Public Service Commission (PSC) Departmental Results Framework Indicators: Supporting Documentation

If you have any questions, comments or specific feedback related to these datasets, please contact the Public Service Commission's Open Government Secretariat.

Background Information

Since April 2018, all organizations are required to use a results reporting structure based on the Policy on Results, which consists of a Departmental Results Framework (DRF) and a Program Inventory.

The Policy on Results sets out the fundamental requirements for federal departmental accountability for performance information and evaluation, while highlighting the importance of results in management and spending decision making, as well as public reporting. It seeks to improve the achievement of results across government and enhancing understanding of the results the government seeks to achieve, does achieve, and the resources used to so.

A Departmental Results Framework describes:

• What the department does (i.e Core Responsibility)
• What results the department is trying to achieve (i.e Departmental Results) and,
• How progress will be assessed (i.e Departmental Indicators)

This collection provides the data behind the PSC’s DRF indicators that measure if the PSC is meeting its core responsibility of Public Service Hiring and Non-partisanship.

To view the PSC’s full Departmental Results Framework and Program Inventory, please visit the  Infographic for the PSC on GC InfoBase.

Dataset Documentation:

*Regarding “Notes,” for each entry the content in brackets refers to a variable within the dataset.

Indicator I1 – Number of Days to complete an external staffing process (CFPPSC_I01)

• Source:  PSRS (Public Service Resourcing System), PIMS (Priority Entitlements Management System) and PSC Hiring and Staffing Files
• Description: This indicator measures the median number of days it takes for a public service position to be filled once an external staffing process is started. This will enable the Public Service Commission to identify opportunities for improvements to the staffing process and ensure that public service positions are filled with talented people in a timely and efficient manner. The analysis will use administrative data from Public Service Commission data holdings.
• Methodology: Median number of days between a job being posted on the GC Jobs website and the first occurrence of an appointee in the pay system after the opening date of the job posting for the first appointment.
• Note: On GC InfoBase, this indicator is called “Number of days to complete an external hiring process.”
• Note: External staffing process: An external advertised hiring process which leads to an individual being hired to a term or indeterminate position in the public service. Notes: The calculation of this indicator excludes non-advertised appointments and some innovative staffing initiatives that contribute to a decrease in time to staff.
• Note: Time to Staff - External Appointments is the median number of calendar days between the opening date of an external advertisement and the date of the first estimated appointment of an individual from outside an organization subject to the Public Service Employment Act (PSEA) for term and indeterminate positions. Because data between systems is linked using a probabilistic match, errors in data linkage are a potential source of measurement error.
• Note: The calculation of this indicator does not include non-advertised appointments and some innovative staffing initiatives that contribute to a decrease in time to staff.
• Note: Indeterminate hires includes new indeterminate external hires and does not include term to indeterminate conversions.
• Note: Only estimated term and indeterminate appointments/notifications are included (deployments, casual and acting appointments are excluded).
• Note: External hiring and staffing activities data are derived from information received from the Treasury Board Secretariat (TBS) Incumbent File. This file is an extract from the Public Services and Procurement Canada (PSPC) pay system. The Public Service Commission (PSC) has developed a series of algorithms that are used to produce the PSC's official record of hiring and staffing activities across the federal public service, based on pay records submitted by organizations.
• Note: External hiring activities refers to indeterminate and term appointments to the public service, the hiring of casuals as per subsection 50(1) of the PSEA and the hiring of students under the Student Employment Programs Participants Exclusion Approval Order. External indeterminate and term appointments to the public service include appointments from the general public, including former casuals, students and employees of government organizations that are not subject to the PSEA.

Indicator I9 – Percentage of new hires under the age of 35 (CFPPSC_I09)

• Source:  PSC Staffing and Hiring Files
• Description: This indicator measures the percentage of new hires to the public service who were under the age of 35. This demonstrates that the PSC is contributing to the renewal agenda of the Government of Canada and to ensure that the public service reflects a myriad of skills and professions, representative of the diversity of Canada. This data will enable the PSC to target its outreach activities as well as potentially specialized recruitment programs to address areas where there are gaps in the demographic composition of the public service workforce.
• Methodology:  The total number of new indeterminate and term hires under the age of 35, divided by the total number of new indeterminate and term hires
• Note:  Data in this table may not match other published sources as the statistical programs used to produce the data each have their own standard for how decimal numbers are displayed and rounded. 
• Note: New hires definition: An individual hired through an external process to a term or indeterminate position in the public service.  These individuals would not have been previously employed in a term or indeterminate position under the Public Service Employment Act.
• Note: Only estimated term and indeterminate appointments/notifications are included (deployments, casual and acting appointments are excluded).
• Note: External hiring and staffing activities data are derived from information received from the Treasury Board Secretariat (TBS) Incumbent File. This file is an extract from the Public Services and Procurement Canada (PSPC) pay system. The Public Service Commission (PSC) has developed a series of algorithms that are used to produce the PSC's official record of hiring and staffing activities across the federal public service, based on pay records submitted by organizations.
• Note: External hiring activities refers to indeterminate and term appointments to the public service, the hiring of casuals as per subsection 50(1) of the Public Service Employment Act (PSEA) and the hiring of students under the Student Employment Programs Participants Exclusion Approval Order. External indeterminate and term appointments to the public service include appointments from the general public, including former casuals, students and employees of government organizations that are not subject to the PSEA.
• Note: Indeterminate hires includes new indeterminate external hires and does not include term to indeterminate conversions.

Indicator I11 – Percentage of new hires who applied from outside the National Capital Region (CFPPSC_I11)

• Source:  PSRS, PSC Hiring and Staffing Files
• Description: This indicator measures the geographical location of new hires to the public service at the time of their application to a public service job. This demonstrates how the PSC is contributing to ensure that the public service is drawing from all regions of Canada to reflect the diversity of Canada. Gaps in this measure will help the PSC to focus its outreach activities on areas of the country which may be currently underrepresented in terms of public service hiring
• Methodology: The number of new external hires (term and indeterminate) through an external advertised appointment process who applied from outside of the National Capital Region divided by the total number of new external hires through external advertised processes.
• Note: New hires definition: An individual hired through an external process to a term or indeterminate position in the public service.  These individuals would not have been previously employed in a term or indeterminate position under the Public Service Employment Act.
• Note: Location of new hire to be determined by the home address indicated in their application through the Public Service Resourcing System (PSRS), to any federal public service positions within Canada.  The calculation will include only the staffing actions which match the records in PSRS. Matching rate is approximately 80%.
• Note: External hiring and staffing activities data are derived from information received from the Treasury Board Secretariat (TBS) Incumbent File. This file is an extract from the Public Services and Procurement Canada (PSPC) pay system. The Public Service Commission (PSC) has developed a series of algorithms that are used to produce the PSC's official record of hiring and staffing activities across the federal public service, based on pay records submitted by organizations.
• Note: External hiring activities refers to indeterminate and term appointments to the public service, the hiring of casuals as per subsection 50(1) of the Public Service Employment Act (PSEA) and the hiring of students under the Student Employment Programs Participants Exclusion Approval Order. External indeterminate and term appointments to the public service include appointments from the general public, including former casuals, students and employees of government organizations that are not subject to the PSEA.
• Note: Only estimated term and indeterminate appointments/notifications are included (deployments, casual and acting appointments are excluded).
• Note: Indeterminate hires includes new indeterminate external hires and does not include term to indeterminate conversions.

Glossary