Parole Board of Canada - Annual Report to Parliament on the Access to Information Act 2018-2019
Introduction
In accordance with section 72 of the Access to Information (ATI) Act, an annual report to Parliament on the administration of the ATI Act is prepared each fiscal year. This report covers the period from April 1, 2017 to March 31, 2018. This Annual Report is tabled in Parliament in accordance with section 72 of the Access to Information Act.
Purpose of the Access to Information Act
The Access to Information Act allows Canadian citizens, permanent residents and any other individual or corporation present in Canada the right of access to information under the control of a federal government institution. This right of access is subject to limited and specific exceptions. Decisions on the disclosure of information are reviewed independently of government. This Act complements existing procedures for obtaining government information and does not limit in any way the type of information that is normally available to the public under informal access to government records.
The Parole Board of Canada (PBC/Board) recognizes the right of access to information under the control of government institutions as an essential element of democracy, openness and transparency. The Board respects the spirit and requirements of the Access to Information Act, Access to Information Regulations, guidelines and related policy instruments.
Mandate of the Parole Board of Canada
The PBC is an agency that reports to Parliament through the Minister of Public Safety.
The Board is an independent administrative tribunal that has exclusive authority under the Corrections and Conditional Release Act (CCRA) to grant, deny, cancel, terminate or revoke day parole and full parole. The Board may order certain offenders to be held in prison until the end of their sentence. This is called detention during the period of statutory release. The PBC contributes to the protection of society by facilitating, as appropriate, the timely reintegration of offenders as law-abiding citizens. The Board makes parole decisions for federal offenders serving sentences of two years or more and for provincial offenders serving six months to two years less a day in provinces and territories outside Ontario and Quebec where there are no provincial parole boards.
The PBC is also responsible for making decisions to order, refuse to order and revoke record suspensions under the Criminal Records Act (CRA) and the Criminal Code. A record suspension is a formal attempt to remove the stigma of a criminal record for people who, having been convicted of an offence, have satisfied the sentence and remained crime-free. The Board also makes recommendations for the exercise of clemency through the Royal Prerogative of Mercy.
The Board is comprised of full-time employees as well as Board members appointed by the Governor-in-Council. The PBC's national office is located in Ottawa and there are six regional offices located in: Moncton (Atlantic), Montreal (Quebec), Kingston (Ontario), Saskatoon and Edmonton (Prairies), and Abbotsford (Pacific). The Appeal Division of the Board is located in Ottawa.
Organizational Structure of the PBC to fulfill its Access to Information Act responsibilities
The Access to Information and Privacy (ATIP) Division is led by the Director of Public Affairs and Partnerships, who reports directly to the Executive Director General of the PBC. ATIP is responsible for:
- processing and responding to all formal requests under the Access to Information Act;
- answering interdepartmental consultations;
- handling complaints from the Office of the Information Commissioner;
- advising senior officials and employees on ATIP-related issues;
- producing the Annual Report to Parliament;
- updating Info Source;
- training employees;
- replying to informal inquiries; and
- coordinating and implementing policies, guidelines and procedures to ensure compliance with the Access to Information Act.
The Director of Public Affairs and Partnerships is responsible for administering the legislation and signing exemptions within his delegated authority. In 2018-2019, ATIP staff consisted of: one Director, two Team Leaders, one Analyst and one ATIP Clerk. All ATIP staff are located at the National Office.
Requests are processed as follows:
- the completeness of the request is determined;
- the request is acknowledged;
- search for relevant records is conducted;
- records are analysed under the provisions of the legislation;
- other agencies/ministries are consulted, where appropriate;
- any necessary exemptions are applied; and
- the applicant is provided with non-exempted material.
A tracking system is used to log all actions taken. Consultations with other agencies/ministries take place in most cases when other institutions' information is found in the Board’s files and their recommendations are normally followed.
Reading rooms are in operation in each of the five regional offices of the Board as well as at National Office.
Delegation Order
Some powers, duties and functions for the administration of the Access to Information Act have been delegated to the Chairperson, the Executive Vice-Chairperson, Executive Director General, Director of Public Affairs and Partnerships, and to the Team Leaders. For a copy of the signed delegation order, please refer to Appendix A .
