Annual Report on the Privacy Act 2016-2017
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Table of contents
- Introduction
- Privacy delivery and governance
- Delegation of authority
- Requests under the Privacy Act - Statistical figures, interpretation and explanation
- Training and awareness
- Recent privacy initiatives
- New and/or revised institution-specific privacy-related policies, guidelines and procedures
- Key issues raised as a result of privacy complaints and/or investigations
- Monitoring compliance
- Privacy breaches
- Privacy impact assessments completed
- Disclosures made pursuant to paragraph 8(2)(e) of the Privacy Act
- Disclosures made pursuant to paragraph 8(2)(m) of the Privacy Act
- Appendix A: Access to Information Act and Privacy Act - Delegation order
- Appendix B: Statistical report on the Privacy Act
Introduction
I. Privacy Act
The Privacy Act (the Act) gives Canadian citizens and permanent residents of Canada the right of access to information about themselves held by the federal government with certain specific and limited exceptions. The Act protects an individual's privacy by setting out provisions related to the collection, retention, accuracy, disposal, use and disclosure of personal information.
The Act requires the head of every federal government institution to submit an annual report to Parliament on the administration of the Act following the close of each fiscal year. This annual report is prepared and is being tabled before each House of Parliament in accordance with section 72 of the Act. This report summarizes how the Public Health Agency of Canada (PHAC) has fulfilled its privacy responsibilities during the fiscal year 2016-2017.
II. About the Public Health Agency of Canada
PHAC's mission is to promote and protect the health of Canadians through leadership, partnership, innovation and action in public health.
The role of PHAC is to:
- Promote health;
- Prevent and control chronic diseases and injuries;
- Prevent and control infectious diseases;
- Prepare for and respond to public health emergencies;
- Serve as a central point for sharing Canada's public health expertise with the rest of the world;
- Apply international research and development to Canada's public health programs; and
- Strengthen intergovernmental collaboration on public health and facilitate national approaches to public health policy and planning.
For more information about PHAC, please visit our web site at: https://www.canada.ca/en/public-health.html
Privacy delivery and governance
Privacy protection and the appropriate management of personal information, including personal health information, are extremely important for Canadians and PHAC. PHAC takes its role in the management of personal information seriously and has taken steps to raise awareness and implement processes to comply with the Privacy Act. These are outlined in this report.
Privacy Act requirements are led out of the Privacy Management Division and the Access to Information and Privacy Division. Both Divisions are housed in the Planning, Integration and Management Services Directorate of the Corporate Services Branch at Health Canada (HC).
In 2016-2017, the Act was administered at PHAC by 5.57 full-time equivalent (FTE) employees with the support of 0.57 FTEs in consultant services, as well as some part-time and casual employees at 0.43 FTEs for a total resource complement of 6.57 FTEs. These figures include administrative support, management, reporting, monitoring and policy resources, and overhead cost which contribute to the overall support of the operations of the application of the Act.
I. Privacy management division
The Privacy Management Division strengthens capacity and expertise supporting PHAC programs that collect, use, disclose, retain and dispose of personal information.
The Division's key areas of work include:
- Developing corporate privacy policies, guidelines and practices that promote a culture of privacy;
- Actively promoting privacy awareness through both on-line and in-person training;
- Working with programs to complete, monitor and report on privacy impact assessments and privacy breaches;
- Reviewing Memorandum to Cabinet and Treasury Board submissions to ensure privacy requirements are met;
- Coordinating PHAC annual input into Info Source, including the development and registration of Personal Information Banks;
- Liaising with the Office of the Privacy Commissioner of Canada on privacy aspects of new and proposed programs, legislation/regulations, policies, privacy impact assessments, breaches and complaints;
- Monitoring privacy policies, and practices; and
- Liaising with other federal departments, agencies, provincial ministries of health and other key partners regarding privacy issues within the health portfolio to provide informed advice to clients.
