Parole Board of Canada - Annual Report to Parliament on the Access to Information Act 2021-2022
About this publication
Author: Parole Board of Canada
ISSN 2564-0208
Introduction
In accordance with section 94 of the Access to Information (ATI) Act, an annual report to Parliament on the administration of the ATI Act is prepared each fiscal year and tabled in Parliament. This report covers the period from April 1, 2021 to March 31, 2022.
Purpose of the Access to Information Act
The Access to Information Act allows Canadian citizens, permanent residents and any other individual or corporation present in Canada the right of access to information under the control of a federal government institution. This right of access is subject to limited and specific exceptions. Decisions on the disclosure of information are reviewed independently of government. This Act complements existing procedures for obtaining government information and does not limit in any way the type of information that is normally available to the public under informal access to government records.
The Parole Board of Canada (PBC/Board) recognizes the right of access to information under the control of government institutions as an essential element of democracy, openness and transparency. The PBC respects the spirit and requirements of the Access to Information Act, Access to Information Regulations, guidelines and related policy instruments.
Mandate of the Parole Board of Canada
The Parole Board of Canada is an independent administrative tribunal. The PBC is headed by a Chairperson who reports to Parliament through the Minister of Public Safety.
The Parole Board of Canada, as part of the criminal justice system, contributes to the protection of society by facilitating, as appropriate, the timely reintegration of offenders and the sustained rehabilitation of individuals into society as law-abiding citizens. The Board makes independent, quality conditional release, record suspension and expungement decisions, as well as clemency recommendations, in a transparent and accountable manner, while respecting diversity and the rights of offenders and victims.
The PBC has exclusive authority under the Corrections and Conditional Release Act (CCRA) to grant, deny, cancel, terminate or revoke day parole and full parole. The Board may order certain offenders to be detained in prison until the end of their sentence. The Board makes conditional release decisions for federal offenders as well as for provincial offenders in provinces and territories that do not have their own provincial boards. The provinces of Ontario, Quebec and Alberta have their own parole boards.
The PBC is responsible for making decisions to order, refuse to order and revoke record suspensions (pardons) under the Criminal Records Act (CRA) and the Criminal Code. A record suspension is a formal attempt to remove the stigma of a criminal record for people who, having been convicted of an offence, have satisfied the sentence and remained crime-free for a prescribed number of years. The PBC also has legislated responsibility to order or refuse to order expungement of a conviction under the Expungement of Historically Unjust Convictions Act (Expungement Act). The Board also makes recommendations for the exercise of clemency through the Royal Prerogative of Mercy.
The PBC is comprised of full-time employees as well as Board members appointed by the Governor-in-Council. The PBC's National Office is located in Ottawa and there are six regional offices located in: Moncton (Atlantic), Montreal (Quebec), Kingston (Ontario), Saskatoon and Edmonton (Prairies), and Abbotsford (Pacific). The Appeal Division of the Board is located in Ottawa.
Organizational Structure of the PBC to Fulfill its Access to Information Act Responsibilities
The Access to Information and Privacy (ATIP) Unit is led by the Director of Public Affairs and Partnerships, who reports to the Deputy Chairperson of the PBC. ATIP is responsible for:
- processing and responding to all formal requests under the Access to Information Act;
- responding to interdepartmental consultations;
- handling complaints from the Office of the Information Commissioner;
- advising senior officials and employees on ATIP-related issues;
- producing the Annual Report to Parliament;
- updating Info Source;
- training employees;
- replying to informal inquiries; and
- coordinating and implementing policies, guidelines and procedures to ensure compliance with the Access to Information Act.
The Director of Public Affairs and Partnerships is responsible for administering the legislation and signing exemptions within his delegated authority. In 2021-2022, ATIP staff consisted of the Director, one ATIP Manager, one Senior ATIP Analyst, one ATIP Analyst and one ATIP Clerk. All ATIPstaff are located at National Office, however most ATIP staff telework several times a week, in accordance with the PBC’s Telework Policy.
Requests are processed as follows:
- the completeness of the request is determined;
- the request is acknowledged;
- search for relevant records is conducted;
- records are analysed under the provisions of the legislation;
- other agencies/ministries are consulted, where appropriate;
- any necessary exemptions are applied; and
- the applicant is provided with non-exempted material.
A tracking system is used to log all actions taken. Consultations with other agencies/ministries take place in most cases when other institutions' information is found in the PBC’s files and their recommendations are normally followed.
Reading rooms are available in each of the six regional offices of the Board as well as at National Office.
Delegation Order
Some powers, duties and functions for the administration of the Access to Information Act have been delegated to the Chairperson, Executive Vice-Chairperson, Executive Director General, Director of Public Affairs and Partnerships, and to the ATIP Manager. For a copy of the signed delegation order, please refer to Annex A.
Interpretation of the Statistical Report for the 2021-2022 Reporting Period
For a copy of the Statistical Report, please refer to Annex B.
PART 1 – Requests under the Access to Information Act
1.1 Number of Requests
Thirty (30) requests were received under the Access to Information Act during the current reporting period. One (1) request was carried forward from last fiscal year (2020-2021) and no requests were carried forward into next fiscal year (2022-2023). Comparisons for the past four fiscal years are found on the following graph.
