Quarterly Financial Report for the Quarter ended June 30, 2018
Introduction
This quarterly report has been prepared by management as required by section 65.1 of the Financial Administration Act and in the form and manner prescribed by the Directive on Accounting Standards, GC 4400 Departmental Quarterly Financial Report. This quarterly report should be read in conjunction with the Main Estimates and Supplementary Estimates.
A summary description of the Parole Board of Canada (PBC) Raison d’être and core responsibilities can be found in Part II of the Main Estimates.
This Quarterly Report has not been subject to an external audit or review.
Basis of Presentation
This quarterly report has been prepared by management using an expenditure basis of accounting. The accompanying Statement of Authorities includes the PBC’s spending authorities granted by Parliament and those used by the department. Authorities include amounts granted through the Main Estimates and Supplementary Estimates for the 2017-18 fiscal year and any respendable revenue earned and available for use to quarter end. This quarterly report has been prepared using a special purpose financial reporting framework designed to meet financial information needs with respect to the use of spending authorities.
The authority of Parliament is required before moneys can be spent by the Government. Approvals are given in the form of annually approved limits through appropriation acts or through legislation in the form of statutory spending authority for specific purposes.
The PBC uses the full accrual method of accounting to prepare and present its annual departmental financial statements, which are part of the departmental performance reporting process. However, the spending authorities voted by Parliament remain on an expenditure basis.
Highlights of Fiscal Quarter and Fiscal Year-to-Date Results
Significant Changes to Authorities
As at June 30, 2018, total authorities available for the year have increased by $1.8M compared to the same quarter of the previous year, from $46.3M to $48.1M. This increase is attributable to higher compensation for collective agreements.
As illustrated in Figure 1, the PBC has spent approximately 22% of its authorities at the end of the first quarter, which is lower than last year’s rate of 23%. As PBC's most significant expense is salaries, it’s spending is generally distributed equally throughout the year.
Text version - Figure 1
(in thousands of dollars) | Fiscal year 2018-19 | Fiscal year 2017-18 |
Authorities | 48,136 | 46,264 |
Expenditures to date | 10,674 | 10,921 |
Expenditures Q1 | 10,674 | 10,921 |
Significant Changes to Gross Budgetary Expenditures
There were no significant changes in total gross budgetary expenditures in the first quarter of 2018-19, when compared with the same quarter in 2017-18. There was a decrease of only $20K or 0.2%. Within category of expenditures, an increase in personnel expenditures by $172K, or 2%, is primarily attributed to decreased vacancies in the first quarter of 2018-19. This increase in personnel expenditures is offset by reductions in professional and special services in the quarter ($95K or 45%) and other categories of expenditures, and are primarily attributed to timing differences of when the costs are incurred in the year.
Significant Changes to Revenues
Revenues recorded increased by $226K, or 22%, compared with the first quarter of 2017-18, which is explained by an equivalent increase in the volume of record suspension applications accepted in the first quarter of 2018-19. Legislative changes dating back to 2012 imposed an additional 5 year waiting period for the eligibility criteria for certain applicants. This waiting period has now been reached by many applicants who are now eligible to apply. In addition, as a result of recent court decisions in British Columbia and Ontario, applications from applicants who reside in one of those two provinces whose last convictions occurred no later than March 12, 2012, have their requests processed as pardon applications under the applicable version of the Criminal Records Act..
Risks and Uncertainties
The PBC receives the majority of its funding through annual Parliamentary authorities. As a result, its operations are affected by any changes in funding approved through Parliament. The PBC also collects user fees for processing record suspension applications, and has the authority to spend revenues received during the year on related activities. The volume of applications generally remains consistent from year to year, but significant variances may occur in response to legislative or policy changes affecting record suspensions.
Significant Changes in Relation to Operations, Personnel, and Programs
Jennifer Oades was appointed Chairperson of the PBC on January 31, 2018.
On January 3, 2018, Sylvie Blanchet was appointed Executive Vice-Chairperson.
