Classes of records – Prairies Economic Development Canada (PrairiesCan)

Classes of records describe the records and information used by departments to deliver programs and manage projects. Records are information recorded and stored in any format. Classes of records describe records generated during PrairiesCan business activities to fulfill its mandate.

Class of records for Business Growth

Description: The Business Growth Program has two domains which support Prairie businesses, industry and research organizations to enhance their productivity, participation in global markets, and competitiveness. The Trade, Investment and Market Access domain increases the Prairies participation in global markets, increasing awareness of the Prairies technology capabilities abroad and attracting foreign investment to the region. The Business Productivity domain supports Prairie businesses, not for profit organizations and industry in initiatives to enhance productivity, competitiveness and the growth of Prairie businesses. Records may relate to research and analysis, which lead to development of environmental scans, economic overviews, analysis of issues, industry profiles, impact studies, fact sheets, and research reports. Records include information on programs such as Business Scale Up Program, Economic Development Initiative, Jobs and Growth Fund, Churchill, and Regional Innovation Ecosystem, Canadian Experiences Fund, Steel and Aluminium Initiative, Women Entrepreneurship Strategy, and COVID-19 Programs. Records may also be associated with concluded programs and agreements. These records also include information on internal policies in program or client-service delivery, as well as information on plans, priorities and reports on results obtained.

Notes: Includes records under previous classes of records Advocacy and Coordination (WED 300); Business Productivity (WED 105); Economic Analysis (WED 305); Trade, Investment and Market Access (WED 100). Records may include information Northern Development Agreements (2011); Western Economic Partnership Agreements (2013), and Urban Development Agreements (2010).

Document types: agendas; agreements, announcements; annual reports; assessments; audit reports; surveys; briefing materials; call for proposals; communication materials; correspondence; discussion papers; economic monitoring reports; economic statistics (databases); environmental assessment reports; evaluation reports; indexes; intergovernmental agreements; issues reports; lists of applicants and recipients; memorandums of understanding; minutes; news releases; operating plan reviews; operation procedures; performance measurements; policy, policy inventories; presentations; private sector agreements; program guides; program management plans; project analysis and recommendations; question period notes; research agendas; profiles (community; regional; sector; business; post-secondary); research reports; research plans; risk assessment analysis; sector profiles, submissions (Treasury Board, Cabinet), success stories; terms of references; trade analysis (domestic; international); Western Economic Program funding policies.

File number: PrairiesCan 100

Class of records for Business Growth Grants & Contributions

Description: The Business Growth Program has two domains which support Prairie businesses, industry and research organizations to enhance their productivity, participation in global markets, and competitiveness. The Trade, Investment and Market Access domain increases the Prairies's participation in global markets, increasing awareness of the Prairies's technology capabilities abroad and attracting foreign investment to the region. The Business Productivity domain supports Prairie businesses, not for profit organizations and industry in initiatives to enhance productivity, competitiveness and the growth of Prairie businesses. Activities include assessing and processing applications, disbursement, and monitoring of projects. Records may include information on stakeholders, company profiles, financial information, and verification information from other government institutions. Records may also contain information regarding outcomes and results, and assessments on projects.

Document types: applications, audit reports, briefing materials, business plans, client monitoring reports, contracts, credit check reports, correspondence, decommitted projects, due diligence reports; evaluation reports, financial records, funding guidelines, letters of intent, letters of offer, contribution agreements and amendments, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, payment claims; policy documents, project assessment forms, project inventory; project proposals; project summary forms, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals results reports, research studies and statements of work.

File number: PrairiesCan 120

Class of records for Business Services

Description: The Business Services program consists of six Western Canada Business Service Network (WCBSN) members, which are independent organizations that receive financial support from PrairiesCan to provide services to prospective and current entrepreneurs to help start, grow, or expand small businesses across the Prairies. This network offers its services to habitants of the Prairies region in over 100 locations. WCBSN members include: Community Futures; Women's Enterprise Initiative; Indigenous Business Development Services; Francophone Economic Development Organizations; Entrepreneurs with Disabilities Program; and Small Business Services. Records are related to the organizations: Community Futures, Women’s Enterprise Initiative, Indigenous Business Development Services, Francophone Economic Development Organizations, Entrepreneurs with Disabilities Programs, and Canada Business Network.