Text Equivalent of Number of Requests
| 2021-2022 | 2020-2021 | 2019-2020 | 2018-2019 | |
|---|---|---|---|---|
| Received | 30 | 56 | 41 | 35 |
| Outstanding | 1 | 7 | 0 | 1 |
| Closed | 31 | 62 | 34 | 35 |
| Carried Over | 0 | 1 | 7 | 1 |
1.2 Sources of Requests
In 2021-2022, the majority of requests came from the public and business. A comparison of the source of the requester, by percentage of total requests received, can be found in the graph below.
Text Equivalent of Sources of Requests
| 2021-2022 | 2020-2021 | 2019-2020 | 2018-2019 | |
|---|---|---|---|---|
| Media | 4 | 0 | 12 | 8 |
| Academia | 1 | 8 | 2 | 0 |
| Business | 9 | 22 | 12 | 5 |
| Organization | 1 | 1 | 0 | 12 |
| Public | 12 | 14 | 12 | 10 |
| Decline to Identify | 3 | 11 | 0 | 0 |
1.3 Channels of requests
Of the thirty (30) requests received, 68% were received online, 23% by mail and 9% by e-mail.
Text Equivalent of Channels of requests
| 2021-2022 | |
|---|---|
| Online | 20 |
| 3 | |
| 7 | |
| In person | 0 |
| Phone | 0 |
| Fax | 0 |
PART 2 – Informal Requests
2.1 Number of Informal Requests
In 2021-2022, one (1) informal request was received.
2.2 Channels of requests
The one (1) informal request was received by e-mail.
2.3 Completion time of informal requests
The one (1) informal request was completed between 16-30 days.
2.4 Pages released informally
A total of 139 pages were released for the one (1) informal request.
2.5 Pages re-released informally
No pages were re-released during this reporting period.
PART 3 – Applications to the Information Commissioner on declining to Act on Request
ATIP did not have any requests that related to this during this reporting period.
PART 4 – Requests Closed During the Reporting Period
4.1 Disposition and Completion Time
Fifty-five percent (55%) of the requests were completed within 15 days, forty-two percent (42%) were completed within 30 days, and three percent (3%) were completed within 61-120 days. A graph of the disposition of requests and completion time for 2021-2022 is shown below. Of the 31 requests processed, 52% were fully disclosed and 20% were partially disclosed.
Text Equivalent of Disposition and Completion Time
| 1-15 Days | 16 -30 Days | 31-60 Days | 61-120 Days | 121-180 Days | More than 180 Days | |
|---|---|---|---|---|---|---|
| All Disclosed | 8 | 7 | ||||
| Disclosed in Part | 5 | 1 | ||||
| All Exempted | ||||||
| All Excluded | ||||||
| No Records Exist | 4 | 1 | ||||
| Transferred | ||||||
| Neither confirmed nor denied | 1 | |||||
| Abandoned | 4 |
4.2 Exemptions
During fiscal year 2021-2022, 19(1) (Personal Information) was the exemption invoked the most, followed closely by 20(1)(c) (Third Party Information). The exemptions invoked varied from file-to-file.
Text Equivalent of Exemptions
| 2021-2022 | |
| 14(1)(a) | 1 |
| 16(1)( c) | 1 |
| 19(1) | 3 |
| 20(1)(b) | 1 |
| 20(1)(c) | 3 |
| 21(1)(b) | 1 |
| 21(1)( c) | 1 |
4.3 Exclusions
There were no exclusions applied this fiscal year.
4.4 Format of Information Released
The format of information released was electronic for the majority of the requests fourteen (14), and seven (7) requests were disclosed in paper format.
4.5 Complexity
4.5.1 Relevant Pages Processed and Disclosed for paper and e-record
Overall, 4,378 pages were processed this past fiscal year from 26 requests and of these 4,305 were released.
4.5.2 Relevant Pages Processed and Disclosed for paper and e-record by size of request
96% of requests processed this past fiscal year had less than 500 pages.
4.5.3 Relevant minutes processed and disclosed for audio formats
There were no requests for audio.
4.5.4 Relevant minutes processed per request disposition for audio formats by size of requests
There were no requests for audio.
4.5.5 Relevant minutes processed and disclosed for video formats
There were no requests for videos.
4.5.6 Relevant minutes processed per request disposition for video formats by size of requests
There were no requests for videos.
4.5.7 Other Complexities
In fiscal year 2021-2022, the complexities were divided between consultations required and other.
4.6 Closed requests
4.6.1 Requests closed within legislated timelines
Of the thirty-one (31) requests closed in 2021-2022, 100% of the requests were closed within the legislated timeframes.
4.7 Deemed Refusals
4.71. Reason for not meeting legislated timeframes
In fiscal year 2021-2022, there were no requests that were closed beyond the statutory deadline.
4.7.2 Requests closed beyond legislation timelines (including any extension taken)
There were no deemed refusals during this reporting period.
4.8 Requests for Translation
Consistent with past fiscal years, there were no requests for translations.
