Quarterly Financial Report for the Quarter ended June 30, 2018

Introduction

This quarterly report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Directive on Accounting Standards, GC 4400 Departmental Quarterly Financial Report. This quarterly report should be read in conjunction with the Main Estimates and Supplementary Estimates.  

A summary description of the Parole Board of Canada (PBC) Raison d’être and core responsibilities can be found in Part II of the Main Estimates

This Quarterly Report has not been subject to an external audit or review. 

Basis of Presentation

This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the PBC’s spending authorities granted by Parliament and those used by the department. Authorities include amounts granted through the Main Estimates and Supplementary Estimates for the 2017-18 fiscal year and any respendable revenue earned and available for use to quarter end. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities. 

The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.

The PBC uses the full accrual method of accounting to prepare and present its annual departmental financial statements, which are part of the departmental performance reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.

Highlights of Fiscal Quarter and Fiscal Year-to-Date Results 

Significant Changes to Authorities

As at June 30, 2018, total authorities available for the year have increased by $1.8M compared to the same quarter of the previous year, from $46.3M to $48.1M. This increase is attributable to higher compensation for collective agreements.

As illustrated in Figure 1, the PBC has spent approximately 22% of its authorities at the end of the first quarter, which is lower than last year’s rate of 23%. As PBC's most significant expense is salaries, it’s spending is generally distributed equally throughout the year.  

 

Text version - Figure 1 
 (in thousands of dollars)  Fiscal year 2018-19  Fiscal year 2017-18
 Authorities 48,136 46,264
 Expenditures to date 10,674 10,921
 Expenditures Q1 10,674 10,921

Significant Changes to Gross Budgetary Expenditures

There were no significant changes in total gross budgetary expenditures in the first quarter of 2018-19, when compared with the same quarter in 2017-18. There was a decrease of only $20K or 0.2%. Within category of expenditures, an increase in personnel expenditures by $172K, or 2%, is primarily attributed to decreased vacancies in the first quarter of 2018-19. This increase in personnel expenditures is offset by reductions in professional and special services in the quarter ($95K or 45%) and other categories of expenditures, and are primarily attributed to timing differences of when the costs are incurred in the year.

Significant Changes to Revenues

Revenues recorded increased by $226K, or 22%, compared with the first quarter of 2017-18, which is explained by an equivalent increase in the volume of record suspension applications accepted in the first quarter of 2018-19. Legislative changes dating back to 2012 imposed an additional 5 year waiting period for the eligibility criteria for certain applicants. This waiting period has now been reached by many applicants who are now eligible to apply. In addition, as a result of recent court decisions in British Columbia and Ontario, applications from applicants who reside in one of those two provinces whose last convictions occurred no later than March 12, 2012, have their requests processed as pardon applications under the applicable version of the Criminal Records Act..

Risks and Uncertainties

The PBC receives the majority of its funding through annual Parliamentary authorities. As a result, its operations are affected by any changes in funding approved through Parliament. The PBC also collects user fees for processing record suspension applications, and has the authority to spend revenues received during the year on related activities. The volume of applications generally remains consistent from year to year, but significant variances may occur in response to legislative or policy changes affecting record suspensions. 

Significant Changes in Relation to Operations, Personnel, and Programs 

Jennifer Oades was appointed Chairperson of the PBC on January 31, 2018.

On January 3, 2018, Sylvie Blanchet was appointed Executive Vice-Chairperson.

Daryl Churney was appointed Executive Director General on April 3, 2018.

Approval by Senior Officials 

Jennifer Oades
Chairperson

 

Ottawa, Canada
August 8, 2018

Chantal Lemyre, CPA, CGA
Chief Financial Officer

Statement of Authorities (unaudited)

 

Fiscal year 2018-19

(in thousands of dollars)

Total available for use for the year ending
March 31, 2019*

Used during the quarter ended
June 30, 2018

Year-to-date used at quarter-end

Vote 1 – Program expenditures

48,103

10,500

10,500

Less revenues netted against expenditures

**5,645

1,245

1,245

Total net Program expenditures

42,458

9,255

9,255

Budgetary statutory authorities – EBP

5,678

1,420

1,420

Total authorities

48,137

10,675

10,675

 

Fiscal year 2017-18

(in thousands of dollars)

Total available for use for the year ending
March 31, 2018*

Used during the quarter ended
June 30, 2016

Year-to-date used at quarter-end

Vote 1 – Program expenditures

46,323

10,544

10,544

Less revenues netted against expenditures

**5,645

1,019

1,019

Total net Program expenditures

40,678

9,525

9,525

Budgetary statutory authorities – EBP

5,586

1,396

1,396

Total authorities

46,264

10,921

10,921

*Includes only Authorities available for use and granted by Parliament at quarter end.

**The amount of revenues netted against expenditures reported in the Main Estimates, is based on an estimated amount of 12,000 accepted applications multiplied by the portion of the $631 user fee that is respendable by PBC ($470).

Departmental budgetary expenditures by Standard Object (unaudited)

 

Fiscal year 2018-19

(in thousands of dollars)

Planned expenditures for the year ending
March 31, 2019*

Expended during the quarter ended
June 30, 2018

Year-to-date used at quarter-end

Expenditures

 

 

 

Personnel

43,039

11,281

11,281

Transportation and communications

3,000

416

416

Information

323

3

3

Professional and special services

5,790

117

117

Rentals

221

29

29

Repair and maintenance

300

13

13

Utilities, materials and supplies

343

5

5

Acquisition of machinery and equipment

731

6

6

Other subsidies and payments

35

50

50

Loans Investments and Advances

-

-

-

Total gross budgetary expenditures

53,782

11,920

11,920

 

User fee revenues netted against expenditures

5,645

1,245

1,245

Total net budgetary expenditures

48,137

10,675

10,675

 

Fiscal year 2017-18

(in thousands of dollars)

Planned expenditures for the year ending
March 31, 2018*

Expended during the quarter ended
June 30, 2017

Year-to-date used at quarter-end

Expenditures

 

 

 

Personnel

41,167

11,109

11,109

Transportation and communications

3,960

407

407

Information

374

-

-

Professional and special services

5,362

212

212

Rentals

198

21

21

Repair and maintenance

142

50

50

Utilities, materials and supplies

424

26

26

Acquisition of machinery and equipment

265

5

5

Other subsidies and payments

17

23

23

Loans Investments and Advances

-

87

87

Total gross budgetary expenditures

51,909

11,940

11,940

Less Revenues netted against expenditures:

User fee revenues netted against expenditures

5,645

1,019

1,019

Total net budgetary expenditures

46,264

10,921

10,921

*Includes only Authorities available for use and granted by Parliament at quarter end.

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