Annual Report on the Administration of the Access to Information Act 2020-2021

Table of Contents

Introduction

The Access to Information Act (the Act) came into force on July 1, 1983. The Act gives Canadian citizens and permanent residents as well as other individuals present in Canada a broad right of access to information contained in government records, subject to certain specific and limited exceptions.

On December 12, 2006, the Act was amended as a result of the Federal Accountability Act. In June 2019, the Act was amended again. Its scope was expanded to include proactive publication of information.

Section 94 of the revised Act requires that the head of every federal institution write an annual report on the administration of the Act by the institution. The report must be submitted to Parliament in the first 15 sitting days of the parliamentary session after September 1.

This annual report summarizes the management and administration of the Act within the Public Service Commission of Canada for the 2020–2021 fiscal year.

This report is also available on the Publications page of the Public Service Commission of Canada’s website.

Part I About the Public Service Commission of Canada

Raison d’être, mandate and role: who we are and what we do

Raison d’être

The President of the Queen’s Privy Council for Canada is responsible for the Public Service Commission of Canada (the agency) in accordance with the Financial Administration Act and for tabling the agency’s annual report under the Public Service Employment Act. The agency reports independently on its mandate to Parliament.

Through collaboration with departments and agencies, it is dedicated to building tomorrow’s public service that is based on excellence and is representative of Canada’s diversity. It safeguards non-partisanship and promotes and protects merit and the use of both official languages in a staffing and recruitment context. It supports departments and agencies in recruiting talented people from coast to coast using innovative and modern services, tools, and practices.

Mandate and role

Under the delegated staffing system set out in the Public Service Employment Act, the Public Service Commission fulfills its mandate by promoting and safeguarding a non-partisan, merit-based and representative public service that serves all Canadians. We do this by:

Program inventory

The program inventory is a list of all programs that support the delivery of our departmental results. It describes how the Public Service Commission of Canada (PSC) achieves its results by identifying how resources contribute to them. While programs are very similar to our sectors, they were not designed to reflect that structure. For instance, a program’s departmental result can rely on the work of more than one sector.

The PSC has three programs, each with a vice-president who is responsible for ensuring its success.

Policy Direction and Support

The Policy Direction and Support Program exists to support departments and agencies in hiring qualified individuals into and within the public service, in experimenting and innovating with their staffing approaches and supporting strategies to help them both meet their business needs and achieve their diversity and employment equity objectives. The Policy Direction and Support Program establishes government-wide direction on staffing through regulations and policy. This program also provides guidance to organizations to enable legislative, regulatory and policy compliance, including providing expert advice. The program also assesses public servants' requests for permission to become candidates for elected office, and conducts outreach to ensure public servants know their legal rights and responsibilities regarding political activities.

Recruitment and Assessment Services

The Recruitment and Assessment Services Program exists to support departments and agencies in the hiring of qualified individuals into and within the public service, helping to shape a workforce reflecting Canada’s diversity. The program includes the delivery of recruitment programs, student programs, assessment and accommodation services and the administration of legislated priority entitlements. Through outreach and the use of modern tools, online systems, and technology, it reduces barriers for Canadians accessing public service jobs. This program also collaborates with departments and agencies to create and implement innovative staffing and assessment approaches to meet the Government of Canada’s strategic recruitment priorities and renew the public service.

Oversight and Monitoring

The Oversight and Monitoring Program exists to ensure the integrity of the merit-based public service hiring process and to identify areas for continuous improvement of the public service. The program performs audits and investigations and conducts surveys to monitor organizational compliance with staffing legislation, regulations, policies, and to provide a system-wide view of the public service staffing environment. This program also monitors and analyzes hiring data and conducts research to provide departments and agencies, and Canadians with an informed view of the dynamics of public service hiring.

Part II Annual report on the Access to Information Act

1. Organization of delegation and activities

1.1 Delegation order

The President of the Public Service Commission of Canada (PSC) is designated as the head of the institution for the administration of the Access to Information Act (the Act).

Subsection 95(1) of the Act allows the President to sign an order authorizing one or more delegated officers or employees to exercise specific powers, duties, or functions. Some new provisions resulting from the amendments to the Act can only be exercised at the PSC by the President.

However, most of the President’s powers, duties and functions under the Act are delegated. For the first half of this reporting period, the powers, duties and functions were delegated to the President’s Chief of Staff. The PSC underwent structural changes in August 2020, which involved moving the ATIP Office to the Corporate Affairs Sector, and these powers were subsequently delegated to the Director, Sector Management and ATIP Coordination. The Director is the designated Access to Information and Privacy (ATIP) Coordinator for the PSC. The ATIP Manager has partial delegation, as well as operational responsibility for the application of the Act. Refer to Annex A – Delegation Instrument.

