System-Wide Staffing Audit Questionnaires – Data Release: Supporting Documentation
Background Information
As part of the pilot System-Wide Staffing Audit (pilot audit), a questionnaire was administered to sub-delegated persons and staffing advisors associated with the sample of 386 appointments across the 25 organizations participating in the pilot audit. The purpose of the questionnaire was to provide the Public Service Commission (PSC) with a better understanding of the staffing environment and to contextualize findings of the pilot audit, by gauging these stakeholders’ awareness and understanding of the New Direction in Staffing (NDS), and of their own roles and responsibilities.
These questionnaire results represent a “snapshot” in time: responses were gathered during the early summer of 2017, and were based on perceptions one year after the implementation of the NDS in April 2016. These results were integrated with pilot audit findings stemming from the review of organizational staffing systems and compliance of appointments, which was finalized in 2018.
List of Questions – Staffing Advisors Questionnaire
| Question number | Question |
|---|---|
| q163 | Are you aware of the requirement for sub-delegated persons to sign an attestation form (i.e., the one-time signed document confirming their adherence to the Deputy Head’s staffing-related requirements) regarding their staffing accountabilities? |
| q164 | If yes, on a scale of 1 to 3, indicate your level of understanding of the intent of the attestation form |
| q165 | Are you aware of your deputy head’s direction on choice of appointment process (i.e., advertised vs. non-advertised)? |
| q166 | If yes, on a scale of 1 to 3, indicate your level of understanding of your deputy head’s direction on choice of appointment process |
| q167 | Are you aware of your deputy head’s requirement for sub-delegated persons to articulate, in writing, the selection decision? |
| q168 | If yes, on a scale of 1 to 3, indicate your level of understanding of your deputy head’s requirement for sub-delegated persons to articulate, in writing, the selection decision |
| q132 | How would you rate the overall support received from the PSC in implementing the NDS? |
| q160 | Are there any areas where additional PSC staffing related support, training or services may be needed? |
| q169_a_1 | Simplified staffing approach [For each of the following items, to what extent has the staffing culture in your organization shifted since April 2016?] |
| q169_a_2 | More room for sub-delegated persons to apply their judgement when staffing [For each of the following items, to what extent has the staffing culture in your organization shifted since April 2016?] |
| q169_a_3 | Increased focus on outcomes (finding the right person) and less on process [For each of the following items, to what extent has the staffing culture in your organization shifted since April 2016?] |
| q169_a_4 | Greater ability to customize approach in a given staffing situation [For each of the following items, to what extent has the staffing culture in your organization shifted since April 2016?] |
| q169_a_5 | My organization’s monitoring of staffing is more relevant and useful [For each of the following items, to what extent has the staffing culture in your organization shifted since April 2016?] |
| q150 | Other than the deputy head, who is accountable for staffing decisions within your organization? |
| q171_1 | Strategic partner [How would you describe the role of staffing advisors in your organization? Indicate all that apply.] |
| q171_2 | Support and advice [How would you describe the role of staffing advisors in your organization? Indicate all that apply.] |
| q171_3 | Administrative support [How would you describe the role of staffing advisors in your organization? Indicate all that apply.] |
| q171_4 | Focus on rules and process [How would you describe the role of staffing advisors in your organization? Indicate all that apply.] |
List of Questions – Sub-delegated Persons Questionnaire
| Question number | Question |
|---|---|
| q125 | Are you aware of the requirement for sub-delegated persons to sign an attestation form (i.e., the one-time signed document confirming their adherence to the Deputy Head’s staffing-related requirements) regarding their staffing accountabilities? |
| q127 | If yes, on a scale of 1 to 3, indicate your level of understanding of the intent of the attestation form |
| q128 | Are you aware of your deputy head’s direction on choice of appointment process (i.e., advertised vs. non-advertised)? |
| q129 | If yes, on a scale of 1 to 3, indicate your level of understanding of your deputy head’s direction on choice of appointment process |
| q131 | Are you aware of your deputy head’s requirement for sub-delegated persons to articulate, in writing, the selection decision? |
| q130 | If yes, on a scale of 1 to 3, indicate your level of understanding of your deputy head’s requirement for sub-delegated persons to articulate, in writing, the selection decision |
| q149_a_1 | Simplified staffing approach (e.g. reduction of administrative burden) [For each of the following items, to what extent has the staffing culture in your organization shifted since April 2016?] |
| q149_a_2 | More room for sub-delegated persons to apply their judgement when staffing [For each of the following items, to what extent has the staffing culture in your organization shifted since April 2016?] |
| q149_a_3 | Increased focus on outcomes (finding the right person) and less on process [For each of the following items, to what extent has the staffing culture in your organization shifted since April 2016?] |
| q149_a_4 | Greater ability to customize approach in a given staffing situation [For each of the following items, to what extent has the staffing culture in your organization shifted since April 2016?] |
| q150 | Other than the deputy head, who is accountable for staffing decisions within your organization? |
| q151_1 | Strategic partner [How would you describe the role of staffing advisors in your organization? Indicate all that apply.] |
| q151_2 | Support and advice [How would you describe the role of staffing advisors in your organization? Indicate all that apply.] |
| q151_3 | Administrative support [How would you describe the role of staffing advisors in your organization? Indicate all that apply.] |
| q151_4 | Focus on rules and process [How would you describe the role of staffing advisors in your organization? Indicate all that apply.] |
Dataset documentation
System-Wide Staffing Audit - Staffing Advisors Questionnaire (CFPPSC_SWSAQ01)
- Source: Public Service Commission’s System-Wide Staffing Audit Questionnaire Database
- Note: A long response was not always needed to answer a question. Therefore some cells have been left blank as a further response was not required.