Interpretation of the Statistical Report for the 2018-2019 reporting period
PART l – Requests under the Access to Information Act
1.1 Number of Requests
Thirty-five (35) requests were received under the Access to Information Act during the current reporting period. One request was carried forward from last fiscal year (2017-2018) and one request will be carried forward into next fiscal year (2019-2020). Comparisons for the past four fiscal years are found on the following graph.
Text Equivalent of Number of Requests
| Number of Requests | 2018-2019 | 2017-2018 | 2016-2017 | 2015-2016 |
| Received | 35 | 22 | 35 | 44 |
| Outstanding | 1 | 2 | 6 | 5 |
| Closed | 35 | 24 | 41 | 44 |
| Carried Over | 1 | 0 | 2 | 5 |
1.2 Sources of Requests
In 2018-2019, the majority of requests came from organizations. A comparison of the source of the requester, by percentage of total requests received, can be found in the graph below.
Text equivalent of Sources of Requests
| Source | 2018-2019 | 2017-2018 | 2016-2017 | 2015-2016 |
| Media | 8 | 6 | 7 | 8 |
| Academia | 0 | 1 | 0 | 0 |
| Business | 5 | 6 | 11 | 7 |
| Organization | 12 | 0 | 9 | 2 |
| Public | 10 | 9 | 8 | 27 |
PART 2 – Requests Closed During the Reporting Period
2.1 Disposition and Completion Time
Fifty-one percent (51%) of the requests were completed within 15 days, forty-six (46%) were completed within 30 days and another three (3%) were completed within 120 days. A graph of the disposition of requests and completion time for 2018-2019 follows.
Text equivalent of Disposition and Completion Time
| Disposition of Requests | Completion Time | |||||||
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| All disclosed | 2 | 2 | 0 | 0 | 0 | 0 | 0 | 4 |
| Disclosed in part | 3 | 5 | 0 |
1 |
0 | 0 | 0 | 9 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| No records exist | 12 | 9 |
0 | 0 | 0 | 0 | 0 | 21 |
| Request transferred | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 1 | 0 |
0 | 0 | 0 | 0 | 0 | 1 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 18 | 16 |
0 |
1 |
0 | 0 | 0 | 35 |
2.2 Exemptions
During fiscal year 2018-2019, 19(1) was the exemption invoked the most. The exemptions invoked varied from file to file. A comparison chart of all exemptions invoked over the past four fiscal years is shown below.
Text equivalent for Exemptions
| Section | 2015-2016 | 2016-2017 | 2017-2018 | 2018-2019 |
| 13(1)(a) | 1 | |||
| 13(1)(d) | ||||
| 14(a) | ||||
| 16(1)(a)(i) | 1 | 1 | ||
| 16.1(1)(a) | 1 | 1 | ||
| 16(1)(b) | 1 | |||
| 16(2)(c) | 1 | |||
| 17 | ||||
| 19(1) | 11 | 7 | 5 | 7 |
| 20(1)(a) | 2 | |||
| 20(1)(b) | 3 | 1 | 3 | 5 |
| 20(1)(c) | 2 | |||
| 20(1)(d) | ||||
| 21(1)(a) | 4 | 4 | 1 | |
| 21(1)(b) | 1 | 1 | ||
| 21(1)(c) | ||||
| 21(1)(d) | 1 | 1 | ||
| 22 | 1 | 1 | ||
| 23 | 1 | 1 | 1 | |
| 24(1) | 1 |
2.3 Exclusions
2.4 Format of Information Released
The format of information released was paper for most of the requests with six requests disclosed in electronic format.
2.5 Complexity
2.5.1 Relevant Pages Processed and Disclosed
Consistent with past trends at the Board, the majority of pages processed and disclosed came from files with a disposition of disclosed in part.
2.5.2 Relevant Pages Processed and Disclosed by Size of Request
34% of requests processed this past fiscal year had less than 500 pages.
2.5.3 Other Complexities
There were no complexities in fiscal year 2018-2019.
2.6 Deemed Refusals
In fiscal year 2018-2019, one request was closed beyond the statutory deadline.
2.7 Requests for Translation
As has been the case in the past, there were no requests for translations.
