Select: Contractor performance evaluation report form: PWGSC-TPSGC 2913

Project Manager

Contract Information:

Signature: ________________________________

Instructions and additional information (Select - Contractor Performance Evaluation Report)

Quality or Workmanship

The Project Manager is to consider how the workmanship compares with:

• The norms in the area in which the work was carried out
• The contractor's compliance with any quality provisions outlined in the drawings and specification
• The quality of workmanship provided by other contractors on similar projects in the same or similar facility(ies)

Time

For the purpose of evaluating the contractor's time performance, consideration must be given to conditions beyond the contractor's control including PWGSC / Consultant / Client Performance.

Consider conditions beyond the contractor's control, e.g.,

• availability of, and access to, the site
• changes in soil or site conditions
• weather extremes
• strikes
• material / equipment supply problems originating from manufacturers/suppliers
• quality of plans and specifications
• major change(s) in scope
• cumulative effect of changes
• was PWGSC able to meet its obligations?
  • timely decisions, clarifications, approvals
• delays caused by other contractors in the same facility

Did the contractor make an effective effort

Project Management

The extent to which the contractor takes charge of and effectively manages the work has a direct effect on the inputs required of PWGSC.

Consideration should be given to: Did the contractor

• employ a knowledgeable superintendent
• required additional input from PWGSC staff above that which is normal for a project of similar size and nature
• promptly commence the work
• provide realistic schedules and up dates in accordance with the terms of the contract
• provide a comprehensive work plan and adhere to its milestones
• order material promptly and in such a way as to expedite the progress of the work
• provide shop drawings promptly and were they of sufficient detail
• effectively manage and complete all Division 1 work site activities
• promptly provide reasonable quotations for changes to the original scope of work
• cooperate when issued directions by the project manager
• interpret the contract documents accurately
• establish effective quality control procedures
• effectively coordinate and manage the work of its subcontractors
• promptly correct defective work as the project progressed
• promptly clean-up all deficiencies and incomplete work after issuance of the Interim Certificate of Completion
• satisfactorily clean the work site periodically and at the completion of the project

Contract Management

The effectiveness of the contractor to administer the contract in accordance with the provisions expressed in the "front end" portion of the contract documents.

Consideration should be given to: Did the contractor

• in the time frame specified, provide its contract security and Insurance Certificate fully executed where applicable
• promptly provide its correct business address and PBN
• submit progress claims in the correct format, accurately representing the work successfully completed and material delivered to the site but not yet installed for each payment period
• submit a notarized Statutory Declaration correctly completed with each progress claim
• submit an updated Scheduled if so specified
• pay subcontractors and suppliers in a timely fashion in accordance with the terms and conditions of its subcontracts
• promptly appoint a competent superintendent
• notify the project manager of all its subcontracting activities
• apply for, obtain and pay for all necessary permits, licenses and certificates
• cooperate with other contractors sent onto the site of the work
• remove a superintendent or unsuitable worker when requested by the project manager to do so
• effectively protect the work and the contract documents provided by PWGSC
• comply with all warranty provisions up to the date of the CPERF
• effectively manage the site during a suspension or termination of the work to mitigate any additional costs to PWGSC
• deal promptly with any claims from creditors
• maintain complete records of the project
• provide information promptly when requested to do so
• expedite and co-operate in the settlement of all disputes

Health and Safety

The effectiveness to which the contractor managed and administered the occupational health and safety provisions as stipulated in the contract documents and those required by provincial/territorial legislation or those that would otherwise be applicable to the site of the work.

Consideration should be given to: Did the contractor

• provide PWGSC with a copy of its health and safety program prior to commencement of the work
• provide PWGSC with a copy of its site specific hazardous assessment prior to commencement of the work
• apply for and obtain the provincial/territorial Notice of Project prior to commencement of the work
• apply for and obtain the Building Permit prior to commencement of the work
• provide a competent superintendent who
  • is qualified in health and safety matters because of her / his knowledge, training and experience
  • is familiar with the O,H&S Act and its Regulations that apply to the site of the work
  • remedies any potential or actual danger of health and safety to those employed at the work site
• respond in a timely manner to any non-compliance safety issues noted by PWGSC or a representative of the authority having jurisdiction
• implement its safety program in a proactive manner