System-Wide Staffing Audit - Sub-delegated Persons Questionnaire (CFPPSC_SWSAQ02)
- Source: Public Service Commission’s System-Wide Staffing Audit Questionnaire Database
- Note: A long response was not always needed to answer a question. Therefore some cells have been left blank as a further response was not required.
Glossary
Staffing Advisors Questionnaire
| Attribute Name | Defined Attribute Name |
|---|---|
| q163_e | Standardized answer to question (English) |
| q163_f | Standardized answer to question (French) |
| q164_e | Standardized answer to question (English) |
| q164_f | Standardized answer to question (French) |
| q165_e | Standardized answer to question (English) |
| q165_f | Standardized answer to question (French) |
| q166_e | Standardized answer to question (English) |
| q166_f | Standardized answer to question (French) |
| q167_e | Standardized answer to question (English) |
| q167_f | Standardized answer to question (French) |
| q168_e | Standardized answer to question (English) |
| q168_f | Standardized answer to question (French) |
| q132_e | Standardized answer to question (English) |
| q132_f | Standardized answer to question (French) |
| q160_e | Standardized answer to question (English) |
| q160_f | Standardized answer to question (French) |
| q169_a_1_e | Standardized answer to question (English) |
| q169_a_1_f | Standardized answer to question (French) |
| q169_a_2_e | Standardized answer to question (English) |
| q169_a_2_f | Standardized answer to question (French) |
| q169_a_3_e | Standardized answer to question (English) |
| q169_a_3_f | Standardized answer to question (French) |
| q169_a_4_e | Standardized answer to question (English) |
| q169_a_4_f | Standardized answer to question (French) |
| q169_a_5_e | Standardized answer to question (English) |
| q169_a_5_f | Standardized answer to question (French) |
| q150_e | Standardized answer to question (English) |
| q150_f | Standardized answer to question (French) |
| q171_1_e | Standardized answer to question (English) |
| q171_1_f | Standardized answer to question (French) |
| q171_2_e | Standardized answer to question (English) |
| q171_2_f | Standardized answer to question (French) |
| q171_3_e | Standardized answer to question (English) |
| q171_3_f | Standardized answer to question (French) |
| q171_4_e | Standardized answer to question (English) |
| q171_4_f | Standardized answer to question (French) |
Sub-delegated Persons Questionnaire
| Attribute Name | Defined Attribute Name |
|---|---|
| q125_e | Standardized answer to question (English) |
| q125_f | Standardized answer to question (French) |
| q127_e | Standardized answer to question (English) |
| q127_f | Standardized answer to question (French) |
| q128_e | Standardized answer to question (English) |
| q128_f | Standardized answer to question (French) |
| q129_e | Standardized answer to question (English) |
| q129_f | Standardized answer to question (French) |
| q131_e | Standardized answer to question (English) |
| q131_f | Standardized answer to question (French) |
| q130_e | Standardized answer to question (English) |
| q130_f | Standardized answer to question (French) |
| q149_a_1_e | Standardized answer to question (English) |
| q149_a_1_f | Standardized answer to question (French) |
| q149_a_2_e | Standardized answer to question (English) |
| q149_a_2_f | Standardized answer to question (French) |
| q149_a_3_e | Standardized answer to question (English) |
| q149_a_3_f | Standardized answer to question (French) |
| q149_a_4_e | Standardized answer to question (English) |
| q149_a_4_f | Standardized answer to question (French) |
| q150_e | Standardized answer to question (English) |
| q150_f | Standardized answer to question (French) |
| q151_1_e | Standardized answer to question (English) |
| q151_1_f | Standardized answer to question (French) |
| q151_2_e | Standardized answer to question (English) |
| q151_2_f | Standardized answer to question (French) |
| q151_3_e | Standardized answer to question (English) |
| q151_3_f | Standardized answer to question (French) |
| q151_4_e | Standardized answer to question (English) |
| q151_4_f | Standardized answer to question (French) |
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