Notes: Includes records under previous classes of records Advocacy and Coordination (WED 300); Business Services (WED 105), Community Development (WED 205), Community Futures Program (WED 210), and Economic Analysis (WED 305).

Document types: agreements, Policy documents, briefing materials, internal policies, risk management documents, contribution agreements, amendments, operating plan reviews, business plans, project proposals, evaluation criteria, due diligence reports, statistical reports, monitoring reports, payment claims, meeting information, financial statements, annual reports, Board of Directors lists, news releases, speeches, newspaper clippings and media transcripts, audit and evaluation reports.

File number: PrairiesCan 105

Class of records for Business Services Grants & Contributions

Description: The Business Growth Program has two domains which support Prairie businesses, industry and research organizations to enhance their productivity, participation in global markets, and competitiveness. The Trade, Investment and Market Access domain increases the Prairies participation in global markets, increasing awareness of the Prairies technology capabilities abroad and attracting foreign investment to the region. The Business Productivity domain supports Prairie businesses, not for profit organizations and industry in initiatives to enhance productivity, competitiveness and the growth of Prairie businesses. These records are associated with the coordination, development and management of grants and contributions projects under the Business Services program. Activities include assessing and processing applications, disbursement, and monitoring of projects. Records may include information on stakeholders, company profiles, financial information, and verification information from other government institutions. Records may also contain information regarding outcomes and results, and assessments on projects.

Document types: applications, audit reports, briefing materials, business plans, client monitoring reports, contracts, credit check reports, correspondence, decommitted projects, due diligence reports; evaluation reports, financial records, funding guidelines, letters of intent, letters of offer, contribution agreements and amendments, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, payment claims; policy documents, project assessment forms, project inventory; project proposals; project summary forms, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals, results reports, research studies and statements of work.

File number: PrairiesCan 130

Class of records for Community Initiatives

Description: The Community Initiatives program provides targeted funding to support economic development activities in communities across the Prairies. Programming in this area is often through dedicated, temporary supplementary funding from the Government of Canada or through the department's own special allocations in response to the specific challenges that affect communities in the Prairies. It also provides community funding in the Prairies to build and renew infrastructure in rural and urban municipalities across Canada, allowing them to compete in the regional, national and global economy. Records include information on programs and initiatives such as Canada Coal Transition Initiative, Canada 150 Community Infrastructure Program, Canadian Seafood Stabilization Fund, Strategic Partnership Initiative, Strategic Innovation Fund, COVID-19 Programs, Aerospace Regional Recovery Initiative, Regional Relief and Recovery Fund, Tourism Relief Fund, Regional Innovation Ecosystem, Job and Growth Fund, and Major Festivals and Events Support Initiatives. Records may also contain information associated with concluded programs. These records also include information on internal policies in program or client-service delivery, as well as information on plans, priorities and reports on results obtained.

Notes: Includes records under previous classes of records: Advocacy and Coordination (WED 300); Economic Analysis (WED 305); Infrastructure Programs (WED 200); and Targeted Economic Initiatives (WED 215). Records may include information on the Community Economic Diversification Initiative (2010).

Document types: agendas; agreements, announcements; annual reports; assessments; audit reports; surveys; briefing materials; call for proposals; communication materials; correspondence; discussion papers; economic monitoring reports; economic statistics (databases); environmental assessment reports; evaluation reports; indexes; intergovernmental agreements; issues reports; lists of applicants and recipients; memorandums of understanding; minutes; news releases; operating plan reviews; operation procedures; performance measurements; policy, policy inventories; presentations; private sector agreements; program guides; program management plans; project analysis and recommendations; question period notes; research agendas; profiles (community; regional; sector; business; post-secondary); research reports; research plans; risk assessment analysis; sector profiles, submissions (Treasury Board, Cabinet), success stories; terms of references; trade analysis (domestic; international); Western Economic Program funding policies.

