GC Notify - Bulk messaging

In this tutorial, you’ll learn how to send bulk messages using spreadsheets with GC Notify.

You’ll need a message template ready, so If you haven’t created one yet, pause this video and watch our tutorial on creating message templates with GC Notify.

Let’s get started.

To send a bulk message from GC Notify, select your message template. You can either select “Templates” in the navigation menu or select “Choose a Template” from the dashboard.

When selecting your template, you’ll get a preview of your message. With your template selected, you can now add recipients. You have the choice of sending a message to a single email address, or to a list of recipients by uploading a spreadsheet.

Click, “Upload a list of recipients”.

Before uploading your recipient list, make sure it’s formatted correctly so that your message template’s variables can be filled in. Open your spreadsheet and make sure that the columns are correctly labelled to each variable in your message template, such as the emails and names of your recipients. This is what your spreadsheet should look like.

While in trial mode, you will need to keep your spreadsheet to under 50 recipients. Once you familiarize yourself with GC Notify, you can request to go live, which will increase the maximum number of recipients to 50,000.

If your spreadsheet is ready, click “Choose a file” and select your spreadsheet.

Choose your spreadsheet and click “Open”.

Here, you’ll get a preview of your template with the variables filled in.

If everything looks ok, it’s time to send your message. You can either send your message right away or schedule the message for later.

Selecting “Schedule for later” allows you to schedule a day and time slot for your message up to five days in advance. Emails queued to be sent later will appear on the dashboard.

To send the message right away, go ahead and click “Send now”.

While GC Notify sends out messages, you’ll receive a message report for this specific contact list. The report keeps track of total emails sent, the number of emails in transit, the number that were successfully delivered and any instances of failed delivery.

To see a message report for all the messages you’ve sent so far, click the dashboard tab and then click the “Emails sent” button.

Here you’ll see a global view of your message history.

You’ve now successfully sent a bulk message with GC Notify.

For more tutorials, visit notification.canada.ca.

Thank you for using GC Notify.