Fleet Administrator

Under the supervision of the Head, Corporate Services, the Fleet Administrator is responsible for the management of all aspects of the fleet of vehicles, and the supervision of the Fleet Assistants.

• Administer the operation of fleet vehicles by maintaining the Fleet Management System in recording the operating and maintenance costs, and the allocation of each vehicle
• Manage the designated budget allotment for the operation and maintenance of the vehicles ensuring cost effectiveness
• Implement and monitor a maintenance program that will ensure optimum mechanical operation of vehicles
• Coordinate the repairs, service cleaning/detailing, and maintenance of vehicles as required
• Plan, organize, and implement the scheduling and operation of vehicles and apply an effective reporting system to assure that services are provided correctly and in a timely manner
• Coordinate vehicle licencing, registration and permits by liaising with the relevant Authorities.
• Ensure vehicles are in compliance with provincial laws and regulations
• Investigate transport policy violations and accidents, and advise the policy centre as well as regional management by processing the required motor incident report forms
• Perform other duties within Corporate Services as required, including assisting with shipping and receiving
• Supervise the Fleet team and evaluate work performance

• College certificate or diploma in an applicable field (administration, management, business, trades training) and (2) years of experience*, or
• High school diploma and (4) years of experience*.

Diplomas must be obtained from an accredited learning institution recognized in Canada. If you completed a program outside of Canada you will be required to obtain proof of a Canadian equivalency at your expense from an accredited learning institution recognized in Canada.

*Experience in the area of client services delivery and administrative support.

Candidates must also possess:

• Experience creating and editing documents and spreadsheets for tracking purposes.
• Experience in providing advice to employees and managers.

• Client Service
• Communication
• Organizational skills / multitasking 
• Collaboration 
• Teamwork

Assets

An asset qualification is a qualification which can enhance the ability to perform the work based on current and future business requirements, but which is not strictly required. Assets can help determine right fit in certain circumstances.

• Experience liaising with external service providers, stakeholders or vendors.
• Experience in the field of fleet management.
• Experience in a supervisory role.**
• Experience performing basic vehicle maintenance duties including battery replacement, tire changes, simple diagnostics and troubleshooting.

 **For this criterion, we are looking for experience related to the skills required to perform the functions, and not necessarily formal “supervisory” experience. Depending on the number of employees to be supervised, this may involve various degrees of experience in planning, coordination, control and leadership of human resources. These skills may have been acquired through both work-related and other experiences, including voluntary and other work experiences outside the Service, as a supervisor or not.

Conditions of Employment

• A valid and permanent full Canadian driver’s license for the duration of their employment in this position. 
  • Defined as a G Class (Ontario) or minimum of a Class 5 (remainder of Canada). Learner’s and Novice licenses will not be accepted.
• Must be able to lift, carry, push and/or pull a minimum of 30 kgs (67 lbs.), and maintain the physical demands of the position (i.e. lift equipment and boxes)
• Work outside of core hours of work on occasion, sometimes on short notice.   

Official Language (OL) Proficiency

Various Language Requirements:

• English Essential (Toronto, Ontario)
• CBC/CBC (Gatineau, Québec)

Second language evaluations will be offered to candidates. For more information on language requirements: (www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/language-requirements-candidates). 

While we continue to explore opportunities for flexible work arrangements, most roles in our organization require an in-office presence. However, alternative options may be available for certain positions, depending on their specific requirements.

If you need accommodations during the recruitment process, please mention it to the HR representative.

Employment Equity (EE) Criteria – Employment Equity Gaps have been identified among persons with disabilities, visible minorities, Indigenous peoples and women for this position. You are invited to voluntarily self-declare if you belong to any of these groups in your cover letter, as this information will be considered in the selection process.