PART 5 – Extensions
5.1 Reasons for Extensions and Disposition of Requests
In fiscal year 2021-2022, there was one (1) extension taken.
Text Equivalent of Reasons for Extensions and Disposition of Requests
| Disposition | Interference With Operations | Consultation Section 69 | Other - Consultations | Third Party Notices |
|---|---|---|---|---|
| All Disclosed | 0 | 0 | ||
| Disclosed in Part | 1 | 0 | ||
| All Exempted | 0 | 0 | ||
| All Excluded | 0 | 0 | ||
| No records exist | ||||
| Abandoned | 0 | 0 |
5.2 Length of extensions
The one (1) extension taken was for between 31-60 days.
PART 6 – Fees
The Service Fees Act requires a responsible authority to report annually to Parliament on the fees collected by the institution.
With respect to fees collected under the Access to Information Act, the information below is reported in accordance with the requirements of section 20 of the Service Fees Act.
- Enabling authority: Access to Information Act
- Fee payable: $5.00 application fee is the only fee charged for an ATI request
- Total revenue: $135
- Fees waived: $15
In accordance with the Interim Directive on the Administration of the Access to Information Act, issued on May 5, 2016, and the changes to the Access to Information Act that came into force on June 21, 2019, the Parole Board of Canada waives all fees prescribed by the Act and Regulations, other than the $5 application fee set out in paragraph 7(1)(a) of the Regulations. - Cost of operating the program: $55,413
Text Equivalent of fees
| Fee Type | Year | # of Requests With Fees Collected | Amount of Fees Collected ($) | # of Requests With Fee Waived/Refunded | Fee Waived/Refunded ($) |
|---|---|---|---|---|---|
| Application Fees | 2018-2019 | 33 | 160 | 2 | 10 |
| Application Fees | 2019-2020 | 23 | 115 | 0 | 0 |
| Application Fees | 2020-2021 | 55 | 275 | 1 | 5 |
| Application Fees | 2021-2022 | 27 | 135 | 3 | 15 |
PART 7 – Consultations Received from other Institutions and Organizations
7.1 Consultations received from other Government of Canada institutions and organizations
Thirty one (31) consultations were received from other government institutions and no requests were carried over.
7.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Twenty-nine (29) requests were processed within 15 days and two (2) requests were processed within 16-30 days.
7.3 Recommendations and completion time for consultations received from other organizations outside Government of Canada
No consultations were received from other organizations. This is consistent with past trends at the PBC.
PART 8 – Completion Time of Consultations on Cabinet Confidences
8.1 Requests with Legal Services
There was no consultation on Cabinet Confidences with Legal Services this past fiscal year.
8.2 Requests with Privy Council Office
There was no consultation on Cabinet Confidences with the Privy Council Office this past fiscal year.
PART 9 – Investigations and Reports of finding
9.1 Investigations
One (1) complaint was received during 2021-2022 (Refusal – General) and following review by the Office of the Information Commissioner was assessed as “Not well founded”. Two (2) complaints from the previous reporting period ceased to be investigated during 2021-2022.
9.2 Investigations and Reports of finding
There were no investigations and reports of finding for the reporting period
PART 10 – Court Action
10.1 Court actions on complaints
There are no active court actions on complaints.
10.2 Court actions on third party notifications under paragraph 28(1)(b)
There are no active court actions on third party notifications under paragraph 28(1)(b).
PART 11 – Resources Related to the Access to Information Act
Total salary costs associated with the Access to Information Act activities were $55,445 for 2021-2022. Goods and services costs were $222. Salary costs attributable to ATIP are the costs accountable for the administration of the Act. These are the salary costs of individuals working on ATIP activities such as processing ATIP requests, assisting the Office of the Information Commissioner in complaint investigations, processing consultation requests from other government institutions, preparing reports, maintaining statistics and training employees on the Access to Information Act. Similar to previous fiscal years, the vast majority of salary costs in the ATIP office were associated with Privacy Act activities. A chart of the costs associated with the Access to Information Act is shown as a percentage of expenditures in the chart below.
Text Equivalent of Costs
| Salaries | 55,445 |
|---|---|
| Overtime | 0 |
| Goods and Services | 222 |
Formal/Informal Interface
As reported in previous annual reports, the PBC continues to handle a large number of requests informally through its Public Affairs and Partnerships Division and regional offices. The availability of corporate publications and the PBC website on Canada.ca greatly facilitate access to information about the PBC and its programs. As well, the CCRA directs the PBC to maintain a registry of its written decisions, which are available to members of the public upon written request. This allows Canadian citizens greater access to information about specific decisions related to the conditional release of offenders. The CCRA provides for:
- A Decision Registry containing all conditional release decisions made by the Board since November 1992, and which is accessible by written request to anyone who demonstrates an interest in a specific case or group of cases;
- Access by victims to some offender-related information, and;
- Members of the public to attend PBC hearings.
This law has an important impact on the disclosure of offender-related information to third parties.