PART 3 – Extensions
3.1 Reasons for Extensions and Disposition of Requests
In fiscal year 2018-2019, there were no extensions taken.
PART 4 – Fees
Application fees ($165) were collected in 2018-2019. This is an increase of $65 over last fiscal year. Two application fees were waived this fiscal year. In some instances, application fees may be waived at the discretion of the Director, for example, when no records exist. A comparison graph on application fees over the past four fiscal years follows.
Text equivalent of Fees
PART 5 – Consultations Received from other Institutions and Organizations
Twenty (20) consultations were received from other government institutions. This is an increase of 13 requests over last fiscal year. A total of 266 pages were reviewed. This represents an increase of 224 pages over last fiscal year. Sixteen requests were processed within 15 days and three requests were processed within 30 days. As has been the case in the past, no request was received from other organizations.
PART 6 – Completion Time of Consultations on Cabinet Confidences
No requests required consultation with Legal Services or with the Privy Council Office.
PART 7 – Complaints and Investigations
No complaints were received and no audits and investigations were concluded during this reporting period.
PART 8 – Court Action
There is one active case before the Federal Court.
PART 9 – Resources Related to the Access to Information Act
TTotal costs were slightly high for resources related to the Access to Information Act from $50,898 in 2017-2018 to $51,122 this past fiscal year. The associated full-time equivalency (FTE) human resources were .70, same as last fiscal year. Salary costs were $50,597 this past fiscal year in comparison to $49,917 in fiscal year 2017-2018. Salary costs attributable to ATIP are the costs accountable for the administration of the Act. These are the salary costs of individuals working on ATI activities such as processing ATIP requests, assisting the Office of the Information Commissioner in complaint investigations, processing consultation requests from other government institutions, preparing reports, maintaining statistics and training employees on the Access to Information Act. Due to the low volume of access requests this past fiscal year, the vast majority of salary costs in the ATIP office were associated with Privacy Act activities. A chart of the costs associated with the Access to Information Act is shown as a percentage of expenditures in the following chart.
Text equivalent of Costs
| Costs | Percentage of Expenditures |
| Salaries | 99 |
| Overtime | 0 |
| Goods and Services | 1 |
Formal/Informal Interface
As reported in previous annual reports, the PBC continues to handle a large number of requests informally through its Communications Division and regional offices. The availability of information brochures and the PBC internet website greatly facilitate access to information about the Board and its programs. As well, the CCRA directs the Board to maintain a registry of its written decisions, which are available to members of the public upon written request. This allows Canadian citizens greater access to information about offenders. The CCRA provides for:
- A decision registry containing all conditional release decisions made by the Board since November 1992, and which is accessible to anyone who demonstrates an interest in a specific case or group of cases;
- Access by victims to some offender-related information, and;
- Members of the public to attend PBC hearings.
This law has an important impact on the disclosure of offender-related information to third parties.
Training Activities
Four (4) informal sessions on the Access to Information Act including training for the new Board Members were performed by the Team Leader. Some examples of the type of information provided to Board employees included how to assist individuals who wish to request information from the Board, determining the relevancy of records and ATIP implications for the e-file process. These training sessions were given to approximately 30 Board employees. There were no formal sessions provided.
The Board continues to have a training tool on its internal website. This training informs staff about the roles and responsibilities of each Parole Board employee in relation to the Access to Information Act. The training quiz remains on the internal website and emphasizes that all have a role to play when it comes to ensuring appropriate public access to, and protection of, government information.
Revised PBC-related policies, guidelines and procedures
In keeping with Treasury Board’s policies, guidelines and procedures regarding the Access to Information Act, the Board has an ATIP procedural manual to ensure consistency while processing requests under the Access to Information Act. In addition, information geared towards assisting applicants in obtaining information from the Board was posted on the external website. This included information on how to make an access to information request, the timeframe for responding to access requests, the principles for assisting applicants, completed access to information requests, info source, access to information annual reports, frequently asked questions and related links.
Monitoring the time to process Access to Information requests
The Board monitors the time to process all access to information requests through the use of a computerized tracking system. Monitoring is done by the analyst responsible for the request and does not involve advising other officials. As the Board is 97% compliant with the legislated timelines set out in the Act, no additional monitoring is required.