II. The Access to Information and Privacy Division
The management of requests and associated complaints under the Privacy Act are led by the Access to Information and Privacy Management Divisions. The Divisions are responsible for privacy legislative requirements pursuant to the Act such as:
- Responding to privacy requests within the statutory time frame as well as meeting the duty to assist requesters;
- Promoting staff awareness and providing training on the Act;
- Preparing the Annual Report to Parliament;
- Supporting other forms of information sharing by PHAC by ensuring the appropriate identification and redaction of personal information (e.g., documents for litigation, information disclosure, and relating to human resource issues); and
- Liaising with the Office of the Privacy Commissioner of Canada, Treasury Board of Canada Secretariat, other federal departments and agencies, provincial ministries of health and other key partners regarding the application of the Act to develop relevant policies, tools and guidelines.
Delegation of authority
The most recent delegation order for the Privacy Act was signed by the Minister of Health on November 25, 2015. In keeping with Treasury Board Secretariat recommendations on best practice, the delegation order extends authorities to multiple positions including the Coordinator, the Corporate Services Branch's Assistant Deputy Minister and Director General of Planning Integration and Management Services Directorate. As appropriate, certain administrative authorities are delegated to various senior levels within the ATIP Division and Privacy Management Division to support the effective and efficient administration of the Act. HC, within the shared services partnership agreement, provides ATIP services to PHAC under this delegation of authority.
The Delegation Order is attached as Appendix A.
Requests under the Privacy Act - Statistical figures, interpretation and explanation
I. Statistical report
This section includes an interpretation and explanation of the data contained in PHAC's statistical report which summarizes privacy-related activity for the period between April 1, 2016 and March 31, 2017 (Appendix B).
II. Number of privacy requests and case load
Requests under the Privacy Act
There was a slight increase in the number of requests received in 2016-2017, 62 as compared with 47 in 2015-2016. The number of pages reviewed has fluctuated significantly in the last couple years, with the number of pages reviewed in 2016-2017 increased by 395% to 1,782 pages.
Case load
During fiscal year 2016-2017, PHAC closed 67 of 71 (94%) active requests. Active requests included 62 new requests received in 2016-2017 and 9 requests carried over from fiscal year 2015-2016.
| Fiscal year | Number of requests received | Number of requests carried over | Total caseload | Number of requests closed | # of pages reviewed for closed files |
|---|---|---|---|---|---|
| 2012-2013 | 30 | 2 | 32 | 28 | 6,275 |
| 2013-2014 | 57 | 4 | 61 | 59 | 4,150 |
| 2014-2015 | 45 | 2 | 47 | 46 | 4,086 |
| 2015-2016 | 47 | 1 | 48 | 39 | 360 |
| 2016-2017 | 62 | 9 | 71 | 67 | 1,782 |
Figure 1 - Text Equivalent
| Fiscal Year | Received | Completed |
|---|---|---|
| 2012-2013 | 30 | 28 |
| 2013-2014 | 57 | 59 |
| 2014-2015 | 45 | 46 |
| 2015-2016 | 47 | 39 |
| 2016-2017 | 62 | 67 |
Consultations completed from other government institutions
In 2016-2017, PHAC did not receive any consultations from other federal government departments, as compared to the previous year, where PHAC received and completed one consultation totalling 97 pages.
| Federal institutions | Number of consultations completed | Pages reviewed |
|---|---|---|
| Total | 0 | 0 |
III. Disposition of requests completed
Completed requests were classified as follows:
| Disposition of requests | Requests completed by percentage |
|---|---|
| No Records Exist | 41% |
| Request Abandoned | 25% |
| Disclosed in part | 19% |
| All disclosed | 15% |
| All exempted | 0% |
| All excluded | 0% |
Figure 2 - Text Equivalent
| Disposition of requests | Requests completed by percentage |
|---|---|
| No Records Exist | 41% |
| Request Abandoned | 25% |
| Disclosed in part | 19% |
| All disclosed | 15% |
| All exempted | 0% |
| All excluded | 0% |
IV. Exemptions invoked
Sections 18 through 28 of the Act set out the exemptions intended to protect information pertaining to a particular public or private interest. Section 26 "personal information of other individuals" accounted for 100% of the all exemptions invoked in 2016-2017.
