | 0.060 |
| Note: Enter values to three decimal places. | |
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