1.2 Access to Information and Privacy Coordinator

The ATIP Coordinator is responsible for developing, coordinating and implementing effective policies, guidelines, systems and procedures to ensure requests are processed efficiently under the Access to Information Act and the Privacy Act (the Acts).

The Coordinator is also responsible for developing, coordinating and implementing policies, systems and procedures that are required by both acts as well as Treasury Board of Canada policies and directives. The activities of the Coordinator include:

1.3 Access to Information and Privacy Office

The Access to Information and Privacy Office (the ATIP Office) supports the ATIP Coordinator in administering the provisions of the Acts and related TBS policies for the PSC. The Office currently has one manager, one senior advisor and two analysts. As of August 2020, the Office is part of the Corporate Affairs Sector.

The Senior Advisor is responsible for administering the departmental privacy protection program. The Senior Advisor supports activities of the PSC by providing guidance and reviewing privacy breaches and privacy impact assessments. In addition, the Senior Advisor supports the manager in reviewing requests for access to information and personal information from the public and employees as well as conducting regular reviews of the departmental Info Source chapter.

The analysts are responsible for processing requests and consultations under both Acts, preparing responses to complaints and supporting all other ATIP responsibilities. They provide privacy advice and support in the evaluation of program activities, and help create privacy compliance documents, such as privacy notice statements and privacy impact assessments. They also help departmental officials manage privacy breaches and disclosures of personal information. 

The ATIP Office provides general and personalized training sessions to employees. It also reviews its policies and procedures to improve support to sector liaison officers and help them to better understand their roles, responsibilities, and obligations in processing requests under the Acts.

The PSC did not draft any new service agreements for ATIP services to or from other government institutions during the reporting period.

1.4 Access to information and privacy liaison officers

The ATIP Office processes requests with help from ATIP liaison officers. Liaison officers know their sector’s activities. There is a liaison officer for each sector, as well as for the Corporate Secretariat and the Chief Audit and Evaluations Executive. Liaison officers act as the point of contact between their area and the ATIP Office. They also:

Liaison officers play an important role in making sure the PSC thoroughly and fully searches its record holdings when handling requests.

2. Statistical report: interpretation

In the 2020-21 reporting period, the PSC received and responded to 68 requests under the Acts. This is a 36% decrease in requests received compared to the previous year. A temporary surge occurred in 2015–17; excluding that surge, the 68 requests are comparable with the average requests received in the last 10 reporting periods.

Total Access to Information and Privacy Requests
Text version
Total Access to Information and Privacy Requests

Year

Received

Completed

2011-2012

74

69

2012-2013

101

96

2013-2014

73

82

2014-2015

56

53

2015-2016

1216

1097

2016-2017

3188

3303

2017-2018

151

158

2018-2019

124

124

2019-2020

106

106

2020-2021

68

67

2.1 Requests under the Access to Information Act

From April 1, 2020, to March 31, 2021, the PSC received 38 requests under the Access to Information Act (the Act). An additional 2 requests were carried over from the previous reporting period. This is a 5% decrease in requests received compared with the previous year. However, only 6% of requests received this reporting period were misdirected to the PSC, compared to 9% of requests received in the previous reporting period.

Access to Information Requests
Text version
Total Access to Information and Privacy Requests

Year

Received

Completed

2011-2012

74

69

2012-2013

101

96

2013-2014

73

82

2014-2015

56

53

2015-2016

1216

1097

2016-2017

3188

3303

2017-2018

151

158

2018-2019

124

124

2019-2020

106

106

2020-2021

68

67

*data does not include requests deferred from previous periods

The PSC closed 35 requests during the reporting period. A total of 1,907 pages were reviewed. At the end of the reporting period, 5 requests were still being processed and were carried over to the next period.

These 35 requests touched on similar topics as those received in previous years:

2.2 Disposition of requests completed

For the 35 requests closed in this reporting period, information was released in whole or in part in 18 cases, representing 55% of the requests. The remaining 17 requests were either abandoned by the applicant (12%) or no records existed (33%).