| Exemptions | Number of times applied |
|---|---|
| Section 26 - Information about another individual | 13 |
V. Exclusions cited
The Act does not apply to personal information that is available to the public (section 69), nor does it apply to confidences of the Queen's Privy Council (section 70), with some exceptions. Requests containing proposed exclusions under section 70 require consultation with the Department of Justice, and potentially the Privy Council Office. In 2016-2017, PHAC did not exclude any information under either section 69 or 70.
VI. Completion time
PHAC tracks the disposition of closed requests and the length of time taken to process them. Of the total caseload of 71 requests, PHAC completed 67 cases and carried over four active requests to fiscal year 2017-2018.
PHAC was able to respond within 30 days or less in 54 (81%) of completed cases. Of the remaining requests, 8 (12%) were completed in 31 to 60 days; 1 (1%) in 61 to 120 days, and 4 (6%) in 121 days or more.
VII. Extensions
Legal extensions were invoked in two cases (3%) of the total 67 requests completed.
VIII. Translation
There were no requests for translation of records responsive to Privacy Act requests in 2016-2017.
IX. Format of information released
Of requests that were fully or partially disclosed, 83% were sent out in paper format. Comparatively, 17% requests were released electronically.
PHAC's imaging software allows the Agency to respond to privacy requests using Portable Document Format (PDF). It is anticipated that the use of electronic formats for the release of information will continue to grow in future years.
X. Corrections and notations
There were no requests for the correction or the notation of personal information during the reporting period.
XI. Costs
PHAC spent a total of $564,017 responding to requests related to the Act. Of this total: salaries accounted for $437,979 and administration costs accounted for $122,234, most of which ($99,112) was used to retain temporary help to address the volume and complexity of requests.
Training and awareness
Training for PHAC employees
PHAC continues to offer privacy training through 'Privacy 101' sessions. General Privacy awareness training was provided to 91 employees during the year. These sessions provide participants with a high level understanding of the Privacy Act and its requirements relating to the processing of requests for information under the Privacy Act, the "need to know" principle, and general obligations regarding the collection, use, retention, disclosure and retention of personal information.
Several new training sessions were offered this fiscal year including Privacy Impact Assessment Boot Camp and a new privacy breach session developed to assist in the prevention of privacy breaches. Total participation in these additional training sessions were 25 participants. Further, an online learning tool - Privacy Basics - continued to be used in 2016-2017. Total on-line participants for the year were 109.
Overall, 225 PHAC employees received privacy training in 2016-2017.
In addition, PHAC continues to increase awareness among employees of their responsibilities under the Privacy Act through targeted information sessions. These included promoting Privacy Day in January and Privacy Awareness Week in May, where communication and general awareness messages were sent through internal communication channels. The Privacy Management Division continued to use a Twitter account and had 200 followers as of year-end.
Recent privacy initiatives
The Privacy Management Division completed a pilot project aimed at improving the completion of Privacy Impact Assessments (PIA). During the pilot, which dedicated internal staff resources to the writing of PIAs, five (5) PIAs were approved and submitted to OPC and TBS during 2016-2017, more than doubling the number of PIAs completed in the previous year.
PHAC is pursuing a plan to add capacity to this function going forward.
New and/or revised institution-specific privacy-related policies, guidelines and procedures
I. Privacy Management Division
The Privacy Management Division, with the assistance of other departments, completed a privacy online training resource accessible to government institutions and stakeholders that covers the key federal requirements for the collection, use, retention, disclosure and disposal of personal information, as well as specific modules on privacy oversight, privacy breach management and PIAs. This module was made available in April 2016, with 278 participants across government completing the online training module in the fiscal year.
