Annual Report on the Administration of the Access to Information Act - April 1, 2018 to March 31, 2019

Table of Contents

Introduction

The Access to Information Act (the Act) came into force on July 1, 1983. It was amended as a result of the royal assent of the Federal Accountability Act on December 12, 2006. Certain provisions came into force on December 12, 2006, and others took effect on April 1, 2007, and September 1, 2007.

The Act gives Canadian citizens and individuals present in Canada a broad right of access to information contained in government records, subject to certain specific and limited exceptions.

Section 72 of the Act requires that the head of every federal government institution prepare an annual report, for submission to Parliament, on the administration of the Act within the institution. Every report shall be laid before each House of Parliament within 3 months after the financial year that the report refers to, or if that House is not then sitting, on any of the first 15 sitting days of the next session.

This annual report provides a summary of the management and administration of the Act within the Public Service Commission of Canada for fiscal year 2018–19.

This report is also available on the publications page of our website.

Part I – General information on the Public Service Commission of Canada

1. Raison d’être

The President of the Queen’s Privy Council for Canada is responsible for the Public Service Commission of Canada (PSC) in accordance with the Financial Administration Act, and for tabling the PSC’s annual report in Parliament. The PSC reports independently on its mandate to Parliament.

For over a century, the PSC has been mandated to promote and safeguard merit-based appointments and protect the non-partisan nature of the federal public service. Under the delegated staffing system set out in the Public Service Employment Act, the PSC fulfills its responsibilities by providing policy guidance and expertise, conducting oversight, delivering innovative staffing and assessment services, and reporting to Parliament on the performance of the staffing system and on non-partisanship in the public service. These are key factors in building and maintaining a public service that delivers results for Canadians.

Core responsibility

Through policy direction and guidance, the PSC supports departments and agencies in the hiring of qualified individuals into and within the public service, helping to shape a workforce reflecting Canada’s diversity. It also delivers recruitment programs and assessment services supporting the strategic recruitment priorities of the Government of Canada and the renewal of the public service, leveraging modern tools to provide Canadians with barrier-free access to public service jobs.

The PSC oversees public service hiring, ensuring the integrity of the hiring process. It also provides guidance to employees regarding their rights and obligations related to political activities, and renders decisions on political candidacy, respecting employees’ rights to participate in political activities while protecting the non-partisan nature of the public service.

2. Program inventory

The program inventory is a list of all programs that support the delivery of our departmental results. It describes how the Public Service Commission of Canada (PSC) achieves its results by identifying how resources contribute to them. While programs are very similar to our sectors, they were not designed to reflect that structure. For instance, a program’s departmental result can rely on the work of more than one sector.

The PSC has 3 programs, each with a vice-president who is responsible for ensuring its success.

Program – Policy Direction and Support

The Policy Direction and Support Program exists to support departments and agencies in hiring qualified individuals into and within the public service, and in experimenting and innovating with their staffing approaches and supporting strategies to help them meet their business needs and achieve their diversity and employment equity objectives. This program establishes government-wide direction on staffing through regulations and policy. It also provides guidance to organizations to enable legislative, regulatory and policy compliance, including the provision of expert advice. This program also assesses public servants’ requests for permission to become candidates for elected office, and conducts outreach to ensure public servants know their rights and obligations regarding political activities.

Program – Recruitment and Assessment Services

The Recruitment and Assessment Services Program exists to support departments and agencies in hiring qualified individuals into and within the public service, helping to shape a workforce reflecting Canada’s diversity. This program delivers recruitment and student programs, as well as assessment and accommodation services; and administers legislated priority entitlements. Through outreach and the use of modern tools, online systems and technology, it provides Canadians with barrier-free access to public service jobs. This program also collaborates with departments and agencies to create and implement innovative staffing and assessment approaches to meet the strategic recruitment priorities of the Government of Canada and the renewal of the public service.

Program – Oversight and Monitoring

The Oversight and Monitoring Program exists to ensure the integrity of the merit-based public service hiring process, and to identify areas for continuous improvement. The program performs audits and investigations and conducts surveys to monitor organizational compliance with staffing legislation, regulations and policies, and to provide a system-wide view of the public service staffing environment. This program also monitors and analyzes hiring data and conducts research to provide departments and Canadians with an informed view of the dynamics of public service hiring.

