ARCHIVED - 2008-2009 Assessment of Departmental Staffing (08-24)
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The following message was sent to Deputy Heads on October 31, 2008.
This note outlines the Public Service Commission (PSC)'s approach for assessing organizational performance for staffing for fiscal year 2008-2009.
Last year, the Staffing Management Accountability Framework (SMAF) was revised through the creation of the PSC's effectiveness measurement framework (Leading Indicators of Long-Term Success).
The PSC refined the direction of its oversight and assessment requirements to reduce the reporting burden and strengthen the focus on results. This shift was driven in part by the progress made by organizations in establishing the necessary infrastructure and processes for staffing management.
This year's Departmental Staffing Accountability Report (DSAR) will continue to be based on the SMAF and leading indicators framework which measures performance under the Public Service Employment Act. Certain modifications were made to the leading indicators based on lessons learned from the 2007-2008 DSAR assessment cycle to ensure an even better focus on results.
As in previous years, the PSC is asking departments to complete the DSAR template for submission. Assessment guidelines that specify the criteria for "strong" and "acceptable" performance are also available.
The 2008-2009 DSAR will centre on the following three types of indicators:
- Qualitative – indicators for Planning, Organizational Accountability for Results, Delegation, Human Resources Support Systems, and the values;
- Quantitative – indicators based on statistical information originating from PSC databases; and
- Survey of Staffing – these indicators will not be assessed for the second year in a row as the data is not yet available at the departmental level. The PSC is exploring options for the use of the information generated from the Survey which will be launched in January 2009.
As in previous years, the PSC will require you to demonstrate the accuracy of your reports and your commitment to merit, non-partisanship and the staffing values by signing a management representation statement. We strongly encourage the submission of an interim DSAR to the Accountability Division in January 2009.
During the late fall, the PSC will begin an early assessment of departmental human resources plans to provide more timely feedback to better prepare departments for the next cycle. Please ensure that your final departmental staffing report, including the management representation statement, is received by my office on or before Tuesday, March 31, 2009.
Our Oversight Analysts will be visiting your organization to share information, and provide guidance to your staff as part of the 2008-2009 assessment cycle.
I appreciate your continued commitment and support in ensuring the integrity of the appointment process in the public service.
Maria Barrados, PhD
c.c: Chiefs of Staffing
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