Impacts of COVID-19
For the current reporting period, the ATIP Unit did not experience any impacts related to COVID-19 and it continued to complete all existing and new requests within legislative timeframes. ATIP Unit employees have worked a blend of in-office and remote work throughout the pandemic, which has provided for a flexible work environment that has allowed the unit to effectively adapt to the pandemic as it has continued to evolve.
Training Activities
The PBC requires all of its public service staff to complete the online course “Access to Information and Privacy Fundamentals” as part of their Collective Learning Roadmap. Three (3) informal sessions on the Access and Privacy Act was also delivered to new Board members and employees by the ATIP Manager. Some examples of the type of information provided to Board employees this past fiscal year include: information regarding the collection, correction, use and disclosure of personal information;, the commonly used sections of under the Access Acts and they type of information the can be requested. These training sessions were given to approximately fifty-nine (59) Board members and employees.
The PBC continues to have an ATIP training tool on its internal website. The training tool provides information to staff about the roles and responsibilities of each Parole Board employee in relation to the Access and Privacy Act and emphasizes that all employees have a role to play when it comes to the collection, retention, disposal of records, how they are handle receiving a retrieval request form the ATIP Unit and protection of personal information. In addition, the PBC continued to expand privacy training by finalizing and posting the privacy principles on its internal website.
Revised PBC-related Policies, Guidelines and Procedures
In keeping with Treasury Board’s policies, guidelines and procedures regarding the Access to Information Act, the PBC has an ATIP procedural manual to ensure consistency while processing requests under the Access to Information Act. In addition, updated information geared towards assisting applicants in obtaining information from the PBC was posted on the external website. This included information on how to make an access to information request, the timeframe for responding to access requests, the principles for assisting applicants, completed access to information requests, Info source, Access to Information and Privacy Annual Reports, Frequently Asked Questions and related links.
Key Issues and Actions Taken on Complaints
One (1) complaint was received during 2021-2022 (Refusal – General) and following a review by the Office of the Information Commissioner was assessed as “Not well founded”. Two (2) complaints from the previous reporting period ceased to be investigated during 2021-2022.
Monitoring the Time to Process Access to Information Requests
The PBC monitors the time to process all Access to Information requests through the use of a computerized tracking system. Monitoring is done by the Manager, ATIP. As the PBC is 100% compliant with the legislated timelines set out in the Act, no additional monitoring is required.
ANNEX A: Delegation - Access to information
Access to Information Act Delegation Order
By this order made pursuant to section 95(1) of the Access to Information Act, I hereby authorize those officers and employees of the Parole Board of Canada occupying, on an acting basis or otherwise, the positions identified within the attached schedule to perform on my behalf any of the powers, duties or functions specified therein.
This delegation replaces and repeals all previous orders.
Dated at the City of Ottawa,
this 28 day of Feb, 2022
Marco E. L. Mendicino, P.C.,M.P.
Public Safety Canada
| Powers, Duties or Functions | Section | Chairperson | Executive Vice· Chairperson | Executive Director General | Director, Public Affairs and Partnerships | Manager, Access to Information and Privacy | Senior Analyst, Access to Information and Privacy |
|---|---|---|---|---|---|---|---|
| Reasonable effort to assist, respond accurately and completely and provide timely access in the format requested | 4(2.1) | Yes | Yes | Yes | Yes | Yes | Yes |
| To give notice to applicant that access will be given | 7(a) | Yes | Yes | Yes | Yes | Yes | No |
| To give access to the record | 7(b) | Yes | Yes | Yes | Yes | Yes | No |
| To transfer to another institution or to accept a transfer from another institution and to give notice to the applicant | 8(1) | Yes | Yes | Yes | Yes | Yes | No |
| To extend time limit and give notice | 9 | Yes | Yes | Yes | Yes | Yes | No |
| Where access is refused | 10 | Yes | Yes | Yes | Yes | No | No |