Part II – Annual report on the Access to Information Act

1. Organization of delegation and activities

1.1 Delegation order

The President of the Public Service Commission of Canada (PSC) is designated as the head of the government institution for the administration of the Access to Information Act (the Act).

Pursuant to section 73 of the Act, deputy heads may delegate any of their powers, duties or functions under the Act by signing an order authorizing one or more officers or employees at the appropriate level, to exercise or perform the powers, duties or functions of the head specified in the order.

A large portion of the powers, duties and functions of the President, under the Act, are delegated to the Chief of Staff, who is the designated Access to Information and Privacy (ATIP) Coordinator for the PSC. Operational responsibility for the application of the Act resides with the ATIP Manager, who has partial delegation. See Annex A – Delegation Instrument.

1.2 The Access to Information and Privacy Coordinator

The ATIP Coordinator is responsible for developing, coordinating and implementing effective policies, guidelines, systems and procedures to ensure requests are processed efficiently under the Access to Information Act and the Privacy Act (the acts).

The Coordinator is also responsible for developing, coordinating and implementing policies, systems and procedures that are required by both acts as well as Treasury Board of Canada policies and directives. The activities of the Coordinator include:

1.3 The Access to Information and Privacy Office

The ATIP Office supports the ATIP Coordinator in administering the provisions of the acts and related TBS policies for the PSC. The Office currently comprises a manager, 2 analysts and one administrative assistant, and it falls under the Corporate Secretariat.

The analysts are responsible for processing requests and consultations under both the acts, preparing responses to complaints, reviewing the PSC’s Info Source chapter and supporting all other ATIP responsibilities. The analysts provide privacy advice and support in the evaluation of program activities, and help create privacy compliance documents, such as privacy notice statements and privacy impact assessments. They also help departmental officials manage privacy breaches and disclosures of personal information.

The ATIP Office delivers general and customized training sessions for our employees.

It also reviews its policies and procedures to improve the support it provides to its sector liaison officers, and to promote a better understanding of their roles, responsibilities and obligations related to processing requests under both acts.

1.4 Access to information and privacy liaison officers

The ATIP Office processes requests with the assistance of ATIP liaison officers, who are employees knowledgeable of their sector’s activities. There is one liaison officer for each sector as well as for the Corporate Secretariat and for the Chief Audit and Evaluations Executive. In addition to acting as the point of contact between their area and the ATIP Office, the liaison officers are responsible for:

Liaison officers play an important role in ensuring that the PSC conducts a thorough and complete search of its record holdings when processing requests.

2. Statistical report: interpretation

Over the last reporting period, the Public Service Commission of Canada (PSC) received a total of 124 requests submitted under both acts and responded to the same number of requests. This represents an 18% decrease in requests received compared to the previous year. When compared to our historical average, which excludes a temporary surge in 2015–17, these 124 requests represent a 20% increase.

Total access to information and privacy request - Text version
Total Access to Information and Privacy Requests
Fiscal Year Received Completed
2009-10 69 81
2010-11 66 66
2011-12 74 69
2012-13 101 96
2013-14 73 82
2014-15 56 53
2015-16 1216 1097
2016-17 3188 3303
2017-18 151 158
2018-19 124 124

2.1 Requests under the Access to Information Act

From April 1, 2018, to March 31, 2019, the PSC received 75 new requests under the Access to Information Act (the Act), in addition to the 6 that were carried over from the previous reporting period. This represents a 25% decrease in requests received compared with the previous year.

The PSC responded to 77 requests during the reporting period, requiring the review of 13 084 pages of records. At the end of the reporting period, 4 requests were still being processed and were carried forward to the next period.

Access to Information Requests - Text version
Access to Information Requests
Fiscal Year Received Completed
2009-10 38 51
2010-11 38 40
2011-12 46 40
2012-13 69 65
2013-14 55 63
2014-15 40 36
2015-16 180 178
2016-17 126 128
2017-18 100 104
2018-19 75 77

2.2 Nature of requests

The nature of the 77 requests closed during this reporting period was consistent with requests received in previous years:

2.3 Inter-organizational consultations

The PSC received 47 requests for consultation from other government departments and agencies. Processing these requests required a review of 862 pages of documents. Of these, 45 consultation requests were closed during this reporting period, with 2 carrying over into 2019–20.