Disposition of Completed Requests
Text version
Access to Information Requests

Year

Received

Completed

2011-2012

46

40

2012-2013

69

65

2013-2014

55

63

2014-2015

40

36

2015-2016

180

178

2016-2017

126

128

2017-2018

100

104

2018-2019

75

77

2019-2020

42

44

2020-2021

38

35

2.3 Exemptions and exclusions invoked

Sections 13 to 24 of the Act set out exemptions to protect information pertaining to public or private interests. When the PSC used those exemptions, it applied the principle of severing (section 25 of the Act) to release as much information as possible. During the reporting period, the exemptions used most often were for personal and third party information (subsection 19(1) and paragraph 20(1)(b) respectively).

2.4 Extensions of time limits

The 30-day response time required by law may be extended under subsection 9(1) of the Act. A request may be extended as per multiple provisions of this subsection. During the reporting period, 1 extension provision was invoked in the processing of 1 request completed during the reporting period.

2.5 Completion time

Of the 35 requests closed during the reporting period:

Of the 35 requests closed during this reporting period, 29 were closed during the allowable time limit, and 6 were closed over the time limit due to workload pressures.

2.6 Translation

The PSC did not receive any requests for the translation of records, pursuant to subsection 12(2) of the Act.

2.7 Format of information released

Of the 18 requests for which information was released in whole or in part, all documents (100%) were provided in electronic format.

2.8 Fees

The Service Fees Act requires a responsible authority to report annually to Parliament on the fees collected by the institution. With respect to fees collected under the Access to Information Act, the information below is reported in accordance with the requirements of section 20 of the Service Fees Act.

In accordance with the Interim Directive on the Administration of the Access to Information Act, issued on May 5, 2016, and the amendments to the Access to Information Act that came into force on June 21, 2019, the Public Service Commission waived all fees prescribed by the Act and Access to Information Regulations, other than the $5 application fee set out in paragraph 7(1)(a) of the Regulations.

The PSC collected $185 in application fees, and waived $5, for requests received during this reporting period.

2.9 Interorganizational consultations

The PSC received 23 requests for consultation from other government departments and agencies. Another consultation was carried over from the previous fiscal year. A total of 24 consultation requests were closed during this reporting period. The processing of these consultations required the review of 1,013 pages. No request was carried over to 2021-22.

Of the 24 consultation requests closed during the reporting period:

The PSC consulted other government departments and agencies one time in relation to the processing of one request completed during the reporting period.

2.10 Informal requests

The PSC’s policy is to handle new requests informally when records have already been released in response to previous ATIP requests. By doing this, the PSC strives to improve and facilitate access. During the reporting period, only one informal request was received and completed.

Summaries of completed Access to Information requests are posted on the Open Data Portal.

2.11 Costs

The impact of the COVID-19 pandemic has not significantly disrupted the administration of the Access to Information Act at the PSC. The ATIP Office receives most requests via the ATIP Online Request Service, and the processing of ATIP requests was handled electronically before the pandemic. Small changes to the approval process were implemented to adjust to a virtual work environment. The secure file transfer platform implemented during the previous reporting period allowed the ATIP Office to continue providing requesters and other federal institutions with responses to their requests and consultations.

No professional services were used in administering the Access to Information Act during the reporting period.

2.12 Impact of COVID-19 pandemic on operations

The impact of the COVID-19 pandemic has not significantly disrupted the administration of the Access to Information Act at the PSC. The ATIP Office receives most requests via the ATIP Online Request Service, and the processing of ATIP requests was handled electronically before the pandemic. Small changes to the approval process were implemented to adjust to a virtual work environment. The secure file transfer platform implemented during the previous reporting period allowed the ATIP Office to continue providing requesters and other federal institutions with responses to their requests and consultations.

3. Summary of Access to Information and Privacy Office activities

3.1 Development of policies, directives, guidelines and other key documents

In this reporting period, the ATIP Office began documenting its processes and reviewing internal policies, with a view to making adjustments and increasing efficiency. The need for continuous adjustment throughout the reporting period, due to the ongoing Covid-19 pandemic, has delayed completion of this initiative.

3.2 Advice and training

Advice

In addition to processing requests under the Acts, the ATIP Office advises PSC managers and employees, as well as other organizations and members of the public, on a variety of issues and questions related to the Acts.

Requests for guidance and advice included:

Participation in the governance process

Members of the ATIP team participate in several governance committees, including:

In addition, the ATIP Office sits as a non-voting member of the Project Review Committee and the IT Business Operations Team. The ATIP Office also advises the GC Jobs Transformation Core Management Committee.