| To require payment of additional fees | 11(2) | Yes | Yes | Yes | Yes | Yes | No |
| To require payment for machine readable record | 11(3) | Yes | Yes | Yes | Yes | Yes | No |
| To require payment of a deposit | 11(4) | Yes | Yes | Yes | Yes | Yes | No |
| To give notice of amount owing | 11(5) | Yes | Yes | Yes | Yes | Yes | No |
| To waive the requirement to pay fee | 11(6) | Yes | Yes | Yes | Yes | Yes | No |
| To determine whether a record should be translated | 12(2)(b) | Yes | Yes | Yes | Yes | Yes | No |
| To determine whether a record should be provided in an alternative format | 12(3)(b) | Yes | Yes | Yes | Yes | Yes | No |
| Information obtained in confidence | 13 | Yes | Yes | Yes | Yes | Yes | No |
| Federal-provincial affairs | 14 | Yes | Yes | No | No | No | No |
| International affairs and defence | 15 | Yes | Yes | Yes | Yes | No | No |
| Law enforcement and investigations | 16 | Yes | Yes | Yes | Yes | Yes | No |
| Public Servants Disclosures Protection Act | 16.5 | Yes | Yes | Yes | Yes | No | No |
| Safety of individuals | 17 | Yes | Yes | Yes | Yes | No | No |
| Economic interest of Canada | 18 | Yes | Yes | Yes | Yes | No | No |
| Economic interests of certain government institutions | 18.1 | Yes | Yes | Yes | Yes | No | No |
| Personal information | 19 | Yes | Yes | Yes | Yes | Yes | No |
| Third party information | 20 | Yes | Yes | Yes | Yes | Yes | No |
| Operations of Government | 21 | Yes | Yes | Yes | Yes | No | No |
| Testing procedures, tests and audits | 22 | Yes | Yes | Yes | Yes | Yes | No |
| Internal audits | 22.1 | Yes | Yes | Yes | Yes | No | No |
| Solicitation-client privilege | 23 | Yes | Yes | Yes | Yes | No | No |
| Statutory prohibitions | 24 | Yes | Yes | Yes | Yes | No | No |
| Severability | 25 | Yes | Yes | Yes | Yes | Yes | No |
| Refusal of access where information is to be published | 26 | Yes | Yes | Yes | Yes | No | No |
| To give to third party notice of intent to disclose | 27(1) | Yes | Yes | Yes | Yes | No | No |
| To extend time limits set out in 27(1) | 27(4) | Yes | Yes | Yes | Yes | Yes | No |
| To decide on disclosure after third party representation and to give notice of decision to third party | 28(1)(b) | Yes | Yes | Yes | Yes | No | No |
| To waive requirement for written representations | 28(2) | Yes | Yes | Yes | Yes | No | No |
| To give access unless review of decision is requested | 28(4) | Yes | Yes | Yes | Yes | No | No |
| To give notice to applicant and to third party | 29(1) | Yes | Yes | Yes | Yes | No | No |
| To advise the Information Commissioner of any third party who received notification or, if the document would have been disclosed, would have received notification | 33 | Yes | Yes | Yes | Yes | No | No |
| To make representations to the Information Commissioner | 35(2)(b) | Yes | Yes | Yes | Yes | Yes | No |
| Notice of actions to implement recommendations of Commissioner | 37(1) | Yes | Yes | Yes | Yes | No | No |
| To give notice to the Information Commissioner that access to a record will be given | 37(4) | Yes | Yes | Yes | Yes | No | No |
| To give notice to a third party of application for Court review | 43(1) | Yes | Yes | Yes | Yes | No | No |
| To give notice to applicant that third party has applied for Court review | 44(2) | Yes | Yes | Yes | Yes | No | No |
| To request hearing in the National Capital Region | 52(2)(b) | Yes | Yes | Yes | Yes | No | No |
| To request opportunity to make representations ex parte | 52(3) | Yes | Yes | Yes | Yes | No | No |
| To refuse to disclose Cabinet confidences | 69 | Yes | Yes | Yes | Yes | No | No |
| To provide facilities where manuals may be inspected by public | 71(1) | Yes | Yes | Yes | Yes | No | No |
| To prepare annual report for submission to Parliament | 72 | Yes | Yes | Yes | Yes | Yes | Yes |
| Powers, Duties or Functions | Section | Chairperson | Executive Vice-Chairperson | Executive Director General | Director, Public Affairs and Partnerships | Manager, Access to Information and Privacy | Senior Analyst, Access to Information and Privacy |
|---|---|---|---|---|---|---|---|
| Transfer of request | 6(1) | Yes | Yes | Yes | Yes | Yes | Yes |
| Search and preparation fees | 7(2) | Yes | Yes | Yes | Yes | Yes | No |
| Productions and programming | 7(3) | Yes | Yes | Yes | Yes | Yes | No |
| Method of access | 8 | Yes | Yes | Yes | Yes | Yes | No |
| Limitations in respect of format | 8.1 | Yes | Yes | Yes | Yes | Yes | No |
ANNEX B: Statistical Report on the Access to Information Act
Name of Institution: Parole Board of Canada
Reporting period: 2021-04-01 to 2022-03-31
Part 1: Requests under the Access to Information Act
| Number of Requests | |
|---|---|
