Info Source at Prairies Economic Development Canada (PrairiesCan)
Info Source provides an overview of information we collect, use, disclose and retain. For a detailed description, visit Treasury Board Secretariat’s Info Source page.
On this page
- Introduction to Info Source
- What you can find in Info Source
- Programs and services
- Internal services
- Acquisition services
- Communications services
- Financial management services
- Human resources management services
- Information management services
- Information technology services
- Legal services
- Management and oversight services
- Materiel services
- Real property services
- Travel and other administrative services
- Classes of personal information
- Additional information
Introduction to Info Source
Info Source provides an overview of information we collect, use, disclose and retain. It identifies the personal information and records PrairiesCan uses to serve the public and our employees. Visit our Access to Information and Privacy page for more on how to make an access to information or privacy request.
- What are classes of records?
Classes of records are the categories or types of records that we create, collect and use for a program or service. - What is a personal information bank?
A personal information bank is a searchable collection of personal information.
On this page, we describe: classes of records, personal information banks, authority to collect the information, why we collect it, how we use the information, how we share (disclose) it and where we hold the records within PrairiesCan.
What you can find in Info Source
Info Source explains PrairiesCan programs and activities, as well as the records we create, collect and use to serve stakeholders to facilitate the right of access under the Access to Information Act. It helps people, including our current and former employees, access their personal information held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.
To learn more about PrairiesCan’s mandate and responsibilities visit our About Prairies Economic Development Canada page.
An index of institutions that are subject to the Access to Information Act and the Privacy Act is available centrally.
Programs and services
PrairiesCan has 4 programs that serve the public:
- Business Growth
- Business Services
- Community Initiatives
- Innovation
The classes of records and the personal information bank related to each program are listed below.
Business Growth
The Business Growth Program focuses on trade, investment and market access, and business productivity. It supports Prairie businesses, industry and research organizations to help them be more productive and competitive, and participate in global markets.
Classes of records
- Advocacy and coordination records
- Business productivity records
- Economic analysis records
- Trade, investment and market access records
Personal information banks
Business Services
The Business Services program includes 6 Prairies Business Service Network (PBSN) members. PrairiesCan funds these independent organizations. PBSN helps prospective and current entrepreneurs to start, grow or expand small businesses across the Prairies.
Classes of records
- Advocacy and coordination records
- Business services records
- Community development records
- Community Futures program records
- Economic analysis records
Personal information banks
Community Initiatives
The Community Initiatives program provides targeted funding to support economic development activities in communities across the Prairies. We provide dedicated, temporary funding for these activities, in response to the specific challenges that affect the communities.
Classes of records
- Advocacy and coordination records
- Economic analysis records
- Infrastructure programs records
- Targeted economic initiatives records
Personal information banks
Innovation
The Innovation program makes strategic investments with Prairies businesses, industry organizations and post-secondary institutions. It boosts business innovation through research and development, and by bringing new technology to market.
Classes of records
- Advocacy and coordination records
- Business productivity records
- Economic analysis records
- Technology commercialization records
Personal information banks
Internal services
Internal services are groups of activities and resources that support our internal programs and activities. Internal services apply across PrairiesCan and do not include those specific to a program. The classes of records and personal information banks are listed under each internal service description below.
Acquisition services
Acquisition services involve getting a good or service.
Disclosure summary: No disclosures pursuant to 4.2.26 of the Directive on Privacy Practices.
Communications services
Communications services effectively manage our communications, and ensure they are well-coordinated and responsive to the needs of the public.
Disclosure summary: No disclosures pursuant to 4.2.26 of the Directive on Privacy Practices.
Financial management services
Financial management services include planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.
Disclosure summary: No disclosures pursuant to 4.2.26 of the Directive on Privacy Practices.
Human resources management services
Human resources management services determine strategic direction and allocate resources among services and processes. They also analyze risk exposure and determine how best to reduce risks. They ensure that our service operations and programs comply with laws, regulations, policies and plans.
Disclosure summary: No disclosures pursuant to 4.2.26 of the Directive on Privacy Practices.
- Awards (pride and recognition) records
- Classification of positions records
- Compensation and benefits records
- Employment equity and diversity records
- Hospitality records
- Human resources planning records
- Labour relations records
- Canadian Human Rights Act – Complaints personal information bank
- Discipline personal information bank
- Disclosure of wrongdoing in the workplace personal information bank
- Grievances personal information bank
- Harassment personal information bank
- Values and ethics code for the public service personal information bank
- Occupational health and safety records
- Official languages records
- Performance management reviews records
- Recruitment and staffing records
- Applications for employment personal information bank
- Employee personnel record personal information bank
- EX talent management personal information bank
- Personnel security screening personal information bank
- Staffing personal information bank
- Values and ethics code for the public service personal information bank
- Relocation records
- Training and development records
Information management services
Information management services manage information efficiently and effectively to support program and service delivery; informed decision making; accountability, transparency and collaboration; and access to information and record for use by present and future generations.