Active participation in these committees and various other working groups allows the ATIP Office to remain aware of upcoming issues, initiatives and projects that may have ATIP implications and integrate ATIP considerations in the planning and implementation of initiatives and projects

Open government

The PSC Open Government Implementation Plan outlines a set of activities and deliverables to meet its requirements under the TBS Directive on Open Government. Through the Plan, the PSC develops the internal mechanisms it needs to maximize the release of government information and data of business value. As a member of the Open Government Advisory Council and the Open Data Core Project Team, the ATIP Office provides ongoing strategic advice on privacy, confidentiality and security concerns.

The PSC has put in place business processes for Open Information and Open Data. These processes include a review by the ATIP Office. The review considers the principles of exemptions defined in the Act to protect sensitive information before it is published.

Internal reporting

The PSC has a stable and effective ATIP program. The ATIP Office works closely with PSC employees to make sure all requests are handled on time. The ATIP Office openly communicates with sectors, government organizations, third parties and requesters. Specific issues are reported to senior management only when required.

The ATIP Office also updates the Executive Management Committee, the Departmental Open Government Advisory Group and the Information Management and Information Technology Committee on the administration of the ATIP program and the status of privacy impact assessments, on an as-needed basis.

Training

The ATIP Office continues to offer a core training program for supervisors and managers. The main goal of this training program is to make sure managers are fully aware of their responsibilities under the Access to Information Act and Privacy Act and related policies.

The Canada School of Public Service’s self directed course “Fundamentals of Access to Information and Privacy” is also recommended for all employees.

3.3 Tracking system and imaging software

The ATIP Office continues to use AccessPro Case Management and AccessPro Redaction.

4. Complaints

During the reporting period, the PSC received one notice of complaint from the Office of the Information Commissioner regarding the processing of requests under the Access to Information Act. The investigation into the complaint is still ongoing.

5. Court cases

No court actions were filed against the PSC during the reporting period.

Annex A Delegation Instrument

Access to Information Act Delegation Order

The President of the Public Service Commission of Canada, as the head of the government institution, hereby designates pursuant to section 95 of the Access to Information Act, the persons holding the positions set out below, or the persons occupying on an acting basis those positions, to exercise any of the powers, duties or functions of the Head of the government institution vested in them by the Act.

Position

Sections of the Access to Information Act and the Access to Information Regulations

Director, Sector Management and ATIP Coordination

Act

Part 1: 4(2.1), 6.1(1), 6.1(1.3), 6.1(1.4), 6.1(2), 7(a), 7(b), 8(1), 9, 11(2), 12(2)(b), 12(3)(b), 13-16, 16.5, 17, 18, 19-20, 21-24, 25, 26, 27(1), 27(4), 28(1), 28(2), 28(4), 33, 35(2), 37(1)(c), 37(4), 41(2), , 43(2), 44(2), 44(3), , 52(2), 52(3),
Part 3: 94

Regulations: 5, 6(1), 7(2), 7(3), 8, 8.1.

Manager, Access to Information and
Privacy

Act: 4(2.1), 8(1), 12(2)(b),
12(3)(b),27(1), 27(4)

Regulations: 5, 6(1), 8

This delegation is effective as of December 22, 2020.

Signature of Patrick Borbey, President. Dated December 22 2020

Appendix A

Access to Information Act

4(2.1)

Responsibility of government institutions

6.1

Declining to act on request

7(a)

Notice when access requested

7(b)

Giving access to record

8(1)

Transfer of request to another government institution

9

Extension of time limits

11(2),

Fees

12(2)(b)

Language of access

12(3)(b)

Access in an alternative format

13

Exemption - Information obtained in confidence

14

Exemption - Federal-provincial affairs

15

Exemption - International affairs and defence

16

Exemption - Law enforcement and investigations

16.5

Exemption - Public Servants Disclosure Protection Act

17

Exemption - Safety of individuals

18

Exemption - Economic interests of Canada

19

Exemption - Personal information

20

Exemption - Third-party information

21

Exemption - Operations of Government

22

Exemption - Testing procedures, tests and audits

22.1

Exemption - Audit working papers and draft audit reports

23

Exemption - Solicitor-client privilege

24

Exemption - Statutory prohibitions

25 S

Severability

26

Exception - Information to be published

27(1), 27(4), 28(1)(b), 28(2), 28(4)

Third-party notification

33

Advising Information Commissioner of third-party involvement

35(2)

Right to make representations

37(1)(c)

Response to Information Commissioner’s orders or recommendations

37(4)

Access to be given to complainant

41(2)

Application to the Federal Court

43(2)