| Received during reporting period | 30 |
| Outstanding from previous reporting period | 1 |
| Total | 31 |
| Closed during reporting period | 31 |
| Carried over to next reporting period | 0 |
| Source | Number of Requests |
|---|---|
| Media | 4 |
| Academia | 1 |
| Business (private sector) | 9 |
| Organization | 1 |
| Public | 12 |
| Decline to Identify | 3 |
| Total | 30 |
| Number of Requests | |
|---|---|
| Online | 20 |
| 3 | |
| 7 | |
| In person | 0 |
| Phone | 0 |
| Fax | 0 |
| Total | 30 |
Part 2: Informal requests
| Number of Requests | |
|---|---|
| Received during reporting period | 1 |
| Outstanding from previous reporting period | 0 |
| Total | 1 |
| Closed during reporting period | 1 |
| Carried over to next reporting period | 0 |
| Number of Requests | |
|---|---|
| Online | 0 |
| 1 | |
| 0 | |
| In person | 0 |
| Phone | 0 |
| Fax | 0 |
| Total | 1 |
| Completion Time | |||||||
|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total |
| 0 | 1 | 0 | 0 | 0 | 0 | 0 | 1 |
| Less Than 100 Pages Processed | 101-500 Pages Processed | 501-1,000 Pages Processed | 1001-5,000 Pages Processed | More Than 5,000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Dis-closed | Number of Requests | Pages Dis-closed | Number of Requests | Pages Dis-closed | Number of Requests | Pages Dis-closed | Number of Requests | Pages Dis-closed |
| 0 | 0 | 1 | 139 | 0 | 0 | 0 | 0 | 0 | 0 |
| Less Than 100 Pages Processed | 101-500 Pages Processed | 501-1,000 Pages Processed | 1001-5,000 Pages Processed | More Than 5,000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Dis-closed | Number of Requests | Pages Dis-closed | Number of Requests | Pages Dis-closed | Number of Requests | Pages Dis-closed | Number of Requests | Pages Dis-closed |
| 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 3: Decline to act on vexatious, made in bad faith or abuse of rights requests
| Number of Requests | |
|---|---|
| Outstanding from previous reporting period | 0 |
| Sent during reporting period | 0 |
| Total | 0 |
| Approved by the Information Commissioner during reporting period | 0 |
| Declined by the Information Commissioner during reporting period | 0 |
| Carried over to next reporting period | 0 |
Part 4: Requests Closed During the Reporting Period
| Disposition of Requests | Completion Time | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| All disclosed | 8 | 7 | 0 | 0 | 0 | 0 | 0 | 15 |
| Disclosed in part | 0 | 5 | 0 | 1 | 0 | 0 | 0 | 6 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| No records exist | 4 | 1 | 0 | 0 | 0 | 0 | 0 | 5 |
| Request transferred | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 4 | 0 | 0 | 0 | 0 | 0 | 0 | 4 |
| Neither confirmed nor denied | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| Decline to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
| Total | 17 | 13 | 0 | 1 | 0 | 0 | 0 | 31 |
| Section | Number of Requests |
|---|---|
| 13(1)(a) | 0 |
| 13(1)(b) | 0 |
| 13(1)(c) | 0 |
| 13(1)(d) | 0 |
| 13(1)(e) | 0 |
| 14 | 0 |
| 14(a) | 1 |
| 14(b) | 0 |
| 15(1) | 0 |
| 15(1) - I.A.* | 0 |
| 15(1) - Def.* | 0 |
| 15(1) - S.A.* | 0 |
| 16(1)(a)(i) | 0 |
| 16(1)(a)(ii) | 0 |
| 16(1)(a)(iii) | 0 |
| 16(1)(b) | 0 |
| 16(1)(c) | 1 |
| 16(1)(d) | 0 |
| 16(2) | 0 |
| 16(2)(a) | 0 |
| 16(2)(b) | 0 |
| 16(2)(c) | 0 |
| 16(3) | 0 |
| 16.1(1)(a) | 0 |
| 16.1(1)(b) | 0 |
| 16.1(1)(c) | 0 |
| 16.1(1)(d) | 0 |
| 16.2(1) | 0 |
| 16.3 | 0 |
| 16.4(1)(a) | 0 |
| 16.4(1)(b) | 0 |
| 16.5 | 0 |
| 17 | 0 |
| 18(a) | 0 |
| 18(b) | 0 |
| 18(c) | 0 |
| 18(d) | 0 |
| 18.1(1)(a) | 0 |
| 18.1(1)(b) | 0 |
| 18.1(1)(c) | 0 |
| 18.1(1)(d) | 0 |
| 19(1) | 3 |
| 20(1)(a) | 0 |
| 20(1)(b) | 1 |
| 20(1)(b.1) | 0 |
| 20(1)(c) | 3 |
| 20(1)(d) | 0 |
| 20.1 | 0 |
| 20.2 | 0 |
| 20.4 | 0 |
| 21(1)(a) | 0 |
| 21(1)(b) | 1 |
| 21(1)(c) | 1 |
| 21(1)(d) | 0 |
| 22 | 0 |
| 22.1(1) | 0 |
| 23 | 0 |
| 24(1) | 0 |
| 26 | 0 |
* I.A.: International Affairs, Def.: Defense of Canada, S.A.: Subversive Activities
| Section | Number of Requests |
|---|---|
| 68(a) | 0 |
| 68(b) | 0 |
| 68(c) | 0 |
| 68.1 | 0 |
| 68.2(a) | 0 |
| 68.2(b) | 0 |
| 69(1) | 0 |
| 69(1)(a) | 0 |
| 69(1)(b) | 0 |
| 69(1)(c) | 0 |
| 69(1)(d) | 0 |
| 69(1)(e) | 0 |
| 69(1)(f) | 0 |
| 69(1)(g) re (a) | 0 |
| 69(1)(g) re (b) | 0 |
| 69(1)(g) re (c) | 0 |
| 69(1)(g) re (d) | 0 |
| 69(1)(g) re (e) | 0 |
| 69(1)(g) re (f) | 0 |
| 69.1(1) | 0 |
| Paper | Electronic | Other | |||
|---|---|---|---|---|---|
| E-Record | Data set | Video | Audio | ||
| 7 | 14 | 0 | 0 | 0 | 0 |
4.5 Complexity
| Number of Pages Processed | Number of Pages Disclosed | Number of Requests |
|---|---|---|
| 4,378 | 4,305 | 26 |