In response to the 45 consultation requests closed during the reporting period, the PSC had no objections to the disclosure of the records for 29 requests, and recommended partial exemptions for 13 requests. Three requests were sent to the PSC in error and were not processed.

The PSC consulted other government departments and agencies 12 times in relation to the processing of 6 requests completed during the reporting period.

2.4 Informal requests

The policy of the Access to Information and Privacy (ATIP) Office is to process new requests on an informal basis when records have already been released in response to previous ATIP requests, in an attempt to improve and facilitate access. During the reporting period, 21 such informal requests were made and completed.

Summaries of completed Access to Information requests are available on the Open Data Portal.

2.5 Disposition of requests completed

For the 77 requests closed in this reporting period, information was released either in whole or in part in 47 cases, representing 63% of the requests. The remaining 30 requests were either abandoned (17%), transferred (4%) or no records existed (16%).

Response to completed requests - Text version
Disposition of Completed Requests
Disposition Percentage
All disclosed 20%
Disclosed in part 42.7%
No records exist 16%
Transferred 4%
Abandoned by applicant 17.3%

2.6 Exemptions invoked

Sections 13 through 24 of the Act set out the exemptions intended to protect information pertaining to particular public or private interests. Whenever the PSC invoked exemptions, the principle of severing, as described in section 25 of the Act, was applied in order to release as much information as possible. During the reporting period, the most frequently invoked exemptions were subsection 19(1) [personal information] and paragraph 20(1)(c) [third party information].

2.7 Exclusions invoked

Sections 68 to 69 of the Act outline certain types of information that it does not apply to. These exclusions relate to published material, library and museum material, material placed in Library and Archives Canada by or on behalf of third parties, some materials relating to Atomic Energy of Canada Limited, the Canada Broadcasting Corporation and Cabinet confidences.

During the reporting period, the PSC did not exclude any information.

2.8 Extensions of time limits

Extensions of the 30-day statutory response time are permissible under subsection 9(1) of the Act. A request may be extended in accordance with multiple provisions of this subsection. During the reporting period, a total of 12 extension provisions were invoked in the processing of 9 (12 %) requests that were completed during the reporting period.

2.9 Completion time

Of the 77 requests closed during the reporting period, 64 (83%) were closed within the initial 30 days, 8 requests (10%) were completed within 31 to 60 days, 5 (7%) within 61 to 120 days, and none required more than 120 days to process.

All 77 requests were closed within the allowable time limit. Where the 30th day of a request falls on a weekend or a statutory holiday, a request is still deemed to be completed on time if the response is issued during the next available working day.

2.10 Translation

The PSC did not receive any requests for the translation of records, pursuant to subsection 12(2) of the Act.

2.11 Format of information released

Regarding the 47 requests for which information was released in whole or in part, records for 12 requests (26%) were provided on paper, and 35 (74%) were provided electronically.

2.12 Fees

Under the Act and the Access to Information Regulations, fees for certain activities related to the processing of formal requests can be levied. In addition to the $5 application fee, other charges may also apply for search, preparation and reproduction of the various records, as specified in the regulations.

On May 5, 2016, the President of the Treasury Board of Canada Secretariat issued an Interim Directive on the Administration of the Access to Information Act whereby all fees other than the initial application fee would no longer be charged. As a result, no fees were imposed for the search, preparation or reproduction of information during the reporting period.

The PSC collected $355, and waived $5, in application fees for requests received during this reporting period. Additionally, in 3 instances during the reporting period, the request was abandoned before the fees were paid.

2.13 Costs

During the reporting period, the ATIP Office spent $142,918 on salaries and $5,100 on goods and services, including $812 for professional service contracts, for the administration of the Act.

The salary and professional services costs represented 1.99 full-time equivalent positions.

3. Summary of Access to Information and Privacy Office activities

3.1 Development of policies, directives, guidelines and other key documents

In this reporting period, the Access to Information and Privacy (ATIP) Office worked to streamline and improve our processes. The response forms for document retrieval in departmental programs were updated to help ensure Offices of Primary Interest (OPIs) provide complete responses and minimize the amount of back and forth between the ATIP Office and the OPI. This update included a checklist for OPIs to refer to, to confirm they have met all requirements.