Notice to third party (application to Federal Court for review)

44(2)

Notice to requester (application to Federal Court by third party)

44(3)

Party to the review

52(2)(b), 52(3)

Special rules for hearings

94

Annual report – government institutions

Access to Information Regulations

5

Informing requester of procedures for access Informing requester of procedures for access

6(1)

Procedures relating to transfer of access request to another government institution under 8(1) of the Act

7(2)

Search and preparation fees

7(3)

Production and programming fees

8

Providing access to record(s)

8.1

Limitations in respect of format

Annex B Access to Information Act Annual Statistical Report 2020–21

Statistical Report on the Access to Information Act

Name of institution: Public Service Commission of Canada

Reporting period: 2020-04-01 to 2021-03-31

Section 1: Requests Under the Access to Information Act

1.1 Number of requests
Number of Requests
Received during reporting period 38
Outstanding from previous reporting period 2
Total 40
Closed during reporting period 35
Carried over to next reporting period 5
1.2 Sources of requests
Source Number of Requests
Media 4
Academia 1
Business (private sector) 15
Organization 1
Public 15
Decline to Identify 2
Total 38
1.3 Informal requests
Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
1 0 0 0 0 0 0 1

Note: All requests previously recorded as “treated informally” will now be accounted for in this section only.

Section 2: Decline to act vexatious, made in bad faith or abuse of right requests

  Number of Requests
Outstanding from previous reporting period 0
Sent during reporting period 0
Total 0
Approved by the Information Commissioner during reporting period  0
Declined by the Information Commissioner during  reporting period  0
Carried over to next reporting period 0

Section 3: Requests Closed During the Reporting Period

3.1 Disposition and completion time
Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 0 6 1 0 0 0 0 7
Disclosed in part 1 7 3 0 0 0 0 11
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 3 6 2 0 0 0 0 11
Request transferred 2 0 0 0 0 0 0 2
Request abandoned 4 0 0 0 0 0 0 4
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Decline to act with the approval of the Information Commisioner 0 0 0 0 0 0 0 0
Total 10 19 6 0 0 0 0 35
3.2 Exemptions
Section Number of Requests Section Number of Requests Section Number of Requests Section Number of Requests
13(1)(a) 0 16(2) 2 18(a) 0 20.1 0
13(1)(b) 0 16(2)(a) 0 18(b) 0 20.2 0
13(1)(c) 0 16(2)(b) 0 18(c) 0 20.4 0
13(1)(d) 0 16(2)(c) 0 18(d) 0 21(1)(a) 0
13(1)(e) 0 16(3) 0 18.1(1)(a) 0 21(1)(b) 0
14 0 16.1(1)(a) 0 18.1(1)(b) 0 21(1)c) 0
14(a) 0 16.1(1)(b) 0 18.1(1)(c) 0 21(1)(d) 0
14(b) 0 16.1(1)(c) 0 18.1(1)(d) 0 22 0
15(1) 0 16.1(1)(d) 0 19(1) 11 22.1(1) 0
15(1) - I.A.* 0 16.2(1) 0 20(1)(a) 0 23 0
15(1) - Def.* 0 16.3 0 20(1)(b) 5 23.1 0
15(1) - S.A.* 0 16.31 0 20(1)(b.1) 0 24(1) 0
16(1)(a)(i) 0 16.4(1)(a) 0 20(1)(c) 3 26 0
16(1)(a)(ii) 0 16.4(1)(b) 0 20(1)(d) 0  
16(1)(a)(iii) 0 16.5   0
16(1)(b) 0 16.6   0
16(1)(c) 3 17   0
16(1)(d) 0  
3.3 Exclusions
Section Number of Requests Section Number of Requests Section Number of Requests
68(a) 0 69(1) 0 69(1)(g) re (a) 0
68(b) 0 69(1)(a) 0 69(1)(g) re (b) 0
68(c) 0 69(1)(b) 0 69(1)(g) re (c) 0
68.1 0 69(1)(c) 0 69(1)(g) re (d) 0
68.2(a) 0 69(1)(d) 0 69(1)(g) re (e) 0
68.2(b) 0 69(1)(e) 0 69(1)(g) re (f) 0
69(1)(f) 0 69.1(1) 0
3.4 Format of information released
Paper Electronic Other
0 18 0
3.5 Complexity
3.5.1 Relevant pages processed and disclosed
Number of Pages Processed Number of Pages Disclosed Number of Requests
1907 1254 22
3.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less Than 100
Pages Processed
101-500
Pages Processed
501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
All disclosed 6 63 1 165 0 0 0 0 0 0
Disclosed in part 4 124 7 902 1 48 4 5657 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned  4 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 14 187 8 1067 0 0 0 0 0 0
3.5.3 Other complexities
Disposition Consultation Required Assessment of Fees Legal Advice Sought Other Total
All disclosed 0 0 0 2 2
Disclosed in part 1 0 0 1 2
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 2 2
Neither confirmed nor denied 0 0 0 0 0
Total 1 0 0 5 6
3.6 Closed requests
3.6.1 Number of requests closed within legislated timelines
  Requests closed within legislated timelines
Number of requests closed within legislated timelines 32
Percentage of requests closed within legislated timelines (%) 91.4
3.7 Deemed refusals
3.7.1 Reasons for not meeting legislated timelines
Number of Requests Closed Past the Legislated Timelines Principal Reason
Interference with Operations / Workload External Consultation Internal Consultation Other
3 3 0 0 0
3.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of Days Past Legislated Timelines Number of Requests Past Legislated Timeline Where No Extension Was Taken Number of Requests Past  Legislated Timeline Where an Extension Was Taken Total
1 to 15 days 3 0 3
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121  to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 3 0 3
3.8 Requests for translation
Translation Requests Accepted Refused Total
English to French  0 0 0
French to English  0 0 0
Total 0 0 0