| Disposition | Less Than 100 Pages Processed | 101-500 Pages Processed | 501-1,000 Pages Processed | 1,001-5,000 Pages Processed | More Than 5,000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| All disclosed | 12 | 152 | 1 | 288 | 0 | 0 | 1 | 3,336 | 0 | 0 |
| Disclosed in part | 4 | 129 | 2 | 473 | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 4 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 22 | 281 | 3 | 761 | 0 | 0 | 0 | 0 | 0 | 0 |
| Number of Minutes Processed | Number of Minutes Disclosed | Number of Requests |
|---|---|---|
| 0 | 0 | 0 |
| Disposition | Less than 60 Minutes processed | 60-120 Minutes processed | More than 120 Minutes processed | |||
|---|---|---|---|---|---|---|
| Number of Requests | Minutes processed | Number of Requests | Minutes processed | Number of Requests | Minutes processed | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 |
| Number of Minutes Processed | Number of Minutes Disclosed | Number of Requests |
|---|---|---|
| 0 | 0 | 0 |
| Disposition | Less than 60 Minutes processed | 60-120 Minutes processed | More than 120 Minutes processed | |||
|---|---|---|---|---|---|---|
| Number of Requests | Minutes processed | Number of Requests | Minutes processed | Number of Requests | Minutes processed | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 |
| Disposition | Consultation Required | Legal Advice Sought | Other | Total |
|---|---|---|---|---|
| All disclosed | 0 | 0 | 1 | 1 |
| Disclosed in part | 2 | 1 | 0 | 3 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 |
| Declined to act with the approval of the Information Commissioner | 0 | 0 | 0 | 0 |
| Total | 2 | 1 | 1 | 4 |
4.6 Closed requests
| Requests closed within legislated timelines | |
|---|---|
| Number of requests closed within legislated timelines | 31 |
| Percentage of requests closed within legislated timelines (%) | 100 |
4.7 Deemed refusals
| Number of Requests Closed Past the Statutory Deadline | Principal Reason | |||
|---|---|---|---|---|
| Workload | External Consultation | Internal Consultation | Other | |
| 0 | 0 | 0 | 0 | 0 |
| Number of Days Past Deadline | Number of Requests Past Deadline Where No Extension Was Taken | Number of Requests Past Deadline Where An Extension Was Taken | Total |
|---|---|---|---|
| 1 to 15 days | 0 | 0 | 0 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 |
| 61 to 120 days | 0 | 0 | 0 |
| 121 to 180 days | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
| Translation Requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
Part 5 – Extensions
| Disposition of Requests Where an Extension Was Taken | 9(1)(a) Interference With Operations | 9(1)(b) Consultation | 9(1)(c) Third-Party Notice | |
|---|---|---|---|---|
| Section 69 | Other | |||
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 1 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 1 | 0 |
| Length of Extensions | 9(1)(a) Interference With Operations | 9(1)(b) Consultation | 9(1)(c) Third-Party Notice | |
|---|---|---|---|---|
| Section 69 | Other | |||
| 30 days or less | 0 | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 1 | 0 |
| 61 to 120 days | 0 | 0 | 0 | 0 |
| 121 to 180 days | 0 | 0 | 0 | 0 |
| 181 to 365 days | 0 | 0 | 0 | 0 |
| 365 days or more | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 1 | 0 |
Part 6 – Fees
| Fee Type | Fee Collected | Fee Waived or Refunded | ||
|---|---|---|---|---|
| Number of Requests | Amount | Number of Requests | Amount | |
| Application | 27 | $135 | 3 | $15 |
| Other fees | 0 | $0 | 0 | $0 |
| Total | 27 | $135 | 3 | $15 |
Part 7 – Consultations received from other Institutions and Organizations
| Consultations | Other Government of Canada Institutions | Number of Pages to Review | Other Organizations | Number of Pages to Review |
|---|---|---|---|---|
| Received during reporting period | 31 | 0 | 0 | 0 |
| Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
| Total | 31 | 0 | 0 | 0 |
| Closed during the reporting period | 31 | 0 | 0 | 0 |
| Pending at the end of the reporting period | 0 | 0 | 0 | 0 |
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| Disclose entirely | 29 | 1 | 0 | 0 | 0 | 0 | 0 | 30 |
| Disclose in part | 0 | 1 | 0 | 0 | 0 | 0 | 0 | 1 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 29 | 2 | 0 | 0 | 0 | 0 | 0 | 31 |
7.3 Recommendations and completion time for consultations received from other organizations outside Government of Canada
| Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 Days | 16 to 30 Days | 31 to 60 Days | 61 to 120 Days | 121 to 180 Days | 181 to 365 Days | More Than 365 Days | Total | |
| Disclose entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclose in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 8 – Completion Time of Consultations on Cabinet Confidences
