Information Management Administrator


Do not discuss your application with others (including on social media) besides your partner, or close family members - who should also be reminded about the need to be discreet.

Closing Date 2019-09-04
Reference Number 19-970-04-024
Job Category Entry Level
Who Can Apply Canadian Citizens
Location Ottawa, Ontario
Salary Range $45,920- $55,860
Status Indeterminate (permanent)
Term- 1 year
Language Requirement

Job Summary

  • Respond to client requests for creation, filing, charge in/out of corporate files
  • Support retention and disposition activities
  • Participate in information digitization and quality assurance
  • Provide information management advice and guidance to clients related to IM policies, procedures and initiatives


Post-Secondary education and two (2) years of relevant experience

The educational program must be from an accredited learning institution recognized in Canada.
If you completed a program outside of Canada you will be required to obtain proof of a Canadian equivalency at your expense from an accredited learning institution recognized in Canada.
Note: Any higher level of education could be recognized as experience.


Relevant experience is defined as:

  • Experience performing file organization and management (search and retrieval) as well as general administrative duties.
  • Experience providing client service, including but not limited to responding to queries, providing information pertaining to policies and procedures.
  • Experience using computer and office software.


  • Experience in data entry and data quality assurance and integrity.
  • Experience working in an information management or record keeping environment using electronic document and records management systems (e.g. Open Text eDOCS, EDRMS/RDIMS/IRIMS, etc.).


  • Adaptability/Flexibility
  • Client Service
  • Teamwork
  • Rigour

Conditions of Employment

Not Applicable


Linguistic Designations

  • Bilingual Imperative (BBB/BBB)
  • Bilingual Imperative (CBB/CBB)

Reference Links

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.



Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA). CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to diversity and inclusion and the equitable participation of all Canadians. Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.
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