Daryl Churney was appointed Executive Director General on April 3, 2018.
Approval by Senior Officials
Jennifer Oades
Chairperson
Ottawa, Canada
August 8, 2018
Chantal Lemyre, CPA, CGA
Chief Financial Officer
Statement of Authorities (unaudited)
|
Fiscal year 2018-19 |
||
(in thousands of dollars) |
Total available for use for the year ending |
Used during the quarter ended |
Year-to-date used at quarter-end |
Vote 1 – Program expenditures |
48,103 |
10,500 |
10,500 |
Less revenues netted against expenditures |
**5,645 |
1,245 |
1,245 |
Total net Program expenditures |
42,458 |
9,255 |
9,255 |
Budgetary statutory authorities – EBP |
5,678 |
1,420 |
1,420 |
Total authorities |
48,137 |
10,675 |
10,675 |
|
Fiscal year 2017-18 |
||
(in thousands of dollars) |
Total available for use for the year ending |
Used during the quarter ended |
Year-to-date used at quarter-end |
Vote 1 – Program expenditures |
46,323 |
10,544 |
10,544 |
Less revenues netted against expenditures |
**5,645 |
1,019 |
1,019 |
Total net Program expenditures |
40,678 |
9,525 |
9,525 |
Budgetary statutory authorities – EBP |
5,586 |
1,396 |
1,396 |
Total authorities |
46,264 |
10,921 |
10,921 |
*Includes only Authorities available for use and granted by Parliament at quarter end.
**The amount of revenues netted against expenditures reported in the Main Estimates, is based on an estimated amount of 12,000 accepted applications multiplied by the portion of the $631 user fee that is respendable by PBC ($470).
Departmental budgetary expenditures by Standard Object (unaudited)
|
Fiscal year 2018-19 |
||
(in thousands of dollars) |
Planned expenditures for the year ending |
Expended during the quarter ended |
Year-to-date used at quarter-end |
Expenditures |
|
|
|
Personnel |
43,039 |
11,281 |
11,281 |
Transportation and communications |
3,000 |
416 |
416 |
Information |
323 |
3 |
3 |
Professional and special services |
5,790 |
117 |
117 |
Rentals |
221 |
29 |
29 |
Repair and maintenance |
300 |
13 |
13 |
Utilities, materials and supplies |
343 |
5 |
5 |
Acquisition of machinery and equipment |
731 |
6 |
6 |
Other subsidies and payments |
35 |
50 |
50 |
Loans Investments and Advances |
- |
- |
- |
Total gross budgetary expenditures |
53,782 |
11,920 |
11,920 |
|
|||
User fee revenues netted against expenditures |
5,645 |
1,245 |
1,245 |
Total net budgetary expenditures |
48,137 |
10,675 |
10,675 |
|
Fiscal year 2017-18 |
||
(in thousands of dollars) |
Planned expenditures for the year ending |
Expended during the quarter ended |
Year-to-date used at quarter-end |
Expenditures |
|
|
|
Personnel |
41,167 |
11,109 |
11,109 |
Transportation and communications |
3,960 |
407 |
407 |
Information |
374 |
- |
- |
Professional and special services |
5,362 |
212 |
212 |
Rentals |
198 |
21 |
21 |
Repair and maintenance |
142 |
50 |
50 |
Utilities, materials and supplies |
424 |
26 |
26 |
Acquisition of machinery and equipment |
265 |
5 |
5 |
Other subsidies and payments |
17 |
23 |
23 |
Loans Investments and Advances |
- |
87 |
87 |
Total gross budgetary expenditures |
51,909 |
11,940 |
11,940 |
Less Revenues netted against expenditures: |
|||
User fee revenues netted against expenditures |
5,645 |
1,019 |
1,019 |
Total net budgetary expenditures |
46,264 |
10,921 |
10,921 |
*Includes only Authorities available for use and granted by Parliament at quarter end.
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