Appendix A –Access to Information Delegation Order
By this order made pursuant to section 73 of the Access to Information Act, I hereby authorize those officers and employees of the Parole Board of Canada occupying, on an acting basis or otherwise, the positions identified within the attached schedule to perform on my behalf any of the powers, duties or functions specified therein.
This delegation replaces and repeals all previous orders.
Original signed by
Ralph Goodale, P.C., M.P.
Minister of Public Safety and Emergency Preparedness
September 19, 2018
Schedule 1
Delegation Order - Access to Information Act
Powers, Duties or Functions |
Section |
Chairperson |
Executive Vice-Chairperson |
Executive Director General |
Director, Public Affairs |
Team Leader, Access to Information and Privacy |
Reasonable effort to assist, respond accurately and completely and provide timely access in the format requested |
4(2.1) |
Yes |
Yes |
Yes |
Yes |
No |
To give notice to applicant that access will be given |
7(a) |
Yes |
Yes |
Yes |
Yes |
Yes |
To give access to the record |
7(b) |
Yes |
Yes |
Yes |
Yes |
Yes |
To transfer to another institution or to accept a transfer from another institution and to give notice to the applicant |
8(1) |
Yes |
Yes |
Yes |
Yes |
Yes |
To extend time limit and give notice |
9 |
Yes |
Yes |
Yes |
Yes |
Yes |
No record exists |
10 |
Yes |
Yes |
Yes |
Yes |
No |
To require payment of additional fees |
11(2) |
Yes |
Yes |
Yes |
Yes |
Yes |
To require payment for machine readable record |
11(3) |
Yes |
Yes |
Yes |
Yes |
Yes |
To require payment of a deposit |
11(4) |
Yes |
Yes |
Yes |
Yes |
Yes |
To give notice of amount owing |
11(5) |
Yes |
Yes |
Yes |
Yes |
Yes |
To waive the requirement to pay fee |
11(6) |
Yes |
Yes |
Yes |
Yes |
No |
To determine whether a record should be translated |
12(2)(b) |
Yes |
Yes |
Yes |
Yes |
Yes |
To determine whether a record should be provided in an alternative format |
12(3)(b) |
Yes |
Yes |
Yes |
Yes |
No |
To refuse to disclose a record referred to in that section |
13 |
Yes |
Yes |
Yes |
Yes |
No |
To refuse to disclose a record referred to in that section |
14 |
Yes |
Yes |
No |
No |
No |
To refuse to disclose a record referred to in that section |
15 |
Yes |
Yes |
Yes |
Yes |
No |
To refuse to disclose a record referred to in that section |
16 |
Yes |
Yes |
Yes |
Yes |
No |
To refuse to disclose a record referred to in that section |
16.5 |
Yes |
Yes |
Yes |
Yes |
No |
To refuse to disclose a record referred to in that section |
17 |
Yes |
Yes |
Yes |
Yes |
No |
To refuse to disclose a record referred to in that section |
18 |
Yes |
Yes |
Yes |
Yes |
No |
To refuse to disclose a record referred to in that section |
18.1 |
Yes |
Yes |
Yes |
Yes |
No |
To refuse to disclose a record referred to in that section |
19 |
Yes |
Yes |
Yes |
Yes |
No |
To refuse to disclose a record referred to in that section |
20 |
Yes |
Yes |
Yes |
Yes |
No |
To refuse to disclose a record referred to in that section |
21 |
Yes |
Yes |
Yes |
Yes |
No |
To refuse to disclose a record referred to in that section |
22 |
Yes |
Yes |
Yes |
Yes |
No |
To refuse to disclose a record referred to in that section |
22.1 |
Yes |
Yes |
Yes |
Yes |
No |
To refuse to disclose a record referred to in that section |