3.2 Advice and training

Advice

In addition to processing Access to Information Act (the Act) and Privacy Act requests, the ATIP Office provides advice to Public Service Commission of Canada (PSC) managers and employees, as well as to other organizations and members of the public regarding a variety of issues and questions related to both acts.

Requests for guidance and advice were of the following nature:

Participation in the governance process

The ATIP Coordinator is a member of the Executive Management Committee, the Integration Committee, the Resource Management Committee and the Departmental Open Government Advisory Group. The ATIP Manager is a member of the Information Management and Information Technology Committee, the Security Committee and the Open Data Core Project Team. Additionally, the ATIP Office sits as a non-voting member of the Project Review Committee and the IT Business Operations Team. The ATIP Office also acts in an advisory capacity on the Code for Canada project panel and the GC Jobs Transformation Core Management Committee.

Active participation in these committees and various other working groups allows the ATIP Office to:

Open government

Our Open Government Implementation Plan outlines a set of activities and deliverables to meet our requirements under the Treasury Board of Canada Secretariat’s Directive on Open Government. The plan’s goal is for the PSC to develop the internal mechanisms necessary to maximize the release of government information and data of business value. As a member of the Open Government Advisory Council and the Open Data Core Project Team, the ATIP Office provides ongoing strategic advice regarding privacy, confidentiality, and security concerns.

The PSC has implemented business processes for Open Information and Open Data, which incorporate a review by the ATIP Office. This review considers the principles of exemptions defined in the Act to protect sensitive information prior to publication.

Internal reporting

The PSC has a stable and effective ATIP program. The ATIP Office meets with individual senior executives to address specific issues, and reports to senior management on significant issues in an ad hoc manner, when required.

The ATIP Office also provides annual updates to the Executive Management Committee on the administration of the ATIP program and the status of privacy impact assessments.

Training

The ATIP Office continues to deliver a core training program for supervisors and managers. The primary goal of this training program is to ensure that managers are fully aware of their responsibilities under both acts and related policies.

The Canada School of Public Service’s “Fundamentals of Access to Information and Privacy” self-directed course is also recommended for all employees.

3.3 Tracking system and imaging software

The ATIP Office continues to use AccessPro Case Management and AccessPro Redaction. With the eventual department-wide migration to Windows 10, the latest release of AccessPro Suite is being tested prior to deployment within the ATIP Office.

4. Complaints

4.1 Number of complaints

During the reporting period, the Public Service Commission of Canada did not receive any notice of complaint from the Office of the Information Commissioner regarding the processing of Access to Information Act requests.

One complaint investigation remains active from the 2017–18 reporting period.

4.2 Nature of complaints

There were no complaints received during the reporting period.

4.3 Complaints closed

During the reporting period, the Office of the Information Commissioner confirmed that the one complaint carried over from the previous reporting period was closed as well-founded and resolved. The complaint was regarding the application of exemptions.

5. Court cases

No court actions were filed against the Public Service Commission of Canada during the reporting period.

Annex A – Delegation instrument

Access to Information Act – Delegation Order

The President of the Public Service Commission of Canada, as the head of the government institution, hereby designates pursuant to section 73 of the Access to Information Act (the Act), the persons holding the positions set out below, or the persons occupying on an acting basis those positions, to exercise or perform any of the powers, duties or functions of the Head of the government institution vested in them by the Act.

Position Sections of the Access to Information Act
Chief of Staff/Access to Information and Privacy Coordinator

Act: 4(2.1), 7(a), 7(b), 8(1), 9, 11(2) - 11(6), 12(2)(b), 12(3)(b), 13-16, 16.5-20, 21-24, 25, 26, 27(1), 27(4), 28(1), 28(2), 28(4), 29(1), 33, 35(2), 37(4), 43(1), 44(2), 52(2), 52(3), 71(1), 72

Regulations: 6(1), 7(2), 7(3), 8, 8.1.

Manager, Access to Information and Privacy

Act: 4(2.1), 8(1), 9, 12(2)(b), 12(3)(b),27(1), 27(4)

Regulations: 6(1), 8

This delegation is effective as of December 29th, 2016.

