# 2021-004 Pay and Benefits, Relocation, Relocation expenses

Relocation, Relocation expenses

Case summary

F&R Date: 2021-05-18

As part of his relocation, the grievor had requested that the point of origin of his move be modified. Seeing his change-of-strength date approaching without a response, the grievor decided to move on his own and requested reimbursement of his moving expenses.

The Initial Authority (IA) decided to use its discretion to grant the grievor reimbursement for the rental of a trailer, as well as two days of meals and incidentals for him. The IA denied reimbursement for meals and incidentals for the person who assisted him as well as reimbursement for mileage on the basis that the complainant did not provide proof of payment with his claim. The IA noted that the mileage rate does not equate to the actual amount spent, noting that for an expense to be considered actual and reasonable, it must be supported by proof of payment. Following the IA's decision, the grievor submitted a credit card statement confirming his expenses.  

The Committee noted that the Canadian Forces Integrated Relocation Program Directive does not limit the grievance authority's discretion to “actual and reasonable expenses” as defined in the Directive. As with meal allowances, transportation allowances are governed by rates established by Treasury Board (TB).  

The Committee determined that it was reasonable to reimburse the grievor for mileage at the TB rate, up to the amount he would have received had he moved from his place of duty. The Committee also found that the person who assisted the grievor with the move could not be reimbursed for his expenses.

The Committee recommended that the Final Authority award the grievor mileage reimbursement in addition to the expenses already awarded by the IA.

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