II. Other initiatives
Governance and outreach
There is an ongoing focus on engagement through meetings with employees across the Department, central agencies and other government departments. For example, in 2016-2017, three (3) meetings of the Health Partnership Privacy Committee (HPPC) were held to promote privacy issues. As a director-level forum with representation from all areas of PHAC, the HPPC generates discussion and approval of privacy guidance, practices and tools, collaborates in ensuring that privacy compliance requirements are met, and makes recommendations to senior management.
Health Information Privacy Group
PHAC, through PMD, continues to participate as a member of the Canada Health Infoway's Federal-Provincial Territorial Health Information Privacy Working Group focused on privacy issues related to the development digital health services in Canada. In 2016-2017, PHAC participated in 2 in person meetings as well as 3 conference calls.
Surveillance Integration Team (SIT)
PMD continues to participate as a member of PHAC's Surveillance Integration Team (SIT) which works closely with the Infrastructure Integration Division (IID) to develop a collaborative and integrated approach to surveillance at the Public Health Agency of Canada (PHAC). SIT is comprised of experts from key PHAC centres, laboratories and directorates, as well as from corporate support groups such as Finance and Communications.
Key issues raised as a result of privacy complaints and/or investigations
I. Complaints to the Privacy Commissioner of Canada
No complaints were received from the Office of the Privacy Commissioner (OPC) in 2016-2017.
II. Types of complaints and their disposition completed
No complaints were received from the Office of the Privacy Commissioner (OPC) in 2016-2017.
In the event that a complaint is received and investigated by the OPC, PHAC will review the outcomes, and where appropriate, incorporates lessons learned into business processes.
III. Applications/appeals submitted to the Federal Court/Federal Court of Appeal
There were no applications or appeals submitted to the Federal Court or to the Federal Court of Appeal during fiscal year 2016-2017.
IV. Agency responses to recommendations raised by other agents of Parliament
There were no recommendations raised by other Agents of Parliament during fiscal year 2016-2017.
V. Privacy audits
There were no privacy audits concluded during fiscal year 2016-2017 for PHAC.
Monitoring compliance
ATIP has undertaken the production of quarterly reporting to Senior Management in order to monitor performance within PHAC. Similarly, PMD provides monthly input into the PHAC Security Report on privacy breaches and PIAs as well as quarterly input to the corporate dashboard.
Privacy breaches
PHAC reported 3 privacy breaches during this fiscal year all of which were determined to be of low sensitivity caused by human error.
Privacy impact assessments completed
Five (5) privacy impact assessments were completed during the 2016-2017 fiscal year. Below are the PIAs with a brief description along with a hyperlink to the PIA on the HC website where available. For additional information regarding PIAs not yet posted to the HC website, please contact: hc.privacy-vie.privee.sc@canada.ca
- Canada's International Health Regulations National Focal Point (NFP) - https://www.canada.ca/en/public-health/corporate/mandate/about-agency/access-information-privacy/international-health-regulations-national-focal-point-office-privacy-impact-assessment-november-2016.html. The IHR NFP Office conducted a PIA due to the sensitivity of personal information that may be collected as part of its functions. The IHR NFP directs sensitive health information to the appropriate programs within PHAC and Health Canada, Provinces/Territories, or other IHR State Parties.
- eTracks - The Tracks Enhanced Surveillance System is a behavioural and biological surveillance system that monitors HIV, hepatitis C and other sexually transmitted and blood-borne infections and associated risk behaviours among at-risk populations. Due to the sensitive nature of the Tracks surveillance program a PIA was completed to ensure the privacy and security of the data.
- HIV-AIDS - A PIA was completed due to the sensitive nature of the personal information collected by the HIV/AIDS Surveillance System (HASS). HIV/AIDS Surveillance System (HASS) works in collaboration with the provinces and territories (PTs) to operate a passive case-based health surveillance system that collates non-nominal data on HIV and AIDS cases in Canada. Data is voluntarily submitted to PHAC from all PT public health authorities.
- Quarantine Program - The Quarantine Program required a PIA because it uses personal information as part of a decision‐making process that directly affects individuals. The Quarantine Program activities include decisions around restricting the travel for individuals with contagious diseases.