Disclosure summary: No disclosures pursuant to 4.2.26 of the Directive on Privacy Practices.
Information technology services
Information technology services use technology to support our priorities and program delivery, to increase productivity and to enhance services to the public.
Disclosure summary: No disclosures pursuant to 4.2.26 of the Directive on Privacy Practices.
Legal services
Legal services enable us to do all we do within the law.
Management and oversight services
Management and oversight services involve activities to determine strategic direction and allocate resources among services and processes. They also include those activities to analyze risk exposure and determine how best to reduce risks. They ensure that our service operations and programs comply with laws, regulations, policies or plans.
Disclosure summary: No disclosures pursuant to 4.2.26 of the Directive on Privacy Practices.
- Cooperation and liaison records
- Executive services records
- Internal audit and evaluation records
- Planning and reporting records
Materiel services
Materiel services help manage materiel in a sustainable and financially responsible manner.
Disclosure summary: No disclosures pursuant to 4.2.26 of the Directive on Privacy Practices.
Real property services
Real property services help manage real property in a sustainable and financially responsible manner throughout its life cycle.
Disclosure summary: No disclosures pursuant to 4.2.26 of the Directive on Privacy Practices.
Travel and other administrative services
Travel and other administrative services include our travel services, as well as other internal services that do not fit in other categories.
Disclosure summary: No disclosures pursuant to 4.2.26 of the Directive on Privacy Practices.
- Administrative services records
- Boards, committees and councils records
- Business continuity planning class of record
- Disclosure to investigative bodies records
- Proactive disclosure records
- Security records
- Travel records
Classes of personal information
Not all personal information is in a personal information bank. Some personal information may be in unrelated files and records that are not arranged or retrieved by your name or other personal identifier. You can retrieve this his type of information by giving us details, such as:
- Subject matter;
- Related departmental activity;
- Date we received the information;
- Names of addressees.
Correspondence
This class of personal information contains correspondence addressed to us from external organizations and people. This includes requests for information, complaints, opinions and other submissions related to PrairiesCan programs, activities and policy issues. It might contain some unsolicited personal information from the correspondent. To retrieve this information, you must provide details, such as name, date of communication and subject.
Public opinion research
This class of personal information comes from public opinion research on topics related to the PrairiesCan mandate and mission. Retrievable records consist of completed data-gathering forms or methods, such as:
- Questionnaires;
- Surveys;
- Focus groups;
- Interviews.
These forms may contain information that identifies the research participant. Personal data in these classes of records are not used for administrative purposes.
Supplier development activities
We create this class of personal information to connect private sector companies, associations and/or other supplier organizations to prime contractors on major crown projects as part of the Government of Canada’s Industrial Technological Benefits (ITB) program. It may include the names and contact details of Prairie supplier officials. This information is not used for an administrative purpose. PrairiesCan may disclose company information to promote Prairie companies, including these contact details.
Additional information
The Government of Canada releases information outside of the formal request process. The Open Government Portal gives you access to the information that we proactively disclose, including briefing note titles and summaries of completed Access to Information Act requests.
You may submit Access to Information Act requests or Privacy Act requests online through the Government of Canada’s Access to Information and Privacy (ATIP) Online Request page. Requests for correction of personal information must be made directly to PrairiesCan ATIP by submitting the Record Correction Request Form. For more information on our approach to Access to Information and Privacy visit the PrairiesCan Access to Information and Privacy page.
Department manuals
The manuals listed below are handbooks, guidelines or written procedures used by PrairiesCan to administer programs, deliver services, and make decisions about public or employees. Manuals without a link can be requested by submitting an ATIP request.
- Access to Information Process Manual
- Cyber Security Event Management Plan
- Emergency Management & Business Continuity Plan
- Grants and contributions – Core funding program manuals
- Grants and contributions – Time-limited funding program manuals
- Jobs and Growth Fund (JGF)
- Tourism Relief Fund (TRF)
- Aerospace Regional Recovery Initiative (ARRI)
- Regional Air Transportation Initiative (RATI)
- Major Festivals and Events Support Initiative (MFESI)
- Canada Community Revitalization Fund (CCRF)
- Regional Relief and Recovery Fund (RRRF)
- Canadian Seafood Stabilization Fund (CSSF)
- Privacy Breach Handbook
- Privacy Process Manual
Reading room
In accordance with the Access to Information Act and Privacy Act, you can review materials on site. Contact our ATIP team at atip-aiprp@prairiescan.gc.ca to schedule a time and book a reading room. The address is:
Prairies Economic Development Canada (PrairiesCan)
Suite 1500, Canada Place
9700 Jasper Avenue N.W.
Edmonton, Alberta T5J 4H7
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