Information Management Administrator
Important
Do not discuss your application with others (including on social media) besides your partner, or close family members - who should also be reminded about the need to be discreet.
| Closing Date | 2026-03-27 |
|---|---|
| Reference Number | 25-970-04-112 |
| Job Category | Entry Level |
| Who Can Apply | Canadian Citizens |
| Location | Ottawa, Ontario |
|---|---|
| Salary Range | $52,392 - $63,716 |
| Status | Indeterminate (permanent) Term |
| Language Requirement | Various |
Job Summary
- Respond to client requests for creation, filing, charge in/out of corporate files.
- Maintain various systems by updating and inputting data, analyzing information and banking the collected data according to legislated policies/procedures.
- Support retention and disposition activities.
- Participate in information digitization and quality assurance.
- Provide information management advice and guidance to clients related to IM policies, procedures and initiatives.
- Conduct searches through various information sources to identify/compile and determine and delivered appropriate information required by the clients.
Education
- College diploma and one (1) year of relevant experience*
- High School diploma and two (2) years of relevant experience*
The educational program must be from an accredited learning institution recognized in Canada. If you completed a program outside of Canada, you will be required to obtain proof of a Canadian equivalency at your expense through a recognized credential assessment service.
Note: Any higher level of education (i.e. Bachelor’s degree, Master’s degree, or Doctorate) in a related field of study could be recognized as experience.
Experience
- Experience in general administrative duties.
- Experience in data services such as quality assurance and data integrity.
- Experience providing client service, including but not limited to responding to queries, providing information pertaining to policies and procedures.
- Experience using a variety of software, including but not limited to: word processing, e-mail, database and spreadsheet applications.
Competencies
- Adaptability/Flexibility
- Interpersonal Skills
- Professionalism
- Rigor
- Initiative
Assets
An asset qualification is a qualification which can enhance the ability to perform the work based on current and future business requirements, but which is not strictly required. Positions will be staffed based on the selection decision principle and operational priorities.
- Experience working in an information management or record keeping environment using electronic document and records management systems (e.g. Open Text eDOCS, EDRMS/RDIMS/IRIMS, etc.).
- Experience in data entry.
- Experience in digitization.
- Experience performing file organization and management (search and retrieval) or managing information life cycle.
Conditions of Employment
Lifting of heavy items may be required (boxes of files, equipment, approximately 20 pounds).
The following will be applied / assessed at a later date (essential for the job)
Official Language (OL) Proficiency
Various Language Requirements:
- Bilingual Imperative BBB/BBB
- English Essential
This selection process may be used to staff anticipated vacancies or other similar positions with various language requirements. Therefore, we encourage all interested candidates to apply. Second language evaluations will be offered to candidates. For more information on language requirements: (external link www.canada.ca/en/public-service-commission/jobs/services/gc-jobs/language-requirements-candidates).
Notes
While we continue to explore opportunities for flexible work arrangements, the majority of work in our organization must be done in the office and cannot be performed at home.
If you need accommodations during the recruitment process, please mention it to the HR representative.
Reference Links
Security Requirements
Others
Important
Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.
CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.
CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. Gaps have been identified among Indigenous peoples and visible minorities for this position. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.
Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.
CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.
The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.