- Centre for Bio-Security: Administration of the Human Pathogens and Toxins Act and Regulations - The Centre for Biosecurity's administration of the Human Pathogens and Toxins Act and Regulations required a PIA because it uses personal information as part of a decision‐making process involving the use of human pathogens and toxins that could potentially pose risks to human health and safety, either through accidental or deliberate release.
Disclosures made pursuant to paragraph 8(2)(e) of the Privacy Act
There was one disclosure provided to a federal investigative body (Department of National Defence Board of Inquiry this fiscal year.
Disclosures made pursuant to paragraph 8(2)(m) of the Privacy Act
There were two public interest disclosures made this fiscal year. One was related to a threat of suicide. The other was required due to risks of a secondary infection to a 3rd party individual.
Appendix A: Access to Information Act and Privacy Act - Delegation order
Delegation of Authority
Access to Information Act and Privacy Act
I, the Minister of Health, pursuant to section 73 of the Access to Information Act and section 73 of the Privacy Act, hereby designate the persons holding the positions set out in the Delegation of Authority Schedule attached hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Minister as the head of the Public Health Agency of Canada, under the provisions of the Act and related regulations set out in the schedule opposite each position. This designation supersedes all previous delegation orders.
Jane Philpott
Minister of Health
November 25, 2017
| Position | Access to Information Act and Regulations | Privacy Act and Regulations |
|---|---|---|
| Assistant Deputy Minister, Corporate Services Branch | Full authority | Full authority |
| Director General, Planning, Integration and Management Services, Corporate Services Branch | Full authority | Full authority |
| Director (Coordinator), Access to Information and Privacy | Full authority | Full authority except: Sections: 8(2)(j), 8(2)(m), 8(5), 9(1), 9(4), 10 |
| Deputy Director, Access to Information and Privacy | Full authority | Full authority except: Sections: 8(2)(j), 8(2)(m), 8(5), 9(1), 9(4), 10 |
| Director, Privacy Management Division | nil | Full authority except : Sections: 14 - 28 inclusively |
| Chief, Access to Information and Privacy | Full authority except: Sections: 35(2), 52(2)(b), 52(3), 72 Regulations: Sections: Full authority |
Full authority except: Sections: 8(2)(j), 8(2)(m), 8(4), 8(5), 9(1), 9(4), 10, 33(2) 51(2)(b), 51(3), 72(1) Regulations: Sections: Full authority except: 7 |
| Team Leader, Access to Information and Privacy | Sections: 4(2.1), 7, 8(1), 9(1), 9(2), 10(1), 10(2), 11(2), 11(3), 11(4), 11(5), 11(6), 12(2)(b), 12(3)(b), 19, 25, 27(1), 27(4), 33, 43(1), 44(2) Regulations: Sections: Full authority |
Sections: 14, 15, 16, 17(2)(b), 17(3)(b), 26, 31 Regulations: Sections: 9, 11(2), 13(1), 14 |
| Senior Analyst, Access to Information and Privacy | Sections: 4(2.1), 7, 9(2), 27(1), 27(4), 33 Regulations: Sections: 5 |
Regulations: Sections: 9, 11(2) |
| Analyst, Access to Information and Privacy | Sections: 4(2.1), 7, 9(2) Regulations: Sections: 5 |
Regulations: Sections: 9, 11(2) |
Appendix B: Statistical report on the Privacy Act
TBS/SCT 350-63
Name of institution: Public Health Agency of Canada
Reporting period: 2016-04-01 to 2017-03-31
Part 1: Requests under the Privacy Act
| Requests | Number of requests |
|---|---|
| Received during reporting period | 62 |
| Outstanding from previous reporting period | 9 |
| Total | 71 |
| Closed during reporting period | 67 |
| Carried over to next reporting period | 4 |