23 |
Yes |
Yes |
Yes |
Yes |
No |
To refuse to disclose a record referred to in that section |
24 |
Yes |
Yes |
Yes |
Yes |
No |
To disclose information that can reasonably be severed |
25 |
Yes |
Yes |
Yes |
Yes |
No |
To refuse to disclose a record referred to in that section |
26 |
Yes |
Yes |
Yes |
Yes |
No |
To give to third party notice of intent to disclose |
17(1) |
Yes |
Yes |
Yes |
Yes |
No |
To extend time limits set out in 27(1) |
27(4) |
Yes |
Yes |
Yes |
Yes |
Yes |
To decide on disclosure after third party representation and to give notice of decision to third party |
28(1)(b) |
Yes |
Yes |
Yes |
Yes |
No |
To waive requirement for written representations |
28(2) |
Yes |
Yes |
Yes |
Yes |
No |
To give access unless review of decision is requested |
28(4) |
Yes |
Yes |
Yes |
Yes |
No |
To give notice to applicant and to third party |
29(1) |
Yes |
Yes |
Yes |
Yes |
No |
To advise the Information Commissioner of any third party who received notification or, if the document would have been disclosed, would have received notification |
33 |
Yes |
Yes |
Yes |
Yes |
No |
To make representations to the Information Commissioner |
35(2)(b) |
Yes |
Yes |
Yes |
Yes |
No |
To give notice to the Information Commissioner that access to a record will be given |
37(4) |
Yes |
Yes |
Yes |
Yes |
No |
To give notice to a third party of application for Court review |
43(1) |
Yes |
Yes |
Yes |
Yes |
No |
To give notice to applicant that third party has applied for Court review |
44(2) |
Yes |
Yes |
Yes |
Yes |
No |
To request hearing in the National Capital Region |
52(2)(b) |
Yes |
Yes |
Yes |
Yes |
No |
To request opportunity to make representations ex parte |
52(3) |
Yes |
Yes |
Yes |
Yes |
No |
To provide facilities where manuals may be inspected by public |
71(1) |
Yes |
Yes |
Yes |
Yes |
No |
To prepare annual report for submission to Parliament |
72 |
Yes |
Yes |
Yes |
Yes |
Yes |
Delegation Order – Access to Information Regulations
| Powers, Duties or Functions | Section | Chairperson | Executive Vice-Chairperson | Executive Director General | Director, Public Affairs | ATIP Team Leader |
| Transfer of request | 6(1) | Yes | Yes | Yes | Yes | Yes |
| Search and preparation fees | 7(2) | Yes | Yes | Yes | Yes | No |
| Productions and programming | 7(3) | Yes | Yes | Yes | Yes | No |
| Method of access | 8 | Yes | Yes | Yes | Yes | No |
| Limitations in respect of format | 8.1 | Yes | Yes | Yes | Yes | No |
Appendix B – Statistical Report on the Access to Information Act
Name of Institution: Parole Board of Canada
Reporting period: 2018-04-01 to 2019-03-31
Part 1: Requests under the Access to Information Act
1.1 Number of Requests
| Number of Requests | |
| Received during reporting period | 35 |
| Outstanding from previous reporting period | 1 |
| Total | 36 |
| Closed during reporting period | 35 |
| Carried over to next reporting period | 1 |
1.2 Source of requests
| Source | Number of Requests |
| Media | 8 |
| Academia | 0 |
| Business (private sector) | 5 |
| Organization | 12 |
| Public | 10 |
| Decline to Identify | 0 |
| Total | 35 |
1.3 Informal requests
| Completion Time | |||||||
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total |
| 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.