Signature of Acting President Christine Donohue dated december 16 2016

Appendix A

Access to Information Act

4(2.1) Responsibility of government institutions
7(a) Notice when access requested
7(b) Giving access to record
8(1) Transfer of request to another government institution
9 Extension of time limits
11(2),11(3), 11(4), 11(5), 11(6) Fees
12(2)(b) Language of access
12(3)(b) Access in an alternative format
13 Exemption - Information obtained in confidence
14 Exemption - Federal-provincial affairs
15 Exemption - International affairs and defence
16 Exemption - Law enforcement and investigations
16.5 Exemption - Public Servants Disclosure Protection Act
17 Exemption - Safety of individuals
18 Exemption - Economic interests of Canada
18.1 Exemption - Economic interest of the Canada Post Corporation, Export Development Canada, the Public Sector Pension Investment Board and VIA Rail Canada Inc.
19 Exemption - Personal information
20 Exemption - Third-party information
21 Exemption - Operations of Government
22 Exemption - Testing procedures, tests and audits
22.1 Exemption - Audit working papers and draft audit reports
23 Exemption - Solicitor-client privilege
24 Exemption - Statutory prohibitions
25 Severability
26 Exception - Information to be published
27(1), 27(4), 28(1)(b), 28(2), 28(4) Third-party notification
29(1) Where the Information Commissioner recommends disclosure
33 Advising Information Commissioner of third-party involvement
35(2)(b) Right to make representations
37(4) Access to be given to complainant
43(1) Notice to third party (application to Federal Court for review)
44(2) Notice to applicant (application to Federal Court by third party)
52(2)(b), 52(3) Special rules for hearings
71(1) Manuals may be inspected by public; exempt information may be excluded
72 Annual Report to Parliament

Access to Information Regulations

6(1) Procedures relating to transfer of access request to another government institution under 8(1) of the Act
7(2) Search and preparation fees
7(3) Production and programming fees
8 Providing access to record(s)
8.1 Limitations in respect of format

Annex B – 2018–19 Annual Access to Information Act Statistical Report

Statistical Report on the Access to Information Act

Name of institution: Public Service Commission (PSC)

Reporting period: 2018-04-01 to 2019-03-31

Part 1: Requests Under the Access to Information Act

1.1 Number of requests
Number of Requests
Received during reporting period 75
Outstanding from previous reporting period 6
Total 81
Closed during reporting period 77
Carried over to next reporting period 4
1.2 Sources of requests
Source Number of Requests
Media 11
Academia 2
Business (private sector) 17
Organization 2
Public 40
Decline to Identify 3
Total 75
1.3 Informal requests
Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
7 8 3 3 0 0 0 21

Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.