| Number of Days | Fewer Than 100 Pages Processed | 101-500 Pages Processed | 501-1,000 Pages Processed | 1,001-5,000 Pages Processed | More Than 5,000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Number of Days | Fewer Than 100 Pages Processed | 101-500 Pages Processed | 501-1,000 Pages Processed | 1,001-5,000 Pages Processed | More Than 5,000 Pages Processed | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | Number of Requests | Pages Disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 9: Complaints and Investigations
| Section 32 Notice of intention to investigate |
Subsection 30(5) Ceased to investigate |
Section 35 Formal representations |
|---|---|---|
| 1 | 2 | 0 |
| Section 37 Reports of finding received |
Section 37 Reports of finding containing recommendations issued by the Information Commissioner |
Section 37 Reports of finding containing orders issued by the Information Commissioner |
|---|---|---|
| 0 | 0 | 0 |
Part 10: Court Action
| Section 41 | ||||
|---|---|---|---|---|
| Complainant (1) | Institution (2) | Third Party (3) | Privacy Commissioner (4) | Total |
| 0 | 0 | 0 | 0 | 0 |
| Section 44 – under paragraph 28(1)(b) |
|---|
| 0 |
Part 11: Resources Related to the Access to Information Act
| Expenditures | Amount | |
|---|---|---|
| Salaries | $55,223 | |
| Overtime | $ 0 | |
| Goods and Services | $ 222 | |
| Professional services contracts | $0 | |
| Other | $222 | |
| Total | $55,445 | |
| Resources | Person Years Dedicated to Access to Information Activities |
|---|---|
| Full-time employees | 0.70 |
| Part-time and casual employees | 0.00 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.00 |
| Students | 0.00 |
| Total | 0.70 |
ANNEX C: Supplemental Statistical Report 2021-2022
Section 1: Capacity to Receive Requests – Number of weeks the institution was able to receive ATIP requests through the different channels
| Number of Weeks | |
|---|---|
| Able to receive requests by mail | 52 |
| Able to receive requests by email | 52 |
| Able to receive requests through the digital request service | 52 |
Section 2: Capacity to Process Records
| No Capacity | Partial Capacity | Full Capacity | Total | |
|---|---|---|---|---|
| Unclassified Paper Records | 0 | 0 | 52 | 52 |
| Protected B Paper Records | 0 | 0 | 52 | 52 |
| Secret and Top Secret Paper Records | 0 | 0 | 52 | 52 |
| No Capacity | Partial Capacity | Full Capacity | Total | |
|---|---|---|---|---|
| Unclassified Electronic Records | 0 | 0 | 52 | 52 |
| Protected B Electronic Records | 0 | 0 | 52 | 52 |
| Secret and Top Secret Electronic Records | 52 | 0 | 0 | 52 |
Section 3: Open Requests and Complaints under the Access to Information Act
| Fiscal Year Open Requests Were Received | Open Requests that are Within Legislated Timelines as of March 31, 2022 | Open Requests that are Beyond Legislated Timelines as of March 31, 2022 | Total |
|---|---|---|---|
| Received in 2021-2022 | 0 | 0 | 0 |
| Received in 2020-2021 | 0 | 0 | 0 |
| Received in 2019-2020 | 0 | 0 | 0 |
| Received in 2018-2019 | 0 | 0 | 0 |
| Received in 2017-2018 | 0 | 0 | 0 |
| Received in 2016-2017 | 0 | 0 | 0 |
| Received in 2015-2016 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
| Fiscal Year Open Complaints Were Received by Institution | Number of Open Complaints |
|---|---|
| Received in 2021-2022 | 0 |
| Received in 2020-2021 | 0 |
| Received in 2019-2020 | 0 |
| Received in 2018-2019 | 0 |
| Received in 2017-2018 | 0 |
| Received in 2016-2017 | 0 |
| Received in 2015-2016 | 0 |
| Total | 0 |
Section 4: Open Requests and Complaints under the Privacy Act
| Fiscal Year Open Requests Were Received | Open Requests that are Within Legislated Timelines as of March 31, 2022 | Open Requests that are Beyond Legislated Timelines as of March 31, 2022 | Total |
|---|---|---|---|
| Received in 2021-2022 | 12 | 0 | 12 |
| Received in 2020-2021 | 0 | 0 | 0 |
| Received in 2019-2020 | 0 | 0 | 0 |
| Received in 2018-2019 | 0 | 0 | 0 |
| Received in 2017-2018 | 0 | 0 | 0 |
| Received in 2016-2017 | 0 | 0 | 0 |
| Received in 2015-2016 | 0 | 0 | 0 |
| Total | 12 | 0 | 12 |
| Fiscal Year Open Complaints Were Received by Institution | Number of Open Complaints |
|---|---|
| Received in 2021-2022 | 1 |
| Received in 2020-2021 | 0 |
| Received in 2019-2020 | 0 |
| Received in 2018-2019 | 0 |
| Received in 2017-2018 | 0 |
| Received in 2016-2017 | 0 |
| Received in 2015-2016 | 0 |
| Total | 1 |
| Did your institution receive authority for a new collection or new consistent use of the SIN in 2021-2022? | No |
|---|
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