Part 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
| Disposition of Requests | Completion Time | |||||||
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| All disclosed | 2 | 2 | 0 | 0 | 0 | 0 | 0 | 4 |
| Disclosed in part | 3 | 5 | 0 | 1 | 0 | 0 | 0 | 9 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| No records exist | 12 | 9 | 0 | 0 | 0 | 0 | 0 | 21 |
| Request transferred | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 18 | 16 | 0 | 1 | 0 | 0 | 0 | 35 |
2.2 Exemptions
| Section | Number of Requests |
| 13(1)(a) | 0 |
| 13(1)(b) | 0 |
| 13(1)(c) | 0 |
| 13(1)(d) | 0 |
| 13(1)(e) | 0 |
| 14 | 0 |
| 14(a) | 0 |
| 14(b) | 0 |
| 15(1) | 0 |
| 15(1) – International Affairs | 0 |
| 15(1) – Defence of Canada | 0 |
| 15(1) – Subversive Activities | 0 |
| 16(1)(a)(i) | 1 |
| 16(1)(a)(ii) | 0 |
| 16(1)(a)(iii) | 0 |
| 16(1)(b) | 1 |
| 16(1)(c) | 0 |
| 16(1)(d) | 0 |
| 16(2) | 0 |
| 16(2)(a) | 0 |
| 16(2)(b) | 0 |
| 16(2)(c) | 1 |
| 16(3) | 0 |
| 16.1(1)(a) | 0 |
| 16.1(1)(b) | 0 |
| 16.1(1)(c) | 0 |
| 16.1(1)(d) | 0 |
| 16.2(1) | 0 |
| 16.3 | 0 |
| 16.4(1)(a) | 0 |
| 16.4(1)(b) | 0 |
| 16.5 | 0 |
| 17 | 0 |
| 18(a) | 0 |
| 18(b) | 0 |
| 18(c) | 0 |
| 18(d) | 0 |
| 18.1(1)(a) | 0 |
| 18.1(1)(b) | 0 |
| 18.1(1)(c) | 0 |
| 18.1(1)(d) | 0 |
| 19(1) | 7 |
| 20(1)(a) | 0 |
| 20(1)(b) | 5 |
| 20(1)(b.1) | 0 |
| 20(1)(c) | 0 |
| 20(1)(d) | 0 |
| 20.1 | 0 |
| 20.2 | 0 |
| 20.4 | 0 |
| 21(1)(a) | 1 |
| 21(1)(b) | 0 |
| 21(1)(c) | 0 |
| 21(1)(d) | 0 |
| 22 | 0 |
| 22.1(1) | 0 |
| 23 | 1 |
| 24(1) | 0 |
| 26 | 0 |
2.3 Exclusions
| Section | Number of Requests |
| 68(a) | 0 |
| 68(b) | 0 |
| 68(c) | 0 |
| 68.1 | 0 |
| 68.2(a) | 0 |
| 68.2(b) | 0 |
| 69(1) | 0 |
| 69(1)(a) | 0 |
| 69(1)(b) | 0 |
| 69(1)(c) | 0 |
| 69(1)(d) | 0 |
| 69(1)(e) | 0 |
| 69(1)(f) | 0 |
| 69(1)(g) re (a) | 0 |
| 69(1)(g) re (b) | 0 |
| 69(1)(g) re (c) | 0 |
| 69(1)(g) re (d) | 0 |
| 69(1)(g) re (e) | 0 |
| 69(1)(g) re (f) | 0 |
| 69.1(1) | 0 |
2.4 Format of information released
| Disposition | Paper | Electronic | Other Formats |
| All disclosed | 4 | 0 | 0 |
| Disclosed in part | 3 | 6 | 0 |
| Total | 7 | 6 | 0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
| Disposition of Requests | Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
| All disclosed | 113 | 113 |
4 |
| Disclosed in part | 4,673 | 1,030 | 9 |
| All exempted | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 1 |
| Neither confirmed nor denied | 0 | 0 | 0 |
2.5.2 Relevant pages processed and disclosed by size of requests
| Disposition | Less Than 100 Pages Processed |
101-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
| # of Requests | Pages Disclosed | # of Requests | Pages Disclosed | # of Requests | Pages Disclosed | # of Requests | Pages Disclosed | # of Requests | Pages Disclosed | |
| All disclosed | 3 | 5 | 1 | 108 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 7 |
91 |
0 | 0 | 1 | 416 | 1 | 523 |
0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 11 | 96 | 1 | 108 | 1 | 416 | 1 | 523 | 0 | 0 |
2.5.3 Other complexities
| Disposition | Consultation Required | Assessment of Fees | Legal Advice Sought | Other | Total |
| All disclosed | 0 | 11 | 0 | 0 | 11 |
| Disclosed in part | 0 | 5 | 0 | 0 | 5 |
| All exempted | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 16 | 0 | 0 | 16 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
| Number of Requests Closed Past the Statutory Deadline | Principal Reason | |||
| Workload | External Consultation | Internal Consultation | Other | |
| 1 | 0 | 0 | 1 | 0 |
2.6.2 Number of days past deadline
| Number of Days Past Deadline | Number of Requests Past Deadline Where No Extension Was Taken | Number of Requests Past Deadline Where An Extension Was Taken | Total |
| 1 to 15 days | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 |
| 61 to 120 days | 1 | 0 | 1 |