Part 2: Requests closed during the reporting period
| Disposition of requests | Completion time | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
| All disclosed | 2 | 5 | 3 | 0 | 0 | 0 | 0 | 10 |
| Disclosed in part | 0 | 4 | 4 | 1 | 3 | 1 | 0 | 13 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| No records exist | 17 | 10 | 0 | 0 | 0 | 0 | 0 | 27 |
| Request abandoned | 10 | 6 | 1 | 0 | 0 | 0 | 0 | 17 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 29 | 25 | 8 | 1 | 3 | 1 | 0 | 67 |
| Section | Number of requests |
|---|---|
| 18(2) | 0 |
| 19(1)(a) | 0 |
| 19(1)(b) | 0 |
| 19(1)(c) | 0 |
| 19(1)(d) | 0 |
| 19(1)(e) | 0 |
| 19(1)(f) | 0 |
| 20 | 0 |
| 21 | 0 |
| 22(1)(a)(i) | 0 |
| 22(1)(a)(ii) | 0 |
| 22(1)(a)(iii) | 0 |
| 22(1)(b) | 0 |
| 22(1)(c) | 0 |
| 22(2) | 0 |
| 22.1 | 0 |
| 22.2 | 0 |
| 22.3 | 0 |
| 23(a) | 0 |
| 23(b) | 0 |
| 24(a) | 0 |
| 24(b) | 0 |
| 25 | 0 |
| 26 | 13 |
| 27 | 0 |
| 28 | 0 |
| Section | Number of requests |
|---|---|
| 69(1)(a) | 0 |
| 69(1)(b) | 0 |
| 69.1 | 0 |
| 70(1) | 0 |
| 70(1)(a) | 0 |
| 70(1)(b) | 0 |
| 70(1)(c) | 0 |
| 70(1)(d) | 0 |
| 70(1)(e) | 0 |
| 70(1)(f) | 0 |
| 70.1 | 0 |
| Disposition | Paper | Electronic | Other formats |
|---|---|---|---|
| All disclosed | 10 | 0 | 0 |
| Disclosed in part | 9 | 4 | 0 |
| Total | 19 | 4 | 0 |
2.5 Complexity
| Disposition of requests | Number of pages processed | Number of pages disclosed | Number of requests |
|---|---|---|---|
| All disclosed | 153 | 151 | 10 |
| Disclosed in part | 1629 | 1445 | 13 |
| All exempted | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 17 |
| Neither confirmed nor denied | 0 | 0 | 0 |
| Total | 1782 | 1596 | 40 |
| Disposition | Less than 100 pages processed |
101-500 pages processed |
501-1000 pages processed |
1001-5000 pages processed |
More than 5000 pages processed |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | Number of requests | Pages disclosed | |
| All disclosed | 10 | 151 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 7 | 314 | 6 | 1131 | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 17 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 34 | 465 | 6 | 1131 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disposition | Consultation required | Legal advice sought | Interwoven information | Other | Total |
|---|---|---|---|---|---|
| All disclosed | 0 | 0 | 0 | 1 | 1 |
| Disclosed in part | 1 | 0 | 0 | 3 | 4 |
| All exempted | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 | 0 |
| Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 |
| Total | 1 | 0 | 0 | 4 | 5 |
2.6 Deemed refusals
| Number of requests closed past the statutory deadline | Principal Reason | |||
|---|---|---|---|---|
| Workload | External consultation | Internal consultation | Other | |
| 5 | 5 | 0 | 0 | 0 |
| Number of days past deadline | Number of requests past deadline where no extension was taken | Number of requests past deadline where an extension was taken | Total |
|---|---|---|---|
| 1 to 15 days | 0 | 1 | 1 |
| 16 to 30 days | 0 | 0 | 0 |
| 31 to 60 days | 0 | 0 | 0 |
| 61 to 120 days | 2 | 0 | 2 |
| 121 to 180 days | 1 | 1 | 2 |
| 181 to 365 days | 0 | 0 | 0 |
| More than 365 days | 0 | 0 | 0 |
| Total | 3 | 2 | 5 |
| Translation requests | Accepted | Refused | Total |
|---|---|---|---|
| English to French | 0 | 0 | 0 |
| French to English | 0 | 0 | 0 |
| Total | 0 | 0 | 0 |
Part 3: Disclosures under subsections 8(2) and 8(5)
| Paragraph 8(2)(e) | Paragraph 8(2)(m) | Subsection 8(5) | Total |
|---|---|---|---|
| 1 | 2 | 0 | 3 |
Part 4: Requests for correction of personal information and notations
| Disposition for correction requests received | Number |
|---|---|
| Notations attached | 0 |