Section 4: Extensions

4.1  Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken 9(1)(a)
Interference With Operations
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
All disclosed 0 0 0 0
Disclosed in part 0 0 0 0
All exempted 0 0 0 0
All excluded 0 0 0 0
No records exist 0 0 0 0
Request abandoned 0 0 0 0
Total 0 0 0 0
4.2 Length of extensions
Length of Extensions 9(1)(a)
Interference With Operations
9(1)(b)
Consultation
9(1)(c)
Third-Party Notice
Section 69 Other
30 days or less 0 0 0 0
31 to 60 days 0 0 0 0
61 to 120 days 0 0 0 0
121 to 180 days 0 0 0 0
181 to 365 days 0 0 0 0
365 days or more 0 0 0 0
Total 0 0 0 0

Section 5: Fees

Fee Type Fee Collected Fee Waived or Refunded
Requests Amount Requests Amount
Application 37 $185 1 $5
Other fees 0 $0 0 $0
Total 37 $185 1 $5

Section 6: Consultations Received From Other Institutions and Organizations

6.1  Consultations received from other Government of Canada institutions and organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during reporting period 23 1001 0 0
Outstanding from the previous reporting period 1 12 0 0
Total 24 1013 0 0
Closed during the reporting period 24 1013 0 0
Carried over to next reporting period 0 0 0 0
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121  to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 20 1 1 0 0 0 0 2
Disclose in part 2 0 0 0 0 0 0 2
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 22 1 1 0 0 0 0 24
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121  to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Section 7: Completion Time of Consultations on Cabinet Confidences

7.1 Requests with Legal Services
Number of Days Fewer Than 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0
7.2 Requests with Privy Council Office
Number of Days 100 Pages Processed 101-500 Pages Processed 501-1000
Pages Processed
1001-5000
Pages Processed
More Than 5000
Pages Processed
Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed Number of
Requests
Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Section 8: Complaints and investigations

Section 32 Notice of intention to investigate Subsection 30(5) Ceased to  investigate
Section 35 Formal representations Section 37 Reports of finding received Section 37 Reports of finding containing recommendations issued by the Information Commissioner Section 37 Reports of finding containing orders issued by the Information Commissioner
1 0 1 0 0 0

Section 9.1 Court actions on complaints received before June 21, 2019 and on-going

9.1 Court actions on complaints received before June 21, 2019 and on-going
Section 41 (before June 21, 2019) Section 42 Section 44
0 0 0
9.2 Court actions on complaints received after June 21, 2019
Section 41 (after June 21, 2019) 
Complainant (1) Institution (2) Third Party (3) Privacy Commissioner (4) Total
0 0 0 0 0

Section 10: Resources Related to the Access to Information Act

10.1  Costs
Expenditures Amount
Salaries  $135,447
Overtime $0
Goods and Services $0
  • Professional services contracts
$0  
  • Other
$0
Total $135,447
10.2 Human Resources
Resources Person Years Dedicated to Access to Information Activities
Full-time employees 1.040
Part-time and casual employees 0.00
Regional staff 0.00
Consultants and agency personnel 0.00
Students 0.00
Total 1.040
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