Part 2: Requests Closed During the Reporting Period

2.1 Disposition and completion time
Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 1 11 3 0 0 0 0 15
Disclosed in part 1 21 5 5 0 0 0 32
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 5 7 0 0 0 0 0 12
Request transferred 3 0 0 0 0 0 0 3
Request abandoned 14 1 0 0 0 0 0 15
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 24 40 8 5 0 0 0 77
2.2 Exemptions
Section Number of
Requests
Section Number of
Requests
Section Number of
Requests
Section Number of
Requests
13(1)(a) 0 16(2) 2 18(a) 0 20.1 0
13(1)(b) 0 16(2)(a) 0 18(b) 0 20.2 0
13(1)(c) 0 16(2)(b) 0 18(c) 0 20.4 0
13(1)(d) 0 16(2)(c) 0 18(d) 0 21(1)(a) 2
13(1)(e) 0 16(3) 0 18.1(1)(a) 0 21(1)(b) 3
14 0 16.1(1)(a) 0 18.1(1)(b) 0 21(1)(c) 0
14(a) 0 16.1(1)(b) 0 18.1(1)(c) 0 21(1)(d) 0
14(b) 0 16.1(1)(c) 0 18.1(1)(d) 0 22 7
15(1) 0 16.1(1)(d) 0 19(1) 29 22.1(1) 0
15(1) - I.A.* 0 16.2(1) 0 20(1)(a) 0 23 4
15(1) - Def.* 0 16.3 0 20(1)(b) 1 24(1) 0
15(1) - S.A.* 0 16.4(1)(a) 0 20(1)(b.1) 0 26 0
16(1)(a)(i) 0 16.4(1)(b) 0 20(1)(c) 11    
16(1)(a)(ii) 0 16.5 0 20(1)(d) 0  
16(1)(a)(iii) 0 17 0
16(1)(b) 0
16(1)(c) 3  
16(1)(d) 0   * I.A.:  International Affairs       Def.:  Defence of Canada       S.A.:  Subversive Activities
2.3 Exclusions
Section Number of Requests Section Number of Requests Section Number of Requests
68(a) 0 69(1) 0 69(1)(g) re (a) 0
68(b) 0 69(1)(a) 0 69(1)(g) re (b) 0
68(c) 0 69(1)(b) 0 69(1)(g) re (c) 0
68.1 0 69(1)(c) 0 69(1)(g) re (d) 0
68.2(a) 0 69(1)(d) 0 69(1)(g) re (e) 0
68.2(b) 0 69(1)(e) 0 69(1)(g) re (f) 0
69(1)(f) 0 69.1(1) 0
2.4 Format of information released
Disposition Paper Electronic Other Formats
All disclosed 8 7 0
Disclosed in part 4 28 0
Total 12 35 0
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of Requests Number of Pages Processed Number of Pages Disclosed Number of Requests
All disclosed 1229 1177 15
Disclosed in part 11855 8089 32
All exempted 0 0 0
All excluded 0 0 0
Request abandoned 0 0 15
Neither confirmed nor denied 0 0 0
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less Than 100
Pages Processed
101-500
Pages Processed
501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 12 91 2 445 1 641 0 0 0 0
Disclosed in part 18 516 6 784 5 2562 3 4227 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned  15 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 45 607 8 1229 6 3203 3 4227 0 0
2.5.3 Other complexities
Disposition Consultation Required Assessment of Fees Legal Advice Sought Other Total
All disclosed 0 0 0 5 5
Disclosed in part 7 0 0 6 13
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 7 7
Neither confirmed nor denied 0 0 0 0 0
Total 7 0 0 18 25
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed Past the Statutory Deadline Principal Reason
Workload External Consultation Internal Consultation Other
0 0 0 0 0
2.6.2 Number of days past deadline
Number of Days Past Deadline Number of Requests Past Deadline Where No Extension Was Taken Number of Requests Past Deadline Where An Extension Was Taken Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121  to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 0 0 0
2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French  0 0 0
French to English  0 0 0
Total 0 0 0

Part 3: Extensions

3.1  Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 9(1)(a)
Interference With Operations
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
All disclosed 0 0 0 0
Disclosed in part 6 0 6 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 6 0 6 0
3.2 Length of extensions
Length of Extensions 9(1)(a)
Interference With Operations
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
30 days or less 4 0 5 0
31 to 60 days 1 0 1 0
61 to 120 days 1 0 0 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 6 0 6 0

Part 4: Fees

Fee Type Fee Collected Fee Waived or Refunded
Number of
Requests
Amount Number of
Requests
Amount
Application 71 $355 1 $5
Search 0 0$ 0 0$
Production  0 0$ 0 0$
Programming 0 0$ 0 0$
Preparation 0 0$ 0 0$
Alternative format 0 0$ 0 0$
Reproduction  0 0$ 0 0$
Total 71 $355 1 $5

Part 5: Consultations Received From Other Institutions and Organizations

5.1  Consultations received from other Government of Canada institutions and organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 45 862 2 0
Outstanding from the previous reporting period 0 0 0 0
Total 45 862 2 0
Closed during the reporting period 43 852 2 0
Pending at the end of the reporting period 2 10 0 0
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121  to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 28 1 0 0 0 0 0 29
Disclose in part 9 3 0 1 0 0 0 13
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 1 0 0 0 0 1
Total 37 4 1 1 0 0 0 43
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121  to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 2 0 0 0 0 0 0 2
Total 2 0 0 0 0 0 0 2

Part 6: Completion Time of Consultations on Cabinet Confidences

6.1 Requests with Legal Services
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0
6.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Part 7: Complaints and Investigations

Section 32 Section 35 Section 37 Total
0 1 1 2

Part 8: Court Action

Section 41 Section 42 Section 44 Total
0 0 0 0

Part 9: Resources Related to the Access to Information Act

9.1  Costs
Expenditures Amount
Salaries  $142,918
Overtime $0
Goods and Services $5,100
• Professional services contracts $4,288  
• Other $812
Total $148,018
9.2  Human Resources
Resources Person Years Dedicated to Access to Information Activities 
Full-time employees 1.99
Part-time and casual employees 0.00
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.00
Total 1.99

Note: Enter values to two decimal places.

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