| Requests for correction accepted | 0 |
| Total | 0 |
Part 5: Extensions
| Disposition of requests where an extension was taken | 15(a)(i) Interference with operations |
15(a)(ii) Consultation |
15(b) Translation or conversion |
|
|---|---|---|---|---|
| Section 70 | Other | |||
| All disclosed | 0 | 0 | 0 | 0 |
| Disclosed in part | 2 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 |
| No records exist | 0 | 0 | 0 | 0 |
| Request abandoned | 0 | 0 | 0 | 0 |
| Total | 2 | 0 | 0 | 0 |
| Length of extensions | 15(a)(i) Interference with operations |
15(a)(ii) Consultation |
15(b) Translation purposes |
|
|---|---|---|---|---|
| Section 70 | Other | |||
| 1 to 15 days | 0 | 0 | 0 | 0 |
| 16 to 30 days | 2 | 0 | 0 | 0 |
| Total | 2 | 0 | 0 | 0 |
Part 6: Consultations received from other institutions and organizations
| Consultations | Other government of canada institutions | Number of pages to review | Other organizations | Number of pages to review |
|---|---|---|---|---|
| Received during the reporting period | 0 | 0 | 0 | 0 |
| Outstanding from the previous reporting period | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 |
| Closed during the reporting period | 0 | 0 | 0 | 0 |
| Pending at the end of the reporting period | 0 | 0 | 0 | 0 |
| Recommendation | Number of days required to complete consultation requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Recommendation | Number of days required to complete consultation requests | |||||||
|---|---|---|---|---|---|---|---|---|
| 1 to 15 days | 16 to 30 days | 31 to 60 days | 61 to 120 days | 121 to 180 days | 181 to 365 days | More than 365 days | Total | |
| All disclosed | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Disclosed in part | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| All excluded | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 7: Completion time of consultations on Cabinet confidences
| Number of days | Fewer than 100 pages processed | 101-500 pages processed | 501-1000 pages processed |
1001-5000 pages processed |
More than 5000 pages processed |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of requests |
Pages disclosed | Number of requests |
Pages disclosed | Number of requests |
Pages disclosed | Number of requests |
Pages disclosed | Number of requests |
Pages disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Number of days | Fewer than 100 pages processed | 101‒500 pages processed | 501-1000 pages processed |
1001-5000 pages processed |
More than 5000 pages processed |
|||||
|---|---|---|---|---|---|---|---|---|---|---|
| Number of requests |
Pages disclosed | Number of requests |
Pages disclosed | Number of requests |
Pages disclosed | Number of requests |
Pages disclosed | Number of requests |
Pages disclosed | |
| 1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| 181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
| Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 8: Complaints and investigations notices received
| Section 31 | Section 33 | Section 35 | Court action | Total |
|---|---|---|---|---|
| 0 | 0 | 0 | 0 | 0 |
Part 9: Privacy Impact Assessments (PIAs)
| Number of PIA(s) completed | 5 |
Part 10: Resources related to the Privacy Act
| Expenditures | Amount | |
|---|---|---|
| Salaries | $437,979 | |
| Overtime | $3,804 | |
| Goods and Services | $122,234 | |
|
$99,112 | |
|
$23,122 | |
| Total | $564,017 | |
| Resources | Person years dedicated to privacy activities |
|---|---|
| Full-time employees | 5.57 |
| Part-time and casual employees | 0.43 |
| Regional staff | 0.00 |
| Consultants and agency personnel | 0.57 |
| Students | 0.00 |
| Total | 6.57 |
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