Pay and Benefits Specialist - Level 05 (Junior) and Level 06

Junior Pay and Benefits Specialist (Level 05)

• Learn and manage the different systems identified in the Pay Section's prescribed training plan.
• Undergo and successfully complete the various training courses required by Public Service and Procurement Canada (PSPC) in order to become a Pay and Benefits Specialist.
• Accurately administer pay and benefits including counselling employees on a variety of pay and leave topics under the guidance of a trainer.
• Research and analyze data from a wide variety of sources (policy, insurance manuals, benefits chart, etc...) to determine employee compensation entitlements in order to accurately initiate pay transactions.
• Prepares documentation packages for newly hired, leave without pay, transfer, retirement, resignation etc.
• Co-ordinate with other departments/agencies, the continuation of employee benefits and deductions by communicating orally or in writing with the other departments under the guidance of a trainer in addition to deciding what information to disclose.
• Learn to accurately verify pay transactions and pay files and perform cheque release under the guidance of a trainer.
• Liaise with government offices, insurance companies, financial institutions to facilitate decisions and the resolution of salary, benefit and pension entitlements under the guidance of a trainer.
• Organize and control a workload by meeting deadlines in an efficient manner, setting priorities, and ensuring data accuracy in the pay system.
• Maintain and update internal databases in a timely manner, in order to accurately track information for reporting purposes.
• Initiate and monitor transactions such as leave, adjustments, appointments, transfer actions, pension and insurance plans.
• Exercise the delegation of authority under section 34 of the FAA by ensuring payments from the consolidated fund is certified in a manner prescribed by Finance.
• Compose individual correspondence detailing compensation for employees, managers and/or their representatives under the guidance of a trainer.

Pay and Benefits Specialist (Level 06)

Major responsibilities include: 

• Co-ordinate and administer pay and benefits services by counselling, documenting and advising employees and by interpreting and assessing organizational, TB, and PSPC policies, directives and regulations.
• Research and analyze case-specific data and information to assist with the resolution of complex pay issues by establishing the requirements of legislation/regulations, pension and insurance plans, policies, procedures, programs, directives, collective agreements and other governing authorities and prepare summaries.
• Co-ordinate with other departments, the continuation of employee benefits and deductions by communicating orally or in writing with the other departments.
• Liaise with government offices, insurance companies, financial planners, lawyers and accountants to facilitate decisions and the resolution of salary, benefit and pension entitlements.
• Provide in-depth counselling to employees of all levels, their families and/or their representatives on different options available in various situations (resignations, lay-offs, overpayments, retirements, survivor benefits, life insurance plans, disability insurance, divorce/separation and garnishment).
• Organize and control a workload by meeting deadlines in an efficient manner, setting priorities, conducting peer verification, and ensuring data accuracy in the various pay systems.
• Initiate and monitor transactions such as leave, adjustments, appointments, transfer actions, pension and insurance plans by obtaining data from a variety of sources and determine/calculate entitlements, options, and obligations by preparing and issuing/submitting data, information, and responses.
• Exercise the delegation of authority under section 34 of the FAA by ensuring payments from the consolidated fund is certified in a manner prescribed by Finance.
• Maintain and update administrative procedures and tools related to compensation; manage and track information.
• Compose individual correspondence detailing compensation for employees, managers and/or their representatives; participate on projects by providing input such as system improvement initiatives, development, testing and implementation (i.e. PBIS, HRIS, and HRMIS).

Junior Pay and Benefits Specialist (Level 05)

• 2-year college diploma and Two (2)  years of experience required; or
• High school diploma and Four (4) years of experience required. 

Pay and Benefits Specialist (Level 06) **

• 2-year college diploma and Three (3) years of experience required; or
• High school diploma and Four (4) years of experience required. 

The Undergraduate degree/College Diploma must be obtained from an accredited learning institution recognized in Canada. If you completed a program outside of Canada you will be required to obtain proof of a Canadian equivalency at your expense from an accredited learning institution recognized in Canada.

Level 05:

• Recent experience processing  compensation / pay and benefits services to employees in the private sector or in the Federal Public Service 

Level 06:

• Recent experience performing the full scope of the position as a fully trained* Pay Specialist using the Phoenix Pay System, including administering pay and benefits to employees. Recent experience providing compensation support and guidance on the PAY/ Compensation services in the Federal Public Service to employees and the employee’s immediate supervisors to propose viable solutions.

Level 05 & 06

• Recent experience processing data entries in a Human Resources Management System (HRMS) such as People Soft, Workday, Phoenix pay system, SAP, Ceridian and / or Regional Pay System (RPS)
• Experience in client service as a resource person.

Note:

• Recent is defined as the depth and breadth of experience acquired within the last Four (4) years.
• **Full scope and full trained is defined as the completion of all tasks of pay and compensation services , completion of all PSPC pay training,  procedures and calculations required to process and /or administer pay, leave and benefits.

An asset qualification is a qualification which can enhance the ability to perform the work based on current and future business requirements, but which is not strictly required.  Assets can help determine right fit in certain circumstances.

• Processing direct entries in the Phoenix pay system, in the Federal Public Service.

• Adaptability / Flexibility
• Analytical Skills
• Client Service
• Problem Solving
• Rigour

While we continue to explore opportunities for flexible work arrangements, the work in our organization must be done in the office and cannot be performed at home.

*Allowance

• This position is eligible for the Pay Market Modifier, which is, valued at 6.5% of the basic annual salary (L05) 68,552 - $83,389 and 9.5% of the basic annual salary (L06) $77,427 - $94,177 for the Pay and Benefits position. The above includes the 6.5% & 9.5% Pay Market Modifier for the 2 levels of Pay and Benefits position. 
• If you need accommodations during the recruitment process, please mention it to the HR representative.

How To Apply

In your cover letter, you have to demonstrate how you meet the Essential Qualifications (Education and all Essential Experiences).

It is not sufficient to say that you have the required qualifications or to list your current or past responsibilities. Rather, you must provide concrete examples of tasks you have accomplished with significant details to explain the WHAT, WHEN, WHERE and HOW you acquired each qualification.

For each experience criteria, please provide the following information:

1. Name of the department or organization where the experience was acquired;
2. Title of the position occupied, group and level and the period(s) in which you performed the functions (M-Y to M-Y);
3. Specific details of tasks or projects demonstrating how the experience was acquired (Situation/Challenge, Tasks, Action and Result).

Should your responses to the screening questions contain insufficient details to demonstrate that you meet the screening criteria, your application will not be given further consideration in this process. Candidates will not be solicited for incomplete or possible missing information.

You are invited to visit Canada.ca for tips on how to submit a powerful application: www.canada.ca/en/security-intelligence-service/corporate/csis-jobs/how-to-submit-a-powerful-application