File number: PrairiesCan 215

Class of records for Community Initiatives Grants & Contributions

Description: The Community Initiatives program provides targeted funding to support economic development activities in communities across the Prairies. Programming in this area is often through dedicated, temporary supplementary funding from the Government of Canada or through the department's own special allocations in response to the specific challenges that affect communities in the Prairies. It also provides community funding in the Prairies to build and renew infrastructure in rural and urban municipalities across Canada, allowing them to compete in the regional, national and global economy. Activities include assessing and processing applications, disbursement, and monitoring of projects. Records may include information on stakeholders, company profiles, financial information, and verification information from other government institutions. Records may also contain information regarding outcomes and results, and assessments on projects.

Document types: applications, audit reports, briefing materials, business plans, client monitoring reports, contracts, credit check reports, correspondence, decommitted projects, due diligence reports; evaluation reports, financial records, funding guidelines, letters of intent, letters of offer, contribution agreements and amendments, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, payment claims; policy documents, project assessment forms, project inventory; project proposals; project summary forms, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals, results reports, research studies and statements of work.

File number: PrairiesCan 230

Class of records for Innovation

Description: Introducing innovative new products, technologies or improvements to existing processes enhances business growth and competitiveness in the global marketplace. PrairiesCan's Innovation programming makes strategic investments with Prairies businesses, industry organizations and post-secondary institutions to enhance business innovation through research and development, and technology commercialization. Activities may include stakeholder relationship activities to develop and maintain relationships to advance programs and agreements. Records may include information on programs as: Business Scale Up and Productivity, Regional Innovation Ecosystem, Western Innovation Initiative, Steel and Aluminum Initiative and Western Diversification Program. Records may also be associated with discontinued programs. These records also include information on internal policies in program or client-service delivery, information on plans and priorities and reports on results obtained.

Notes: Includes records under previous classes of records: Advocacy and Coordination (WED 300); Economic Analysis (WED 305); Business Productivity (WED 105); Technology Commercialization (WED 115).

Document types: agendas; agreements, announcements; annual reports; assessments; audit reports; surveys; briefing materials; call for proposals; communication materials; correspondence; discussion papers; economic monitoring reports; economic statistics (databases); environmental assessment reports; evaluation reports; indexes; intergovernmental agreements; issues reports; lists of applicants and recipients; memorandums of understanding; minutes; news releases; operating plan reviews; operation procedures; performance measurements; policy, policy inventories; presentations; private sector agreements; program guides; program management plans; project analysis and recommendations; question period notes; research agendas; profiles (community; regional; sector; business; post-secondary); research reports; research plans; risk assessment analysis; sector profiles, submissions (Treasury Board, Cabinet), success stories; terms of references; trade analysis (domestic; international); Western Economic Program funding policies.

File number: PrairiesCan 300

Class of records for Innovation Grants & Contributions

Description: Introducing innovative new products, technologies or improvements to existing processes enhances business growth and competitiveness in the global marketplace. PrairiesCan's Innovation programming makes strategic investments with Prairies businesses, industry organizations and post-secondary institutions to enhance business innovation through research and development, and technology commercialization. These records are associated with the coordination, development and management of grants and contributions projects under the Innovation program. Activities include assessing and processing applications, disbursement, and monitoring of projects. Records may include information on stakeholders, company profiles, financial information, and verification information from other government institutions. Records may also contain information regarding outcomes and results, and assessments on projects.

Document types: applications, audit reports, briefing materials, business plans, client monitoring reports, contracts, credit check reports, correspondence, decommitted projects, due diligence reports; evaluation reports, financial records, funding guidelines, letters of intent, letters of offer, contribution agreements and amendments, local purchase orders, manuals, marketing plans, memorandums of understanding, minutes, monitoring reports, news clippings, payment claims; policy documents, project assessment forms, project inventory; project proposals; project summary forms, publications, question period notes, recommendations, repayment schedules, reports, requests for proposals, request for proposals, results reports, research studies and statements of work

File number: PrairiesCan 310