| 121 to 180 days | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 1 | 0 | 1 |
2.7 Requests for translation
| Translation Requests | Accepted | Refused | Total |
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Part 3 – Extensions
3.1 Reasons for extensions and disposition of requests
Disposition of Requests |
9(1)(a) Interference With Operations |
9(1)(b) Consultation |
9(1)(c) Third-Party Notice |
|
| Section 69 | Other | |||
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
3.2 Length of extensions
| Length of Extensions | 9(1)(a) Interference With Operations |
9(1)(b) Consultation |
9(1)(c) Third-Party Notice |
|
| Section 69 | Other | |||
| 30 days or less | 0 | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 | 0 |
| 61 to 120 days | 0 | 0 | 0 | 0 |
| 121 to 180 days | 0 | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 | 0 |
| 365 days or more | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
Part 4 – Fees
| Fee Type | Fee Collected | Fee Waived or Refunded | ||
| Number of Requests | Amount | Number of Requests | Amount | |
| Application | 33 | $165 | 2 | $10 |
| Search | 0 | $0 | 0 | $0 |
| Production | 0 | $0 | 0 | $0 |
| Programming | 0 | $0 | 0 | $0 |
| Preparation | 0 | $0 | 0 | $0 |
| Alternative format | 0 | $0 | 0 | $0 |
| Reproduction | 0 | $0 | 0 | $0 |
| Total | 33 | $165 | 2 | $10 |
Part 5 – Consultations received from other Institutions and Organizations
5.1 Consultations received from other Government of Canada institutions and organizations
| Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
| Received during reporting period | 20 | 266 | 0 | 0 |
Outstanding from the previous reporting period |
0 | 0 | 0 | 0 |
Total |
20 | 266 | 0 | 0 |
Closed during the reporting period |
19 | 258 | 0 | 0 |
Pending at the end of the reporting period |
1 | 8 | 0 | 0 |
5.2 Recommendations and completion time for consultations received from other Government of Canada institution
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| Disclose entirely | 9 | 2 | 0 | 0 | 0 | 0 | 0 | 11 |
| Disclose in part | 7 | 1 | 0 | 0 | 0 | 0 | 0 | 8 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 16 | 3 | 0 | 0 | 0 | 0 | 0 | 19 |
5.3 Recommendations and completion time for consultations received from other organizations
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 6: Completion Time of Consultations on Cabinet Confidences
6.1 Requests with Legal Services
| Number of Days | Fewer Than 100 Pages Processed | 101-500 Pages Processed | 501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
| # of Requests |
Pages Disclosed | # of Requests |
Pages Disclosed | # of Requests |
Pages Disclosed | # of Requests |
Pages Disclosed | # of Requests |
Pages Disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
6.2 Requests with Privy Council Office
| Number of Days | Fewer Than 100 Pages Processed | 101‒500 Pages Processed | 501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
| # of Requests |
Pages Disclosed | # of Requests |
Pages Disclosed | # of Requests |
Pages Disclosed | # of Requests |
Pages Disclosed | # of Requests |
Pages Disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 7: Complaints and Investigations
| Section 32 | Section 35 | Section 37 | Total |
| 0 | 0 | 0 | 0 |
Part 8: Court Action
| Section 41 | Section 42 | Section 44 | Total |
| 1 | 0 | 0 | 1 |
Part 9: Resources Related to the Access to Information Act
9.1 Costs
| Expenditures | Amount | |
| Salaries | $50,597 | |
| Overtime | $0 | |
| Goods and Services | $525 | |
| Professional services contracts | $0 | |
| Other | $525 | |
| Total | $51,122 | |
9.2 Human Resources
| Resources | Person Years Dedicated to Access to Information Activities |
| Full-time employees | 0.70 |
| Part-time and casual employees | 0.00 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.00 |
| Students | 0.00 |
| Total | 0.70 |
Page details
- Date modified: