Staffing Audit Tool – Data Release: Supporting Documentation

audit_year

Audit Publication year

ad_nonad_e

Type of process (English)

ad_nonad_f

Type of process (French)

int_ext_e

Internal or External appointment (English)

int_ext_f

Internal or External appointment (French)

ft_pt_e

Full or Part time appointment (English)

ft_pt_f

Full or Part time appointment (French)

region_e

Region of appointment (English)

region_f

Region of appointment (French)

primary_assessment _e

Was Merit Met or not? (English)

primary_assessment
_f

Was Merit Met or not? (French)

pmc1_e

Did the Statement of Merit Criteria meet, at a minimum, the appropriate qualification standards? (English)

pmc1_f

Did the Statement of Merit Criteria meet, at a minimum, the appropriate qualification standards? (French)

pmc2_e

Were there differences between the French and English versions of the advertisement, including the Statement of Merit Criteria that could have had an impact on the guiding values? (English)

pmc2_f

Were there differences between the French and English versions of the advertisement, including the Statement of Merit Criteria that could have had an impact on the guiding values? (French)

pmc3_e

For an EX appointment, did the Statement of Merit Criteria respect the Treasury Board Secretariat linguistic requirements? (English)

pmc3_f

For an EX appointment, did the Statement of Merit Criteria respect the Treasury Board Secretariat linguistic requirements? (French)

pmc4_e

For an EX appointment, did the Statement of Merit Criteria include all the key leadership competencies? (English)

pmc4_f

For an EX appointment, did the Statement of Merit Criteria include all the key leadership competencies? (French)

pc1_e

Did the organization request a priority clearance number? (English)

pc1_f

Did the organization request a priority clearance number? (French)

pc2_e

Was the priority clearance requested at the beginning of the process? (English)

pc2_f

Was the priority clearance requested at the beginning of the process? (French)

pc3_e

Were there differences between the essential qualifications, including linguistic profile, used in the request for priority clearance and those used to make the appointment decision that could have an impact on consideration of persons with priority entitlements? (English)

pc3_f

Were there differences between the essential qualifications, including linguistic profile, used in the request for priority clearance and those used to make the appointment decision that could have an impact on consideration of persons with priority entitlements? (French)

pc4_e

Were there differences between tenure, position #, group, level and conditions of employment used to obtain priority clearance and those used to make appointment decision that could have an impact on consideration of persons with priority entitlements? (English)

pc4_f

Were there differences between tenure, position #, group, level and conditions of employment used to obtain priority clearance and those used to make appointment decision that could have an impact on consideration of persons with priority entitlements? (French)

pc5_e

Were priority referrals assessed? (English)

pc5_f

Were priority referrals assessed? (French)

pc6_e

Was the letter of offer signed at least 2 working days after receiving an auto-clearance, or after receiving the priority clearance number? (English)

pc6_f

Was the letter of offer signed at least 2 working days after receiving an auto-clearance, or after receiving the priority clearance number? (French)

Attribute Name

Defined Attribute Name

pc7_e

If section 43 of the Public Service Employment Act was invoked, was there evidence to support the reasons provided for the non-application of priority entitlements? (English)

pc7_f

If section 43 of the Public Service Employment Act was invoked, was there evidence to support the reasons provided for the non-application of priority entitlements? (French)

aos1_e

Was the advertisement posted in accordance with the Public Service Commission’s Policy? (English)

aos1_f

Was the advertisement posted in accordance with the Public Service Commission’s Policy? (French)

aos2_e

Did the advertised area of selection comply with the Public Service Commission’s Policy on Area of Selection? (English)

aos2_f

Did the advertised area of selection comply with the Public Service Commission’s Policy on Area of Selection? (French)

aos3_e

Did the advertised area of selection comply with the organization's policy on area of selection? (English)

aos3_f

Did the advertised area of selection comply with the organization's policy on area of selection? (French)

aos4_e

Was the decision to limit the area of selection to members of designated groups consistent with the organization's employment equity plan or human resources plan? (English)

aos4_f

Was the decision to limit the area of selection to members of designated groups consistent with the organization's employment equity plan or human resources plan? (French)

aos5_e

Did the original advertisement allow for this appointment to be made? (English)

aos5_f

Did the original advertisement allow for this appointment to be made? (French)

aos6_e

Is the appointee in the area of selection? (English)

aos6_f

Is the appointee in the area of selection? (French)

cp1_e

Was there a rationale? (English)

cp1_f

Was there a rationale? (French)

cp2_e

Did the rationale demonstrate how the process met the established organizational criteria for non-advertised processes? (English)

cp2_f

Did the rationale demonstrate how the process met the established organizational criteria for non-advertised processes? (French)

cp3_e

Did the choice of appointment process (use of non-advertised process) consider the guiding values? (English)

cp3_f

Did the choice of appointment process (use of non-advertised process) consider the guiding values? (French)

asmt1a_e

Was a risk to the guiding values identified at the screening stage? (English)

Attribute Name

Defined Attribute Name

asmt1a_f

Was a risk to the guiding values identified at the screening stage? (French)

amst1b_e

Was a risk to the guiding values identified at the written exam stage? (English)

amst1b_f

Was a risk to the guiding values identified at the written exam stage? (French)

amst1c_e

Was a risk to the guiding values identified at the interview stage? (English)

amst1c_f

Was a risk to the guiding values identified at the interview stage? (French)

amst1d_e

Was a risk to the guiding values identified at the reference checks stage? (English)

amst1d_f

Was a risk to the guiding values identified at the reference checks stage? (French)

amst1e_e

Did the completion of the assessment board report present a risk to the guiding values? (English)

amst1e_f

Did the completion of the assessment board report present a risk to the guiding values? (French)

asmt2_e

Was each and every element in the Statement of Merit Criteria that was used to make the appointment assessed individually? (English)

asmt2_f

Was each and every element in the Statement of Merit Criteria that was used to make the appointment assessed individually? (French)

asmt3_e

Did the appointee meet the advertised official languages requirements? (English)

asmt3_f

Did the appointee meet the advertised official languages requirements? (French)

asmt4_e

For a non-imperative appointment, an agreement to become bilingual was completed and signed by the appointee?
(English)

asmt4_f

For a non-imperative appointment, an agreement to become bilingual was completed and signed by the appointee?
(French)

asmt5_e

Does the appointee meet the greater of either the advertised education or qualification standard? (English)

asmt5_f

Does the appointee meet the greater of either the advertised education or qualification standard? (French)

asmt6_e

Did the appointee meet all essential qualifications other than official languages and education? (English)

asmt6_f

Did the appointee meet all essential qualifications other than official languages and education? (French)

asmt7_e

Did the appointee meet the asset qualifications, operational requirements and organizational needs used to make the appointment decision? (English)

Attribute Name

Defined Attribute Name

asmt7_f

Did the appointee meet the asset qualifications, operational requirements and organizational needs used to make the appointment decision? (French)

asmt8_e

[EX only] Are the merit criteria, including the key leadership competencies, assessed through a structured interview, a structured reference check and any additional assessment tools necessary to provide clear evidence for appointment decisions? (English)

asmt8_f

[EX only] Are the merit criteria, including the key leadership competencies, assessed through a structured interview, a structured reference check and any additional assessment tools necessary to provide clear evidence for appointment decisions? (French)

idn1_e

Were the first and second notifications issued? (English)

idn1_f

Were the first and second notifications issued? (French)

idn2_e

Was the period for notification of consideration at least 5 calendar days? (English)

idn2_f

Was the period for notification of consideration at least 5 calendar days? (French)

idn3_e

Did the period for the notification of consideration comply with the organization's policy? (English)

idn3_f

Did the period for the notification of consideration comply with the organization's policy? (French)

idn4_e

Were the tenure and official languages profile in the first notification the same as the position requirements? (English)

idn4_f

Were the tenure and official languages profile in the first notification the same as the position requirements? (French)

idn5_e

Did first and second notifications have the same area of selection and recourse as the advertisement? (English)

idn5_f

Did first and second notifications have the same area of selection and recourse as the advertisement? (French)

idn6_e

Was the area of recourse indicated in the second notification compliant with the organization's policy? (English)

idn6_f

Was the area of recourse indicated in the second notification compliant with the organization's policy? (French)

idn7_e

For acting appointments of 4 months or more, was the information regarding acting appointment issued? (English)

idn7_f

For acting appointments of 4 months or more, was the information regarding acting appointment issued? (French)

idn8_e

Were eliminated candidates offered informal discussion? (English)

idn8_f

Were eliminated candidates offered informal discussion? (French)

Attribute Name

Defined Attribute Name

idn9_e

For internal processes, were the qualifications used to make the appointment the same as those on the notification of consideration or the notice? (English)

idn9_f

For internal processes, were the qualifications used to make the appointment the same as those on the notification of consideration or the notice? (French)

sa1_e

Is the justification of the reasons for the appointment decision
(right-fit) compliant with the Public Service Commission’s
Appointment Framework? (English)

sa1_f

Is the justification of the reasons for the appointment decision
(right-fit) compliant with the Public Service Commission’s
Appointment Framework? (French)

sa2_e

Was the letter of offer for the appointee issued after the required waiting period had expired? (English)

sa2_f

Was the letter of offer for the appointee issued after the required waiting period had expired? (French)

sa3_e

Was the letter of offer signed by an official with the appropriate sub-delegation at the time of the appointment?
(English)

sa3_f

Was the letter of offer signed by an official with the appropriate sub-delegation at the time of the appointment?
(French)

sa4_e

Was the letter of offer signed and dated by the appointee? (English)

sa4_f

Was the letter of offer signed and dated by the appointee? (French)

sa5_e

Was the tenure in the letter of offer the same as advertised? (English)

sa5_f

Was the tenure in the letter of offer the same as advertised? (French)

sa6_e

Did the language profile stated in the letter of offer match the advertised position requirements? (English)

sa6_f

Did the language profile stated in the letter of offer match the advertised position requirements? (French)

sa7_e

Did the letter of offer set out all advertised conditions of employment? (English)

sa7_f

Did the letter of offer set out all advertised conditions of employment? (French)

sa8_e

Did the appointee meet all conditions of employment prior to appointment? (English)

sa8_f

Did the appointee meet all conditions of employment prior to appointment? (French)

sa9_e

Was the oath or solemn affirmation taken and subscribed by the appointee on or before the date the person started working? (English)

Attribute Name

Defined Attribute Name

sa9_f

Was the oath or solemn affirmation taken and subscribed by the appointee on or before the date the person started working? (French)

oth1_e

If there is evidence on file that the HR Advisor provided advice and guidance, did it comply with the Appointment
Framework? (English)

oth1_f

If there is evidence on file that the HR Advisor provided advice and guidance, did it comply with the Appointment
Framework? (French)

oth2_e

If the advice given was compliant (refer to OTH1), was it followed by the hiring manager? (English)

oth2_f

If the advice given was compliant (refer to OTH1), was it followed by the hiring manager? (French)

oth3_e

Are there indicators of error, omission or improper conduct in the appointment? (English)

oth3_f

Are there indicators of error, omission or improper conduct in the appointment? (French)

oth4_e

Was the non-advertised approval process consistent with the organization's policy (when applicable)? (English)

oth4_f

Was the non-advertised approval process consistent with the organization's policy (when applicable)? (French)

pmc1_assessment_e

Conclusion based on responses to pmc1 (English)

pmc1_assessment_f

Conclusion based on responses to pmc1 (French)

pmc2_assessment_e

Conclusion based on responses to pmc2 (English)

pmc2_assessment_f

Conclusion based on responses to pmc2 (French)

pmc3_assessment_e

Conclusion based on responses to  pmc3_assessment (English)

pmc3_assessment_f

Conclusion based on responses to  pmc3_assessment (French)

pmc4_assessment_e

Conclusion based on responses to  pmc4_assessment (English)

pmc4_assessment_f

Conclusion based on responses to  pmc4_assessment (French)

pc1_assessment_e

Conclusion based on responses to  pc1_assessment (English)

pc1_assessment_f

Conclusion based on responses to  pc1_assessment (French)

pc2_assessment_e

Conclusion based on responses to  pc2_assessment (English)

pc2_assessment_f

Conclusion based on responses to  pc2_assessment (French)

pc3_assessment_e

Conclusion based on responses to  pc3_assessment (English)

pc3_assessment_f

Conclusion based on responses to  pc3_assessment (French)

Attribute Name

Defined Attribute Name

pc4_assessment_e

Conclusion based on responses to  pc4_assessment (English)

pc4_assessment_f

Conclusion based on responses to  pc4_assessment (French)

pc5_assessment_e

Conclusion based on responses to  pc5_assessment (English)

pc5_assessment_f

Conclusion based on responses to  pc5_assessment (French)

pc7_assessment_e

Conclusion based on responses to  pc7_assessment (English)

pc7_assessment_f

Conclusion based on responses to  pc7_assessment (French)

cp7_assessment_e

Conclusion based on responses to  cp7_assessment (English)

cp7_assessment_f

Conclusion based on responses to  cp7_assessment (French)

aos1_assessment_e

Conclusion based on responses to  aos1_assessment (English)

aos1_assessment_f

Conclusion based on responses to  aos1_assessment (French)

aos2_assessment_e

Conclusion based on responses to  aos2_assessment (English)

aos2_assessment_f

Conclusion based on responses to  aos2_assessment (French)

aos3_assessment_e

Conclusion based on responses to  aos3_assessment (English)

aos3_assessment_f

Conclusion based on responses to  aos3_assessment (French)

aos4_assessment_e

Conclusion based on responses to  aos4_assessment (English)

aos4_assessment_f

Conclusion based on responses to  aos4_assessment (French)

aos5_assessment_e

Conclusion based on responses to  aos5_assessment (English)

aos5_assessment_f

Conclusion based on responses to  aos5_assessment (French)

aos6_assessment_e

Conclusion based on responses to  aos6_assessment (English)

aos6_assessment_f

Conclusion based on responses to  aos6_assessment (French)

cp1_assessment_e

Conclusion based on responses to  cp1_assessment (English)

cp1_assessment_f

Conclusion based on responses to  cp1_assessment (French)

Attribute Name

Defined Attribute Name

cp2_assessment_e

Conclusion based on responses to  cp2_assessment (English)

cp2_assessment_f

Conclusion based on responses to  cp2_assessment (French)

cp3_assessment_e

Conclusion based on responses to  cp3_assessment (English)

cp3_assessment_f

Conclusion based on responses to  cp3_assessment (French)

asmt1a_assessment _e

Conclusion based on responses to  asmt1a_assessment (English)

asmt1a_assessment
_f

Conclusion based on responses to  asmt1a_assessment (French)

asmt1b_assessment _e

Conclusion based on responses to  asmt1b_assessment (English)

asmt1b_assessment
_f

Conclusion based on responses to  asmt1b_assessment (French)

asmt1c_assessment_
e

Conclusion based on responses to  asmt1c_assessment (English)

asmt1c_assessment_ f

Conclusion based on responses to  asmt1c_assessment (French)

asmt1d_assessment _e

Conclusion based on responses to  asmt1d_assessment (English)

asmt1d_assessment
_f

Conclusion based on responses to  asmt1d_assessment (French)

asmt1e_assessment _e

Conclusion based on responses to  asmt1e_assessment (English)

asmt1e_assessment
_f

Conclusion based on responses to  asmt1e_assessment (French)

asmt2_assessment_
e

Conclusion based on responses to  asmt2_assessment (English)

asmt2_assessment_f

Conclusion based on responses to  asmt2_assessment (French)

asmt3_assessment_
e

Conclusion based on responses to  asmt3_assessment (English)

asmt3_assessment_f

Conclusion based on responses to  asmt3_assessment (French)

asmt4_assessment_
e

Conclusion based on responses to  asmt4_assessment (English)

asmt4_assessment_f

Conclusion based on responses to  asmt4_assessment (French)

asmt5_assessment_
e

Conclusion based on responses to  asmt5_assessment (English)

asmt5_assessment_f

Conclusion based on responses to  asmt5_assessment (French)

Attribute Name

Defined Attribute Name

asmt6_assessment_
e

Conclusion based on responses to  asmt6_assessment (English)

asmt6_assessment_f

Conclusion based on responses to  asmt6_assessment (French)

asmt7_assessment_
e

Conclusion based on responses to  asmt7_assessment (English)

asmt7_assessment_f

Conclusion based on responses to  asmt7_assessment (French)

asmt8_assessment_
e

Conclusion based on responses to  asmt8_assessment (English)

asmt8_assessment_f

Conclusion based on responses to  asmt8_assessment (French)

idn1_assessment_e

Conclusion based on responses to  idn1_assessment (English)

idn1_assessment_f

Conclusion based on responses to  idn1_assessment (French)

idn2_assessment_e

Conclusion based on responses to  idn2_assessment (English)

idn2_assessment_f

Conclusion based on responses to  idn2_assessment (French)

idn3_assessment_e

Conclusion based on responses to  idn3_assessment (English)

idn3_assessment_f

Conclusion based on responses to  idn3_assessment (French)

idn4_assessment_e

Conclusion based on responses to  idn4_assessment (English)

idn4_assessment_f

Conclusion based on responses to  idn4_assessment (French)

idn5_assessment_e

Conclusion based on responses to  idn4_assessment (English)

idn5_assessment_f

Conclusion based on responses to  idn4_assessment (French)

idn6_assessment_e

Conclusion based on responses to  idn6_assessment (English)

idn6_assessment_f

Conclusion based on responses to  idn6_assessment (French)

idn7_assessment_e

Conclusion based on responses to  idn7_assessment (English)

idn7_assessment_f

Conclusion based on responses to  idn7_assessment (French)

idn8_assessment_e

Conclusion based on responses to  idn8_assessment (English)

idn8_assessment_f

Conclusion based on responses to  idn8_assessment (French)

Attribute Name

Defined Attribute Name

idn9_assessment_e

Conclusion based on responses to  idn9_assessment (English)

idn9_assessment_f

Conclusion based on responses to  idn9_assessment (French)

sa1_assessment_e

Conclusion based on responses to  sa1_assessment (English)

sa1_assessment_f

Conclusion based on responses to  sa1_assessment (French)

sa2_assessment_e

Conclusion based on responses to  sa2_assessment (English)

sa2_assessment_f

Conclusion based on responses to  sa2_assessment (French)

sa3_assessment_e

Conclusion based on responses to  sa3_assessment (English)

sa3_assessment_f

Conclusion based on responses to  sa3_assessment (French)

sa4_assessment_e

Conclusion based on responses to  sa4_assessment (English)

sa4_assessment_f

Conclusion based on responses to  sa4_assessment (French)

sa5_assessment_e

Conclusion based on responses to  sa5_assessment (English)

sa5_assessment_f

Conclusion based on responses to  sa5_assessment (French)

sa6_assessment_e

Conclusion based on responses to  sa6_assessment (English)

sa6_assessment_f

Conclusion based on responses to  sa6_assessment (French)

sa7_assessment_e

Conclusion based on responses to  sa7_assessment (English)

sa7_assessment_f

Conclusion based on responses to  sa7_assessment (French)

sa8_assessment_e

Conclusion based on responses to  sa8_assessment (English)

sa8_assessment_f

Conclusion based on responses to  sa8_assessment (French)

sa9_assessment_e

Conclusion based on responses to  sa9_assessment (English)

sa9_assessment_f

Conclusion based on responses to  sa9_assessment (French)

oth1_assessment_e

Conclusion based on responses to  oth1_assessment (English)

oth1_assessment_f

Conclusion based on responses to  oth1_assessment (French)

Attribute Name

Defined Attribute Name

oth2_assessment_e

Conclusion based on responses to  oth2_assessment (English)

oth2_assessment_f

Conclusion based on responses to  oth2_assessment (French)

oth3_assessment_e

Conclusion based on responses to  oth3_assessment (English)

oth3_assessment_f

Conclusion based on responses to  oth3_assessment (French)

oth4_assessment_e

Conclusion based on responses to  oth4_assessment (English)

oth4_assessment_f

Conclusion based on responses to  oth4_assessment (French)